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HomeMy WebLinkAboutMIN 1988 1010 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California October 10, 1988 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on October 10, 1988, in the Council Chambers of the City Hall of said City, located at 799 Moorpark. Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:05 p.m. by Chairman John Roberts. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Nainoa. 3. ROLL CALL: Present: Commissioners Pat Arambula, Sam Nainoa, Tom Wheeler and Chairman Roberts. Absent: Commissioner Lynn Crockatt. Staff Present: Philip Newhouse, Director of Community Services; Cindy Turner, Recreation Supervisor; and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS: COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS_T0-1_THE_AGENDA: None. 6. PUBLIC COMMENTS: None. Chairman Roberts presented a letter from Ron Arnone stating his concerns over the Fall softball league fees. Staff informed Commission that this matter had already been taken into consideration and new fees were being proposed. Chairman Roberts requested that the policies regarding softball fees be brought back as a future agenda item. Commissioner Wheeler felt that questions and concerns of the softball participants could be addressed at the scheduled "Manager's Meeting" of October 12, 1988. MINUTE10.10 /PRAGENDA Minutes of the Parks and Recreation Commission 2 October 10, 1988 7. CONSENT CALENDAR: On a motion by Chairman Roberts and seconded by Commissioner Wheeler, Item 7. E. "SchIeve Property," was approved to be received and filed. The following items were pulled for individual consideration by the Commission: 7.A. Approval of Minutes of September 12 and 26, 1988, meetings: Chairman Roberts questioned the status of Item 11, Subparts 1 and 2, of the September 12, 1988, Minutes. Staff informed Commission that Mr. Aaron will be present at the October 24 meeting to present the "Field Hockey Presentation;" and the "Peach Hill Park Identification Sign" will also be addressed at the October 24 scheduled meeting. The status of Item 10.B. of the September 26, 1988, Minutes was addressed. By September 11, 1988, Staff will send Mrs. Scott a copy of Ordinance 81. MOTION: Commissioner Nainoa moved and Commissioner Arambula seconded a motion to accept the Minutes of the September 12 and September 26, 1988, meetings. Unanimously approved. 7.B. Star Club: Qualifications and salaries of employees, discipline guidelines, and snacks were discussed. Chairman Roberts requested Staff to send the "Discipline Guidelines" to each parent of Star Club for their information. Chairman Roberts stated that he thought the Star Club program and participants are doing a great job. 7.C. Campus Canyon Park: Commission directed staff to receive and file. 7.0. South _Meadows Park: The Commission unanimously agreed they would like to see restrooms included i n this park. Staff was directed to write a Memorandum to City Council requesting they readdre -,s the issue of restrooms. 8. PUBLIC HEARINGS: None. 9. DISCUSSION /ACTION ITEMS: 9. A. Youth _Dance _- _Rules_ and C2 LP Staff presented the dance rules and recommended continuing co- sponsorship of dances with Moorpark Youth Activities Committee with MYAC providing chaperones, supplying and running concession stand and providing door prizes for a 50/50 door net proceeds split. MINUTE10.10 /PRAGENDA Minutes of the Parks and Recreation Commission 3 October 10, 1988 Commissioner Wheeler felt police and additional staff people should be considered, together with the chaperones, to supervise these dances. Vickie McGowen of the Moorpark Youth Activities Committee was present in the audience. AT THIS POINT IN THE MEETING, Chairman Roberts called for a recess, the time being 7:50 p.m., to give Mrs. McGowen the opportunity to review the rules as presented and express her comments. At 8:03 p.m., the Commission reconvened with Chairman Roberts presiding. Vickie McGowen addressed the Commission making the following comments: o Doesn't see any problems with the rules as proposed. o It would be economically feasible to have police available at the dance during school months when the attendance is high but would not be cost effective during the summer months when attendance is low. Chairman Roberts asked staff what the costs would be to have a police officer on duty at the dance. Staff indicated the cost is $27 per officer per hour and two officers must be hired, as they work in pairs. Therefore, total cost per hour is $54. They would need to be hired for approximately four (4) hours. MOTION: Commissioner Wheeler moved and Commissioner Nainoa seconded a motion to add under the rules category of "CHAPERONES, Rule 7," that two (2) Sheriff Officers be in attendance at the dance during the school year from the months of September through May. Unanimously approved. MOTION: Chairman Roberts moved and Commission Nainoa seconded a motion to accept the rules and regulations as presented by staff and as amended by Commissioner Wheeler. Unanimously approved. MOTION: Chairman Roberts moved and Commissioner Wheeler seconded a motion to accept Staff's recommendations as presented. Unanimously approved. Chairman Roberts requested Staff to report back to Commission after the next dance. Chairman Roberts offered to be a Chaperone at the next dance, and requested Recreation Supervisor, Cindy Turner, to remind him of the dance date. MINUTE1O.1O /PRAGENDA Minutes of the Parks and Recreation Commission 4 October 10, 1988 9.B. Potential Park presented item developer pay in for park site. Site - Poindexter _Avenue: Staff to Commission and recommended the lieu fees as opposed to dedicating land Chairman Roberts requested Staff to find out what monies are in the central park fund. AT THIS POINT IN THE MEETING, The Commission recessed, the time being 8:50 p.m.. At 8:58 p.m., the Commission reconvened with Chairman Roberts presiding. Staff reported to Commission that there was approximately $7,000 in the miscellaneous fund which could be used for a neighborhood park. In the central