HomeMy WebLinkAboutMIN 1989 0327 PR SPCMINUTES OF SPECIAL MEETING OF THE
PARKS AND RECREATION COMMISSION
Moorpark, California March 27, 1989
A Special Meeting of the Parks and Recreation Commission of the City of
Moorpark was held on Monday, March 27, 1989, in the Council Chambers of
the City Hall of said City, located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
The Meeting was called to order at 7:05 p.m. by Chairman Wheeler.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Radich.
3. ROLL CALL:
Present: Commissioners Lynn Crockatt, Sam Nainoa, Teresa Radich
and Chairman Tom Wheeler.
Absent: Commissioner Patricia Arambula
Staff Present:
Philip Newhouse, Director of Community Services and
Debra Broussalian, Administrative Secretary.
4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS:
None.
5. REORDERING OF, AND ADDITIONS_TO,_.TH.E AGENDA:
Staff reported he received a hand delivered letter March 27, 1989,
from the Handicapped Equestrian Learning Program requesting a
grant from the Moorpark Parks and Recreation in the sum of
$52000. Staff recommended considering this request during the
1989/90 budget process. The Commission agreed to receive, file
and consider the grant request at their next budget discussion
meeting.
6. PUBLIC COMMENTS:
None.
MINUTE3.27 /PRAGENDA
Minutes of the Special Meeting
of the
Parks and Recreation Commission 2 March 27, 1989
7. CONSENT CALENDAR:
A. Approval of Joint Minutes of the Moorpark City Council and
Parks and Recreation Commission of.January 30, 1989.
MOTION: Commissioner Nainoa moved and Commissioner Crockatt seconded a
motion to approve the Joint Minutes of the January 30, 1989, meeting as
presented. Unanimously approved.
B. Approval of Minutes of the Special _Meeting of the Parks and
Recreation Commission of Feb_r_u_ary _27,__ 1989.
Commissioner Crockatt stated that the 25 meter x 25 yard
training /instruction /warm -up pool should have a depth from 3
112 feet to 5 feet at the center, not 2 112 feet to 5 feet as
written in the minutes on page 2.
MOTION: Commissioner Nainoa moved and Commissioner Crockatt seconded
a motion to approve the Special Meeting Minutes of February 27, 1989,
with the exception of the stated beginning depth of the 25 meter x 25
yard pool from 2 112 feet to 3 112 feet. Unanimously approved.
C. Approval of Minutes of the Special Meeting of the Parks and
Recreation Commission of March 4,___.1989.
MOTION: Commissioner Nainoa moved and Commissioner Crockatt seconded a
motion to approve the Special Meeting Minutes of March 4, 1989, as
presented. Unanimously approved.
8. PUBLIC HEARINGS:
None.
9. DISCUSSION/ACTION ITEMS:
D. Public Telephone - Peach Hill Park
Commissioner Nainoa recommended installing a Public Telephone
outside of the restroom /storage building and having the
proper wiring and jacks needed for a phone inside the
restroom /storage building. Commissioner Crockatt agreed and
recommended the jack for the inside phone have a plug -in type
adapter so a phone could be plugged in and used for special
and seasonal events and removed when not needed.
MOTION: Commissioner Crockatt moved and Commissioner Radich seconded a
motion to pass onto Council for approval the installation of an
exterior wall mount public telephone, Model 2000A, at Peach Hill Park,
and also have an additional jack placed in the interior
restroom /storage building. Passed Unanimously.
MINUTE3.27 /PRAGENDA
Minutes of the Special Meeting
of the
Parks and Recreation Commission 3 March 27, 1989
E. Conflict of Interest Code
Commissioner Nainoa stated he did not agree with the City
Council's decision for requirement of this form as the
Commission is an advisory group that doesn't have a lot of
decision making power. Commissioner Wheeler also stated he
did not agree with the requirement of these forms.
AT 7:37 P.M., CHAIRMAN WHEELER RECOGNIZED THE ARRIVAL OF COMMISSIONER
ARAMBULA.
