The URL can be used to link to this page

Home My WebLink AboutMIN 1987 0518 PR SPCThe Special Meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City May 18, 1987, at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 8:10 p.m., with Chairman Baldwin presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Castro. 3. ROLL CALL PRESENT: Commissioners Pam Castro, Danny Rasey, Cheryl Zemont and Chairman Tom Baldwin; ABSENT: Commissioner Charmane Deas - excused. OTHER CITY OFFICIALS AND EMPLOYEES PRESENT: Thomas P. Genovese, Director of Administrative Services Jan Weaver, Interim Recreation Coordinator Faye Beaver, Facilities Coordinator Rebecca Hoshida, Administrative Secretary Mike Rubin, Senior Planner 4. PUBLIC COMMENTS Mr. E. R. Peters, 7155 Walnut Canyon Road, Moorpark, California, a representative for the Special Olympics for Handicapped Children, addressed the Commission requesting the City consider becoming a sponsor for the boarding of a horse, which would be used by the handicapped children. The sponsorship would be for one year with the cost being $100.00 per month. After discussion, the consensus of the Commission was to recommend staff check with the City of Ventura as to their involvement in the program and report back to the Commission at the same time the Recreation Subcommittee presents their report on recreation. The Director of Administrative Services requested the Commission hear a request to review the conditions regarding the private recreation area in Tract 4141. Mike Rubin, Senior Planner, explained that the development is ready for Zone Clearance and the condition placed upon the development by this Commission has not been completed. The condition stated that the spa should be at a higher elevation than the said pool. After discussion Commissioner Rasey moved, seconded by Commissioner Zemont, that we find an urgency does exist due to holding up occupancy of homes and the need for this item came up after the agenda was established. Said motion failed to carry by the following roll call vote: AYES: Commissioner Zemont and Chairman Baldwin; NOES: Commissioners Rasey and Castro; ABSENT: Commissioner Deas. This item is to be placed on the agenda for the next regularly scheduled meeting. Parks & Recreation Minutes May 18, 1987 Page 2 Commissioner Rasey stated his reason for his not vote was staff should have confirmed the need for the urgency, other than from the developer, before presenting the item to the Commission. 7. REORGANIZATION Commissioner Rasey moved, seconded by Commissioner Castro, to table this item. Motion carried unanimously with a 4 -0 vote. Commissioner Zemont left the meeting due to illness, the time being 8:55 p.m. 8. BUSINESS ITEMS A. Budget Work Session The Director of Community Services addressed the Commission requesting approval of the Special Provisions and Standards for Landscape and Maintenance for all City Parks. After discussion, Commissioner Rasey moved, seconded by Commissioner Castro, to approve the Special Provisions and Standards with the suggested changes and send the item to City Council. Motion carried by a 3 -0 vote. Commissioners Deas & Zemont being absent. The Commission proceeded to review the line items for the proposed budget request for 1987/88. After discussion, Commission Castro moved, seconded by Chairman Baldwin, to approve all budget areas discussed and adjusted, but excluding the following items: 1. Park Maintenance 147 - 502,5039504 2. Park Improvements - Monte Vista, Community Park, Downtown Area Park, and Senior Citizens Center 3. Recreation Department 148 - 502,503, and 504 148 -529 special departmental supplies Also, on May 27, 1987, a Special Meeting will be called to discuss the above items. Motion carried by the following roll call vote: AYES: Commissioners Castro, Rasey and Chairman Baldwin; NOES: None; ABSENT: Commissioners Deas & Zemont. Parks & Recreation Minutes May 18, 1987 Page 3 Line Item Adjustments Parks Maintenance 1. Include in budget one full -time person for additional staff. Commissioner Castro moved, seconded by Commissioner Rasey, to request City Council approve an appropriation of one additional full -time person for the 87/88 Parks Maintenance Budget, to be used in the custodial /maintenance department with salary range of $7.50 to $8.30 with appropriate benefits. Salary to coincide with Maintenance I classification to include benefits, if approved, starting date to be July 1, 1987 or as soon as possible after July 1, 1987. Motion carried by a 3 -0 vote. Some of the reasons for the additional staff person: a. Funding sources - If the City did not use the facilities, then rental fees from the Community Center could possibly fund the additional staff person. b. The Commission felt that the time required to maintain the city parks (approximately 2 hours per park) is enough work to justify an additional person. RECESS The Chairman declared a recess, the time being 10:45 p.m. The Commission reconvened at 10:50 p.m. with all Commissioners present. Commissioners Deas and Zemont being absent. 2. 147 -536 Education & Training - increase to $1,250.00 Commissioner Castro moved, seconded by Commissioner Rasey, to increase account 147 -536 to $1,250.00. Motion carried by a 3 -0 vote. Parks & Recreation Minutes May 18, 1987 Page 4 Capital Outlay 1. Delete air conditioning Commissioner Rasey moved, seconded by Chairman Baldwin, to delete the air conditioning for the Community Center. Motion carried by a 3 -0 vote. 2. Add 2 hand trucks & 1 scrubber 3. Increase tot lot cost to $179500 4. Recreation funds to replace chairs and tables used by the Star Club 5. Purchase of welder /generator 6. Purchase of CB Radio - $2,000 Items 2 - 6 were approved by a consensus of the Commission. Community Center The consensus of the Commission was to add $700.00 to account number 149 -557 Small Tools. Park Improvements Glenwood Park - $8,000 - lights, play equipment and scrubs Campus Park - $7,000 - walkway, lights and picnic tables Griffin Park - $45,000 - security lights $10,000 - tot lot Monte Vista - no consensus from the Commission Community Park - 60% of existing Community Park funds Downtown Area Park - $8589000 The Senior Center, Community Park and Monte Vista Park will be discussed at a special meeting May 24, 1987 when other Commissioners are present. Parks & Recreation Minutes May 18, 1987 Page 5 Recreation 148 -994 Youth Programs - increase to $45,000 148 -536 Education & Training - increase to $475.00 148 -532 Conferences & Meetings - increase to $2,100 with $350 for staff The Commission requested a breakdown of employee costs for the recreation department 148 -529 - Special Departmental Supplies - return to the Special Meeting with a wish list. Commissioner Castro moved, seconded by Chairman Baldwin, to approve all budget areas discussed and adjusted excluding the following: Park Maintenance 147 -502, 503, & 504 147 -603 Monte Vista Nature Park Community Park Downtown Park Senior Citizens Recreation 148 -502, 503, & 504 Capital outlay 148 -529 With a Special meeting for May 24, 1987, for the purpose of discussing items excluded. Motion carried by a 3 -0 vote. 9. STAFF UPDATES AND COMMENTS There were no comments from staff. 10. CONSENT ITEMS There were no items presented for approval. Parks & Recreation Minutes May 18, 1987 Page 6 11. COMMISSION COMMENTS /FUTURE AGENDA ITEMS Commissioner Castro * She inquired about the maintenance of the slope located across from the Union Gas Station on Highway 118 - staff replied they would check into the matter and report back. She inquired as to how many applications the City has received for the Recreation Coordinator position. Staff replied the selection process was moving along smoothly and so far, we have received approximately 30 applications. Commissioner Ras * He asked staff to check the date on the motion approving the walkway at North Meadows Park. Staff replied it was March 23, 1987. 12. ADJOURNMENT There being no further business to come before the Commission, Commissioner Castro moved, seconded by Chairman Baldwin, to adjourn the meeting; the time being 1:50 a.m. Respectfully submitted, Ad PJ , / 1) Yv -C L nistrative S cretary APPROVED Chairman