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HomeMy WebLinkAboutMIN 1987 0302 PR ADJConsent Calendar April 22, 1987 The adjourned meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City, March 2, 1987, at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 7:07 p.m., with Chairman Baldwin presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Castro. 3. ROLL CALL PRESENT: Commissioners Castro, Rasey, Zemont and Chairman Baldwin; ABSENT: Commissioner Deas - will be late. OTHER CITY OFFICIALS OR EMPLOYEES PRESENT: Steve Kueny, City Manager Thomas Genovese, Director of Administrative Services Jerry Forde, Director of Community Services Rebecca Hoshida, Administrative Secretary Scott Smith, Recreation Coordinator 4. OATH OF OFFICE OF NEWLY - APPOINTED COMMISSION MEMBER The Oath of Office was conducted at the City Council meeting when the appointment was made. 5. STATEMENT OF NEW MEMBER OF THE COMMISSION Commissioner Rasey requested the Commission recommend to City Council that they consider a special presentation to be given to Margaret Sabine for her many years of service to the City of Moorpark. Chairman Baldwin extended a welcome back to Commissioner Rasey and said it was good to have him back. 6. APPROVAL OF MINUTES Commissioner Zemont moved, seconded by Commissioner Rasey, to approve the minutes of the November 12, 1986 meeting,as written. The motion carried; the vote being 2 -0 -2 with new Commissioners Baldwin and Castro abstaining. Parks & Recreation Minutes of March 2, 1987 Page 2 7. PUBLIC COMMENTS John Lane representing the Tierra Rejada Neighborhood Council addressed the Commission and spoke regarding the dedication of North Meadows park. He suggested the Recreation Department contact the neighborhood councils and invite them to form soft- ball teams and play the day the park is dedicated. His motive is to create unity in the community and to let the community know the park is for the entire community and not just the Mountain Meadows area. Replies from the Commission and staff were: There is a Little League demonstration planned and staff will be meeting with Urban West regarding the events. 8. BUSINESS ITEMS A. Park Improvement Funds Staff summarized the staff report for the benefit of the public present and the newer Commissioners. After discussion, it was moved by Commissioner Rasey, seconded by Commissioner Zemont to keep the same 60/40% distribution formula for the expenditure of Park Improvement Funds. 60% of fees collected are for developing or improving neighborhood park sites and 40% will be directed towards Community Park facilities. Said motion carried by the following roil call vote. AYES: Commissioners Rasey, Zemont and Castro; NOES: Chairman Baldwin; ABSENT: Commissioner Deas. Chairman Baldwin stated he would have liked to see it 1000 generated in that neighbor or 100% Community Park, no split. Commissioner Zemont moved,'seconded by Commissioner Rasey, that appropriated Park Land Lease funds of $21,400 be designated to the respective zones where funds were generated and distributed on the 60/40 distribution within the respective zone. Motion carried unanimous with a 4 -0 vote. Parks & Recreation Minutes of March 2, 1987 Page 3 Commissioner Rasey moved, seconded by Commissioner Castro, to leave decisions on allocation of all RPD fees on a case -by -case basis. Motion carried by the following roll call vote: AYES: Commissioners Rasey, Castro, Zemont and Chairman Baldwin; NOES: None; ABSENT: Commissioner Deas. B. Peach Hill Park - Award of Bid The Director of Administrative Services, Tom Genovese, reviewed the staff report dated February 27, 1987. Commissioner Deas arrived, time being 8:10 p.m. ..-,Jan Weaver addressed the Commission and spoke in favor of the development of the Park as designed. She placed an emphasis on the need to develop the Park with lights. After discussion, Commissioner Zemont moved, seconded by Commissioner Rasey, to request the City Council to utilize 100% of the Quimby funds derived from projects in the Peach Hill area for the development of Peach Hill Park, since it will be providing community park facilities; to utilize the $45,500 in parks and recreational facilities fees received from PD -1044 (Cal Prop) for Peach Hill Park; to develop the park as designed and award (City provides trees); and appropriate an a:aount not to exceed $352,000 from the Park Improvement Fund ($306,500 Quimby Fees and $45,500 PD gees). Chairman Baldwin stated while he felt this was a large expense he could not find things to eliminate, but feels the needs of the community would be met at this time with improvements proposed. Motion carried by the following roll call vote: AYES: Commissioner