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HomeMy WebLinkAboutMIN 1987 0309 PR REGThe regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City March 9, 1987, at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 7:06 p.m., with Chairman Baldwin presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Castro. 3. ROLL CALL PRESENT: Commissioners Pam Castro, Charmane Deas, Danny Rasey Cheryl Zemont, and Chairman Tom Baldwin. ABSENT: None. OTHER CITY OFFICIALS OR EMPLOYEES PRESENT: Steve Kueny, City Manager Thomas Genovese, Director of Administrative Services Jerry W. Forde, Director of Community Services Scott D. Smith, Recreation Coordinator Rebecca Hoshida, Administrative Secretary 4. APPROVAL OF MINUTES There were not any minutes submitted for approval. 5. PUBLIC COMMENTS Paul Binding was introduced to the Commission as the new representative from the Mosquito Abatement District. 6. BUSINESS ITEMS Chairman Baldwin requested and received approval to hear item 6 -N, Time of Parks & Recreation Commission meeting, at this time. N. Time of Parks and Recreation Commission Meetings_ Commissioner Rasey stated that on August 2, 1983, there was a formal policy set by the Commission to end the meetings at 10:00 p.m. and any item being heard would continue but the balance of items on the agenda would be carried over until the next regularly scheduled meeting. The consensus of the Commission was to add "Approval of Agenda" to the regular agenda, placing it after Public Comments, allowing the Commission to set the Agenda for the meeting. Parks & Recreation Minutes March 9, 1987 Page 2 After discussion, Commissioner Rasey moved, seconded by Commissioner Deas, that at 10:00 p.m. the Commission would decide what items would be heard and at 11:00 p.m. the Commission would decide whether or not to adjourn to an Adjourned Meeting or carry -over the balance of the Agenda to the next regularly scheduled meeting date. Said motion carried unanimously with a 5 -0 vote. A. Peach Hill Park Development Project= Review of Park Improvement Fund Allocations 1. Review of Proposed motion relative to disputed fees from Warmington Homes. Commissioner Deas requested staff explain a conflict of interest. After the explanation from staff, she excused herself from the meeting due to a possible conflict of interest. The Director, Mr. Forde, reviewed the staff report dated March 6, 1987, requesting the Commission review the following motion: MOTION:- That an amount equal to $150,000 in fees conditioned for payment in PD numbers 941 and 1021 (Warmington) to be provided for the purpose of improving public parks and recreational facilities, in lieu of having provided a second on -site private recreational facility for Tracts 3525 and 3019 and intended for use at Peach Hill Park be, advanced for this propose from the amount of Quimby funds requested for appropriation for Peach Hill Park improvements. Upon resolution of the disputed $150,000 retained by the City, plus accrued interest, shall be considered to have been used for improvements at Peach Hill Park, as intended, and an equal amount shall then be designated to the Quimby funds for community park purposes. In addition, the actual amount of the disputed portion of the Quimby Fees in the amount of $142,303.79, plus accrued interest for Tracts 3525 and 3019 (Warmington) subsequently retained by the City, shall be designated for community park purposes. Commissioner Zemont moved, seconded by Chairman Baldwin, to accept the motion regarding the disputed funds. Said motion carried by a 4 -0 vote with Commissioner Deas absent. At this point in the meeting, Commissioner Deas returned to her place on the Dias. 2. Peach Hill Park Motion- regarding the acquisition of trees. MOTION- Commissioner Rasey moved, seconded by Commissioner Zemont, to direct staff to negotiate with Mr. Boething for acquisition of up to 8 -36" and 40 -24" box trees as part of the City's tree allocation, pursuant to our lease agreement, and to contact the low bidder for construction of the park to determine any cost increase to plant the larger sized trees. Motion carried by a unanimous vote. Parks & Recreation Minutes March 9, 1987 Page 3 B. Tree Addition Alternative to Peach Hill Park Contract The Director reviewed the staff report dated March 5, 1987 and a handout date March 5, 1987, presenting costs and alternatives for additional trees to be added to the Peach Hill Park contract. Commissioner Rasey moved, seconded by Commissioner Castro, to move ahead with 9 -36" and 40 -24" deleting the 18 -5" trees. The price increase of $7,075 over the original bid is to be taken from the contingency fees. Said motion carried by the following roll call vote: AYES: Commissioners Rasey, Castro, Deas and Chairman Baldwin; NOES: Commissioner Zemont. Commissioner Zemont stated we just received the information tonight and didn't have time to study the figures. Commissioner Castro requested her second from the previous motion be removed. RECESS Chairman Baldwin declared a recess, the time being 8:15 p.m. The Commission reconvened at 8:20 p.m, with all Commissioners present. Chairman Baldwin explained that Roberts Rules of Order does not provide for the removal of a second after the motion has been voted upon. Commissioner Castro moved, seconded by Commissioner Rasey to reconsider the previous motion. Said motion carried unanimously. After discussion, Commissioner Rasey moved, seconded by Commissioner Castro to rescind the previous action and reconsider the addition of trees to the Peach Hill Park Contract at the March 23, 1987 Commission meeting. C. Monte Vista Nature Park The Director reviewed the staff report dated March 6, 1987, requesting authorization to proceed with the formal bid process for Phase I of Monte Vista Nature Park. Tom Genovese, Director of Administrative Services, briefed the Commission on Grant information and the development in phases. Also, stating the original intent of the Commission was that the park would serve as a community park. Parks & Recreation Minutes March 9, 1987 Page 4 After discussion, Commissioner Castro moved, seconded by Commissioner Deas, to continue this item until March 23, 1987, requesting additional information on developing both phases at same time and cost of professional services. Said motion carried