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HomeMy WebLinkAboutMIN 1986 1217 PR REGConsent Calendar April 16, 1987 The regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City December 17, 1986, at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 7:05 p.m. with the clerk presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Danny Rasey. 3. ROLL CALL PRESENT: Commissioners Tom Baldwin, Pam Castro, Charmane Deas, Danny Rasey and Cheryl Zemont; ABSENT: None. OTHER CITY OFFICIALS OR EMPLOYEES PRESENT: Jerry W. Forde, Administrative Assistant Scott D. Smith, Recreation Coordinator Rebecca J. Hoshida, Administrative Secretary 4. REORGANIZATION OF COMMISSION The election held on December 3, 1986, was declared invalid due to the fact that a proxy vote is not valid. The clerk opened the nominations for cha-riman. Commissioner Deas nominated Commissioner Baldwin as chairman. Commissioner Rasey moved the nominations be closed, seconded by Commissioner Zemont. Said motion carried unanimously. Commissioner Baldwin was elected to the office of chairman by a unanimous vote. Chairman Baldwin opened the nominations for vice - chairman. Commissioner Castro nominationed Commissioner Deas as vice - chairman. Chairman Baldwin made a motion to close the nominations, seconded by Commissioner Castro. Said motion carried unanimously. Commissioner Deas was elected to the office of vice - chairman by the following roll call vote: AYES: Commissioners Castro, Deas, Rasey and Chairman Baldwin; ABSTAIN: Commissioner Zemont. Parks & Recreation minutes December 17, 1986 Page 2 COMMITTEE APPOINTMENTS Chairman Baldwin made the following committee appointments: Tom Baldwin: City Council Representative Seniors Committee Representative Happy Camp Canyon Task Force Representative Budget Committee Charmane Deas: s Planning Commission Representative Park Location Committee Recreation Program Committee Community Center Committee Pam Castro: Park Location Committee Grant Committee Recreation Program Committee Danny Rasey: Budget Committee Community Center Committee Park Development- Cheryl Zemont: Tree Preservation Committee Park Development Committee Grant Committee Tierra Rejada Lake Task Force 5. APPROVAL OF MINUTES - None. 6. PUBLIC COMMENTS A. Vickie McGowan was not in attendance. Jerry Hall, Pet -a -Care addressed the Commission requesting the use of the Community Center parking lot January 11, 1987 and November 1, 1987 for a dog and cat vaccination clinic. Parks & Recreation minutes December 17, 1987 Page 3 The Administrative Assistant reviewed the staff report dated December 12, 1986. After discussion, Commission Zemont made a motion, seconded by Commissioner Castro, to accept the staff recommendation and approve the requested use. Approval for January only, instructing Mr. Hall they will have to re -apply for the November date. Said motion passed unanimously with a 5 -0 vote. Paul Lawrsen, Secretary, Tierra Rejada Neighborhood Council, read a letter requesting use of the Community Center, February 14, 1987 for a Valentine's Day Dance as a benefit for the Boys and Girls Club of Moorpark. They are requesting that all fees be waived. After discussion, Commissioner Castro made a motion, seconded by Commissioner Zemont, to accept the application for use on February 14, 1987, with a $7.00 per hour charge for custodial maintenance and any cost incurred for cleanup, plus all permits required. Said motion carried unanimously with a 5 -0 vote. Roger Beauieu, 14792 E. Stanford Street, Moorpark, addressed the Commission regarding a downtown park. He suggested the lower field at the High School and requested the Commission move ahead with the school district. The Commission informed Mr. Beaulieu that the lower field at the High School had been listed as the #1 prority location by this Commission for a downtown park. 7. BUSINESS ITEMS A. Moorpark Lutheran Church The Administrative Assistant reviewed the staff report dated December 12, 1986. The Lutheran Church is requesting the use of room A and the kitchen of the Community Center from 8:30 a.m. to 1:30 p.m. each Sunday of the month. After discussion, Commissioner Rasey moved, seconded by Commissioner Castro, to approve the requested use at $84 per week, which is a 20% reduction of the normal fees. Said motion carried with a 5 -0 vote. B. Bovs and Girls Club The Administrative Assistant reviewed the staff report dated December 12, 1986, requesting use of room A and the kitchen from 2 -5 p.m. Tuesdays, Wednesdays and Thursdays until May 1, 1987. In addition, requesting use of room A on Mondays from 3 -5 p.m. and the kitchen 3:30 -4:30 p.m. on Thursdays. Parks & Recreation Minutes December 17, 1986 page 4 Frank DePasquale, Board of Director Boys and Girls Club, thanked the City Council and Commission for the use of the Community Center. After discussion, Commissioner Zemont moved, seconded by Commissioner Castro, to approve the requested use through January 1987, with staff to report back with an update on registration