Loading...
HomeMy WebLinkAboutMIN 1986 1203 PR REGThe regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City, December 3, 1986 at 799 Moorpark Avenue, Moorpark,California. 1. CALL TO ORDER The meeting was called to order at 7:05 p.m., by Rebecca Hoshida, Administrative Secretary,presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Danny Rasey. 3. ROLL CALL PRESENT: Commissioners Tom Baldwin, Pam Castro, Danny Rasey and Cheryl Zemont; ABSENT: Commissioner Charmane Deas, excused. OTHER CITY OFFICIALS OR EMPLOYEES PRESENT: Steven Kueny, City Manager Jerry W. Forde, Administrative Assistant Scott D. Smith, Recreation Coordinator Rebecca J. Hoshida, Administrative Secretary 4. APPROVAL OF MINUTES - Not at this time. 5. OATHS OF OFFICE OF APPOINTED COMMISSION MEMBERS The City Manager administered the Oath of Office to Commissioners Tom Baldwin, Pam Castro, Danny Rasey and Cheryl Zemont, Charmane Deas absent. 6. STATEMENTS OF NEW MEMBERS OF THE COMMISSION Commissioner Baldwin expressed thanks to his family for their support and also City Councilmember Clint Harper. He stated his four main goals to accomplish while on the Commission will be: 1. A downtown park, 2. A municipal pool, 3. A senior citizens center, 4. to represent the public. Commissioner Zemont stated it'sa pleasure to serve the City of Moorpark and believes the groundwork has already been laid, and we will see projects completed in the next few years. Commissioner Rasey congratulated the new Commissioners and thanked the outgoing Commissioners for the time invested and that this Commission will see the results of their hard work. Parks & Recreation Minutes December 3, 1986 Page 2 A. Selection of Chairman (interim) Nominations for Chairman were opened by Administrative Secretary. Pam Castro read a letter from Charmane Deas, which nominated Tom Baldwin as chairman. Pam Castro voiced her nomination of Tom Baldwin as chairman. Dan Rasey nominated Cheryl Zemont as chairman. Nominations were closed and Tom Baldwin was elected Chairman by the following vote: AYES: Commissioners Castro, Deas per letter, and Baldwin; NOES: Commissioners Rasey and Zemont. B. Selection of Vice Chairman (interim) Nominations for Vice Chairman were opened by Chairman Baldwin. Pam Castro nominated Charmane Deas. Dan Rasey nominated Cheryl Zemont. Nominations were closed and there was no election due to the following roll call vote: Votes cast for Deas - Chairman Baldwin and Commissioner Castro; Votes cast for Zemont - Commissioners Rasey and Zemont. Election of Vice Chairman will be held over until next meeting. C. Meeting Dates The Administrative Assistant informed the Commission the City Council meetings will be held on Wednesdays starting in January of 1987. After discussion the consensus of the Commission was to meet on Mondays on alternating weeks with the Planning Commission. They had no preference whether it be the 1st & 3rd or 2nd & 4th. After discussion Commissioner Castro made a motion, seconded by Commissioner Zemont to direct staff to arrange with the Planning Commission alternating Mondays for the Commission meetings. Said motion carried with a 4 -0 vote. Parks & Recreation Minutes December 3, 1986 Page 3 D. Committee Appointments The appointments for Committees will be deferred until next meeting giving time to Chairman Baldwin for consideration of appointees. The Administrative Assistant pointed out the Commission needed to recommend to the City Council a person to serve on the Senior Citizens Ad Hoc Committee and the Tree Preservation Committee. The consensus of the Commission was to recommend that Margaret Sabine serve as a member from the Community and Chairman Baldwin as representing this Commission on the Senior Citizens Ad Hoc Committee. Tree Preservation Ad Hoc Committee The consensus of the Commission was to recommend to City Council that Commissioner Zemont continued as the representative from the Parks and Recreation Commission for the Tree Preservation Ad Hoc Committee. Commissioner Rasey left the dais, time being 7:45 p.m. 8. WELCOME The Administrative Assistant congratulated the Commission on their appointment and assured them of support from staff. He introduced the Recreation Coordinator, Scott Smith and Administrative Secretary, Rebecca Hoshida. Commissioner Rasey returned to the dais, time being 7:50 p.m. 9. COMMENTS FROM THE PUBLIC There were no comments from the public. 