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HomeMy WebLinkAboutMIN 1989 0814 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California August 14, 1989 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, August 14, 1989, in the Council Chambers of the City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:15 p.m. by Chairman Nainoa. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Crockatt. 3. ROLL CALL: Present: Commissioners Lynn Crockatt, Teresa Godinez, Teresa Radich and Chairman Sam Nainoa. Staff Present: Philip Newhouse, Director of Community Services and Debra Broussalian, Administrative Secretary. Others Present: Councilmember Paul Lawrason and Vickie McGowan, President, Moorpark Youth Activities Committee. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS_TO,.THE AGENDA: Commissioner Godinez requested Item 9.F. be moved to 9.A. and added an emergency Item 9.J., recommending funds from the Recreation Special Events budget be utilized for hiring a Mariachi band to play at the Country Days event on September 16,_1989. Commissioner Crockatt requested Item D. be addressed before Item C. 6. PUBLIC COMMENTS: Vickie McGowan, 13060 View Mesa,-- Moorpark, President, Moorpark Youth Activities Committee, requested the Commission make a recommendation tonight regarding the Youth Dance Rules and Procedures and not appoint a subcommittee to review the current rules. MINUTE /8.14 /PRAGENDA Minutes of the Parks and Recreation Commission 2 August 14, 1989 7. CONSENT CALENDAR: A. Approval of Special Minutes of the July 24, 1989, Parks and Recreation Commission Staff Recommendation: Approve as presented. MOTION: Commissioner Crockatt moved and Commissioner Godinez seconded a motion to approve the July 24, 1989, Parks and Recreation Commission Minutes. Unanimously approved. 8. PUBLIC HEARINGS: None. 9. DISCUSSION /ACTION ITEMS: F. Consider Restructuring of Youth Dance Rules and Procedures. Staff Recommendation: A subcommittee be formed to review the current Youth Dance Rules and Regulations. Commissioner Godinez recommended 6th graders be eliminated from the youth dances and allow the dance to become a "teen" dance. She also stated I.D. cards should not be mandatory if printouts of registered students could be obtained from the surrounding schools. Chairman Nainoa did not agree that the 6th graders should be eliminated as it could open the doors for controversy since they are previously being allowed into the dances. Also agreed with staff that a subcommittee should seriously consider the issues before making any recommendations. Commissioner Radich stated she was more concerned about excluding the 14 and 15 year old students rather than the 11 and 12 year old students and was in favor of a "teen" dance. She did favor the continued requirement of I.D.'s. Commissioner Crockatt recommended allowing the first dance of the school year be advertised as a "teen" dance to see what age groups would be in attendance, then reevaluate the policies and procedures after the event. MOTION: Commissioner Crockatt moved and Commissioner Godinez seconded a motion to modify the existing Youth Dance rules to call it a "teen dance" and eliminate the 6th graders for the first dance of the school year as a trial program and then to evaluate its success. Motion passed 3 to 1, with Chairman Nainoa dissenting. MINUTE /8.14 /PRAGENDA Minutes of the Parks and Recreation Commission 3 August 14, 1989 A. Consider Cosponsorship of Youth _Basketball Program with Moorpark Boys & Girls Club. Staff reported he and Ross Blackmer, Recreation Supervisor, met with Dominick Lee, Director of Boys & Girls Club, regarding their youth basketball program. Mr. Lee suggested the City cosponsor their program. However, Mr. Lee also indicated the program loses approximately $4,500. Staff informed Mr. Lee that all City programs must be self- supporting. Therefore, the City could not cosponsor the program unless it recovered it costs 100 %. Staff agreed the City would not offer any youth basketball programs at this time to eliminate any possibility of competing with their program. No action was taken by the Commission. B. Discuss and Review Development of Colonia Park. Staff Recommendation: Approve the amenities as presented by the subcommittee and recommend appropriating additional funds for expansion of the children's playground area. Commission expressed concerns that fencing in front of the railroad tracks had not been included in the list of amenities to be installed at the park. Staff recommended double rows of Oleanders be planted along the area instead of fencing. MOTION: Commissioner Crockatt moved and Commissioner Godinez seconded a