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HomeMy WebLinkAboutMIN 1987 0608 PR REGThe regular meeting of the Parks and Recreation Commission of the City of Moorpark, was held in the Community Center of said City June 8, 1987, at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 7:15 p.m., with Chairman Baldwin presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Danny Rasey. 3. ROLL CALL PRESENT: Commissioners Pam Castro, Charmane Deas, Danny Rasey, Cheryl Zemont, and Chairman Tom Baldwin; ABSENT: None. OTHER CITY OFFICIALS OR EMPLOYEES PRESENT: Jerry W. Forde, Director of Community Services; Jan Weaver, Interim Recreation Coordinator; Rebecca Hoshida, Administrative Secretary. 4. APPROVAL OF MINUTES Commissioner Castro moved, seconded by Commissioner Deas, to approve the minutes of January 9, 1987, as corrected and place on the consent calendar. Motion carried by a 4 -1 vote with Commissioner Zemont abstaining. 5. PUBLIC COMMENTS Jackie Lundby, 3190 Rollings Avenue, Thousand Oaks, CA representing Ventura County Home Economists office, addressed the Commission and requested use of the Community Center kitchen to present a seminar on "How to Safely Can Salsa ". She is requesting a day in June or July, preferable in the morning and on a Saturday. She requested free use of the kitchen. The consensus of the Commission was to place this request on the next Parks & Recreation Commission agenda. Jim Hartley, 5950 Gabbert Road, Moorpark, addressed the Commission regarding the Happy Camp Canyon project. Chairman Baldwin stated he had asked Mr. Hartley to represent him at the Happy Camp Canyon meeting because City Council will be discussing the budget that same evening and he desires to be in attendance. Parks & Recreation Minutes June 8, 1987 Page 2 There were no objections voiced by the Commission regarding Mr. Hartley representing the Chairman at the Happy Camp Canyon meeting. This item is to be placed on the next agenda for an update from Mr. Hartley regarding the project. 6. ADOPTION OF THE AGENDA Commissioner Deas moved, seconded by Commissioner Rasey, to approve the agenda as presented. Motion carried by a 5 -0 unanimous vote. 7. BUSINESS ITEMS A. Extended Use Request 1. Women, Infants, and Children Program Application for extended use by the Ventura County Public Health Department's Women, Infants, and Children Program (W.I.C.). The requested use is for the second Tuesday of each month for the remainder of 1987 from 9 -4 p.m. After discussion Commissioner Rasey moved, seconded by Commissioner Deas, to approve the request with the fee to remain at $25 per use with the Commission reviewing the request again 6 months. Motion carried by a 5 -0 vote. 2. Christmas Craft Show Request Mrs. Tautz, is requesting use of the Community Center for a Christmas Craft Show, however, the date has not been set. She is requesting use of the room for two days and that the fees be reduced and determined by a percentage of the sales. After discussion between Mrs. Tautz, staff, and the Commission, the consensus of the Commission was to refer this item to subcommittee for determation of a policy regarding two -day rentals. The item is to return to the July 6th agenda along with the Fee Schedule and Community Center Rules & Regulations. B. Port -A -Pool The Subcommittee presented information regarding the Port -A -Pool project. The Commission reviewed blueprints showing the proposed location and discussion pursued between Jerry Bowles, the proposed Director of the Swim Program; staff, and Commission. Parks & Recreation Minutes June 8, 1987 Page 3 Connie Lawrason, 4291 Ambermeadow Street, Moorpark, addressed the Commission and expressed her concerns regarding the electricity and water cost for the pool. Pat Spoehr, 4310 Wildwest Circle, Moorpark, addressed the Commission and expressed her concern regarding the rush to install the pool. She stated she would like to see a permanent pool for the Community. Patty Smith, 12686 Countrymeadow, Moorpark, addressed the Commission expressing her concerns regarding the construction of a storage unit and the life span of the pool. She stated she preferred something permanent. Some of the concerns addressed by the Commission were: Fencing Lifeguards Water cost Andy Gumps as restrooms Security