Loading...
HomeMy WebLinkAboutMIN 1987 0427 PR REGThe regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City April 27, 1987, at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 7:06 p.m., with Chairman Baldwin presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Rasey. 3. ROLL CALL PRESENT: Commissioners Pam Castro, Charmane Deas, Danny Rasey, Cheryl Zemont, and Chairman Tom Baldwin; ABSENT: None. OTHER CITY OFFICIALS PRESENT: Jerry W. Forde, Director of Community Services Scott Smith, Recreation Coordinator Rebecca Hoshida, Administrative Secretary 4. APPROVAL OF MINUTES There were no minutes presented for approval. 5. PUBLIC COMMENTS There were no comments from the public. 6. ADOPTION OF AGENDA Commissioner Deas moved, seconded by Commissioner Castro, to accept the agenda as presented. Motion carried by a unanimous vote. 7. BUSINESS ITEMS A. Peach Hill Park Commissioner Deas voiced her objection to the staff report dated April 15, 1987, directed to the City Council. The report included a statement by Commissioners Rasey and Zemont regarding the disputed fees from Warmington Homes. She stated the statement was made after the meeting on March 25th, and was not the opinion of the Commission as a whole, nor was it voted upon. Staff explained that looking at passed actions taken by the Commission, when other Commissioners have asked that their opinions be included in staff reports to the Council, they were included. Therefore, staff included Commissioner Rasey's and Zemont's opinion regarding the disputed fees in the staff report of April 15, 1987. Parks & Recreation Minutes April 27, 1987 Page 2 After discussion, the consensus of the Commission was to set a policy that any request from a Commissioner to include their opinion as part of the staff report to Council should be stated as such, and on a separate memo. Commissioner Castro called for a straw vote regarding Peach Hill Park. After discussion, Commissioner Castro moved to recommend to City Council, that they consider placing the Peach Hill Park Improvement Project back out for rebid, with the current budget restrain, so preferable not to exceed Neighborhood Peach Hill Park fund allocations, but not limited to alternative expenditures by City Council. Discussion continued regarding the motion. The motion was amended as above, with the approval of the second. Said motion failed to carry by the following roll call vote: AYES: Commissioners Castro and Deas; NOES: Commissioners Rasey, Zemont and Chairman Baldwin. RECESS Chairman Baldwin declared a recess, the time being 7:40 p.m. The Commission reconvened at 7:45 p.m., with all Commissioners present. Commissioner Rasey moved, seconded by Commissioner Castro, to recommend to City Council that the Peach Hill Park Improvement Project go back out to bid with the same amenities, but that the amenities be downgraded in order to keep the project's cost at or under the $541,097, thereby, meeting City Council's direction regarding reducing the project's cost.The motion carried by the following roll call vote: AYES: Commissioners Rasey, Castro and Deas; NOES: Commissioner Zemont and Chairman Baldwin. A memo stating the above motion should go to City Council at their next meeting. Commissioner Rasey stated he is still in favor of building the park as originally designed and bid. However, after direction from the City Council he feels the only way to meet their request of reducing the projects cost by $100- 125,000 and keep the same amenities, is to rebid the project and downgrade amenities.. Commissioner Zemont stated we need a park now and if we rebid the project, it will only take longer to develop the park. She stated that City Council's direction was they were going to reconsider this item at their April 29th meeting. She also felt the Commission should not vote on the motion regarding Peach Hill Park. Parks & Recreation Minutes April 27, 1987 Page 3 B. Community Center Tot Lot The Director reviewed the staff report dated April 20, 1987. The Commission is being asked to rescind their prior decision to place the Tot Lot next to the library and send the project to the Park Improvement Committee for review of site alternatives. After discussion, Commissioner Deas moved, seconded by Commissioner Castro, to accept the recommendation from the subcommittee to relocate the Tot Lot to Location "E ", but adjusting it further away from the proposed City Hall onto the Historical Society site. Second choice was to relocate as per Location "F ". This site is the grass area where the Christmas Tree Lighting Ceremony is held. Motion carried by a unanimous vote. RECESS The Chairman declared a recess, the time being 8:25 p.m. The Commission reconvened at 8:35 p.m., with all Commissioners present. C. July 4th Celebration Staff is requesting specific Commission input and direction regarding desires they may have related to potential programming. After discussion, Chairman Baldwin moved, seconded by Commissioner Rasey, to approve the concept of the 4th of July /City Birthday /Bicentennial of the Constitution Program. They recommended the City Council approve a fireworks presentation by Pyro Spectacular at the High School