area, $1.5 million is available, which had been earmarked for the downtown park. MOTION: Commissioner Wheeler moved and Commissioner Nainoa seconded a motion to accept the Staff recommendation for the developer to pay in lieu fees as opposed to dedicating land for a park site in this development. Commissioner Wheeler, after further discussion, withdrew his motion. MOTION: Chairman Roberts moved and Commissioner Wheeler seconded a motion to accept Commissioner Wheeler's proposal to send two (2) representatives from the Park's Commission to the Planning Commission meeting on which this is an agenda item and express our consensus of accepting the funds and also express our concerns relating to this project. Motion carried 3 to 1, with Commissioner Arambula opposing. Commissioners Wheeler and Chairman Roberts volunteered to attend the Planning Commission meeting. Staff will request Planning Director to place them on their agenda. 9.C. City Hall Grand Opening. Staff reported that the Grand Opening Sub - committee should be proceeding with organization of function. Chairman Roberts will direct sub - committee to proceed with organization of function and come up with a "not to exceed" budget amount to be forwarded to City Council for approval. 9.D. Safety Fair: Staff reviewed the item and recommended staff be directed to contact the school district and inform them we would like to set up in a location where the main Safety Fair will take place. MINUTE10.10 /PRAGENDA Minutes of the Parks and Recreation Commission 5 October 10, 1988 Commission Wheeler reminded Staff to make sure the word "Proposed" is placed on the 69 Acre Community Park plan design concept that will be displayed at the Safety Fair. MOTION: Chairman Roberts moved and Commissioner Arambula seconded a motion to accept Staff's recommendation of 9.D. Unanimously approved. AMENDED MOTION: Commissioner Wheeler moved and Commissioner Nainoa seconded a motion for Staff to prepare a one page general information sheet regarding the services offered by the Moorpark Community Services Department with costs not to exceed $75.00 to be displayed at the Safety Fair booth. Unanimously approved. 9.E. Judges for Halloween Costume Contest: Staff requested Commission select one member to serve as a Judge for the Halloween Costume Contest and Pre - carved Pumpkin Contest and the October Youth Dance Costume Contest. Chairman Roberts volunteered to Judge the Halloween Costume Contest and Pre- carved Pumpkin Contest. Chairman Roberts and Commissioner Arambula volunteered as Judges for the October Youth Dance Costume Contest. Commission concurred. AT THIS POINT IN THE MEETING, the Commission recessed, the time being 9:40 p.m. At 9:48 p.m., the Commission reconvened with Chairman Roberts presiding. 9. F. City -Wide Contest to Name 69 Acre Community Park: Staff recommended transmitting to City Council all names submitted for naming the 69 Acre Community Park; Identifying in priority order those names the Commission is recommending for naming the park; and contacting all persons whose names are being considered to inform them the winning name will be announced at the Grand Opening of City Hall. MOTION: Commissioner Wheeler moved and Commissioner Nainoa seconded a motion to submit the following three names to Council for consideration for the name of the 69 Acre Community Park: (1) Arroyo Vista; (2) Vista de Arroyo Park; and (3) Beltramo Park. Unanimously approved. MOTION: Chairman Roberts moved and Commissioner Arambula seconded a motion to have "Honorable Mention" letters awarded for the following names: (1) Discovery; (2) Our Park for Ever More; and (3) 69 Acre Park (if the 100 acre wood was good enough for Winnie- the -Pooh - 69 Acre Park is good enough for Moorpark). Also to send letters to each participant thanking them for their participation in the contest, under Chairman Roberts direction, on behalf of the Parks & Recreation Department. Unanimously approved. MINUTE10.10 /PRAGENDA Minutes of the Parks and Recreation Commission 6 October 10, 1988 10. COMMENTS FROM COMMISSIONERS: Commissioner Wheeler: A. Requested a general information meeting on the downtown area be placed as a future agenda item. B. On the Wenger Showmobile Mobile Stage System, requested prices of basic unit with PA system included. C. Requested status of negotiations on High School site. D. On all future information going through the school district, requested that instead of the statement, "Not endorsed or affiliated with Moorpark Unified School District" being typed on the bottom, the words, "this program is sponsored by the City of Moorpark" be used. Commissioner Nainoa: A. Inquired of Staff what would be required to have goal posts secured on the Peach Hill Park playing fields so that Division 2 and 3 soccer games could be played on the field. Staff will look into some way of securing them in the field. Commissioner Nainoa will have individuals interested in this matter contact Phil directly. Commissioner Arambula: A. Inquired as to who was taking care of the Peach Hill Park maintenance. Staff informed Commission that present landscape contractor was previously terminated and are now in negotiations with Bidder #2. Chairman Roberts: A. Why was landscape contractor terminated without having some reports of poor performance submitted to Commission? Staff indicated contractor was terminated because of noncompliance with standards, given due notice which was not corrected, and thusly terminated. B. Questioned whether turf at Peach Hill Park is established enough to have continued use. Staff will monitor use. C. Suggested the softball league fees be based on a price per game rather than price per season cost. D. Requested that the "Restroom Policy" be placed as a future agenda item. MINUTE10.10 /PRAGENDA Minutes of the Parks and Recreation Commission 7 October 10, 1988 11. FUTURE AGENDA ITEMS: None. 12. ADJOURNMENT: MOTION: Commissioner Wheeler moved and Commissioner Nainoa seconded a motion for adjournment at 10:20 p.m. Respectfully submitted, &&,4- Administrative Secretary APPROVED: Cha r an MINUTE10.10 /PRAGENDA