motion to accept the subcommittee's recommended list of amenities 1 through 5 and to also include an additional amount of funds not to exceed $4,000.00 for fencing on the railroad side of the property. MOTION WITHDRAWN: Commissioner Crockatt moved and Commissioner Godinez seconded a motion to withdraw their previously stated motion. MOTION: Commissioner Crockatt moved and Commissioner Godinez seconded a motion to accept the amenities 1 through 5 as developed by the subcommittee, add monies for fencing on the south side of the development, and increase the size of the children's play area for a total cost not to exceed $25,000. These funds shall be appropriated from the Neighborhood portion of the Campus Park Zone Park Improvement funds. Unanimously approved. D. Discuss and Review Existing Restrooms in City Parks. Staff Recommendation: Direct staff as deemed appropriate. Staff reported that recent events of graffiti, miscellaneous vandalism and minor fires in the park restrooms had occurred. MINUTE /8.14 /PRAGENDA Minutes of the Parks and Recreation Commission 4 August 14, 1989 Commissioner Crockatt questioned staff regarding the City's current restroom policy. Staff reported his earlier direction to the Commission stating that the Parks & Recreation Element supersedes OSCAR was incorrect. OSCAR supersedes the Parks and Recreation Element. AT THIS POINT IN THE MEETING, the Commission recessed to allow Chairman Nainoa to review OSCAR, the time being 8:41 p.m. At 8:54 p.m., the Commission reconvened. OSCAR states all parks shall have a restroom (along with other listed amenities). Commission requested staff to investigate the language of OSCAR with the City Attorney and inquire if the City has to be in compliance with OSCAR for all parks. Staff will also contact the State for definitions of various types of parks. IT WAS THE CONSENSUS of the Commission to table discussion of this item and place it on the September 11, 1989, agenda. C. Consider Use of Urban West Communities' Settlement Agreement Funds for Constructing a Restroo_m Building at North Meadows Park. Staff Recommendation: Direct staff as deemed appropriate. MOTION: Commissioner Crockatt moved and Chairman Nainoa seconded a motion to recommend to City Council that the 500 square foot restroom be built at North Meadows Park as part of the Urban West Communities settlement agreement with the City and that additional fees for sewer, water and electrical work be taken from the General Fund. Motion failed 2 to 2, with Commissioners Radich and Godinez dissenting. Staff suggested if the motion failed because of the need for extra funds for utilities, perhaps the Commission might consider asking Urban West Communities to also bear those costs when constructing the restroom as they are presently doing additional improvements in the park. MOTION: Commissioner Crockatt moved and Chairman Nainoa seconded a motion to have Urban West Communities utilize the $40,000.00 of their settlement agreement with the City for the addition of a restroom at North Meadows Park at the southwest corner, adjacent to the parking lot, with the price of construction to include utilities, which include sewer, water and electrical. Motion passed 3 to 1 with Commissioner Radich dissenting. MINUTE /8.14 /PRAGENDA Minutes of the Parks and Recreation Commission 5 August 14, 1989 E. Discuss and Review Existing Rules and Regulations for Rental of Moorpark Community Center. Staff reviewed proposed rules as presented and requested the Commission to look closely at the issue of alcohol use. Staff stated rather than banning alcohol completely, he recommended imposing stiffer requirements to control the use of alcohol in the Community Center. It was the consensus of the Commission that alcohol should not be banned but to place tighter restrictions on the use of alcohol. Restrictions on the number of hours alcohol could be served might help control alcohol use. Rather than having security guards, it was agreed that "off- duty" Sheriff officers should be on duty to supervise the events. Commission requested staff to investigate the current policies of "off- duty" officers with Lt. Rodriguez. The cost of liability coverage was a concern of the Commission. Commission requested staff to investigate what insurance would cost if the City was self - insured, offered it to the public through a broker, and the cost if the public purchased their own insurance; also to investigate how other Cities handle their insurance and whether or not they've had any problems. Chairman Nainoa and Commissioner Crockatt were concerned that the proposed fees to rent the facility, plus the added costs of insurance, would