Commissioner Arambula was in agreement with the Conflict of
Interest Code requirement.
Staff recommended the Commission to contact Richard Hare,
Deputy City Manager, with their questions and concerns
regarding the Conflict of Interest Code requirements.
F. Parks & Recreation Budget for Fiscal Year 1989/90.
Staff reviewed the Quimby funds allocated for Zones 1 through
7. The Quimby fees for each zone as indicated by staff were
estimates only, and staff will follow up with exact amounts
at the next regular meeting.
MOTION: Commissioner Crockatt moved and Commissioner Arambula seconded
a motion to have the Quimby funds that are in the community park
portion of the central zone, which are Zones 1 & 2, be retained in the
central zone and be used for development of a neighborhood park within
the central zone. Unanimously approved.
The Commission discussed recreation programs and activities
for the 1989/90 budget as follows:
1. The 1989 Spring /Summer Brochure was well received by all
Commissioners, and they congratulated the Department on
a job well done. Chairman Wheeler requested a report
back as to which classes did well vs. those that didn't.
2. Would like to see an agreement for joint use of
facilities between the City and School District to
defray costs of programs.
3. Commissioner Crockatt would like to have swimming
programs offered to the residents of the City. Staff
reported Randy Bailey, Recreation Supervisor, was
checking into this possibility and investigating costs.
4. Commissioner Radich questioned staff as to the basis for
calculating costs of the programs. Staff reported that
the costs were based on a return to the City of 110% -
100% to cover program costs plus 10% for staff time
MINUTE3.27 /PRAGENDA
Minutes of the Special Meeting
of the
Parks and Recreation Commission 4 March 27, 1989
involved. The 10% then went back into the general
fund. Commissioner Radich recommended having the more
profitable adult classes subsidize the tot & youth
classes to lower their program costs.
5. Look into corporate and industrial areas of the
community to jointly sponsor events and defray costs of
programs. Also consider getting advertising from
businesses for our brochures to cover its costs and help
reduce costs of classes.
6. Consider joint efforts with various churches for use of
their facilities to cut program costs.
7. Consider offering movies to children during the summer
for a very minimal fee.
8. Commission suggested recommending to Council to take the
funds that are surplus over and above the costs to
operate the programs and to use them for other
activities related to recreation programs or to offer
free programs.
9. Commissioner Nainoa recommended earmarking to Council
all special event programs they would like budgeted for
1989/90. Staff will provide to the Commission a copy of
the special events budgeted for 1988/89.
10. Commissioner Wheeler stated that the public's tax money
deserves more recreation programs at a lower cost.
Commission requested staff to provide them with a copy of
this year's budget at their next meeting.
AT THIS POINT in the meeting the Commission recessed, the time being
9:08 p.m. At 9:22 p.m., the Commission reconvened.
Discussion of Facilities and Equipment to be added to the
park sites in the 1989/90 budget commenced as follows:
Glenwood Park
1. Consider adding restroom structure;
2. Expand playground area;
3. Add concrete curbing and sand;
4. Add a covered picnic shelter similar to Peach Hill Park;
5. Add more equipment such as manufactured by Iron Mountain
Forge;
6. Add trees;
Chairman Wheeler requested staff to check the condition of
the basketball nets in the parks.
MINUTE3.27 /PRAGENDA
Minutes of the Special Meeting
of the
Parks and Recreation Commission 5 March 27, 1989
North Meadows Park
1. Add picnic shelter east of playground area;
2. Replace wood playground equipment with metal equipment;
3. Consider purchasing sturdier soccer goals - permanently
mounted vs. portable;
4. Consider Relocating the Star Club site to this park and
use its restroom facilities:
a. Investigate moving costs;
b. Investigate water & sewer hookup costs;
C. Lease of building vs. outright purchase;
d. Have a preliminary discussion with the school
regarding use of their parking facilities for
the Star Club site.
