HomeMy WebLinkAboutMIN 1988 0208 PR REGThe regular scheduled meeting of the Parks and Recreation Commission of
the City of Moorpark, was held in the Community Center of said City
February 8, 1988, at 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
The meeting was called to order at 7:05 p.m., by Chairman John
Roberts.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Chairman Roberts.
3. ROLL CALL:
PRESENT: Commissioners Pat Arambula, Lynn Crockatt,
Tom W. Wheeler, and Chairman John Roberts;
ABSENT: None.
OTHER CITY OFFICIALS OR EMPLOYEES PRESENT:
Philip E. Newhouse, Director of Community Services;
Dale Long, Recreation Coordinator;
Rebecca Hoshida, Administrative Secretary.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
None scheduled.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
Staff presented a supplement to item 8 -A titled RECREATION
PROGRAMS 1987.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Minutes for the Regular Meetinq of January
11, 1988:
Commissioner Wheeler moved to accept the minutes of January
11, 1988 as presented, seconded by Commissioner Crockatt and
approved unanimously. .
Parks & Recreation Minutes
February 8, 1988
Page 2
B. Arbor Day Tree Planting:
The Director reviewed the staff report dated February 3,
1988, stating the Moorpark Beautiful Committee will be
planting a tree(s) to honor Arbor Day. The location and time
to be forwarded to the Commission.
8. DISCUSSION /ACTION ITEMS:
A. Youth Proqrams and Activities:
The Recreation Coordinator reviewed the staff report
presenting an overview of past, current, and proposed
programs and activities.
After discussion which included:
* Summer Day Camp and School facilities;
* Summer Camp at Peach Hill Park;
* Using Neighborhood parks for Summer Camp;
* Duplication of services by other community groups;
* Self - supporting classes;
* Addition of planning cost for adult activities;
no action was taken.
B. Proposed Recreation Proqrams:
The Recreation Coordinator reviewed the staff report
presenting a review of new recreation programs to be offered.
The Commission suggested adding the following to the program:
* Halloween Parade
* Evening Halloween party
* A Carnival
* Street Faire
* Window Painting contest involving local merchants
Parks & Recreation Minutes
February 8, 1988
Page 3
Commissioner Wheeler suggested the City consider purchasing a
portable stage to enhance the recreation programs. Discussion
pursued regarding storage and maintenance of the stage and
the Commission agreed to discuss the purchase at budget time.
There was discussion regarding distribution of flyers through
the schools. The Commission recommended the City Council
approach the School Board and discuss the matter encouraging
greater cooperation.
C. Proqram and Facility Revenue Producers:
The Recreation Coordinator reviewed the staff report and
presented a survey of seven Park & Recreation Agencies in
Ventura County.
No action taken.
D. Facilities /Park Acreaqe:
The Director presented an overview of the staff report and
informed the Commission that the West Meadows, Community
Park, and the Downtown park will be the parks coming on board
in the near future.
No action taken.
E. Quimby Ordinance:
The Director gave an overview of the Quimby Ordinance
explaining the process of collecting the Quimby fees.
No action taken.
F. Community Center Policy and Fee Schedule:
The Director introduced the item and invited questions from
the Commission. Discussion included: revision of fee
schedule and fees charged to the school district.
No action taken.
Parks & Recreation Minutes
February 8, 1988
Page 4
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Chairman Roberts declared a recess at 8 p.m. and reconvened
at 8:14 p.m., with all Commissioners present.
G. South Meadows Park:
The Commission reviewed the proposed development plans for
the park with staff explaining various elements of the
plans. Discussion included: the cost of restroom facilities
and development costs.
No action taken.
H. 1988 Parks and Recreation Commission Meetinq Schedule:
The Director reviewed a proposed meeting schedule drafted by
Commissioner Wheeler for 1988.
Commissioner Arambula moved to accept the proposed schedule,
Commissioner Crockatt seconded, with condition that March 5,
1988 be set as Commission /Staff tour of park facilities, and
April 28, 1988 be set as an Informational Meeting located in
the Community. Unanimously approved.
Commissioner Wheeler requested this item be placed on the
next agenda to discuss possible items for discussion at the
Informational Meeting and ways to inform, the publ'c cf the
meeting.
The Commission agreed to hold their first Informational
Meeting at the Mountain Meadows School because South & West
Mr►nrin%., nurLc ara r•nmi n3 nn 1 i no in i-hp near filturP .