Guards Storage Unit Life span of pool Security Lights Contract with Mr. Bowles Donations from the Community Commission Zemont stated she feels if we are going to spend $27,000 we should install a permanent pool. Moorpark deserves more than Andy Gumps. Commission Castro moved, seconded by Commissioner Deas, to approve the two pools in concept as presented, conditioned that all required permits with appropriate agencies and associations can be certified. Motion carried by the roll call vote: AYES: Commissioner Castro, Deas, and Chairman Baldwin; NOES: Commissioner Rasey and Zemont. Commissioner Rasey stated there are too many questions such as the cost figures unanswered - we don't know the actual true cost. He is not opposed to the pool but would like more details on the actual cost involved in the project. He would like to see a permanent pool. Commissioner Zemont stated she felt the same as Commissioner Rasey. She would like to see the money proposed for the Port -A -Pool allocated for a permanent pool facility. At this point in the meeting, Commissioner Zemont left the meeting room. RECESS Chairman Baldwin declared a recess, the time being 9:05 p.m. The Commission reconvened at 9:20 p.m., with Commissioner Rasey absent. Parks & Recreation Minutes June 8, 1987 Page 4 Discussion continued regarding the location of the pool. Chairman Baldwin moved, seconded by Commissioner Deas, to locate the pool at: 1. The Community Center - adjacent to the proposed City Hall. 2. Flory School Campus - subject to approval by the School Board. 3. Campus Park. Motion carried by the following roll call vote: AYES: Chairman Baldwin, Commissioners Deas, and Castro; NOES: Commissioner Zemont. Commissioner Rasey absent. At this point in the meeting, Commissioner Rasey returned to the dais. Commissioner Castro moved, seconded by Commissioner Deas, to recommend to Council that they fund the first pool "A" and the amount to come from the General Fund in an amount not to exceed $7,500. Also recommended that City Council fund pool "B" using the $5,000 donated by the Kavilco Company towards the purchase, with $2,499 from Fund 33. Also, Phase A to be pool "A" and Phase B to be pool "B ". If any change in the amounts it must be returned to Commission for their review. Motion carried by the following roll call vote: AYES: Commissioners Castro, Deas, and Chairman Baldwin; NOES: Commissioners Rasey and Zemont. Commissioner Castro moved, seconded by Commissioner Deas, to recommend to City Council that staff negotiate a contract with Jerry Bowles in an amount not to exceed $16,500 for operation of the Summer Swim Program. Motion carried by the following roll call vote: AYES: Commissioners Castro, Deas, Rasey, and Chairman Baldwin; NOES: Commissioner Zemont. Commissioner Zemont stated her reasons for the no vote were: 1. Will this comply with Health Codes and Building and Safety requirements. 2. Need a permanent funding mechanism in case we do not have enough registration. 3. Council to be aware of Andy Gump restrooms, costs, and liability ($128 per month). Parks & Recreation Minutes June 8, 1987 Page 5 4. Costs does not include water costs, security costs, lifeguard costs, storage rental, unit to store pool when it is torn down. 5. $17,000 cost to install two pools, plus sod, plus $10,268 for 10 weeks maintenance. Total cost for this Port -A -Pool would be approximately $27,524. 6. If items such as heaters, electrical, concrete, etc., are not donated, how will they be funded. 7. A permanent pool does not have to be years away. 8. Cost for upkeep of Andy Gumps, if any. 9. All figures in cost column such as electrical, gas, advert, are all too low. 10. Liability the city will face if a child drowns due to poor visible location. 11. Fence too easy to climb. 