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HomeMy WebLinkAboutMIN 1988 0926 PR SPCMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California September 26, 1988 A Special meeting of the Parks and Recreation Commission of the City of Moorpark was held on September 26, 1988, in the Council Chambers of the City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:25 p.m. by Chairman John Roberts. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Crockatt. 3. ROLL CALL: Present: Commissioners Pat Arambula, Lynn Crockatt, Sam Nainoa, Tom Wheeler and Chairman Roberts. Staff Present: Philip Newhouse, Director of Community Services; Cindy Turner, Recreation Supervisor; and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, ADDITIONS TO. ,THE_AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: None. 8. PUBLIC HEARINGS: None. 9. DISCUSSION /ACTION ITEMS: 1. 69 Acre Community Park - Proposed Master Plan. Staff gave brief background of previous actions taken and recommended the Commission give direction as deemed appropriate. Minutes of the Parks and Recreation Commission 2 September 26, 1988 Mr. David Volz, Project Coordinator for B.S.I. Consultants, presented a colored rendering of the proposed master plan for the 69 acre Community Park and a written draft of "Estimated Construction Cost and Phasing Plan." Mr. Volz asked for Commission input on the draft. Philip Newhouse indicated to the Commission that he and Mr. Volz had reviewed the master plan September 21, 1988, and was pleased with it as proposed. Concerns and questions raised by the Commission regarding the proposed master plan were as follows: A. Edison right -of -way: Edison has three concerns: 1) no trees over 15 feet; 2) clearance around towers for their maintenance vehicles; 3) Access for large trucks. Mr. Volz indicated that Edison would like to get their present base lease price for the land ($250 per acre per year); however, they appeared willing to negotiate. Staff concurred with this summary. B. Road Width / Parking: Mr. Volz indicated the road width is 42 feet, which allows for parallel parking along the street. He recommended using this parallel parking only for overflow situations. By placing parking in the Edison right -of -way, 200 parking spaces were created; only 30 spaces were lost. A total facility parking count of 460 spaces was indicated by Mr. Volz. C. Pathways - Are they large enough for maintenance vehicles? Mr. Volz indicated they will be 12 feet wide. D. Soccer Field / Field Hockey: At the August 26 meeting, the park master plan was unanimously approved in concept form as presented except for the alignment of the soccer fields. Commissioner Wheeler recommended stacking of the soccer fields in a North /South alignment and eliminate the easterly most softball fields. The Commission split 3-2 on the final alignment of the fields. MINUTE9.26 /PRAGENDA Minutes of the Parks and Recreation Commission 3 September 26, 1988 Commissioners Wheeler and Arambula felt the presentation of the Field Hockey Federation, made at our September 12 meeting, should be considered when planning the master plan. Chairman Roberts suggested that a copy of the Field Hockey presentation be submitted to Mr. Volz for his review. Philip Newhouse indicated to Commission that he spoke with Mr. Harris of the Field Hockey Federation after the September 12 meeting and suggested to him that if his association would get 100% funding for their proposed facility, perhaps, the City would be willing to donate the land. Mr. Harris felt that one field would be sufficient for the Field Hockey Association. Since there has been no feedback from the School District on the cooperation of using their facility, Commissioner Wheeler felt that every effort should be made to have a City park facility that would take care of all the city's needs. E. Size of Restrooms - will they be large enough to accommodate the park and the number of expected people for main events? Mr. Volz indicated they would be of substantial size. Mr. Volz continued with his presentation and reviewed his draft of the "Estimated Construction Cost and Phasing Plan." A colored rendering showing the proposed phasing moving from west to east was presented. Concerns by the Commission were raised as follows regarding estimated construction costs: A. Grading and Fill: The amount of fill coming from the high school site should be incorporated into this plan. Mr. Volz indicated fill would not be a problem as there were many mound areas. Also, it was suggested that the fill be used to elevate the flood zone areas. B. Area C - Passive Picnic Grounds: Besides the Pavilions would like a general to 300 people. Mr. accommodated. MINUTE9.26 /PRAGENDA now planned, Commissioner Wheeler open picnic area for groups of 200 Volz felt this would be easily Minutes of the Parks and Recreation Commission 4 September 