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HomeMy WebLinkAboutMIN 1989 0410 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California April 10, 1989 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, April 10, 1989, in the Council Chambers of the City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:12 p.m. by Chairman Wheeler. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Nainoa 3. ROLL CALL: Present: Commissioners Patricia Arambula, Lynn Crockatt, Sam Nainoa, Teresa Radich and Chairman Tom Wheeler. Staff Present: Philip Newhouse, Director of Community Services; Richard Hare, Deputy City Manager; and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO THE AGENDA: Staff requested and the Commission unanimously agreed that Item 9.B., "Capital Improvements - City Parks ", be withdrawn from the agenda and placed on the agenda of the next meeting. By unanimous consent the Commission agreed to consider Item 9.D., "Handicapped Equestrian Learning Program's Request for Grant Monies ", as the first item of discussion with Items A., C. and E. following. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: MOTION: Commissioner Nainoa moved and Commissioner Crockatt seconded a motion for approval of the Special Meeting Minutes of March 27, 1989, as written. Unanimously approved. 8. PUBLIC HEARINGS: None. MINUTE4.10 /PRAGENDA Minutes of the Parks and Recreation Commission 9. DISCUSSION /ACTION ITEMS: April 10, 1989 D. Handicapped Equestrian _Learningc Program's Request for Grant Monies. Edward R. Peters, Chairman of the Board for the Handicapped Equestrian Learning Program, addressed the Commission regarding their request for grant monies to be used for insurance, riding tack, food, medicine & veterinarian care for the horses; invited the Commission to the California Special Olympic State Equestrian Championships to be held May 20 & 21; and also asked for the City's support of the handicapped equestrian program through personal involvement and participation. The Commission requested Mr. Peters to submit a written report to the City of how the previously granted money of $2,000.00 was used, as was earlier requested by the City Manager. Mr. Peters indicated he would submit a letter detailing how the funds were utilized. The Commission agreed to continue discussion of the grant request at their next meeting after Mr. Peter's written report had been received. Chairman Wheeler further recommended including the Handicapped Equestrian Learning Program under the Special Events category of the 1989/90 budget. A. Parkland Dedication Fees. Staff and Richard Hare, Deputy City Manager, reviewed the Quimby fund balances with the Commission and reported they were tentative final amounts as some expenditures were still being reviewed. Staff also reported that six subdivisions were being proposed for development in the Rural Zone area, and the zone area may be re- established. It is presently part of the Northwest zone. However, the subdivisions will consist of estate lots up to 20 acres each, so a park may not be needed in this area of development. Instead, Staff suggested developing equestrian /hiking trails. The Commission requested staff to contact the County and inquire as to whether they would consider the possibility of connecting a trail system that goes through Happy Camp and into the Rural Zone area. Chairman Wheeler expressed his appreciation to Staff and Richard Hare for the budget documentation presented to the Commission. MINUTE4.10 /PRAGENDA Minutes of the Parks and Recreation Commission 3 April 10, 1989 Staff reported at the last meeting, March 27, program costs were based on a return to the City of 110 %. Staff corrected this statement and reported that funds in excess of expenditures were retained in Fund 33 and carried over into the next year's budget. This money is used as seed money to keep recreation programs running. The only programs which operate at a 110% return are Adult Sports and Star Club. In order to help defray program costs, the Commission recommended developing a Joint Use Agreement for facilities with the Moorpark Unified School District. MOTION: Commissioner Crockatt moved and Commissioner Nainoa seconded a motion, pursuant to Ordinance 33, to recommend to the City Council they look into entering into a Joint Use Agreement with the Moorpark Unified School District for use of facilities. Richard Hare, Deputy City Manager, stated the City Council is already negotiating, in closed sessions, with the School District regarding the Casey Road School Site and suggested the Commission first investigate and receive model joint use agreements used by other cities. After the Commission has reviewed the model agreements and made their recommendations, they could then approach the City Council to get meaningful feedback and discussion. MOTION WITHDRAWN: Commissioner Crockatt moved and Chairman Wheeler seconded a motion to withdraw their previously stated motion. Commission requested staff to pursue getting some joint use agreements from various agencies in the County and to investigate the benefits received by both parties involved. Staff and a subcommittee of Commissioner Arambula and Commissioner Crockatt will then work together to formulate a presentation to the Commission and Council. The Commission further requested staff to write a memo to Council informing them of their investigation into the benefits of Joint Use Agreements for facilities and would like to make a presentation to them during the budgeting process. AT THIS POINT IN THE MEETING, the Commission recessed, the time being 8:50 p.m. At 9:06 p.m., the Commission reconvened. C. Recreation Budget __ FY 1988/89. Staff presented the Commission with a copy of the Recreation Budget for FY 1988/89 and brought to their attention the Special Event items that were budgeted. No action was taken as this was an informational item only. MINUTE4.10 /PRAGENDA Minutes of the Parks and Recreation Commission 4 April 10, 1989 Chairman Wheeler requested this same form be presented, with the dollar amounts blank, at their next budget meeting. E. Griffin Park - Neighborhood Center. Staff presented the subcommittee's recommendation for a Neighborhood Recreation Center for Griffin Park. Since the cost of a gym would be quite expensive, staff recommended proposing a building without the inclusion of a gym at this time and then adding it later when funds are available out in the street area of Collins Drive. The Commission agreed when getting the RFP, to eliminate the gym but to have it sketched in as a future building on the schematic. The Commission requested staff to write a letter to Cal Lutheran, Moorpark, Ventura & Northridge Colleges stating the City had a park to be designed and asking them if they would be interested in doing the design work. After responses are received, staff will report them to the Commission. The $5,000 budgeted for the RFP should be carried over into the 1989/90 budget. 10. COMMENTS FROM COMMISSIONERS: A. Commissioner Arambula stated that Peach Hill Park looks very nice and the turf looks good. She also questioned staff on the status of being reimbursed by the City for her Park Tour expenses. Staff reported it is being reviewed now. B. Commissioner Crockatt stated all park areas have improved. He reported on the 4th of July fireworks show and stated he plans on making a presentation to City Council at their next meeting. C. Commissioner Nainoa requested the "Roman Relics Car Show" be added to the next agenda. D. Chairman Wheeler and Commissioner Crockatt stated they would like to pursue Council's approval on sending staff, or at least one Commissioner, to the "1989 CPRS Institute on the Economic Impact of Parks & Recreation," May 9 -10, and to the National Conference at Texas in July. E. Staff requested the Commission to review the catalog on park playground equipment from Iron Mountain Forge. Staff also recommended the Commission tour the surrounding parks where recent playground equipment had been installed, such as the award - winning park in Simi Valley and Agoura Hills. MINUTE4.10 /PRAGENDA Minutes of the Parks and Recreation Commission 5 April 10, 1989 11. ADJOURNMENT: MOTION: At 9:45 p.m., Chairman Wheeler moved and Commissioner Radich seconded a motion to adjourn this meeting until Thursday, April 13, 1989, at 3:45 p.m. at City Hall for the purpose of meeting to take a park tour to view playground equipment at newly developed parks in the surrounding areas of Moorpark. Respectfully submitted, Administrative Secretary APPROVED: C) Tom E. Wheeler, Chairman Parks & Recreation Commission MINUTE4.10 /PRAGENDA