for the Parks and Recreation programs. That the dates of the Senior Health Clinic, 4th Monday of each month; the WIC program, 2nd Tuesday of each month, be excluded for use by the Boys and Girls Club. the costs for facility use would be at a rate of $7.00 per day for one hour of staff maintenance time, a total of $28.00 per week. Said motion passed by the following roll call vote: AYES: Commissioners Zemont, Castro, Deas and Rasey; NOES: Chairman Baldwin. The Chairman stated he would have preferred $7.00 per week, not a day. Commissioner Castro requested a letter from the Boys and Girls Club stating they would incur all damages done by their organ- ization. RECESS Chairman Baldwin called for a recess, the time being 8:30 p.m. rZhe Commission reconvened at 8:40 p.m., with all the Commissioners present. C. Griffin Homes Tract 3963 Elaine Freeman, representing Griffin Homes, updated the Commission on the tract development and presented a sample of tiles to be used on the signage for the park. It will be lettering etched in stone, one, east side of Collins; one, for Moorpark College. Dayle Henry, Landscape Architect for Griffin Homes, reviewed the amenities in the park, BBQ, tables, trash cans, multi -use court/ basketball /volleyball, softball field /dirt infield /soccer /large turf area, planting all round, wrought iron fence 4' high around Collins Dr., (for more details see staff report). After discussion, Commissioner Zemont made a motion, seconded by Commissioner Castro, to approve Tract 3963 as shown with type of BBQ approved by the Facilities Coordinator. Griffin Homes to work with Facilities Coordinator for sprinkler location. The developer is to supply the City with information on trees growth rate and species types with 3 trees in picnic area to be 24 x 24 box and all the street scape to come back to the Commission. Said motion carried unanimously with a 5-0 vote. Parks & Recreation Minutes December 17, 1987 Page 5 Commissioner Zemont made a motion, seconded by Commissioner Rasey, to accept the signage concept but not the name on the sign, said motion carried unanimous with a 5 -0 vote. Chairman Baldwin requested that each Commissioner return to the January 12 meeting with two suggested names for the park site. D. Planned Development Permit 1058 Glen Haven Inc. Senior Planner, Michael Rubin, reviewed the staff report dated December 17, 1986. IT After discussion, Commissioner Rasey moved to accept $1,180.00 per unit based on the Count fee, plus the Consumer Price Index, to include if not paid within a year the Commission would review the proposed development and increase the fees according to the Consumer Price Index. All fees to be paid prior to the first occupancy and fees to designed to offset expenses at Peach Hill Park. The motion died due to the lack of a second. Commissioner Castro moved to amend the motion with, if all fees could be used else where in the community. The first did not agree. The motion was re -read, seconded by Commissioner Zemont and carried unanimously with a 5 -0 vote. E. Upgrading Amenities at Campus Park The consensus of the Commission was to send this item to committee for further consideration. P. Re- naming of Peach Hill Park With the consent of the Commission item 7P was heard at this time. Administrative Assistant Forde, informed the Commission that the City Council had referred this item to the Commission for their recommendation. The suggestion had been made to the City Council, to change the name of the Peach Hill Park to the James Weak Park, after the former Mayor of Moorpark. Roger Beaulieu, citizen of Moorpark, addressed the Commission, speaking in favor of naming the park after James Weak. After discussion, Commissioner Castro moved, seconded by Commissioner Deas, to recommend to City Council that no change be made in the name of the park at Peach Hill Park at this time. Said motion carried unanimously with a 5 -0 vote. Parks & Recreation Minutes December 17, 1986 Page 6 The Park Development Committee will consider plaques recognizing James Weak and family for their community service. Commissioner Zemont moved, seconded by Commissioner Deas, to recommend to City Council that the Commission would like a plaque honoring James Weak and family. The size, location, etc., will be decided by the committee working with Roger Beaulieu, reporting back to the Commission and Council in February 1987. Said motion carried unanimously with a 5 -0 vote. F. Griffin Senior Park Improvement Project IF The consensus of the Commission was to refer this item to committee. RRrFq.q Chairman Baldwin declared a recess, the time being 10:40 p.m. The Commission reconvened at 10:50 p.m., with all Commissioners present. Chairman Baldwin requested staff to pursue the trees that are too large to sell by Beothing Nursery. Perhaps the City could use them. Commissioner Zemont requested staff obtain a second opinion regarding the cottonless Cottonwood tree. G. Park /Tree Site Identification and Review This was presented as an