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HomeMy WebLinkAboutMIN 1987 0413 PR REGThe regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City, April 13, 1987, at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 7:10 p.m., with Chairman Baldwin presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Rasey. 3. ROLL CALL PRESENT: Commissioners Pam Castro, Danny Rasey, Cheryl Zemont and Chairman Tom Baldwin; ABSENT: Commissioner Charmane Deas - excused. OTHER CITY OFFICIALS OR EMPLOYEES PRESENT: Steve Kueny, City Manager Jerry Forde, Director of Community Services Scott Smith, Recreation Coordinator 4. APPROVAL OF MINUTES Commissioner Zemont moved, seconded by Commissioner Rasey, to approve the Minutes of February 9, 1987, as corrected, and placed on the Consent Calendar. Motion carried by a 3 -0 vote Commissioner Castro arrived, the time being 7:18 p.m. Commissioner Castro moved, seconded by Chairman Baldwin, to approve the Minutes of February 12, 1987, as corrected, and placed on the Consent Calendar. Motion carried by a 2 -1 with Commissioner Zemont abstaining. Commissioner Rasey stated his reason for the no vote was there were no staff responses to the questions asked listed under "Commission Comments ". Commissioner Zemont moved, seconded by Commissioner Castro, to approve the Minutes of March 2, 1987, as corrected, and placed on the Consent Calendar. Motion carried by a 3 -1 vote. Commissioner Rasey stated his reason for the no vote was the same as for the Minutes of March 2nd. 5. PUBLIC COMMENTS There were no comments from the public. Parks & Recreation Minutes April 13, 1987 Page 2 ADOPTION OF AGENDA Chairman Baldwin recommended that item D Peach Hill Park Improvements, be delayed until later in the meeting. Commissioner Rasey moved, seconded by Commissioner Zemont, to continued Item E Community Center Fee Schedule, until the Rules and Regulations can be completed. Motion carried by a unanimous vote. 6. BUSINESS ITEMS A. Griffin Homes Collins StreetscaRe The Director presented the staff report and introduced Elaine Freeman of Griffin Homes. Prior meeting action was not taken on Collins Drive, therefore, staff is requesting approval of the streetscape at this time. Commissioner Zemont moved, seconded by Commissioner Castro, to approve the Griffin Homes Tract 3963 Streetscape, as presented in the plans and staff report. Motion carried unanimously with a 4 -0 vote. B. Urban West _Park Monument Sign for North Meadows Park The Director presented the staff report and introduced Tom Zanic from Urban West who explained details of the proposal. Discussion pursued on types of letters for the signs. Commissioner Rasey moved, seconded by Commissioner Zemont, to accept the concept of signs, as presented, with press concrete design letters. The color of the letters should be a contrasting color to the background color of the signs. Motion carried unanimously with a 4 -0 vote. C. City Manager's Status Report Concerning Potential Uses of the Current Hiqh School Site for a Downtown Park The City Manager presented the staff report requesting the Commission review and direct staff with the appropriate recommendations they deem necessary relative to utilizing this site as an interim /permanent Downtown Park site. After discussion Commissioner Zemont moved, seconded by Chairman Baldwin, to: 1. ask Council to send a letter to the Moorpark Unified School District; 2. to pursue the High School site as a park for both an interim and preferably a permanent site; 3. that the City be given the first right of refusal to acquire the lower High School fields; 4. consider improvements that would not impact current school use and develop facilities that would improve site for park and school; 5. consider the School District's athletic field needs, when designing the Community Park facilities including consideration of joint use of Community Swimming Pool. Motion carried by a 3 -1 vote. Parks & Recreation Minutes April 13, 1987 Page 3 Commissioner Rasey stated his reason for the no vote was that it sounded like a threat to the School District. Commissioner Castro moved, seconded by Commissioner Rasey, that a member of the Park Location Subcommittee be allowed to sit in on all meetings regarding acquisition of the Downtown Park site. Motion carried by a 3 -1 vote. Commissioner Zemont stated her reason for the no vote was that she is in favor of the Committee sitting in on meetings only when it becomes appropriate to do so. RECESS The Chairman declared a recess, the time being 8:45 p.m. The Commission reconvened at 9:05 p.m., with all Commissioners present. Commissioner Deas being absent. D. Peach Hill Park Impro_yements The Director presented the staff report dated April 15, 1987, and opened the topic for discussion. Commissioner Castro moved, seconded by Commissioner Rasey, to continue this item to the next regularly scheduled meeting, April 20, 1987, for a full Commission and, if not then, at the May 11th meeting, a definite decision would be made. The motion failed to carry with a 1 -3 vote. Commissioner Castro moved, seconded by Commissioner Rasey, to continue this item to a Special Meeting on Monday, April 20th, when a full Commission is present and, if not, then the item is to be resolved at that time. The motion failed with a 2 -2 vote. Commissioner Castro moved, seconded by Commissioner Rasey, to continue this item to a Special Meeting, April 20th, when possibly a full Commission could be present and, if not, a definite decision will be made at that meeting. The motion failed to carry by a 1 -3 vote. Option 1 Commissioner