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HomeMy WebLinkAboutMIN 1990 1008 PR REGITEM. 7A. MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California October 8, 1990 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, October 8, 1990, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:10 p.m. by Vice Chairperson Teresa Radich. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Torres. 3. ROLL CALL: Present: Commissioners Ronald W. Corzine, Teresa Godinez, John Torres and Vice Chairperson Teresa Radich. Absent Chairman Lynn Crockatt was excused from the meeting as he had a work schedule conflict. Staff Present• Philip Newhouse, Director of Community Services and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Staff requested the Commission add Item 9.D. to consider selecting a Parks & Recreation Commission member to serve on the Youth Dance Ad Hoc Committee with City Council subcommittee members Harper & Perez, one City staff person, and representatives from MYAC, Our Town, and Chaparral School. MOTION: Commissioner Torres moved and Commissioner Godinez seconded a motion to add Item 9.D. to the agenda as requested by staff. Unanimously approved. Minutes of the Parks and Recreation Commission 2 October 8, 1990 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of September 10, 1990. Staff Recommendation: Approve as presented. Commissioner Torres did not agree that he stated, "the area in front of the Community Center was too dangerous to build a tot lot or a picnic shelter due to the surrounding City streets" as indicated in the first paragraph of Item H. on Page 3 of the Minutes. Staff reported he will listen to the tapes of the Minutes and will correct them if necessary. MOTION: Commissioner Godinez moved and Commissioner Corzine seconded a Motion to approve the Minutes as presented subject to review of the tapes of the meeting regarding Item 9.H. and the statements of Commissioner Torres related to locations of the picnic shelter and tot lot. Unanimously approved. 8. PUBLIC HEARINGS: None. 9. DISCUSSION /ACTION ITEMS: A. Consider FY 1990/91 Recreation Special Events (Spring /Summer, 1991). Staff Recommendation: Direct staff as deemed appropriate. MOTION: Commissioner Corzine moved and Vice Chairperson Radich seconded a motion to nominate Teresa Godinez and John Torres as the Co- chairpersons of the 1991 Cinco De Mayo event. Unanimously approved. Commissioner Torres stated staff will be informed of all organizational meetings held for the event, and staff stated the Co- chairpersons should inform the Commission of all developments regarding the event at their monthly meetings for Commission's approval. Minutes of the Parks and Recreation Commission 3 October 8, 1990 The Spring /Summer, 1991, Special Events were reviewed and amended as follows: SPRING Spring Craft Fair: Charge $40 space rental fee. Easter Egg Hunt: Change location from Old High School to Campus Canyon Park Star Search: Concessions being served shall be an option for consideration. Cavalcade of Stars Talent Show: Change location from Old High School Auditorium to Community Center. Concessions being served shall be an option for consideration. Horse Shoe Tournament: Check with other agencies regarding appropriate costs to charge for this event, however, the Commission targeted a $10 Entry fee. Staff informed the Commission the Moose Lodge wants to serve alcohol, and the City's Risk Management Authority shall advise staff on the City's liability factors. The event at the Moose Lodge shall be contingent upon the alcohol issue. Cinco De Mayo: Date of event shall be May 4, 1991; Location shall be announced at a later date; Time shall be 2:00 to 5:00 for the children's program and 6:00 to 11 :00 for the adult program. Description shall read: Events include children's program, dancing, food booths, games, Miss Cinco De Mayo Pageant and live entertainment. Estimated Expenditure was increased to $5,000.00, with Estimated Revenue at $5,000.00. The Cinco De Mayo subcommittee of Commissioners Godinez and Torres shall work with staff on further details of the event. Mother's Day Pancake Breakfast: Approved as presented. However, Commissioner Torres stated the Boy Scouts could assist with this event. Spring Class Recital: Approved subject to the date and time possibly being changed. Staff shall report back to the Commission on October 22 regarding further details of this event and why the date of Thursday, June 6, at 7:00 p.m. was chosen by the Recreation Supervisor. Minutes of the Parks and Recreation Commission 4 October 8, 1990 Treasure Island Pirate Treasure Hunt -A Summer Celebration: Change location from Peach Hill Park to North Meadows Park. (Should the downtown park issue between the City and MUSD be resolved allowing the City once again to use School District facilities, the Commission would like the option of changing locations once again on some of the events.) T- Toppers: Event eliminated as several T -shirt classes are being offered in the upcoming