Zemont, Rasey, and Chairman Baldwin; NOES: Commissioners Castro and Deas. Commission Castro - Objected to 100% of expenditures of Community park fees being spent at Peach Hill Park and the objective of the review of the park, was to try and reduce the amenities to meet the budget amount. Commissioner Deas - I can not justify using the entire community park funds in the Peach Hill Park, we really need to cut back on the amenities in the park. Parks & Recreation Minutes of March 2, 1987 Page 4 Commissioner Zemont requested staff draft a motion regarding the fees from the Warmington development and present them at the next meeting for approval from the Commission. Commissioner Rasey moved, seconded by Commissioner Zemont, to direct staff to negotiate with Mr. Boething for acquisition of up to 8 -36" and 40 -24" box trees as part of the City's tree allocation, pursuant to lease agreement, and to contract low bidder to determine any cost increase to plant the larger -sized trees to be included in the project. Motion carried by a unanimous vote. RFrrFCVI Chairman Baldwin declared a recess, the time being 9:28 p.m. The Commission reconvened at 9:40 p.m. with all Commissioners present. C. Subcommittee Assignments There was discussion of committee assignments and the Commission added the following to the appropriate Committees: name plaques for parks developed -t- plaques for donated trees at Community Center ^suggestion box at Community Center d1 tree planting D. Clean -up of 69 -Acre Community Park Staff was directed to check spring spraying, if mounds available, to spray the trees in the community park and also prune the pepper trees. E. Off Highway Vehicle Study Staff report was received and filed. 9. STAFF UPDATES AND COMMENTS 10. CONSENT ITEMS - none. 11. COMMISSION COMMENTS /FUTURE AGENDA ITEMS Commissioner Deas She wanted to know why the Commission had not received information on the purchase of a lawn vacuum and the staff report that went to Council 2/12/87 regarding Campus Park. Parks & Recreation Minutes of March 2, 1987 Page 5 Commissioner Rasey Requested copies of the warrant register for the Commission, to help keep tract of expenditures out of park and recreation funds. Commissioner Deas Directed staff to check the motion on February 12, 1987, regarding the reurbishing costs of tables and benches at Campus Park and what mound they are to be taken out of. Commissioner Deas - made a statement to the Commission - see attached. Commissioner Castro Requested a staff report on meeting with Mr. Slater of the School District regarding the downtown park and when the next meeting is scheduled. Requested staff report on damage to the floor in room A of the Community Center created by the Boys and Girls Club. Commissioner Rasey supplied the Commission with an oral report on this item. He stated the Boys and Girls Club have contacted their insurance company and a representative from a tile company was here and suggested we either replace all the floor or put new tiles of a different color in area that was spoiled. Requested staff report on municipal pool survey; staff replied it hasn't been started yet. Expressed her concern because Griffin Homes was requested to come before this Commission after project already approved by the Planning Commission. Staff reply- the concern has been addressed at the staff level by the City Manager to avoid this problem in the future. Wanted to know if the conceptual designs for the community park included the bridge at Liberty Bell Road indicating the access, after the bridge is constructed. Requested an update on letter to City of Simi Valley. Requested a review of the previous Commission's policy on public statements by other Commissioners. Commissioner Rasey replied.that in April 1983, there had been a motion that no person would speak to the press representing the Commission, with out the permission of the entire Commission. Requested the item of Youth Dances be placed on the next agenda. Parks & Recreation Minutes of March 2, 1987 Page 6 Commissioner Rasey Requested the Commission receive a copy of the letter from Mary Anne Haney regarding rental of the Community Center. Commissioner Zemont Will wait until next meeting. Chairman Baldwin Requested the subject of the Olive Trees at Princeton, be placed on the next agenda. Requested copies of budgets from other cities to help the Budget Committee. Requested status on the trip to San Franciso for the convention. 12. ADJOURNMENT There being no further business, Commissioner Rasey moved, seconded by Commission Deas, to adjourn; the time being 11:30 p.m. Motion carried unanimously. APPROVED r hairman Respectfully submitted, 6t.J dministr ive Secretary