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HomeMy WebLinkAboutMIN 1987 0527 PR SPCThe Special Meeting of the Parks and Recreation Commission of the City of Moorpark, Moorpark, California, was held in the Community Center of said City May 27, 1987, at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 5:00 p.m., with Chairman Baldwin presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Zemont. 3. ROLL CALL PRESENT: Commissioners Pam Castro (late), Charmane Deas, Danny Rasey, Cheryl Zemont and Chairman Tom Baldwin. ABSENT: None. OTHER CITY OFFICIALS OR EMPLOYEES PRESENT Jerry W. Forde, Director of Community Services Thomas P. Genovese, Director of Administrative Services Rebecca Hoshida, Administrative Secretary 4. PUBLIC COMMENTS There were no comments from the public. 5. POSSIBLE REORGANIZATION OF COMMISSION Chairman Baldwin suggested this item be heard later in the meeting after Commissioner Castro arrives. The Commission was in agreement. 6. BUSINESS ITEMS A. Budget Review The Director reviewed the staff report dated May 27, 1987 which presented an overview of man hours. Commissioner Castro arrived, the time being 5:20 p.m. Chairman Baldwin called a recess for 15 minutes to review the staff report, the time being 5:25 p.m. The Commission reconvened at 5:40 p.m., with all Commissioners present. Parks & Recreation Minutes May 27, 1987 Page 2 Parks Maintenance- account #147 - 502 - 503 -504 After discussion, Commissioner Castro moved, seconded by Commissioner Deas, that we add 10 hours to the existing 30 part -time hours for Community Center Custodial /Parks Grounds Keeper and attempt to fill the position with a full -time person. Motion does not preclude using part -time people, if a full -time person cannot be found. These 10 hours, combined with the budgeted 30 part -time hours, are in addition to the recommendation of the Commission at the last meeting to consider a full -time Park Maintenance person. Motion carried for a 5 -0 roll call vote. Park Improvements Monte Vista Commissioner Zemont moved, seconded by Commissioner Rasey, to appropriate $95,000.00 to complete Phases I & II for Monte Vista Park Improvements, which includes the $66,000.00 Grant monies, $23,350.00 Budgeted 86/87 and $5,650.00 from Community Park Funds. Motion carried by a 3 -2 roll call vote: AYES: Commissioners Rasey, Zemont, and Chairman Baldwin; NOES: Commissioners Castro and Deas. Commissioner Deas opposed the motion because we cannot guarantee the $23,350 from Peach Hill Neighborhood Park Funds, plus she opposed the spending of an additional $5,650 from Community Park Funds. Commissioner Rasey stated the only reservation he has is that Council has not made a decision regarding the use of Monte Vista Park. He stated until they did, no monies should be expended in this area. RECESS Chairman Baldwin declared a recess, the time being 6:50 p.m. The Commission reconvened at 7:05 p.m., with all Commissioners present. Community Park Commissioner Rasey recommended, seconded by Commissioner Castro, that we budget 60% of Community Park Funds for this park, at the time of development. The motion was amended with the approval of the first and second, to delete the words at the time of development. Motion carried unanimously with a 5 -0 vote. Parks & Recreation Minutes May 27, 1987 Page 3 Senior Citizens Center Commissioner Rasey moved, seconded by Commissioner Castro, not to use Quimby Funds for landscaping or parking facilities at the Senior Center. Motion carried by a 4 -1 vote, with Chairman Baldwin voting no. Chairman Baldwin recommended Item # 5 be considered at this time. 5. POSSIBLE REORGANIZATION OF COMMISSION Commissioner Deas moved, seconded by Commissioner Castro, to reorganize the Commission and nominate Commissioner Zemont as Chairman. After discussion of procedure, Commission Deas withdrew her motion, with the second giving approval. Commissioner Deas moved, seconded by Commissioner Castro, to reorganize the Commission. Motion failed to carry by the following roll call vote: AYES: Commissioners Deas and Castro; NOES: Commissioner Zemont and Chairman Baldwin; ABSTAIN: Commissioner Rasey. Chairman Baldwin declared a recess, the time being 7:30 p.m. for clarification on the abstaining vote. The Commission reconvened at 7:40 p.m., with all Commissioners present. Cheryl Kane, City Attorney, advised the Commission that Roberts Rules of Order does not address the abstaining vote, it would fall under common law that says, if one is opposed to the motion one must vote to defeat the motion. The abstaining vote would be acquiescence to the motion. Commissioner Rasey then moved, seconded by Commissioner Deas, to reconsider the motion. Motion carried by a 4 -1 vote roll call vote. AYES: Commissioner Rasey, Deas, Zemont and Chairman Baldwin; NOES: Commissioner Castro. Commissioner Deas moved, seconded by Commissioner Castro, to consider reorganization of the Commission. Motion failed to carry by the following roll call vote. AYES: Commissioners Deas and Castro; NOES: Commissioners Rasey, Zemont and Chairman Baldwin. Chairman Baldwin passed the gavel to Vice Chairman Deas and left the meeting due to family responsibilities, the time being 7:50 p.m. Parks & Recreation Minutes May 27, 1987 Page 4 Downtown Area Park Commissioner Castro moved, seconded by Commissioner Rasey to appropriate 1.2 million dollars for the Downtown Area Park. After discussion, Commissioner Castro amended her motion with approval of the second, to read 1 million dollars be allocated for the development of a Downtown Park with funds to come from zones 1 and 2 as defined in the Parks Master Plan. Motion carried by the following roll call vote: AYES: Commissioners Castro, Rasey, and Deas. NOES: Commissioner Zemont. Commissioner Zemont stated she is in favor of developing a Downtown Park