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Home My WebLink AboutMIN 1986 0903 PR REGThe regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City September 3, 1986 at 799 Moorpark Avenue, Moorpark California. 1.: CALL TO ORDER The meeting was called to order at 7:05 p.m. with Vice Chairman Wilson presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Cheryl Zemont. 3. ROLL CALL PRESENT: Commissioners Carroll Roe, Margaret Sabine, and Cheryl Zemont, and Vice Chairman Mike Wilson. ABSENT: Chairman Danny Rasey (excused) OTHER CITY OFFICIALS OR EMPLOYEES PRESENT: Thomas P. Genovese, Administrative Assistant Scott D. Smith, Recreation Coordinator Rebecca Hoshida, Administrative Secretary 4. APPROVAL OF MINUTES Commissioner Zemont made a motion, seconded by Commissioner Sabine to approve the minutes of August 6, 1986 with corrections and place on the next consent calendar. 5. COMMENTS FROM THE PUBLIC Olga Conly, Executive Director for the Boys and Girls Club of Moorpark addressed the Commission requesting use of the Community Center for a BBQ on September 20, 1986 Country Days. The request is for the use of Room A, the kitchen, tables and chairs and a waiver of all fees and agree to be responsible for the set up and cleaning of the rooms. The City Manager entered the meeting room, the time being 7:20 p.m. After discussion Commissioner Zemont made a motion, seconded by Commissioner Roe to approve the requested use of the Community Center, from 9 a.m. to 7 p.m. with all fees waived. The motion passed with a 4 -0 vote with Chairman Rasey being absent. 6. BUSINESS ITEMS A. Tract 3049 Recreational Facilities The Administrative Assistant introduced Carol Waldrof, representative from the Sage Institute, who reviewed the staff report dated August 29, 1986 stating this project is now single family homes instead of townhouses. The plan includes: Recreation Area with 20 x 40 pool, restrooms, kitchen with storage, 2500 square foot tot lot with one half of area in play equipment, picnic area with tables & benches and full basketball court. Parks & Recreation September 3, 1986 Page 2 Discussion followed which included: * Oak Tree protection - developer stated there are only 4 oak trees on the property. * The possibility of a small tot lot on the left side of the project. * Possibility of eliminating 10 parking spaces for additional open space. * Increasing the size of the recreation room. Commissioner Roe made a motion seconded by Commissiner Wilson that the proposed recreation facility for T -3049 be in one location as specified on the map. The motion passed by the following roll call vote: AYES: Commissioner Roe, Wilson, and Sabine; NOES: Commissioner Zemont; ABSENT: Chairman Rasey. Commissioner Roe ammended the motion, with the consent of the second Commissioner Wilson, that the action is subject to reconsideration, that being if 100% of the lot pad areas are not a minimum of 5,000 sq.ft. or greater. Commissioner Wilson made a motion, seconded by Commissioner Zemont, that the community building with amenities as shown should include 1000 sq.ft. meeting room and delete 10 parking spaces with area to be part of picnic area, and include a spa to accommodate 12 -14 people, with staff to determine fences for pool. The motion passed with a 4 -0 vote. Chairman Rasey being absent. The consensus of the Commission was that the approval for the tot lot amenities be subject to the Commissioners approval. Commissioner Zemont made a motion to protect the Oak trees in this development, stating that no oak tree be removed or harmed in any way and there be no intrusion of drip line. The motion failed due to the lack of a second. After discussion the motion was re -read and seconded by Commissioner Sabine, and passed by the following roll call vote: AYES: Commissioner Zemont, Sabine, and Roe; NOES: Commissioner Wilson; ABSENT: Chairman Rasey. Parks & Recreation September 3, 1986 Page 3 The City Manager left the meeting room, time being 8:40 p.m. B. Tract 3963 Griffin Development Pedestrian Bicycle Trails for open space. The Administrative Assistant reviewed the staff report dated August 29, 1986. Rick Neice, representing Griffin Homes, addressed the Commission and explained they had been directed by the Planning Commission & City Council to include trails in the open space. Dale Henry, representing Lee Newman & Associates, Landscape Architect, addressed the Commission reviewing the site plan explaining the phasing for the development. The trail system will be graded and left in the natural state. The City Manager returned to the meeting room, time being 