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HomeMy WebLinkAboutMIN 1986 1015 PR REG9 The regular meeting of the Park and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City October 15, 1986 at 799 Moorpark Avenue, Moorpark California. 1. CALL TO ORDER The meeting was called to order at 7:15 p.m. with Chairman Danny Rasey presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Carroll Roe. - 3. ROLL CALL PRESENT: Commissioners Carroll Roe, Margaret Sabine, Mike Wilson, Cheryl Zemont and Chairman Danny Rasey. ABSENT: None. OTHER CITY OFFICIALS OR EMPLOYEES PRESENT: Steven Kueny, City Manager Thomas P. Genovese, Administrative Assistant Jerry W. Forde, Administrative Assistant I' Scott D. Smith, Recreation Coordinator Rebecca Hoshida, Administrative Secretary 4. APPROVAL OF MINUTES Coninissioner Zemont moved to approve the minutes of September. 3, 1986 as corrected, and be placed on the next consent calendar. Second by Commissioner Sabine. Motion carried with a 5 -0 vote. Commissioner Sabine moved to approve the minutes of September 17, 1986 as written. Seconded by Commissioner Wilson, which carried by a 5 -0 vote. 5. COMMENTS FROM THE PUBLIC Dan Claffey, Planning Commissioner addressed the Commission and informed them he would be leaving the area. Mr. Claffey stated the plans for Monte Vista Park have been reviewed with Tom Genovese so the project can proceed as planned. The Commission thanked Dan for his input and time for the planning of the Monte Vista Nature Park. Parks & Recreation October 15, 1986 Page 2 Jim Hartley, representing the City Council addresssed the Commission and, assured the Commission that their City Council items are being heard and the items on the last agenda were carried over until the next meeting and will be heard at the next City Council meeting. Councilman Hartly stated the Council is concerned regarding the development of Peach Hill Park. The major delay has been with the development agreement. The Council would also like to see the park completed. Paul Lawrason, 4291 Ambermeadow Street, Moorpark CA addressed the Commission representing the Tierra Rejada Neighborhood Council.. Mr Lawrason requested use of the- Oommunity Center for a public forum on October 23. After discussion Commissioner Wilson made a motion to allow the Neighborhood Council use of the Community Center October 23 for a public forum waiving all fees. Seconded by Commissioner Roe. The motion carried unanimously with a 5 -0 vote. 6. BUSINESS ITEMS A. Facility Use 1. Boy Scout Waiver of fees request. Administrative Assistant Forde reviewed the staff report dated October 9, 1986 requesting use of room A on October 18 and November 8, 1986 from 9:00 a.m to 5:p.m. with all the fees waived. The Boy Scouts were not represented at this meeting. Chairman Rasey stated the Commission Policy is if a group wants any waiver of fees it should be submitted in writing with a representative present at the time the Commission is to review there request. Chairman Rasey_ recommended this item be carried over to the next meeting. 2. Boys & Girls Club Administrative Assistant Forde reviewed the staff report dated October 9, 1986 noting the correction that staff charges and deposit "not" be waived for this request. Requested use is Room A on Tuesday, Wednesday, Thursday from 2 -5 p.m. starting October 21, 1986 and continue through December 31, 1986, waiving all fees. Olga Conley, Executive Director of the Boys & Girls Club addressed the Commission explaining the program to be offered. Table games, educational games, chess, checkers, time for homework, physical fitness, reading, singing, voice training etc. Parks & Recreation Commission October 15, 1986 Page 3 After discussion Commissioner Wilson moved to authorize the use of Room A on Tuesday,Wednesday and Thursday from 2 -5 p.m. starting October 21 and continue to December 18, 1986 with $7 per week for staff time. Also with staff to report back if staff time charge is not sufficient, no deposit required. Seconded by Commissioner Roe, which motion carried unanimously with a 5 -0 vote. B. Streescape Plans for RPD -941 Tracts 3019 and 3525 Administrative Assistant Genovese reviewed the staff report dated September 26, 1986, and introduced Dayle Henry, Landscape Architect for Warmington Homes. The Commission addressed the Private Recreation Area first. Mr.Henry stated the private recreation area included pool, spa, restrooms, 1000 square feet of tot lot, picnic tables, BBQs, and open area. The City Manager brought to the attention of representatives from Warmington the fact that a pool, spa and restroom building as depicted in the exhibit were not required pursuant to the approved project conditions. RP.rR.q.q The representatives from Warmington requested a recess to discuss the alternatives regarding the pool, time being 7:55 p.m. The Commission reconvened at 8:30 p.m., with all Commissioners present. Tom Spears, representative from Warmington Homes, stated it would be most beneficial for the homeowners if the pool, spa and restroom building were included in the design of the recreation area and stated they wanted to include these amenities in the private recreation area. The consensus of the Commission was to accept the pool, spa and restroom building as part of the private recreation area. Re: fees required from Warmington Homes. One half of the $150,000 has been paid. The balance will be in City office no later than Monday October 20, 1986. After discussion of tot lot, Commissioner Zemont made a motion to approve the proposed private recreation facility and to include a 2500 sq.ft. tot lot with 50% of area in play equipment. With selected amenities to come to the Commission for approval. Seconded by Commissioner Wilson, discussion followed. Parks & Recreation Commission October 15, 1986 Page 4 Dale Henry, addressed the Commission regarding the tot lot size and spoke in favor of a smaller size pointing out the limited space, and encrouchment on the passive area. The City Manager recommended due to the pool improvement the Commission reconsider the size of the tot lot. Recommending 