Discussion also included holding a meeting at Flory School to
keep the residents of the downtown area informed regarding
progress on the Downtown Park.
I. Rules of Procedure:
The Director gave a overview of Reso. No. 87 -412 Procedure
for Conducting Commission Meetings.
After discussion, Commissioner Arambula moved to adopt Reso.
87 -412 as rules of procedure for the Commission amending
section 2.2 DELIVERY OF AGENDA, to read Wednesday preceding.
the meeting, Commissioner Wheeler seconded and unanimously
approved.
Parks & Recreation Minutes
February 8, 1988
Page 5
J. Open Space Conservation and Recreation Element (OSCAR):
The Director presented an overview of the document and
invited questions from the Commission.
Concerns were:
* The Commission suggested examining cost /revenue of pools
and joint effort with school /college.
* Is the OSCAR being reviewed with the General Plan and
the Circulation Element. Staff reported: not at this
time.
No action taken.
K. Review of Parks and Recreation Master Plan:
The Director presented an overview of the document.
Discussion included:
* When an area has a lot of parks, can the City take fees
instead. Staff replied: the City may require either
land or fees or combination of both from the
developer.
* Zones for Quimby use.
* It was suggested that a study be completed considering
the zones and additional Capital Improvements for each
area.
No action taken.
L. Downtown Park Ad Hoc Committee:
Commissioner Crockatt gave a report on the Downtown Park Ad
Hoc Committee stating their first choice for location was the
lower fields at the High School. The committee will work
towards open communication with the School Board.
Chairman Roberts stated he wanted the City Council to know
that the Commission is here to help in any way they can but
did not want to get in the way of progress. He would like
direction from the Council.
Parks & Recreation Minutes
February 8, 1988
Page 6
M. Monte Vista Nature Park:
The Director reported development of the Park is still under
review by the City Council. The Commission inquired as to
the disbursement of the grant monies and what would happen to
the monies if the park was not developed. Also, could the
funds be moved to another park.
No action taken.
N. Campus Canyon Park:
Staff presented an overview of the project and explained the
time frame for development.
No action taken.
0. Map of Current Park Sites
The Director reviewed the park site map.
No action taken.
9. COMMENTS FROM THE COMMISSION /FUTURE AGENDA ITEMS:
Commissioner Wheeler: What is the process for a developer coming
before the Commission?
Requested the Assessment District be placed
on the agenda to discuss how it functions.
Chairman Roberts: Discussed the closed restrooms at Campus
Park, contractua i services, suyyest i iiy -k- 11C
City Council look into a separate park
district so restrooms could remain open and
supervised. He requested a report on typical
maintenance for the parks.
Commissioner Crockatt: Expressed his concerns regarding the
abandonment of the Assessment District by
Council.
Parks & Recreation Minutes
February 8, 1988
Page 7
Commissioner Roberts: Stated he had been involved in contracting
for outside services and recommended the
subject be added to the agenda to discuss
park maintenance with the Council.
Commissioner Wheeler: Would like stated to Council the Commission's
concern regarding negligence at the Campus
Park such as, picnic tables, lack of trash
bags, and slides need to be cleaned.
He also requested: 1) a feasible study on
park maintenance & staff needed to maintain
the parks; 2) Funding for maintenance of
parks.
Studies to include: budgeting for time frame,
monitoring of parks, maintenance of
restrooms, equipment, contractual services
opposed to park maintenance district, and
maintenance for new parks coming aboard.
Also requested a form to fill out when
visiting a park site and to record
information from phone calls. Staff will
furnish interoffice memos.
Commissioner Arambula: Requested an update on the Downtown Area
Park. Staff replied: Council is waiting for
the school district to decide what they want
to do with the property.
Commissioner Roberts: Requested staff let the Council know the
Commission will help in any way they can.
Commissioner Wheeler: Requested information regardiny iac:iiILIe5
for the Star Club. Staff reply: Costs will
be on going because we do not have our own
facility.
Commissioner Crockatt: Questioned staff regarding flooding at Peach
Hill Park. What progress is being made to
elevate the problem. Staff replied: we are
considering underground pipes to connect
playground drains to storm drain in the
street.
Parks & Recreation Minutes
February 8, 1988
Page 8
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 10:35
p.m. on a motion by Commissioner Crockatt, seconded by Commissioner
Arambula and unanimously approved.
Respectfully submitted,
Administrat4ve Secretary
APPROVED
Ch i man