12. Do a cost comparison of permanent pool verses Port- A-Pool of the same size. 13. We could have a 14 x 32 permanent concrete pool for approximately $15,000 for the downtown area and still have an olympic size pool for the community park. 14. Wood cover for pool should be bolted down. How easy is it to unbolt if a child wanted to climb into the pool area. Commissioner Zemont requested her statement be included with the staff report presented to City Council. C. Review of 69 Acre Community Park Development Project Chairman Baldwin reviewed the staff report dated June 2, 1987. City Council is requesting the Commission review their previous actions regarding the 69 acre park, and requested a joint meeting to develop a consensus between the two bodies on how the Community Park should be developed. City Council also requested the Commission consider naming the park. Consensus of the Commission was to place the naming of the 69 acre park on the next agenda with the Commissioners returning with their suggestions on how to arrive at a name. Parks & Recreation Minutes June 8, 1987 Page 6 Commissioner Zemont moved, seconded by Commissioner Rasey, that the main access to the Community Park be off of Tierra Rejada entering the park from the West, with Mesa Verda being an emergency access or secondary access. Liberty Bell to be used as an emergency access as per original recommendation of Commission and approved by the Council. Motion carried by the following roll call vote: AYES: Commissioners Zemont, Rasey, and Chairman or secondary access. Liberty Bell to be used as an emergency access as per original recommendation of Commission and approved by the Council. Motion carried by the following roll call vote: AYES: Commissioners Zemont, Rasey, and Chairman Baldwin; NOES: Commissioners Castro and Deas. After discussion, Commissioner Zemont moved, seconded by Commissioner Rasey, to reconsider the previous motion. Motion failed by the following roll call vote: AYES: Commissioners Zemont and Rasey; NOES: Commissioners Castro, Deas, and Baldwin. After discussion, Commissioner Rasey moved, seconded by Commissioner Zemont to reconsider the motion. Motion failed by the following roll call vote: AYES: Commissioner Zemont and Chairman Baldwin; NOES: Commissioners Castro, Deas, and Rasey. After discussion, Commissioner Rasey moved, seconded by Commissioner Deas, to reconsider the motion. Motion carried by a 4 -1 vote with Commissioner Rasey voting no. Commissioner Castro moved, seconded by Commissioner Deas to recommend to start Phase I from the center of the park as proposed by City Council. Motion failed by the following roll call vote: AYES: Commissioners Deas and Castro; NOES: Commissioners Rasey, Zemont, and Chairman Baldwin. Commissioner Zemont moved, seconded by Commissioner Rasey to start development of the Community Park from the West end adjacent to the High School with the sports fields adjacent to the Edison easement. Motion carried by the following roll call vote: AYES: Commissioners Zemont, Rasey, and Chairman Baldwin; NOES: Commissioners Castro and Deas. Commissioner Deas opposed the motion stating she feels the Community Park would be more accessible to the Downtown area with development from the East to West with access at Liberty Bell. Parks & Recreation Minutes June 8, 1987 Page 7 Chairman Baldwin invoked the Commission's policy to review the balance of the agenda at 10:00 p.m. determining the balance of items to be heard. The consensus of the Commission was to continue items 7 -D, Review of Commission Subcommittee Assignments; and 7 -G, Trash Enclosures. RECESS The Chairman declared a recess, the time being 10:45 p.m. The Commission reconvened at 10:50 p.m., with all the Commissioners present. E. Summer Program The Director reviewed the staff report dated June 3, 1987, outlining the scope of the program. Staff is requesting direction on: 1. Drop the program if they cannot sustain themselves. 2. Use fiscal years 1986/87 profits from Fund 33 to subsidize the Summer Programs. 3. Request City Council to appropriate necessary funds from the General Fund to cover the possible deficits of the Summer Program. After discussion Commissioner Rasey moved, seconded by Commissioner Castro, to proceed with the Youth Programs. Any cancellation to be approved by the Commission, and any deficit in funding to be subsidized by the General Fund. If funds not available then use Fund 33. Motion carried by a 5 -0 unanimous vote. F. Letter to Ventura County Arts Commission Staff is requesting approval of a thank you letter to be sent to the Arts Commission and those volunteers who supported the magic Art Show on May 9, 1987. Commissioner Zemont moved, seconded by Commissioner Rasey, to approve the letter as written and forward to the Ventura County Arts