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HomeMy WebLinkAboutMIN 1990 0723 PR SPCMINUTES OF THE PARKS AND RECREATION COMMISSION SPECIAL MEETING Moorpark, California July 23, 1990 A special meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, July 23, 1990, in the Citrus Room of the Community Center of said City, located at 799 Moorpark Avenue, Moorpark, California. 1 CALL TO ORDER: The Meeting was called to order at 7 :14 D.M. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Godinez. 3. ROLL CALL: Present: Commissioners Ronald W. Corzine, Teresa Godinez, Teresa Radich, John Torres and Chairman Lynn Crockatt. Staff Present: Philip Newhouse, Director of Community Services and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: Linda Symchak, 13647 Blacksmith, Moorpark, President of the Marlborough Homeowners Association, stated the homeowners are upset with the appearance of the landscaping at Monte Vista Nature Park. She also stated on July 3 at 10:30 p.m., she witnessed a couple stealing sand from the Peach Hill Park playground and called two of the Commissioners at home to report the incident. However, the Commissioners did not return her calls. Staff suggested she report any future incidences of vandalism to the Moorpark Police. Minutes of the Parks and Recreation Commission Special Meeting 2 7/23/90 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of June 25, 1990. Staff Recommendation: Approve as presented. MOTION: Commissioner Torres moved and Commissioner Godinez seconded a motion to approve the Parks and Recreation Commission Minutes of June 25, 1990, as presented. Unanimously approved. B. Receive Staff's Status Report of City Parks. Staff Recommendation: Receive report and file. The report was received and filed. However, Commissioner Torres requested staff to include more detailed information regarding the status of each park in his future reports. 8. PUBLIC HEARINGS: None. 9. DISCUSSION /ACTION ITEMS: :, Nature Park. Staff Recommendation: Consideration to install a barbecue at this park be deferred until the upper portion (hill area) of the park is landscaped and serviced with an automatic irrigation system. (Continued Item 9.B. from 6/25/90) . MOTION: Commissioner Corzine moved and Commissioner Godinez seconded a motion to accept staff's recommendation NOT to install a barbecue at Monte Vista Nature Park until proper irrigation had been installed and to bring this item back to the Commission for review in six months ( January, 1991). Motion passed 4 -1 with Commissioner Torres opposing. C. Consider Restroom Policy for City Parks. Staff Recommendation: Review and direct staff as deemed appropriate. (Continued Item 9.C. from 6/25/90). MOTION: Chairman Crockatt moved and Commissioner Torres seconded a motion to send to City Council a park restroom policy stating that, "new and existing parks shall be reviewed for restroom development with a high priority to include restrooms in all Neighborhood and Community Parks," and to adopt the Draft Parks Restroom Policy as presented with the following changes: Minutes of the Parks and Recreation Commission Special Meeting 3 7/23/90 1. Page 1, last paragraph, shall read: "Presently, the City of Moorpark has eight neighborhood parks. Future parks will consist of at least three more neighborhood parks, and one community park. It ... " . 2. Page 2, DEVELOPER RESPONSIBILITIES, shall read: "Any new park that is in the conceptual stage by developer shall include restrooms within the plan (neighborhood park). The City shall ensure that the developer is aware of his responsibilities relative to this policy when submitting request to develop within the City of Moorpark." 3. Page 3, first paragraph, shall read: "The type of structure to be installed at an existing or new park facility shall take into account several things, such as: type of usage expected, type of park (active /passive), and location in relationship to potential new parks to be built in area, such as a Neighborhood /Community Park that may preclude the installation of a permanent structure but could support a semi - permanent structure." 4. Page 3, INSTALLATION /MAINTENANCE, last sentence, shall read: "Maintenance costs shall also be reviewed closely when evaluating the various vendors' products. Motion unanimously approved. Chairman Crockatt additionally requested staff to provide the City Council with a brief history of the Commission's past actions relative to this item, the Commission does not feel a written restroom policy is necessary and found that most Cities do not have a written policy, and the restroom policy should be incorporated into the planning /development process. D. Consider Resurfacing Basketball Courts at North Meadows and Glenwood Parks. Staff Recommendation: Continue item until staff has received reports from the City's JPA and Concrete Institute. (Continued Item 9.D. from 6/25/90) . BY COMMISSION CONSENSUS, Item 9.D. shall be continued until the September 10, 1990, Parks and Recreation Commission meeting to allow time for the JPA and Concrete Institute reports to be received by staff. Minutes of the Parks and Recreation Commission Special Meeting 4 7/23/90 E. Consider a Recreation Survey / Ouestionnaire. Staff Recommendation: Discuss and direct staff as deemed appropriate. (Continued Item 9.E. from 6/25/90). Chairman Crockatt recommended establishing a two - person subcommittee to work with staff in developing a survey questionnaire. Commissioner Corzine reported he personally did an informal survey at Peach Hill Park approximately two weeks ago and received several responses. Commissioner Torres stated he would volunteer to personally distribute the survey to all HOA Presidents and various Moorpark organizations such as Rotary, Lions, Kiwanis, etc. Commissioner Corzine suggested using the Boys /Girls Scouts to distribute surveys. BY COMMISSION CONSENSUS, it was agreed a survey questionnaire will be developed by the volunteer subcommittee members of Commissioners Torres and Godinez working with staff for a target date of distribution in March /April 1991. F. Consider Youth Dance Program. Staff