unanimously. D. Griffin Senior Park The Director reviewed the staff report dated March 5, 1987, and an additional handout, requesting the Commission recommend City Council award the contract for Griffin Senior Park development, and also, appropriate $7,500 for the addition of a gazebo and drinking fountain. Commissioner Zemont moved, seconded by Commissioner Rasey to recommend to City Council to award the contract for the Griffin Senior Park Improvement project, as it was approved and bid , to BLM Constructors as the lowest responsible bidder in the amount of $28,200. Bid includes the play equipment, swing set, backstop, minor landscaping and irrigation in the amount of $15,284. The total project not to exceed $43,500 from Griffin Homes Said motion carried by the following roll call vote: AYES: Commissioners Zemont, Castro and Chairman Baldwin; NOES: Commissioners Deas and Rasey. Commissioner Deas stated she felt we should stay under the $30,000 received from Griffin Homes. RECESS Chairman Baldwin declared a recess, the time being 9:15 p.m. The Commission reconvened at 9:28 p.m. with all the Commissioners present. There was discussion regarding the two trees removed from Griffin Senior Park when the area was being prepared for the installation of the tot lot. The consensus of the Commission was to replace the trees before dedication as part of the regular maintenance of the park. E. Review of the Request for Proposals /Scope of Work for the Proposed 69 Acre Community Park Conceptuals. After discussion and review of the request for proposal for the community park relative to providing sufficient playing fields to meet community needs, Commissioner Castro moved, seconded by Commissioner Deas, to include 4 baseball fields, 6 soccer fields, 4 field hockey /multi - purpose fields in the 69 acre Community park. Parks & Recreation Minutes March 9, 1987 Page 5 Commissioner Castro amended her motion, with the approval of the second, to state that the field hockey fields would service as multi - purpose fields to accommodate football as well as field hockey. Motion carried by the following roll call vote: AYES: Commissioner Castro, Deas, Zemont and Chairman Baldwin; NOES: Commissioner Rasey. Chairman Baldwin moved to delete the Olympic size swimming pool from the proposed community park. Said motion died due to the lack of a second. Commissioner Castro moved, seconded by Commissioner Deas that Phase I include, but not limited to, all proposed sports field usage. Said motion carried by the following roll vote: AYES: Commissioner Castro, Deas and Chairman Baldwin; NOES: Commissioner Rasey and Zemont. Commissioner Rasey stated that he feels that all the sport fields do not need to be at the same location. We will have 2 at Peach Hill Park and 1 at North Meadows Park, so other amenities could be added to this park. Commissioner Zemont stated she agreed with Commissioner Rasey's statement and also, stated that Phase I would use the majority of funds available for the park, and other development would come from Quimby fees. She feels that installing just sports fields would not serve the entire community. Commissioner Castro moved, seconded by Commissioner Deas that Phase I began at the east end of the 69 acre parcel. Said motion failed by the following roll call vote: AYES: Commissioner Castro and Deas; NOES: Commissioner Rasey, Zemont and Chairman Baldwin. Commissioner Rasey moved, seconded by Commissioner Deas, to keep the concept and locate the fields from west to east keeping them adjacent to the Edison easement, with access to be determined. Said motion carried by the following roll call vote: AYES: Commissioner Rasey, Deas and Castro. NOES: Commissioner Zemont and Chairman Baldwin. Chairman Baldwin, the time being 10:45 p.m., recommended that items 6 -G & 6 -L be heard and the balance of the Agenda be carried over to the March 23 scheduled meeting. The Commission agreed. Parks & Recreation Minutes March 9, 1987 Page 6 G. Production of Flyers for School Distribution Staff is requesting approval to expend $365.00 for printing for flyers to advertise the Recreation programs. Commissioner Castro moved, seconded by Commissioner Deas, to approve the expenditure of $365.00 for printing, appropriated in the fiscal year 1986/87 budget for this purpose. Motion carried unanimously. L. Summer Day Camp Program The Recreation Coordinator reviewed the staff report dated March 5, 1987 requesting approval of the Summer Day Camp Programs as outlined. Chairman Baldwin moved, seconded by Commissioner Zemont to approve the Summer Program as presented. Motion carried unanimously. 7. STAFF UPDATES AND COMMENTS Staff report 7 -A and B were received and filed. 8. CONSENT ITEMS There were no items on the consent calendar. 9. COMMISSION COMMENTS Commissioner Castro requested a report on the Downtown Area Park regarding a meeting with Mr. Slater, Superintendent of Schools. Staff stated the City Manager would be reporting to Council and the Commission would then receive copies of the report. Commissioner Zemont reported there is some broken play equipment at North Meadows Park. She requested staff check into the matter. Commissioner _ Zemont requested staff check into the Grant received by Agoura Hills and also, the status of microphones for the meetings. Commissioner Deas requested copies of minutes for July 5, 1983 and August 2, 1983. Chairman Baldwin stated the legs on the swing set at Campus Park are loose. He also, inquired as to how much time is involved before the repairs on the fence are completed. Staff advised they will check it out. Chairman Baldwin asked staff if the Commission should be present at the Town Hall meeting, or should just City Council be present. Staff recommended the Commissioners attend. Chairman Baldwin requested copies of budgets from neighboring cities to help with budget requests and also, requested the subcommittees turn in their requests to the budget committee. Parks & Recreation Minutes March 9, 1987 Page 7 10 ADJOURNMENT There being no further business to come before the Commission, Commissioner Deas moved, seconded by Commissioner Castro, to adjourn the meeting with items 6- F,H,I,K and M be carried over until the March 23, 1987 meeting. The time being 11:30 p.m. Respectfully submitted Administra ive ecretary APPROVED Chairman