HomeMy WebLinkAboutMIN 1989 0213 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California February 13, 1989
The regular meeting of the Parks and Recreation Commission of the City
of Moorpark was held on February 13, 1989, in the Council Chambers of
the City Hall of said City, located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
The Meeting was called to order at 7:05 p.m. by Chairman Wheeler.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Radich.
3. ROLL CALL:
Present:
Commissioners Patricia Arambula, Lynn Crockatt, Sam Nainoa, Teresa
Radich and Chairman Tom Wheeler.
Staff Present:
Philip Newhouse, Director of Community Services; and Debra
Broussalian, Administrative Secretary.
Others Present:
Mayor Eloise Brown and Councilmember Paul Lawrason.
4. PROCLAMATIONS. COMMENDATIONS AND SPECIAL PRESENTATIONS:
None.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
Staff requested to add Item F. under "Discussion /Action Items"
regarding Switching of the P1yr rg ound . Equipment from South Meadows
Park to West Meadows Park.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of January 9, 1989_ Parks and Recreation Commission
Meetinq Minutes.
MOTION: Commissioner Arambula moved and Commissioner Crockatt seconded
a motion to approve the minutes of the meeting of January 9, 1989.
Unanimously approved.
MINUTE2.13 /PRAGENDA
Minutes of the Parks and
Recreation Commission 2 February 13, 1989
8. PUBLIC HEARINGS:
None.
9. DISCUSSION /ACTION ITEMS:
A. Consider Community Requests for Facilities to be Included in
a Downtown Park Proposed to be Located on the Lower Athletic
Field at the Old High School Site on Casey Road. Staff
Recommendation: Direct staff as deemed appropriate.
There were no public comments received. Commission discussed
the following concerns regarding the proposed park site and
amenities:
1. Parking - Need to plan for adequate public parking.
Considerations were given to the following areas:
a. Area between track and southern boundary;
b. East side where road comes in;
C. Possible expansion in the library area;
d. Talk to railroad for use of their property;
e. Flood control area.
2. Commissioner Nainoa requested a Sand Volleyball Court be
added to the list of amenities.
3. Commissioner Crockatt requested the swimming pool
facility become a priority item for this park as there
are no other swimming facilities available to the public
in the City at this time.
4. Restrooms - Consider the possibility of joint use of the
existing school restroom facility with the City as the
park is being developed. Staff reported the restroom
facilities are not presently part of the negotiations
between the School District and the City.
5. Reduce number of lighted softball fields from two to one
to leave more open area for soccer and general use.
6. Need to allow for more passive area to accommodate
seniors and small children.
7. When developing schematic of park, have architect
provide transparent overlays to show the impact of
different facilities requested and how they would fit
into the park, such as one softball field vs. two
softball fields, etc.
8. Request Council to meet jointly with the Commission to
get their ideas early in the planning process.
MINUTE2.13 /PRAGENDA
Minutes of the Parks and
Recreation Commission 3 February 13, 1989
COMMISSION CONCURRED THAT THE RFP SHALL BE AMENDED AS FOLLOWS:
Pa4e 1 - II.A.3.:
3. Conduct one public meeting to receive public input on
the proposed design. Public meeting will be held in
conjunction with a regularly scheduled Parks and
Recreation Commission meeting. Conduct four (4) City
review meetings; two (2) to be completed with the Parks
and Recreation Commission, one (1) with a joint session
of the Parks and Recreation Commission and City Council
and one (1) to be completed with the City Council."
Page 2 - Under Possible facilities to be included in the
conceptual design - #1:
1. One (1) softball field located in the southwest corner
of park."
Page 3 - #10:
"10. Two (2) full- length basketball courts 84 feet in length."
Page 3 - Add #14:
"14. Double Sand Volleyball Court area."
Page 3 - III.4:
4. Professional fees and services rendered designated not
to exceed a 1 ump sum A and not to exceed on 1 ump sum B.
Fees are to include the five (5) meetings as described
and include the costs for any additional meetings."
Paqe 4 - #10:
10. Provide one black & white preliminary schematic and
three preliminary (colored) schematic plans based upon
public and staff meetings (1 -40' scale) for Commission
review, and one proposed colored master plan (1 -40'
scale) for presentation at City Council meeting, and one
final colored master plan (1 -40' scale). All schematic
plans and master plans to be accompanied with
transparent overlays as requested by City."
MOTION: Commissioner Nainoa moved and Commissioner Crockatt seconded a
motion to approve the RFP for the Downtown Park as modified.
Unanimously approved.
AT THIS POINT in the meeting the Commission recessed, the time being
8:33 p.m. At 8:45 p.m., the Commission reconvened.
MINUTE2.13 /PRAGENDA
Minutes of the Parks and
Recreation Commission 4 February 13, 1989
B. Consider Amending Youth Dance Rules. Staff Recommendation:
Amend rules as presented.
Commission directed staff to add the wording, "For Sixth,
Seventh and Eighth Grade Students" under the heading of the
Youth Dance Rules and Regulations. Staff was also directed
to add a sentence under the section of "Chaperones, #6."
stating the City shall make all final decisions regarding any
problems that arise at a dance.
Commissioner Nainoa expressed concern regarding Item #4 under
"Chaperones" which states: "At no time are chaperones to
physically restrain a youth participant who is guilty of an
infraction of the rules and regulations." Since Staff
indicated the liability of these dances rests upon the City,
Commissioner Nainoa was concerned that innocent bystanders
could get hurt if there was a problem and youth could not be
restrained. He requested staff to discuss this matter
further with Lt. Rodriguez and report back to the Commission.