8:50 p.m. After discussion Commissioner Zemont made a motion, seconded by Commissioner Roe to accept the Pedestrian/Bicycle Trails for the open space in Tract 3963 with the sluff wall to be reviewed by City Engineer and Community Services Department. Trails are to be maintained by the Homeowners Association. Sterilant to be approved by the Community Services Department. The motion passed with a 4 -0 vote with Chairman Rasey absent. RECESS Vice Chairman called for a recess the time being 9:00 p.m. The Commission reconvened at 9:10 p.m. with all Commissioners present, Chairman Rasey being absent. C. Griffin Sr. Park The Administrative Assistant reviewed the staff report dated August 14, 1986 stating the City Council had placed a moratorium on the removal of any trees over four (4) inches in diameter without prior approval by the City Council. Discussion continued with the Recreation Coordinator explaining the three options presented in the staff report dated August 14, 1986. After discussion Commissioner Wilson made a motion, seconded by Commissioner Roe to approve option 2 as recommended by staff. Option 2: Site adjustment requiring the removal of two trees and shift beginning of western boundary from 40 feet to 50 feet thus eliminating the need to remove the tree on the western boundary while keeping the southern boundary as originally approved. Parks & Recreation September 3, 1986 Page 4 The Commission is requesting approval from the City Council to complete option 2. With staff to review cost of relocating trees and ordering equipment. The motion passed by the following roll call vote: AYES: Commissioners Wilson, Roe and Zemont; NOES: Commissioner Sabine; ABSENT: Chairman Rasey. D. Peach Hill park Amenities The Recreation Coordinator reviewed the staff report dated August 14,1986 introducting play equipment for Peach Hill Park. After discussion Commissioner Zemont made a motion to accept the Big Toys Company as presented by staff with cost approximately $34,924. Models SB -6 Modified, PR -70AB Modified, PR -Tire Roll, PR -5 Balance Unit, TF -10 -35 Custom Swings, seconded by Commissioner Roe which passed with a 4 -0 vote. Chairman Rasey being absent. E. Fall Program The Recreation Coordinator discussed the program & presented the Fall Brochure. After discussion Commissioner Zemont requested an update on the Summer Recreation Program by the next meeting September 17, 1986 at the latest October 1. F. Park Work Program The Administrative Assistant reviewed the staff report and attached Work Program dated September 2, 1986. Discussion included the air conditioning for the Community Center, completion dates, Community Center Tot Lot, Monte Vista Nature Park. After discussion Commissioner Wilson made a motion, seconded by Commissioner Sabine to accept the Work Program as submitted by staff. The motion passed with a 4 -0 vote with Chairman Rasey being absent. 7. STAFF UPDATES AND COMMENTS A. Country Days Update The Recreation Coordinator reviewed the staff report dated August 14, 1986. Discussion followed. Staff informed the Commission that snacks would be provided at the dance. Parks & Recreation September 3, 1986 Page 5 B. Monte Vista Wall The Administrative Assistant reviewed the staff report dated August 14, 1986 requesting the Commission to review the wall for acceptance regarding the finish on the south boundary wall. The consensus of the Commission was to approve the finish on the south boundary wall. 8. CONSENT ITEMS There was no comment from the Commission. 9. COMMISSION COMMENTS Commissioner Zemont requested an item be added to the agenda entitled City Council Updates with updates of items that have been presented to the City Council. Discussion followed which determined the Council updates could be included in staff updates or distributed to their boxes at City Hall. Commissioner Zemont requested another community survey, which she had suggested at a prior meeting, be submitted to the Community for their imput. Staff replied they are in the process of putting together another survey. Commissioner Wilson - regarding the Master Plan he would like to include the words "but not limited to" in the paragraphs that state what amenities should be included in local parks. The Commission agreed with the suggestion and directed staff to make the appropriate changes. 10. ADJOURNMENT There being no further business to come before the Commission, Commissioner Roe made a motion to adjourn the meeting, seconded by Commissioner Zemont, and carried unanimously the time being 10:45 p.m. Respectfully submitted, A ministrative ecretary APPROVED Chairman