Recommendation: Approve Staff's recommendations as presented. Staff reported the City Council /City Manager is working with MYAC to possibly enter into a contract for services to provide activities and events, such as the teen dances, with a budget amount of $5,000. The Commission discussed the possibility of offering both Jr. High and High School dances in the Fall, 1990, with the age groups of grades 7 to 9 and 10 to 12, or 6 to 8 and 9 to 12. All dances held by the City should be coordinated with the School District schedule and other groups offering teen activities, such as "Our Town," to ensure that the City is not competing with their dances. BY COMMISSION CONSENSUS, the staff recommendation to continue the dances, as scheduled, under observation for the Fall was approved and to place on the Agenda for the next meeting, "Discussion of High School Dances." At 9:25 p.m. the Commission recessed. At 9:35 p.m. the Commission reconvened. Minutes of the Parks and Recreation Commission Special Meeting 5 7/23/90 G. Consider Prioritizing Park Capital Improvement Projects. Staff Recommendation: Approve Staff's recommendations as presented. Commissioner Torres requested the installation of security lighting be given high priority. Chairman Crockatt requested staff to look into the feasibility and costs of Urban West agreeing to install the 4th lighted tennis court at South Meadows Park instead of installing the proposed basketball court. The Commission unanimously agreed with Chairman Crockatt's request because it appears more cost effective to develop the 4th tennis court at the same time the other three courts are being installed. Also, four tennis courts would allow the City facilities to offer tennis classes. aStaff was directed to forward the consideration to install the 4th tennis court instead of the basketball court at South Meadows Park to City Council for their August meetinaL, MOTION: Commissioner Torres moved and Chairman Crockatt seconded a motion to accept staff's recommendation for prioritizing the Capital Improvements with the amendment to add security lighting as #3 of the prioritized list. Unanimously approved. H. Consider Locations for Park Restrooms. Staff Recommendation: Continue item until the next regularly scheduled meeting. Staff requested each Commissioner to review the parks where a restroom is proposed to be built and bring to the next meeting their recommendations for where they should be placed in each park. BY COMMISSION CONSENSUS, Item 9.H. shall be continued to the next meeting. I. Consider FY 1990/91 Recreation Special Events, Staff Recommendation: Direct staff as deemed appropriate. Commissioners Torres and Corzine complimented staff on their Special Events Proposal but were upset that the adult dances previously recommended by the Commission were not included in the proposal and the Cinco De Mayo event was cut from $5,000 requested to $2,500. Commissioner Godinez and Chairman Crockatt also agreed the Cinco De Mayo budget should be increased to $5,000. Minutes of the Parks and Recreation Commission Special Meeting 6 7/23/90 BY COMMISSION CONSENSUS, the proposed Fall and Winter events were approved with the following changes: FALL: 1. Fright Night - Charge a $3 admission fee. 2. Pepsi Hot Shots - Include estimated expenses of $100 to cover use of the Old High School Gym and staff charges. 3. Teen Talk Fridays - Include Counselor /Guest Speaker at each event. WINTER: 1. Ping Pong Tournament - Charge a $2 admission fee. 2. Jeopardy Trivia Contest - Change description to make it consistent with the age group (6 -12). 3. ADD a St. Patrick's Day Dance for adults on March 16, 1991. The Spring and Summer, 1991, proposed events shall be reviewed by the Commission at the next Parks & Recreation Commission meeting. J. Consider Boulders at North Meadows Park Playground. Staff Recommendation: Remove boulders. Staff reported Urban West has been contacted regarding removal of the boulders. They may remove them at no cost to the City. Commissioner Torres stated if the boulders are removed, he would like them replaced with some type of playground equipment or a concrete turtle. MOTION: Commissioner Godinez moved and Chairman Crockatt seconded a motion to recommend removal of the boulders in the North Meadows Park playground. Motion passed 4 to 1 with Commissioner Torres opposing. 10. COMMENTS FROM COMMISSIONERS: Commissioner Corzine reported the sprinklers came on approximately 8:30 p.m. at North Meadows Park on July 3 before the fireworks show causing many people to scramble from their designated places. He requested staff to ensure that next year the sprinklers are turned off during this event. Minutes of the Parks and Recreation Commission Special Meeting 7 7/23/90 In response to Commissioner Godinez, staff reported one dozen new basketball nets were purchased and should have been installed at Glenwood and North Meadows Parks. Commissioner Torres reported he was hiking at Monte Vista Nature Park last weekend and discovered that a homeowner installing a gazebo on his property had dumped his excess concrete into the park. He requested staff to investigate this matter and require the homeowner to remove the concrete. Commissioner Torres also reported that he would not be available for a meeting on August 13 and requested the Commission to reschedule the next meeting date. BY COMMISSION CONSENSUS, the next Parks and Recreation Commission meeting will be scheduled for Monday, September 10, 1990, at 7:00 p.m. The regularly scheduled August meeting shall be cancelled due to scheduling conflicts. 11. FUTURE AGENDA ITEMS: For the September 10, 1990, meeting, the following items were requested: A. Consider Resurfacing Basketball Courts at North Meadows and Glenwood Parks. B. Consider High School Dances. C. Consider Locations for Park Restrooms. D. Consider FY 1990/91 Recreation Special Events. 12. ADJOURNMENT: MOTION: Commissioner Corzine moved and Commissioner Torres seconded a motion for adjournment at 11 :35 p.m. Respectfully submitted, i Administrative Secretary APPRO ED: LYN14 W. CROCKATT, CHAIRMAN Parks & Recreation Commission