but could not support the motion until the City Council, at a later date, appropriated Community Park funds for a Downtown Park. T -Bar Lighting for Community Center Commissioner Rasey moved, seconded by Commissioner Castro, that we not budget for this item until we know the full scope of the project. Motion carried by a 4 -0 vote. Commissioner Rasey requested the Commission consider uniforms for staff working at the Community Center. Interim recommendation from staff. Worker will be provided with the green recreation shirts. The consensus of the Commission was to refer this item to subcommittee for discussion of security guards and uniforms or badges. Commissioner Rasey moved, seconded by Commissioner Castro, to allocate $500.00 towards the possible purchase of uniforms and badges for employees that work at the Community Center. Funds to come from account number 149 -523 and not to exceed $500.00. Motion carried by a 4 -0 vote. Recreation The Director reviewed the staff report dated May 27, 1987 attachment titled "Service /Funding Options for Opening & Staff Peach Hill Park ". Commissioner Rasey made reference to a letter received by the Commission from the principal at Peach Hill School, stating her concerns about the opening and closing of the restrooms. Parks & Recreation Minutes May 27, 1987 Page 5 Vice Chairman Deas declared a recess, the time being 8:20 p.m. The Commission reconvened at 8:30 p.m., with all Commissioners present. Chairman Baldwin being absent. Staff read a letter from Ellen Smith, Principal of Peach Hill School, stating she would recommend the restrooms be closed 30 minutes before and after school. Commissioner Rasey, seconded by Commissioner Castro, to accept Option 2 of the Service /Funding Options from the staff report dated May 27, 1987, with the park supervised from 3 p.m. - 10 p.m. Mon. - Fri. and 1- p.m. - 6 p.m. Sat and Sun, changing the hour of 3 p.m. to 4 p.m. Motion carried by a 4 -0 vote. Funding Options Commissioner Rasey moved, seconded by Commissioner Castro, to accept Option 3 of the Service /Funding Options for opening and staffing Peach Hill Park, from the staff report dated May 27, 1987. After discussion, Commissioner Rasey amended his motion, with the approval of the second, to read: Option 3 could be funding or staffed from the recreation program sponsored by the City or, if needed, General Funds or any combination. Motion carried by a 4 -0 vote. Commissioner Rasey recommended, seconded by Commissioner Castro, to recommend to City Council the combining of the positions of Recreation Coordinator and Director of Community Services, adjusting the salary to somewhere in between the two existing positions, with the position responsible for all aspects of Parks and Recreation. Motion failed to carry by the following roll call vote: AYES: Commissioner Rasey; NOES: Commissioner Castro, Deas, and Zemont. Commissioner Castro moved, seconded by Commissioner Rasey, to recommend to City Council the establishing of a part -time clerk /typist position solely to assist the department's Administrative Secretary, for Parks & Recreation. This person would work 20 hours a week (4 hours a days). Motion carried by a 4 -0 vote. Parks & Recreation Minutes May 27, 1987 Page 6 Commissioner Castro stated some reasons for the motion: 1. Staff reports being presented to the Commission the night of the meeting. 2 A back log of minutes. 3. Not receiving information back from Council meetings regarding actions taken on Parks & Recreation items. 4. Not obtaining appropriate budget backup materials. 5. Expanding of Recreation Programs and responsibilities of the Facilities Coordinator. Commissioner Zemont moved, seconded by Commissioner Rasey, that the Administrative Secretary position be funded 40% from Recreation funds, 40% from Parks Maintenance and 20% from Public Works. Motion carried by a 4 -0 vote. 7. STAFF UPDATES AND COMMENTS There were no staff updates or comments. 8. COMMISSION COMMENTS /FUTURE AGENDA ITEMS Commissioner Castro - She informed the Commission that at the next City Council meeting the subcommittee would be presenting the concept for the Port -A -Pool. She encouraged the Commission to the attend the meeting. Commissioner Rasey - He thanked the Commission for their time and efforts, stating he may not be at the next meeting. He did express concerns about the following: 1. Asking staff for information and not receiving requested items. 2. Not receiving Warrant Registers for budget preparations. 3. Receiving staff reports at the meeting, thereby, not allowing the Commission time for review. Commissioner Zemont - Suggested sending a statement to the City Council, along with the Budget request, that the Commission felt there was a lack of adequate staff to supply the materials need to supplement their budget decisions. The consensus of the Commission was to forward Commissioner Zemont's statement on to the City Council for their consideration. Parks & Recreation Minutes May 27, 1987 Page 7 Commissioner Castro - She expressed her concerns regarding the following: 1. When things are voted upon, they are not completed. 2. Delays in placing requested items on the appropriate agenda. 3. Requested a memo /update on items not placed on the agenda. 4. Outstanding dance reports. Staff reminded the Commission about Chaperons for the next youth dance. Commissioner Rasey - Suggested the Parks & Recreation Department give awards for those who have donated their time for the dances. He requested this item be placed on the next agenda for discussion. 9. ADJOURNMENT There being no further business to come before the Commission, Commissioner Zemont moved, seconded by Commissioner Rasey, to adjourn the meeting, the time being 9:45 p.m. Motion carried unanimously. Respectfully submitted, APPROVED Ad inistrati e Secretary I Chairman