1800 sq.ft and include recommended play apparatus and spring toys. Commissioner Zemont amended her motion, with the approval of the second, Commissioner Wilson to approve the tot lot size of 1600 sq.ft with 50% in play equipment to include spring toys with selection of amenities to return to Commission for approval. The motion carried by the following roll call vote: AYES: Comnissioner Zemont, Wilson, Roe and Sabine; NOES: Chairman Rasey. Streetscape for RPD -941 Tracts 3019 and 3525. Administrative Assistant Forde reviewed the staff report dated October 9, 1986. Commissioner Zemont felt there was confusion regarding requirements for Warmington Homes and read the following statement: "the Parks & Recreation Commissions reasoning for final recommendation was that due to the total of proposed lots the project division on Tierra Rejada Road that two facilities should be required. However because of the close proximity of Peach Hill Park one facility with improvements would be acceptable along with equivalent cost of one facility $150,000 be contributed towards actual improvements at Peach Hill Park. Discussion continued between the Commission and Warmington representative regarding the entry feature, maintenance, location and size of planter boxes, root barriers, open space and slopes. Commissioner Wilson moved to accept the streetscape as submitted and to include a plaque for signage instead of individual letters. Seconded by Commission Sabine. Parks & Recreation October 15, 1986 Page 5 uV0 'Wcc Chairman Rasey declared a recess, the time being 9:05 p.m. The Commission reconvened with all Commissioners present, time being 9:10 p.m. Discussion continued regarding sidewalks, and root barriers Cornmissioner! Sabine moved to ammend the motion to read " to have root barriers in any tree planted 4' or closer to any concrete structure. Commissioner Wilson as the first gave his approval. The amendment carried unanimously. The motion carried by the following roll call vote: AYES: Commissioners Wilson, Sabine and Zemont; NOES: Commissioner Roe and Chairman Rasey. Commissioner Zemont made a motion to see streetscapes for other projects before the street improvements plans are approved. Seconded by Commissioner Sabine, which carried unanimously. C. Refund Request The Recreation Coordinator reviewed the staff report dated October 8, 1986 and letter from Mrs. Coleman requesting a refund for a tap and ballet class. Staff is reviewing the refund policy and will come back to the Commission if there is to be an update. After discussion Commissioner Roe made a motion to deny the request for a refund. Seconded by Commissioner Zemont, which carried by the following roll call vote: AYES: Commissioners Roe, Zemont and Wilson; NOES: Commissioner Sabine and Chairman Rasey. D. Community Center Roof Repair Administrative Assistant Forde reveiwed the staff report dated October 9, 1986 giving an overview of the condition of the roof. Discussion continued, however this was only an informational item. Parks & Recreation October 15, 1986 Page 6 Commissioner Zemont left the dais at 10:04 p.m. and returned at 10:07 p.m. E. Operation of Public Restrooms Administrative Assistant Forde reviewed the staff report dated October 9, 1986 requesting the Commission consider the operation of public restrooms. Also submitted to the Commission were letters from the Sheriff Department and Ellen Smith Principal of Peach Hill School. After discussion Commissioner Sabine made a motion to recommend to the City Council that Public Restrooms will remain locked at all times unless there is an authorized group using the facility or there is a city staff person on duty. Seconded by Commissioner Wilson and discussion followed. After discussion Commissioner Sabine amended the motion, with the approval of the second, to read "unless there is a permit group" The motion carried by the following roll call vote: AYES: Commissioner Sabine, Wilson, Roe and Chairman Rasey; NOES: Commissioner Zemont. 7. STAFF UPDATES AND COMMENTS A. Summer Recreation Program Commissioner Sabine complimented the Recreation Coordinator for the revision of the report. Chairman Rasey passed the Gavel to Vice Chairman Wilson, and left the dais, the time being 10:35 p.m. B. Country Days The Recreation Coordinator reviewed the staff report dated October 9, 1986. Chairman Rasey returned to the dais, time being 10:40 p.m., however the gavel remained with Vice Chairman Wilson. Suggestions for next yearlsdance were presented: more advertsing and earlier starting date, perhaps a different day other than country days. Parks & Recreation October 15, 1986 Page 7 C. September Dance Report The Recreation Coordinator reported that 8 chaperons were in attendance for the dance. 8. CONSENT ITEMS No Comments. 9. COMMISSION COMMENTS Chairman Rasey informed the Commission that their appointment to the Commission will expire the end of November and new appointees will start the first meeting in December. Commissioner Zemont reminded staff that in July there was to be a program started to add additional trees at various parks in the city. Staff replied that site plans are being developed indicating present tree locations. Commissioner Zemont requested the site plans come before the Commission at the next regularly scheduled meeting. Commissioner Sabine stated her concernsregarding schedulinq of the Community Center, and read the following suggestion. Any planned recreation program or activity of Parks and Recreation Department or City program or City Council shall always have priority and preference over other requested activities. Discussion followed regarding purpose of the Community Center and Recreation program. No action was taken. Staff replied we are not experiencing problems with scheduling and not turning away rentals. 10. ADJOURNMENT There being no further business to come before the Commission, Commissioner Roe made a motion to adjourn the meeting, seconded by Chairman Rasey, and carried unanimously the time being 11:06 p.m. Respectfully submitted, Administrative cretary APPROVED / !& M-- le�f" Chairman