26, 1988 AT THIS POINT IN THE MEETING the Commission recessed, the time being 8:40 p.m. At 8:50 p.m., the full Commission reconvened with Chairman Roberts presiding. C. Commissioner Wheeler suggested that some of the Urban West monies could be implemented to reduce the costs of Phase I. Discussion of the Phasing Plan followed: Staff was concerned that phasing should move from west to east because of tenant concern on the property. Staff agreed the initial phase should be for the development of a neighborhood park with turf and irrigation / utilities in place. Commission all concurred with the phasing plan, except concern was raised that no active facility would be in place in Phase I. Combining Phases I and II would enhance the public's use of the park. Commissioner Wheeler would like to have another public meeting to get the public involved in phasing, have them indicate what their priorities are and, hopefully, get interest from specific groups, etc., regarding funding. Staff questioned Mr. Volz as follows: o Softball Diamond Size - They are a typical, adult softball development, approx. 280 to 285 feet with no infield turf. o Could the easterly most field be expanded to 320 feet for a baseball facility? It would be close in getting the larger size field. o Sun orientation - 2 fields are in good shape; 2 fields less than desirable. o Has the lighting and noise analysis for the homes on the south been completed, as per B.S.I.'s contractual agreement? This hadn't been done to date as Mr. Volz wanted a verbal okay to contact consultants. However, the lighting shown is state of the art. Regarding the noise issue, all active facilities will be built up to help alleviate this issue. Staff recommended to Commission that the issue of a community dog run also be considered as part of the park. Chairman Roberts suggested this be addressed at the time specific plans for the park are considered. MINUTE9.26 /PRAGENDA Minutes of the Parks and Recreation Commission 5 September 26, 1988 Commission requested from Dave Volz, B.S.I., the following items be completed and put on our October 10 agenda: 1. Written document on lighting and noise concerns. 2. Statement of how much landfill will be brought in. 3. Finalize draft of "Estimated Construction Cost and Phasing Plan." MOTION: Commissioner Crockatt moved and Commissioner Arambula seconded a motion to adopt the general concept of the design and phasing plan as presented and continue this meeting to October 24, 1988, once we have the other reports that are due: noise, lighting and landfill reports. Unanimously approved. 10. COMMENTS FROM COMMISSIONERS: A. Commissioner Nainoa: The Safety Faire on September 15, 1988, would serve as an excellent opportunity to show the public the proposed 69 Acre Community Park plans. B. Commissioner Wheeler: Requested Staff to send Mrs. Scott of the Peach Hill area a copy of Ordinance 81. C. Commissioner Crockatt: Would like to see a professional drawing of the proposed Peach Hill Park sign be done before it goes to City Council. D. Chairman Roberts: How is the development of the contest for naming the 69 Acre Community Park proceeding? Staff indicated they will meet Wednesday deadline. E. Commissioner Nainoa: Straum's trees have been planted at Peach Hill Park. F. Chairman Roberts: Confirmed Staff will have renderings of all parks displayed at the Safety Faire, October 15. G. Chairman Roberts: Staff to research the status of the zoning of Schleve property. H. Chairman Roberts: Status of Griffin park additional playground equipment? Staff reported it has been ordered. I. Chairman Roberts: Staff to provide as informational items to Commission the following regarding Star Club: 1. Employee qualifications; 2. Employee hiring procedures; 3. Procedures regarding disciplinary actions; MINUTE9.26 /PRAGENDA MI'nutes of the Parks and Recreation Commission 6 September 26, 1988 4. List of scheduled activities. J. Commissioner Arambula: Status on youth dance of Friday night, September 23? Staff reported there was an attendance of 283. Dance was delayed 45 minutes due to lack of required chaperones. There were minor problems outside, which staff is investigating hiring a Sheriff's patrol or security officer for future dances. K. Commissioner Arambula: Do we have any color renderings of the 69 acre park? Preliminary Plans A & B were done in color, but we have only one color rendering. 11. FUTURE AGENDA ITEMS: For the October 10, 1988, meeting, the following items were requested: A. By Commissioner Nainoa - Safety Faire. B. By Commissioner Wheeler - Updating of South Meadows Park Development. 12. ADJOURNMENT: MOTION: Commissioner Wheeler moved and Commissioner Crockatt seconded a motion to adjourn this Special meeting until October 249 1988; the time being 10:15 p.m. Respectfully submitted, Administrative Secretary AP ROVED: Chair an MINUTE9.26 /PRAGENDA