10. BUSINESS ITEMS A. Review Annual Christmas Tree Lighting Program The Administrative Assistant reviewed the staff report dated November 14, 1986, presenting a proposed program and requesting approval to proceed in finalizing the program for the December 11, 1986 event. Parks & Recreation Minutes December 3, 1986 page 4 Christmas Tree Lighting Program (continued) The Recreation Coordinator updated the Commission on details arranged since the November 14 staff report. Moorpark High School Band will play; Richard Bolk will be Santa; photographer will take pictures; and a church choir will sing. Commissioner Zemont made a motion, seconded by Commissioner Castro, to direct staff to proceed with plans for the Christmas Tree Lighting Ceremony, said motion carried unanimously. DT'OWQC Chairman Baldwin declared a 5 minute recess; the time being 8:00pm. The Commission reconvened at 8:05, with all Commissioners present. Commissioner Rasey informed the Commission that the Palmer project PD -1014 will be heard at the Planning Commission meeting in the multipurpose room of the Community Center during tonight's meeting of the Parks and Recreation meeting. Commissioner Zemont moved, seconded by Chairman Baldwin, that Commissioner Dan Rasey be excused from the meeting to address the Planning Commission on behalf of the Parks and Recreation Commission. Said motion carried with a 4 -0 vote. B. Campus Park Status The Administrative Assistant reviewed the staff report,dated November 17, 1986,stating a daily inspection and clean -up has been started. New sand, approximately 12 tons, has been added to the tot lot and rototilled and glass being removed daily. Commissioner Rasey left the dais, time being 8:25 p.m. After discussion,Commissioner Zemont moved, seconded by Commissioner Castro, to direct staff to order the needed signage for the park. Said motion carried with a 3 -0 vote. Commissioner Rasey returned to the dais, time being 8:30 p.m. Parks & Recreation Minutes December 3, 1986 page 5 The Recreation Coordinator reviewed the staff report dated November 17, 1986 regarding upgrading the play equipment for Campus Park. Discussion included: 1. A suggestion to install a spray fountain. fountain. 2. Is the present equipment salvageable. 3. Revarnish tables vs purchasing new ones. 4. Addition of play equipment to tot lot. 5. Additional drinking fountain. After discussion,Commissioner Castro moved, seconded by Commissioner Zemont,to postpone the decision on play equipment until after the walk through of Campus Park and Glenwood Park, then decide at that time about selection process for new play equipment. Said motion carried with a 4 -0 vote. After discussion of the letter received from the Dahmes, the consensus of the Commission was to include a written explanation of the delay in our responding to their letter he letter is also to include the decision to check the park on a daily basis. C. Park Ordinance Signs The Administrative Assistant reviewed the staff report dated November 14, 1986,requesting the Commission approval of recommended signs and direct staff to order the signs for Regulation and use of Public Parks and Recreation Facilities. After discussion,Commissioner Zemont made a motion, seconded by Commissioner Rasey,to approve staff recommendation to purchase signs with the Commission suggestion to increase the number ordered to 18 instead of 15, with an additional sign for Monte Vista Nature Park. Said motion carried with a 4 -0 vote. Staff was directed to return to the Commission with information regarding alternatives for installation. RF.CF.q S Chairman Baldwin declared a 10- minute recess, the time being 9:30 p.m. The Commission reconvened at 9:40 p.m. with all Commissioners present. Parks & Recreation Minutes December 3, 1986 page 6 D. Picnic Shelter for Griffin Senior Park After discussion the Commission requested staff to check with Urban West Communities regarding the cost they incurred to cover their bus stop areas. The following areas of concern were discussed by the Commission: 1. Use of local contractor for building of the gazebo. 2. Use of fast growing trees. 3. The necessity of covered picnic areas. 4. Requested prices on 36 inch trees and growth rate, E. Youth Basketball Proposal The Recreation Coordinator reviewed the staff report dated November 21, 1986,outlining the program and requesting approval by the Commission to proceed with organization and registration of the leagues. Commissioner Zemont made a motion, seconded by Commissioner Castro,to approve the staff recommendation to proceed with the formation of a Youth Basketball League. Said motion carried with a 4 -0 vote. F. Winter /Spring Proposed Program The Recreation Coordinator reviewed the staff report dated November 25, 1986 requesting approval of the bid by Moorpark News for the production and printing of the Winter /Spring Recreation Service Guide. These concerns were addressed during the discussion: 1. Cost of mailing. 