stadium and that the total program cost for the City not to exceed $15,000. They also indicated that there be some cost to participants in attempts to recoup some of the expense incurred. Additionally, they requested City Council consider including community groups as part of the day's activities and that Council appoint a special committee to plan, organize and direct the program for this year. They, also, requested City Council consider this item at the April 29th meeting as an urgency item. Motion carried by a unanimous vote. C. Joint Meeting with City Council Staff is requesting the Commission set a date and time for a joint meeting with the City Council. Commissioner Deas moved, seconded by Commissioner Zemont to meet with City Council after the Certification of the June 2nd Special Election. Motion carried by the following roll call vote: AYES: Commissioners Deas, Zemont and Castro: NOES: Chairman Baldwin: ABSTAIN: Commissioner Rasey. Parks & Recreation Minutes April 27, 1987 Page 4 E. Summer Program The Commission is being asked to review the proposed Summer Program classes. Commissioner Rasey moved, seconded by Commissioner Zemont, to accept the staff recommendation and if there are any questions, the Commissioners are to contact staff, and the questions will be resolved at the May 11th meeting. Motion carried by a unanimous vote. F. Youth Dance Supervision Review of possible alternative of obtaining chaperones for the Youth Dances. Commissioner Deas moved, seconded by Commissioner Castro to continue that each Commissioner be responsible for two adult chaperons for each Youth Dance. Motion carried by the following roll call vote: AYES: Commissioners Deas, Castro, and Chairman Baldwin) NOES: Commissioner Rasey; ABSTAIN: Commissioner Zemont. 8. STAFF UPDATES AND COMMENTS There was no action taken by the Commission. 9. CONSENT ITEMS Commissioner Rasey referred to page one of the minutes for March 2, 1987. He inquired of staff, if the special presentation for Margaret Sabine was ever presented. Staff replied that it had not been completed as yet. The consensus of the Commission was to make Margaret Sabine a special guest at the 4th of July Celebration. 10. COMMISSION COMMENTS /FUTURE AGENDA ITEMS Commissioner Castro - She wanted to know what time the Committee for the Arts Experience, scheduled for May 9th, could get into the Multi - Purpose Room to set up. Staff replied we are working with Councilmember Galloway on the details. She also asked clarification on procedure from the Commission regarding the method of fund raising the recreation subcommittee will be doing. The committee will be approaching City Council asking for funds from the General Fund to support excursions, child care, swimming, etc., in the summer program. The Commission agreed with Commissioner Castro and gave approval to contact the City Council. Parks & Recreation Minutes April 27, 1987 Page 5 Commissioner Rasey - He requested budget expenses from staff and other subcommittees to start budget preparation. Staff stated that a third quarter report is being prepared and a copy will be given to the Commission, along with- budget work sheets. Chairman Baldwin - He stated he felt the City Manager's letter to the school district was very appropriate. He requested an update on Griffin Park improvements. Staff replied that the Contractor's Insurance Certificate was not in order and he has resubmitted the Certificate. Staff hopes to get started next week. He requested an update on the resignation of the Recreation Coordinator. Staff informed the Commission that ads have been placed in local papers and CPRS Job Line Publication inviting applications for the position. Staff also informed the Commission that several of the Commissioners had volunteered to help in the Summer Program. Staff will meet with the City Manager this week to set priorities for the Recreation Department. Commissioner Zemont - She thanked the Recreation Coordinator for all his hard work and the good job. She stated she feels he has done a good job and hopes the City can find someone of the same caliber as Scott. Chairman Baldwin - Agreed with Commissioner Zemont. Commissioner Castro - She wanted to know if the repair work on the play equipment at North Meadow Park had been completed. Staff replied they have been in contact with Urban West Communities and Hanson & Associates. Staff has been informed the the new log roll should be installed tomorrow, April 20, 1987. Chairman Baldwin - He requested an update on the handicapped walkway. Staff is waiting for a meeting with the City Manager for direction. Also, the cost estimates have been submitted. Parks & Recreation Minutes April 27, 1987 Page 6 He inquired about a letter from Urban West Communities regarding a parking problem at North Meadows Park, and want to know is the Commission should be involved. Staff advised they would discuss the matter with Tom Zanic. 11. ADJOURNMENT There being no further business to come before the Commission, Commissioner Deas moved, seconded by Commissioner Castro, to adjourn; the time being 9:25 p.m. Motion carried by a 4 -1 vote. Respectfully submitted, *Adm-inist tive Secretary APPROVED Chairman