Commission and volunteers. Motion carried with a 5 -0 unanimous vote. Parks & Recreation Minutes June 8, 1987 Page 8 H. Budget Recommendations Staff is resubmitting for the Commissions review and possible revisions their budget recommendation. Due to Council's action of eliminating the funding for the Park Maintenance District. Commissioner Zemont moved, seconded by Commissioner Rasey to reconsider the budget in light of Council action eliminating the funding of the Assessment District, and fund at the level recommended by the Park Commission or fund the Parks Maintenance Budget and Community Center at the Park Commission's recommended levels from the General Fund. Motion failed by the following roll call vote: AYES: Chairman Baldwin and Commissioner Zemont; NOES: Commissioners Castro, Deas, and Rasey. 8. STAFF UPDATES AND COMMENTS All staff reports were received and filed with no comments. 9. CONSENT ITEMS There were no items listed on the Consent Calendar. 10. COMMISSION COMMENTS /FUTURE AGENDA ITEMS Commissioner Zemont - she asked staff if there had been enough chaperones for the Youth Dance. Staff replied - there had been. Commissioner Rasey - requested that the chaperons sign in at the dances to let staff know what Commissioner they were representing. Commissioner Castro - she asked when did we revert back to paying staff to work the dances. Staff replied - we would not have paid staff, but Dale who normally had worked the dances was not aware chaperones were on a volunteer basis. Commissioner Zemont requested an update on fund raising from the Recreation Subcommittee. She also thanked Commissioners Castro and Deas for the hard work they have put into the Port -A -Pool project. Parks & Recreation Minutes June 8, 1987 Page 9 Commissioner Zemont requested the following items be placed on the next agenda: Monte Vista Nature Park Update Downtown Park Update North Meadows Handicapped Walkway Update Boething Land Swap Update Commissioner Zemont requested copies of City Council minutes with follow up on the Parks and Recreation items including the recorded vote. Commissioner Castro requested an update on the meeting with Mr. Slater, Superintend of Schools; regarding the Downtown Park. Staff replied the report will be delayed a few weeks. Commissioner Castro stated the impression she is receiving from the Community is that the position for the Recreation Coordinator has been filled. Staff reassured the Commission that a decision had not been made regarding the position. Jan Weaver was hired knowing the position was just on an interim basis. Chairman Baldwin commented on: Campus Park: Glass is starting to build up again in the sand and on the walkways. North Meadows Park: Soccer goals put together improperly. When he was there last week one goal fell on a young child. Paul Griffin Sr. Park: Can we schedule a dedication of the improvements. Recreation Coordinator: I have thought about it and I would like to see some level of involvement by this Commission in the selection of the person who will fill the position. Parks & Recreation Minutes June 8, 1987 Page 10 Chairman Baldwin stated he really feels that it is incumbent on each member of this Commission to communicate with the Councilmember that appointed each of us about the requests we are sending to Council and other needs of running this department. I heard recently that at least one Councilmember wondered if the Director could take on the extra work and thus remove the need for a Recreation Coordinator. This indicates to me a lack of understanding in the legitimate staffing needs we have. If they do not know what we need then we are not talking to them enough and telling then how overworked the staff is in this department. Commissioner Rasey stated that during the budget review he pointed out the need to repair an electrical outlet in room A of the Community Center. As of now, it has not been completed and he wanted to know why. Staff replied that the request would be given to the Facilities Coordinator. 11. ADJOURNMENT There being no further business to come before the Commission, Commissioner Deas moved, seconded by Commissioner Zemont, to adjourn the meeting, the time being 12:00 a.m. Respectfully submitted, :2- , Z> &t-� APPROVED --4� Administrat've Secretary Chairman