force Moorpark citizens to seek rental facilities in other cities. They recommended tabling further discussion of this item and bringing it back on the September 11 agenda in order to allow the Commission further time to evaluate the proposed changes. Commissioners Radich and Godinez concurred. G. Fireworks Report by CCommiss_i_oner__Crockatt. Commissioner Crockatt reported the Fireworks event was a positive event for the community and all involved. All groups participating are financially going to break even. The Sheriff's Department only had a few complaints of loud noise, 6 or 7 parking violations and no fights or policing were needed on the site. The Sheriff's Department estimated the crowd level at 8,000 to 10,000 people. Tickets sold on site were estimated between 6,000 and 6,300. At the time the fireworks actually went off, there was an estimated crowd of 7,000 people. The school district was very accommodating in planning for the event and worked with the Chamber very well. The funds received from the City were also very beneficial and MINUTE /8.14 /PRAGENDA Minutes of the Parks and Recreation Commission 6 August 14, 1989 appreciated. Overall, all entities worked together to make the event a success. Commissioner Nainoa congratulated Commissioner Crockatt and the Chamber for an excellent job and would like to see the City step forward next year as a cosponsor of the event with major funding offered. Commissioner Crockatt agreed the City should get more involved next year. H. Consideration of Joint Use _of Country _ Days Booth with Moorpark Arts Committee. Staff reported the City will have their own booth next to the Chamber's booth. It will be shared with the City Council, Planning Commission and Parks & Recreation Commission. Staff recommended approval to share the booth with the Moorpark Arts Committee also. Commissioner Crockatt suggested the Commission should get together and ride in a vehicle in the parade. The Commission concurred with the idea and requested staff to prepare the appropriate paperwork. MOTION: Commissioner Crockatt moved and Commissioner Godinez seconded a motion to have joint use of the Country Days booth on Saturday, September 16, with the Moorpark Arts Committee. Motion was unanimously approved with Commissioner Radich abstaining as she is the Chairperson of the Moorpark Arts Committee. I. Consider Arroyo Vista Community Park Final Draft Plan. Staff reviewed the final draft plan of the Arroyo Vista Community Park with the Commission and recommended its approval as presented. Staff further stated minor adjustments /additions could be made before development of each phase of the park. The Commission recommended putting in another pavilion near the cul -de -sac at the southeast end of the park, adding a sand volleyball area, together with other minor adjustments. MOTION: Commissioner Crockatt moved and Commissioner Radich seconded a motion to accept BSI's final conceptual design for the Arroyo Vista Community Park and forward it to City Council for their approval. Unanimously approved. J. Consider Allocating Funding__ from the Recreation Special Events Account for a_Mariachi Band at the Country Days Event. Commissioner Godinez requested the Commission to consider allocating funds from the Recreation's Special Events budget for the hiring of a Mariachi Band at the Moorpark Country MINUTE /8.14 /PRAGENDA Minutes of the Parks and Recreation Commission 7 August 14, 1989 Days Event. She reported the average cost of the band is approximately $200 /hr. Staff reported an event in September was included in the current Special Events budget and this could apply to that allocation. Commissioner Crockatt recommended the band be allowed stage time for playing in increments of 30 minutes along with strolling time throughout the event. MOTION: Commissioner Godinez moved and Commissioner Crockatt seconded a motion to appropriate funds from the Special Events Account not to exceed $1,000.00 or a minimum of six (6) hours for a Mariachi Band to play at the Country Days Event on September 16, 1989. Unanimously approved. 10. COMMENTS FROM COMMISSIONERS: A. Commissioner Crockatt welcomed Commissioner Godinez to the Commission. 11. FUTURE AGENDA ITEMS: For the September 11, 1989, meeting, the following items were requested: A. Discuss and Review Existing_ Restrooms in City Parks. B. Discuss and Review Existing_ Rules and Regulations for Rental of Moorpark Community Center. 12. ADJOURNMENT: MOTION: Commissioner Crockatt moved and Commissioner Radich seconded a motion for adjournment at 11:35 p.m. Respectfully submitted, 6116,10- 461 '? k Administrative Secretary APPROVED: Chairman MINUTE /8.14 /PRAGENDA