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HomeMy WebLinkAboutMIN 1986 1105 PR REGThe regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City,November 5,1986 at 799 Moorpark Avenue, Moorpark California. 1. CALL TO ORDER The meeting was called to order at 7:06 p.m. with Chairman Danny Rasey presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Cheryl Zemont. 3. ROLL CALL PRESENT: Commissioners Roe, Sabine, Wilson, Zemont and Chairman Rasey; ABSENT: OTHER CITY OFFICIALS OR EMPLOYEES PRESENT: Jerry W. Forde, Administrative Assistant Scott D. Smith, Recreation Coordinator Rebecca J. Hoshida, Administrative Secretary 4. APPROVAL OF MINUTES Commissioner Wilson moved to approve the minutes of October 1, 1986, as corrected,and placed on the consent calendar. Seconded by Commissioner Zemont, motion carried unanimously. 5. COMMENTS FROM THE PUBLIC Olga Connolly, Executive Director of the Moorpark Boys and Girls Club,addressed the Commission,thanking them for the use of the building for the afternoon program for the club. The program is getting off to a good start. The club is requesting use of space for a storage unit to be placed outside in back of the Community Center. The Commission requested a letter of intent from the Boys and Girls Club releasing the City from any liability,and also that the storage cabinet would be removed if the City needed the space. Parks & Recreation November 5, 1986 Page 2 After discussion,Commissioner Roe moved to accept the Boys and Girls Club request to provide a storage unit in back of the Community Center,as per staff recommendations relative to location along with a waiver of liability at no expense to the City. Seconded by Commissioner Wilson, which motion carried unanimously. 6. BUSINESS ITEMS A. Warmington Homes Tract 3019/3535 Private Recreation Area Administrative Assistant Forde introduced Dayle Henry, Landscape Architect, representing Warmington Homes and presented a letter from Mr. Henry dated November 4, 1986. Mr. Henry reviewed the material presented to the Commission. After discussion,Commissioner Zemont moved to accept staff's recommendation to approve the-Warmington Homes proposal for the Private Recreation area for tracts 3019/3525, to include a pool 18 x 44, spa 10' diameter, facilities building which houses a bathroom and shower facilities. In addition,the tot lot area is to be 1600 square feet with play equipment covering 50% of the play area seconded by Commissioner Wilson, which motion carried unanimously. B. Allocation of California Parklands Act of 1986 (Prop 43) Administrative Assistant Forde reviewed the staff report dated October 21, 1986 requesting the Commission select a possible site where the funds from the Grant could be best utilized. After discussion of possible projects,Commissioner Zemont made a motion to accept the staff recommendation that funds from Prop. 43 be allocated for the rehabilitation of the City of Moorpark Community Center and forwarding this recommendation to Council for their approval at their regularly scheduled meeting November 17, 1986. The motion failed due to the following roll call vote: AYES: Commissioners Zemont and Wilson; NOES: Commissioners Roe, Sabine and Chairman Rasey. Chairman Rasey declared a recess the time being 8:15 p.m. The Commission reconvened at 8:20 p.m., with all Commissioners present. Parks & Recreation November 5, 1986 Page 3 At the suggestion from Commissioner Sabine and the consensus of the Commission, item 6 -B was reconsidered. After discussion,Chairman Rasey made a motion to allocate the ($42,000) monies to the Community Center Rehabilitation Project excluding the air conditioning. The motion died due to the lack of a second. Chairman Rasey declared a recess, the time being 8:40 p.m. The Commission reconvened at 8:55 p.m., with all Commissioners present. Discussion continued regarding the project where the Grant monies would be used. Commissioner Roe made a motion, seconded by Chairman Rasey,to ask the City Council to release monies,not to exceed $30,OOO1in Quimby funds to repair the roof of the Community Center. The motion failed by the following roll call vote: AYES: Commissioner Roe, Chairman Rasey; NOES: Commissioners Sabine, Wilson, and•Zemont. Commissioner Wilson made a motion, seconded by Commissioner Sabine, to accept staff recommendation that the $42,000 in Grant monies be allocated to the rehabilitation of the Community Center. The motion passed by the following roll call vote. AYES: Commissioners Wilson, Sabine and Zemont; NOES: Commissioner Roe and Chairman Rasey. Chairman Rasey stated he feels it is illegal and inappropriate to spend park funds on the City Hall. C. Recreation Program Refund Policy The Recreation Coordinator reviewed the staff report