informational item to the Commission. Staff reviewed the report dated December 11, 1986, no action was taken, however, the item was referred to the Park Location Committee for their review. N. Youth Art Experience '87 By consensus of the Commission, this item was heard at this time. Councilmember Galloway addressed the Commission speaking in favor of the Youth Art Experience '87. After discussion Commissioner Castro moved, seconded by Commissioner Deas, to approve staff recommendations: 1. Approve the City's participation and direct staff to formally notify the County prior to the January 1987 deadline. Parks & Recreation Minutes December 17, 1986 Page 7 2. Direct staff to return to the Parks and Recreation Commission, when needed, to present proposed programs for Commission review and approval. 3. Authorize matching funds of $750.00 plus staff time, facility and equipment use. Funds to come from the Special Events line item in the Recreation Budget. Said motion carried unanimously with a 5 -0 vote. Commissioner Zemont requested the Parks Work Program be onjthe next agenda. H. Senior Citizen Center Construction Project Chairman Baldwin gave a verbal update on the project. No action was taken. I. Update: Happy Camp Canyon and Tierra Rejada Lake Task Force. Administrative Assistant Forde, reviewed the staff report dated December 10, 1986, this was a informational item only, no action taken. J. Request for Joint Meeting with Planning Commission and City Council The Commission presented items for discussion at the joint meeting. 1. Priority of park items on City Council agendas 2. Staff time allocation 3. Special fund for Commission 4. Parks Work Program 5. Problems with decisions not being forwarded to staff and the Commission 6. Duties and responsibilities of this Commission 7. Other business The consensus of the Commission was to meet with the City Council only at this time. K. Status of Community Recreation Needs Survey The consesnus of the Commission was to refer this item to committee. L. Greenbelt - Moorpark /Simi Valley After discussion, this item was referred to the Park Location Committee Parks & Recreation Minutes December 17, 1986 Page 8 M. Distribution of Minutes No comment from the Commission 0. January Calendar - No comment from the Commission. 8. COMMISSION COMMENTS Commissioner Castro - Regarding the Christmas Tree lighting- a special thanks to Jerry and Scott - appreciated their effort. Next year would like to see included: a place for canned goods; will volunteer for planning; a downtown business effort; whole main street lighted; special parade with Santa at the end; choirs along the street singing; community organizations will get involved. Commissioner Zemont - Requested a Work Program Update, also Peach Hill Park update. Commissioner Zemont recommend to City Council that they negotiate lease or purchase of downtown park, would like a definite answer from the school district. Commissioner Zemont addressed the Palmer /Giesler field project. After discussion, the consensus of the Commission was to send a letter to Mr. Palmer expressing the idea of a municipal pool as interesting. Requesting the project be presented to the Commission again to discuss the scope of the project. Chairman Baldwin presented the Commission with a draft for new stationery for the Commission. The consensus of the Commission was to accept the concept for new letterhead. Chairman Baldwin requested staff to contact the representative on the Area Agency on Aging Commission and inquire about the Meals on Wheels program for seniors. Staff reported on the status of Youth Authority Workers, have met with City Attorney and County Attorney and they are reviweing the Workmen's Compensation question and will make a recommendation. We will be using the youth authority workers on a limited basis. T he Commission requested staff to prepare a letter to the school district regarding the Boys and Girls Club, asking them to find space for the Club at one of their facilities. Staff Update- The Recreation Coordinator stated the printing of the brochure started today. Parks & Recreation Minutes December 17, 1986 Page 9 The Commission requested the subject of Warmington Development, trees, and the $1000 donation, be placed on the next agenda. 9. CONSENT CALENDAR Commissioner Rasey moved to approve consent item, October 1, 1986 minutes. Seconded by Commissioner Zemont and passed by the following roll call vote: AYES: Commissioners Rasey, Zemont, Castro and Deas; NOES: None ABSTAIN: Chairman Baldwin. 10. OTHER BUSINESS AND STAFF COMMENTS - None at this time. 11. ADJOURN Commissioner Deas moved to adjourn to the field trip scheduled for Monday 29, 1986 at 9:00 a.m. for the purpose of reviewing existing park sites, the time being 12:55 a.m. Commissioner Zemont seconded the motion, which carried by the following roll call vote: APPROVED G airman AYES: Commissioners Deas, Zemont, Castro and Chairman Baldwin; NOES: Commissioner Rasey. Respectfully submitted A minis�tive Secretary