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HomeMy WebLinkAboutMIN 1989 0109 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California January 9, 1989 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on January 9, 1989, in the Council Chambers of the City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:03 p.m. by Chairman Wheeler. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Arambula 3. ROLL CALL: Present: Commissioners Patricia Arambula, Lynn Crockatt, Sam Nainoa, Teresa Radich and Chairman Tom Wheeler. Others Present: Councilmember Paul Lawrason Staff Present: Philip Newhouse, Director of Community Services; and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO. THE AGENDA: Discussion of the 41st Annual Park Conference in Sacramento was added as Item F under the "Discussion /Action Items." Staff presented the Commission with an informational memo stating that the City Council has scheduled a joint meeting with them on Monday, January 30, 1989, 7:00 p.m., at City Hall to discuss the conceptual Master Plan for Arroyo Vista Community Park. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: MOTION: Commissioner Nainoa moved and Commissioner Crockatt seconded a motion to approve the meeting minutes of December 12, 1988; Special /Joint Meeting of December 12, 1988; and Special Meeting of December 15, 1988. Unanimously approved. MINUTEI.9 /PRAGENDA Minutes of the Parks and Recreation Commission 2 January 9, 1989 8. PUBLIC HEARINGS: None. 9. DISCUSSION /ACTION ITEMS: A. Selection of Parks and Recreation Commission Chairman. Commission concurred that the offices of Chairman and Vice - Chairman were vacant and needed to be filled. Commissioner Nainoa nominated Tom Wheeler for the position of Chairman. No other nominations were received. By a unanimous roll call vote, Tom Wheeler was elected Chairman for the term of one year, which will expire in January, 1990. Commissioner Radich nominated Patricia Arambula for the position of Vice - Chairman. No other nominations were received. By a unanimous roll call vote, Patricia Arambula was elected Vice - Chairman for the term of one year, which will expire in January, 1990. B. Downtown Park Site - _Public Meetinq Staff recommended February 13, 1989, at 7:00 p.m. as the time for a public meeting to solicit input for improvements to be included in the development of the downtown park. Commission felt that some type of mock layout showing size and location of the proposed park site should be available for the public to view at the meeting. Concern as to how to get public attendance at the meeting was also expressed by the Commission. Staff indicated the following could be done to get public interest: 1. Place display advertising in the Moorpark Mirror and Moorpark News; 2. Send flyers through the Flory and Chaparral school systems; 3. Place flyers in local Moorpark stores /businesses windows; 4. Contact the local PTA Presidents. Staff also indicated he would work with the City Manager in wording the advertising. MOTION: Commissioner Arambula moved and Commissioner Crockatt seconded a motion to have a public meeting regarding the downtown park site on February 13, 1989, at 7:00 p.m. Unanimously approved. MINUTEI.9 /PRAGENDA Minutes of the Parks and Recreation Commission 3 January 9, 1989 C. Park Imarovements Fiscal Year 1988/89. Staff presented this informational item at the Commission's request. No action was taken. D. Fireworks Show. Commissioner Crockatt requested the Commission's approval to form an ad hoc committee to move forward with preparation of a 4th of July Fireworks Show and event. The committee would include himself, John Roberts and support by the Chamber of Commerce. He is planning to enter into a contract for the show himself within the next week in order to lock in the price, and then to raise money for the costs of the event through donations. He intends to request help from the City to cover the Police and Fire Department costs. In order to cover some of the costs, a nominal admission fee could also be assessed, such as $2.00 for adults and $1.00 for children. Any profits earned could go back to the City to cover their costs for participation. In order to defray costs, it was also suggested that the show be scheduled for Monday, July 3, instead of the 4th. MOTION: Commissioner Crockatt moved and Commissioner Nainoa seconded a motion to form an Ad Hoc Committee consisting of Commissioner Crockatt, John Roberts, someone from the Chamber of Commerce and City Staff in helping to develop a July 3 or 4 fireworks show for 1989. Unanimously approved. Staff will forward this to City Council for their consideration. E. Parks and Recreation Budget_- FY__1989/90. Staff recommended creating a budget subcommittee to work with staff to prepare the 1989/90 Parks and Recreation budget. It was the consensus of the Commissioners to meet as a whole Commission to review and start the 89/90 fiscal budget on February 4, 1989, at 8:00 a.m. at City Hall. Staff will provide the Commission with a list of the park zones and the amount of money available for each zone before the February 4 meeting. Staff referred the Commission to the "Capital Outlay and /or Improvement" form and requested them to proceed writing a wish list for each park and submitting it to the Community Services Department for typing before the February 4 meeting. MINUTEI.9 /PRAGENDA Minutes of the Parks and Recreation Commission 4 January 9, 1989 F. 41st Annual California & Pacific Southwest Recreation & Park Conference and Exhibit Show. Staff reported the City Council approved the Commission's participation at the 41st Annual Recreation & Park Conference and Exhibit Show and the Sacramento Park Conference Tour on Thursday, March 9, and reviewed with them the expenses which are covered by the City's budget. Staff further requested each Commissioner to decide on their travel plans so that the registration and housing forms could be finalized and submitted. AT THIS POINT in the meeting the Commission recessed, the time being 8:24 p.m. At 8:32 p.m., the Commission reconvened. Conference plans for each Commissioner were as follows: Commissioner Arambula - Will attend March 8 to 12, prefers to fly. Commissioner Radich & Spouse - Will attend March 9 to 12, prefers to fly. Commissioner Crockatt - Will attend March 9 to 12. Has already made housing reservations. Hasn't decided on mode of travel yet. Commissioner Wheeler & Spouse - Will attend March 8 to 12. Will ride with Faye Beaver and Phil Newhouse in City vehicle. Commissioner Nainoa & Spouse - Will attend March 9 to 12. Prefers to fly. Has already made housing reservations. 10. COMMENTS FROM COMMISSIONERS: A. Star Club: Commissioner Crockatt stated he had received calls regarding the status of the Star Club program and requested staff's input. Staff reported City Council has requested a written report regarding the Star Club program status and will forward it to each Commissioner upon its completion. Staff also stated that the program was not meeting budget due to higher than anticipated transportation costs and low enrollment. Therefore, Star Club staff and purchasing of supplies were cut back. Staff is also looking into setting up a per hour or per day fee schedule, considering expanding to full day care service and pre- school services. MINUTEI.9 /PRAGENDA Minutes of the Parks and Recreation Commission 5 January 9, 1989 B. Restroom Policy: Commissioner Nainoa and Staff will work on the guidelines for a restroom policy. C. Advisory Committee: Commissioners Crockatt and Arambula will meet with staff to formulate written guidelines for an advisory committee. Chairman Wheeler felt Ad Hoc committees should be formed on a project basis, such as having a subcommittee to work on the 69 Acre Park project. D. Safety Fair: Chairman Wheeler would like to work with Commissioner Nainoa in putting together a park development program that could be presented to the various service groups that showed interest at the past Safety Fair. He would like to have some ideas developed on this matter by the February 13, 1989, meeting. 11. FUTURE AGENDA ITEMS: None. 12. ADJOURNMENT: MOTION: Commissioner Crockatt moved and Commissioner Arambula seconded a motion for adjournment at 9:00 p.m. Respectfully submitted, emu. Administrative Secretary APPROVED: airman MINUTEI.9 /PRAGENDA