2. Question of printing 3 times a year; the Commission had approved 4 times. Dan Schmidt, Editor of the Moorpark Mirror, addressed the Commission speaking in favor of the Mirror being awarded the bid. Commissioner Castro made a motion to approve staff recommendation to award the bid to Moorpark News. The motion died due to the lack of a second. After discussion Commissioner Castro made a motion, seconded by Commissioner Rasey,to accept the staff recommendation to award the bid to the Moorpark News. Said motion failed to Parks & Recreation minutes December 3, 1986 page 7 carry by the following roll call vote: AYES: Commissioner Castro; NOES: Commissioners Rasey, Zemont and Chairman Baldwin. Commissioner Zemont made a motion, seconded by Commissioner Rasey, to award the bid to the Moorpark Mirror. Said motion failed to carry due to the following roll call vote: AYES: Commissioner Zemont and Chairman Baldwin; NOES: Commissioner Castro and Rasey. Discussion of mailing continued. 'DT?rlpcc Chairman Baldwin declared a recess, the time being 10:30 p.m. The Commission reconvened at 10:35 p.m., with all Commissioners present. Commissioner Rasey made a motion, seconded by Commissioner Castro,to approve the staff recommendation and award the bid to the Moorpark News. Said motion failed to carry due to the following roll call vote: AYES: Commissioner Rasey and Castro; NOES: Commissioner Zemont, Chairman Baldwin. The City Manager discussed the legal ramifications of awarding of the contract to the higher bidder. This item was tabled at this time. G. Winter /Spring Proposed Program The staff report dated November 24, 1986 presented the Commission with the proposed program requesting the Commission review and any additional comments. Additional comments from the Commission were: 1. Increase youth classes. 2. Increase modified activities,i.e. handicapped and senior programs. 3. It's up to the Commission to work with Council to obtain funds and staff for an increase in programs. Parks & Recreation Minutes December 3, 1986 page 8 H. Scheduled Walk Throuqh of Glenwood Park Discussion was had regarding a date for the walk through. The Commission agreed to meet on December 9, 1986 at 3:30 p.m. at Campus park, and 4 p.m. at Glenwood Park. 11. COMMISSION COMMENTS Commissioner Castro- Expressed to staff that the new Commissioners have alot of new ideas and requirements. However,they are in 100% agreement of supporting staff,and realize to accomplish some of their ideas,it will require additional manpower and budget. Commissioner Zemont - Requested status of the OSCAR. Requested a new community survey. Requested the planting of additional trees be placed on the next agenda. Commissioner Rasey - Requested a joint meeting with the Council. Requested information regarding the status of the Greenbelt between Simi Valley and Moorpark. Stated he had received 5 calls from Moorpark College regarding their request to use the Community Center. Requested setting a policy regarding fees for the school district and Moorpark College. Chairman Baldwin- Requested joint meeting with Council regarding efforts for next year, working relationships and setting goals. Requested approved minutes of City Council and Planning Commission and a copy of our approved minutes to to the Council and Planning Commission. Passed out newspaper article "Are Moorparks Citizens Losing out on Parks ?" Authorized a letter to City Council requesting a fund of $10- $20,000 be set up for this Commission to use for things that are not budgeted but need to be done. This should come from the general fund. Requested that someone be hired to write grants. Requested business cards to include home phone numbers. Presented his idea for new stationary for the Parks and Recreation Department. Parks & Recreation Minutes December 3, 1986 page 9 Requested a copy of Robert's Rules of Order. Requested copy of changes in the Brown Act. Requested a tour of all Park sites, tentative time will be the week between Christmas and New Years. 10. F. Winter /Spring Brochure Printing Commissioner Castro made a motion, seconded by Chairman Baldwin to authorize staff to award the bid base on applicable purchasing guidelines and policies. Said motion failed to carry by the following roll call vote: AYES: Commissioner Castro and Chairman Baldwin NOES: Commissioners Rasey and Zemont. Commissioner Rasey made a motion, seconded by Commissioner Castro, to accept the staff recommendation and award the bid to Moorpark News. Said motion carried by the following roll call vote: AYES: Commissioner Rasey, Castro and Chairman Baldwin; NOES: Commissioner Zemont. 12. CONSENT ITEMS No comments 13. OTHER BUSINESS AND STAFF COMMENTS The Administrative Assistant stated he would start working on a joint powers agreement with the school district. A. Youth Dance Report Commissioner Castro requested information regarding chaperones, their ages, instruction given to them by the Recreation Coordinator and wages. Discussion followed regarding chaperones. 14. ADJOURNMENT There being no further business�Commissioner Rasey moved, seconded by Commissioner Zemont,to adjourn to December 91 1986 at 3:30 p.m. at Campus Park, the time being 12:10 a.m. APPROVED C Chairman Respectfully submitted /V7 ministr tive Secretary