Zemont moved, seconded by Chairman Baldwin, to proceed with deducting items listed on Valleycrest sheets adding back the security lights, plus additional security lights in the north ball field area, not to exceed $1,344.00, stub out drinking fountain for future use, not to exceed $300, and stub out electrical for future ball field lights at fair market value and design irrigation system for future addition of the North ball field per existing location according to existing plans. Motion failed to carry by a 2 -2 vote. Parks & Recreation Minutes April 13, 1987 Page 4 Option 2 Commissioner Rasey moved, seconded by Commissioner Castro, to delete ball field lighting, all the inside contents of the snack bar, all the slabs for the ball field bleachers, and all bat racks and leave all electrical conduits to the site for the ball field lights. Motion failed to carry by a 2 -2 vote. Commissioner Zemont moved, seconded by Chairman Baldwin, to forward the previous motions to City Council stating the vote, the hours involved in discussion of the project, and let Council decide whether they will send it back to the Commission or make the decisions themselves as to what will be cut. Motion failed to carry by a 2 -2 vote. Commissioner Zemont moved, seconded by Commissioner Rasey, that because of the number of Commissioners present tonight, we were unable to reach a decision and we are forwarding the above two options to City Council stating we have made the cuts they requested, and it is up to them to decide which option they would like to choose. Motion carried by a 3 -1 vote. F. Summer Brochure Production The Recreation Coordinator presented the staff report dated April 9, 1987 requesting the Commission award the production of the Summer Recreation Service Guide to the Moorpark News. Commissioner Castro moved, seconded by Commissioner Zemont, to approve the staff recommendation and award the production of the Summer Recreation Service Guide to the Moorpark News, in an amount not to exceed $1867.00, plus 4 color cover costs of $230.00 for a grand total of $2097.00. Appropriation to come from account 148 -526. Motion carried by a 3 -1 vote. Commissioner Rasey stated the reason for his no vote was that he objected to the 4 color cover cost. G. July 4th City__Bir.thday Celebration Staff recommended this item be referred to the Recreation Subcommittee to return to the agenda the first meeting in May. N. Recreation Budget Overview The Recreation Coordinator presented the staff report dated April 1, 1987, describing the funding for the recreation fund. The report was received and filed. Parks & Recreation Minutes April 13, 1987 Page 5 I. Youth Dance Supervision The Recreation Coordinator reviewed the staff report dated February 2, 1987, and opened the topic for discussion. Commissioner Rasey moved, seconded by Commissioner Castro, to have each Commissioner be responsible for providing two adult volunteer chaperones for each dance. Motion failed to carry by a 2 -1 -1 with Commissioner Zemont abstaining. Commissioner Castro moved, seconded by Commissioner Zemont, that just for the April 24th dance, that each Commissioner would be responsible for two chaperones. Also, that this item be continued until the next meeting for further discussion. Motion carried by a 3 -1 vote. J. Summer Concerts The Director reviewed the staff report dated April 9, 1987, expressing concerns regarding financing. Staff is requesting input and direction from the Commission regarding the program. Commissioner Zemont moved, seconded by Commissioner Rasey, to refer this item to the subcommittee. Motion carried by a 4 -0 vote. K. Use of Kitchen Cabinet Commissioner Castro moved, seconded by Commissioner Zemont, to allow the City Council free use of a kitchen cabinet until the Community Center's needs supersedes Councils. Motion carried by a 4 -0 vote. 7. STAFF UPDATES AND COMMENTS A. Campus Park Wall - Staff gave a verbal update that the City is trying to reach the man who hit the wall, but has not been successful. B. Caution Signs addressed the regarding the playing in th Department to Council. 8. CONSENT ITEMS No action was taken. for Moorpark Avenue - Staff stated a citizen City Council expressing her concerns traffic on Moorpark Avenue and the Children e area. Council then directed the Sheriff's evaluate the situation and report back to Parks & Recreation Minutes April 13, 1987 Page 6 9. COMMISSION COMMENTS /FUTURE AGENDA ITEMS Commissioner Rasey 1. Requested copies of the Warrant Register. 2. Requested information on the handicap walkway at North Meadow Park. Staff replied that a memo has gone to the City Manager requesting input on the financing details. 3. Requested a copy of the letter from Maryanne Haney. Staff replied that the letter was misplaced and explained the situation to the Commission, and that it was worked out. Mrs. Haney did rent the Community Center with no additional problems. 4. He wanted to know what happen to the Timberform play equipment at Glenwood Park. Staff replied he would check with Mr. Genovese, who was working on this project. Commissioner Castro wanted to know about the play equipment at Glenwood Park. Staff replied it had been taken care of. Commissioner Zemont requested we use the large room until we get the microphone back, she has trouble hearing the other Commissioners. 10. ADJOURNMENT There being no further business to come before the Commission, Commissioner Castro moved, seconded by Chairman Baldwin, to adjourn the meeting. The time being 12:30 p.m. Respectfully submitted, ,l U 4A�dministr ive Secretary APPROVED Chairman