5. Add trash cans by basketball court;
6. Add concrete benches by basketball court and get costs
on the purchase of 3 -to -5 row bleachers;
Peach Hill Park
1. Add more trees - west side along Peach Hill Road;
2. Add another picnic shelter (about 8 tables) adjacent to
the parking lot at north end of park;
3. Park Sign - Rebudget the $3,000 for FY 1989/90;
4. Recommend the $12,000 previously allocated to joining of
parking facility with a shared gate be carried over for
other projects in Peach Hill Park;
5. Install drinking fountain with addition of picnic
shelter;
Campus Park
1. Purchase new benches;
2. Drinking fountain;
3. Expand and redesign tot lot - add new metal playground
equipment;
4. Add half basketball court close to existing play area,
next to Harvester;
5. Add trees along 118 Hwy;
6. Install security lighting - south side on 118 Hwy;
7. Add concrete walkways.
Griffin Sr. Park
1. Expand playground equipment /sand area;
2. Consider adding restrooms or permanent type of building
with restrooms;
Chairman Wheeler recommended that a subcommittee of
Chairman Nainoa and Chairman Radich be formed to
evaluate the park and report back to the Commission
MINUTE3.27 /PRAGENDA
Minutes of the Special Meeting
of the
Parks and Recreation Commission 6 March 27, 1989
at the next budget meeting on their recommendation
of a building and facilities for this park.
Commission unanimously agreed.
3. Add concrete curbing around new playground area;
4. RFP for $5,000 - carry over to this year's budget;
5. Parking:
a. Talk with State about possibility of allowing
a parking facility on property immediately
south of park on Collins Drive.
b. Check with Lt. Rodriguez and City Engineer's
Office to see if weekend parking along Collins
St. could be permitted.
Further discussion of parking and the subcommittee's
recommendation for a building was requested to be placed on
the next agenda.
S. Meadows Park
1. Add Restroom and recommend funding from the UWC
settlement ($40,000).
Additional Budget Items to be Considered:
1. Mobile Stage Unit including P.A. system, standard
lighting, hydraulic jacks, additional set of stairs,
deck, handicap access, etc.
Staff will come back to the Commission at their next
regularly scheduled meeting on April 10 with costs for all
budgeted items discussed. Commission also agreed at the next
meeting they will prioritize the budget requests for each
park.
Chairman Wheeler recommended soliciting groups for volunteer
work to help with special events and program costs during the
Safety Fair.
10. COMMENTS FROM COMMISSIONERS:
A. Commissioner Crockatt reported on the status of the 4th of
July fireworks show.
B. Commissioner Nainoa expressed his dissatisfaction that the
RFP on the Downtown Park would not return to them as an
agenda item for action as Council had already approved the
currently proposed RFP.
MINUTE3.27 /PRAGENDA
Minutes of the Special Meeting
of the
Parks and Recreation Commission 7
March 27, 1989
C. Chairman Wheeler stated he did not agree on the City
Council's recommendation to approve the formation of a
separate committee for Community Arts as he felt this should
fall under the jurisdiction of the Parks & Recreation
Commission. Additionally, concurred with Commissioner
Nainoa's comments regarding the Downtown Park.
11. FUTURE AGENDA ITEMS:
For the April 10, 1989, meeting, the following items were
requested:
A. Continuation of 1989/90 Budget discussion;
B. Finalization of the Quimby Funds available;
C. Consider the Handicapped Equestrian Learning Program's
request for grant monies;
D. Draft restroom policy;
E. Report back from Commissioners Nainoa & Radich on their
recommendations for a building in Griffin Park.
12. ADJOURNMENT:
MOTION: Commissioner Crockatt moved and Commissioner Arambula seconded
a motion for adjournment at 11:20 p.m.
Respectfully submitted,
Weet-
Administrative Secretary
A PROVED:
AmE. he eler, Chairman
Parks & Recreation Commission
MINUTE3.27 /PRAGENDA