Winter Recreation Brochure. Horsing Around Rodeo Days: Charge $5 admission fee, include Animal /Snake Lady, provide chili, include Cowboy Group /Indian Chief. MOTION: Vice Chairperson Radich moved and Commissioner Torres seconded a motion to approve the Spring /Summer, 1991, Special Events as amended with staff to provide a corrected listing of the events with adjusted budget costs at their next Commission meeting. Unanimously approved. BY MAJORITY CONSENSUS, the Commission further agreed to have the Recreation Survey, as presented by staff, included on the back of the Registration Form in the Winter Recreation Brochure. The Recreation Survey Subcommittee of Commissioners Torres / Godinez shall continue working on an improved survey for later publication and circulation. At this point in the meeting, Commissioner Torres recognized Planning Commissioner, John Wozniak's presence in the audience. B. Consider Shelter Structure at Community Center. Staff Recommendation: Continue to November 12, 1990, meeting. MOTION: Commissioner Godinez moved and Commissioner Torres seconded a motion to continue Item 9.B. to the November 12, 1990, meeting. Unanimously approved. C. Consider Resurfacing Basketball Courts at North Meadows and Glenwood Parks. Staff Recommendation: Continue to November 12, 1990, meeting. MOTION: Commissioner Torres moved and Vice Chairperson Radich seconded a motion to continue Item 9.C. to the November 12, 1990, meeting. Unanimously approved. Minutes of the Parks and Recreation Commission 5 October 8, 1990 D. Consider Appointina a Parks & Recreation Commission Member to Serve Reuresentative the Youth Dance Ad Hoc Committee, as a on MOTION: Commissioner Corzine moved and Vice Chairperson Radich seconded a motion to nominate Chairman Crockatt to serve as the Youth Dance Subcommittee Representative for the Parks & Recreation Commission. Motion failed by a split vote of 2 -2, with Commissioner Godinez and Torres opposing. MOTION: Commissioner Godinez moved and Commissioner Torres seconded a motion to nominate Commissioner Torres to serve as the Youth Dance Subcommittee Representative for the Parks & Recreation Commission. Motion failed by a split vote of 2 -2, with Commissioner Corzine and Vice Chairperson Radich opposing. MOTION: Vice Chairperson Radich nominated Commissioner Corzine as the Youth Dance Subcommittee Representative for the Parks & Recreation Commission. Motion died with no second. MOTION: Commissioner Torres moved and Commissioner Godinez seconded a motion to carry Item 9.D. over to the October 22, 1990, Parks & Recreation Commission meeting. Unanimously approved. 10. COMMENTS FROM COMMISSIONERS: A. Commissioner Corzine restated the need to have the City's Recreation calendar coordinated with the School District and other events planned throughout the City. This need was evident at the last Teen Dance when there was poor attendance because a football game was also scheduled the same night. B. Commissioner Godinez requested to place on the next agenda discussion of forming a subcommittee to work with staff to generate new ideas on how to promote and advertise the Recreation programs and events. C. Commissioner Torres requested staff to investigate the irrigation system at City Hall /Community Center as there is a lot of runoff into the streets after the nightly waterings. As a personal request, he asked staff to provide him with a list of the utility companies involved in the dispute over widening Tierra Rejada. Minutes of the Parks and Recreation Commission 6 October 8, 1990 11. FUTURE AGENDA ITEMS: For the October 22, 1990, meeting, the following items were requested: A. Revised Special Events Listing with adjusted budget amounts. B. Consider Appointing a Parks & Recreation Commission Member to Serve as a Representative on the Youth Dance Ad Hoc Committee. C. Consider Forming a Subcommittee to Work with Staff on Promoting and Advertising Recreation Programs. For the November 12, 1990, meeting, the following items will be re- addressed: A. Consider Shelter Structure at Community Center. B. Consider Resurfacing Basketball Court at North Meadows and Glenwood Parks. VICE CHAIRPERSON RADICH read her letter of resignation effective October 8, 1990, to the Commission. She stated that due to her personal extended working hours, scheduled classes and out of town business trips, she could not commit her personal time as she had done in the past. She further recommended to the Commission and staff that an orientation program for all new Commissioners be developed which would include such items as how the budget works, jurisdiction of the Commission, protocol system, history of City parks, acreage, etc. 12. ADJOURNMENT: MOTION: Vice Chairperson Radich moved and Commissioner Torres seconded a motion for adjournment at 9:15 p.m. with the Commission unanimously agreeing a Special Meeting shall be held October 22, 1990. Respectfully submitted, n Administrative Secretary APPROVED: LYNIf W. CROCKATT, CHA RMAN Parks & Recreation Commission