dated October 20, 1986 and discussion followed: Commissioner Wilson made a motion, seconded by Commissioner Roe, to approve staff recommendation that refund requests will be granted if received prior to first regularly scheduled class meeting. A $3.00 administrative service charge will be assessed each requested refund. No refunds will be granted if program involves advance purchase of tickets. The motion carried-unanimously. Parks & Recreation November 5, 1986 Page 4 D. Parks and Recreation Department Staff Shirts Administrative Assistant Forde reviewed the staff report dated October 27, 1986,requesting the Commission decide if they would like a staff shirt policy. After discussion,Commissioner Zemont made a motion, seconded by Commissioner Wilson,to accept staff recommendation of staff shirts for part -time staff with the color to be other than green with blue lettering, the motion carried unanimously. E. Holiday Program The Administrative Assistant reviewed the staff report dated October 29, 1986,recommending the recreation department enter into a joint program with the Boys and Girls Club of Moorpark. Following discussion,Commissioner Roe moved, seconded by Chairman Rasey,to accept staff'srecommendation for a Holiday Program with the Boys and Girls Club. The motion carried unanimously. F. Annual Christmas Tree LiQhtinQ Ceremon The staff report dated October 30, 1986,recommended Thursday, December 4, 1986 for the Ceremony. Chairman Rasey pointed out that the date and time had been set by the City Council, the first Thursday in December starting at 5:00 p.m. After discussion, Commissioner -Wilson made a motion, seconded by Commissioner Zemont,to ask City Council to change policy and allow this years'ceremony to be on December 11, at 6:00 p.m. The motion carried unanimously. Discussion continued regarding the purchase of Christmas Tree Lights. Commissioner Roe made a motion, seconded by Commissioner Wilson, to allocate $250.00 from Special Event funds to purchase enough lights to complete lighting for the tree and the building. Motion carried unanimously. Parks & Recreation November 5, 1986 Page 5 7. STAFF UPDATES AND COMMENTS There were no comments from the Commission on the following items. A. Coaches Certification Program B. October 10, 1986 Youth Dance Report C. November Calendar Administrative Assistant Forde invited the Commission to attend a ground-breaking ceremony for the Peach Hill Park on Monday November 101 1986 starting at 4:30 p.m. Commissioner Wilson requested comment from staff regarding a letter from Daryl Kibota. Staff replied with an explanation of the events which led up to the letter from Mr. Kibota. A reply letter will be sent in response to the letter. 8. CONSENT ITEM No comment from the Commission. 9. COMMISSION COMMENTS - Commissioner Sabine - requested status on agreements for Monte Vista Nature Park, Campus Park and Community Center tot lot. Staff reply, tot lot referred back to the Commission by the City Council. Monte Vista agreement approved. Staff requested committee meeting to discuss the time line for starting Monte Vista Nature Park. City Council Update - Boys and Girls Club - meeting will be held between the Mayor, staff and the Edison Co. to discuss the request of the Boys and Gilrs Club for a site adjacent to the Community Center. Community Center Signage - the Council referred the signage back to the Commission stating it was not easy to read and had too many letters. Commissioner Sabine requested an update on the Campus Park Letter. After discussion, Commissioner Sabine asked staff to see that Campus Park be cleaned up with the sand removed and replaced with new sand. Chairman Rasey requested this item be placed on the next agenda. Parks & Recreation November 5, 1966 Page 6 Status on Weight Watchers continued use application. Staff replied that they have not heard from them with a reply to the letter stating the conditions of the continued use. Status on Moorpark College Class continued use application. Staff replied the class has not been booked for use, as yet. Status on Pacifica Agreement- staff replied the agreement has been finalized. Commissioner Zemont thanked the Commission for all the hard work each had contributed over the last two years. It has been a pleasure to serve Moorpark on the Commission. Chairman Rasey thanked the Commission for its service and it's been an honor to serve on the Commission, ,for the residents of Moorpark. 10. ADJOURNMENT There being no further business to come before the Commission, Commissioner Roe made a motion to adjourn the meeting, seconded by Commissioner Sabine, and carried unanimously,the time being 10:20 p.m. Respectfully submitted, A ministra iv IJ4 Secretary APPROVED .� i i. -L_� I 01. .1 Chairman