Commissioner Wheeler stated he will recommend adding to the
budget an allocation for part -time personnel in order to
allow more City staff supervision at these dances.
Commissioner Arambula requested Staff to have the rules
announced to the youth at the beginning of each dance.
MOTION: Commissioner Arambula moved and Commissioner Crockatt seconded
a motion to accept the amended rules for the youth dances on the Memo
dated February 10, 1989, with the exceptions under Chaperones, #4, to
have a follow up report from staff after he meets with Lt. Rodriguez,
and #6 that the City shall have the ultimate say so in any problems
that arise at a dance. Motion Passed 4 to 1, with Commissioner Nainoa
opposing.
AMENDED MOTION: Commissioner Crockatt moved and Commissioner Arambula
seconded a motion to have the information obtained from Lt. Rodriguez
brought back as an agenda item for discussion at our next regularly
scheduled meeting. Amended Motion passed 4 to 1, with Commissioner
Nainoa opposing.
C. Review Draft Park Restroom Policy. Staff Recommendation:
Review draft policy and direct staff as deemed appropriate.
MOTION: Commissioner Crockatt moved and Commissioner Nainoa seconded a
motion to have the restroom policy based on a case -by -case basis and to
go back and look at each park's usage, need and amount of money
available for development of a restroom, whether it is a new park or a
park that has been developed. Unanimously approved.
MINUTE2.13IPRAGENDA
Minutes of the Parks and
Recreation Commission 5 February 13, 1989
D. Citizens Advisory Committee.
and file.
Staff Recommendation: Receive
COMMISSION CONCURRED to receive and file report.
Staff requested Item 9.F. be discussed next. Commission concurred.
F. Switching of the Playground Equipment from South Meadows Park
to West Meadows Park. Staff Recommendation: Proceed with
exchange of equipment.
IT WAS THE CONSENSUS of the Commission to proceed switching
the proposed playground equipment for South Meadows Park to
West Meadows Park and the proposed playground equipment for
West Meadows Park to South Meadows Park.
E. Review and Revise Conceptual Master Plan for Arroyo Vista
Community Park. Staff Recommendation: Review information
discussed at joint meeting with City Council and direct staff
as deemed appropriate.
Staff reported he spoke with Mr. Fisher of BSI Consultants,
Inc. David Volz is no longer employed with their firm. BSI
is willing to make alterations to the master plan for the
balance of their contract in the approximate amount of
$2,500.00.
Commissioner Crockatt requested to discuss the redesign of
the entrance area /pool area until a later meeting to provide
him time to investigate the sun and lighting conditions of
the area at different times of the day.
IT WAS THE CONSENSUS of the commission to call a Special
Meeting for February 27, 1989, to discuss the redesign of the
entrance area of Arroyo Vista Community Park as well as
preliminary discussions of the budget.
10. COMMENTS FROM COMMISSIONERS:
Commissioner Arambula:
Requested staff to report on the status of the water drainage
problems at Peach Hill Park. Staff reported the water was to be
pumped out tomorrow.
Commissioner Nainoa:
Stated he does not think it would be appropriate or in the City's
best interests to award any contract bids on the Downtown Park
until an agreement between the City and School District has been
MINUTE2.13 /PRAGENDA
Minutes of the Parks and
Recreation Commission 6 February 13, 1989
accomplished. Also expressed it was his intent to provide a
downtown park with all amenities needed for a neighborhood park
and wants to make it one of the best in Ventura County.
Commissioner Crockatt:
Questioned the status of the Peach Hill Park lighting problem.
Staff reported that a contract for installation of Musco
Sportscluster lighting was submitted to the contractor but has not
been signed and returned.
Reported on the status of a Fireworks Show. He attended the
Moorpark Chamber Board meeting on February 2. They were very
receptive to a July 3 Fireworks Show. Debra Ryono volunteered to
assist in passing information on to the Board. He will be meeting
with Moorpark College this week to discuss arrangements regarding
use of the stadium. He personally signed the contract for the
Fireworks Show. Ventura County Fire Department has no problems in
supporting the event.
Stated the City needs to have a youth swimming program.
Chairman Wheeler:
Requested the consideration and establishment of a performing arts
committee be brought back to the Commission for their review.
Reported he has a copy of San Luis Obispo's Recreation Brochure.
In it was a section for advertising, which paid for the
publication of the brochure. Requested the Commission to review
their brochure and consider publications of Moorpark City
Recreation brochures in the budgeting process.
Stated the City needs to develop more programs and classes.
11. FUTURE AGENDA ITEMS:
For the February 27, 1989, special meeting, the following items
were requested:
A. Arroyo Vista Community Park Master Plan Redesign;
B. 1989/90 Budget.
MINUTE2.13 /PRAGENDA
Minutes of the Parks and
Recreation Commission 7 February 13, 1989
12. ADJOURNMENT:
MOTION: Commissioner Crockatt moved and Commissioner Radich seconded
a motion for adjournment to a Special Meeting on Monday, February 27,
1989, at 7:00 p.m. in the conference room.
Respectfully submitted,
/� & v v r
Administrative Secretary
APPRO D: 4-
Tom E. Wheeler, Chairman
MINUTE2.13 /PRAGENDA