HomeMy WebLinkAboutAG RPTS 1995 0306 PR REGMo RPARK
PARKS AND RECREATION COMMISSION
March 6,1995
7:00 p.m.
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
Y ROLL CALL:
AGENDA
Commissioners Dave Badoud, John Hall, Jim Hartley, Sandra Thompson, and Chair Arlene
Butler.
PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker
Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers
will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed
upon each speaker. Copies of the reports or other written documentation relating to each item of business on the
Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any
Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark,
CA 93021 (805) 529 -6864, ext.227.
7. CONSENT CALENDAR:
A. ,Approval of the Parks and Recreation Commission Minutes of February 6. 1995,
Staff Recommendation: Approve as presented.
B. Park Status Report. Staff Recommendation: Receive and File the Report.
8. DISCUSSION /ACTI ®N ITEMS:
A. Consider Staff Recommendation for Spring Toys for Campus Park Staff Recom-
mendation: Select spring toys for Campus Park as part of 1994 -95 Park Improve-
ment Fund Capital Equipment Appropriation.
B. CQnsider Special Event Report: Mardi Gras Event, Staff Recommendation:
Receive and File the Report.
C. Consider Special Event Report: Teen Ski Trip. Staff Recommendation: Receive
and File the Report.
D. Consider Review of Teen Dance Rules, Staff Recommendation: Direct staff as
deemed appropriate.
E. Consider Park Rules and Regulations Relative to Restricting Group Size Staff
Recommendation: Direct staff as deemed appropriate.
F Consider Recommended Location of Proposed Basketball Court at Peach Hill Park,
Staff Recommendation: Approve basketball court location as proposed by staff.
G. Consider Recommended Location of Proposed Hand Ball Wall at Campus Park,
Staff Recommendation: Approve hand ball wall location as proposed by staff.
9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS.
10. ADJOURNMENT: There will be a Special Meeting of the Parks and Recreation Commis-
sion on Saturday, March 18, at 11:00 a.m., which will include a tour of the city parks.
The next regular Parks and Recreation Commission meeting will be held on Monday, April
3, 1995 at 7:00 p.m..
tl E M /
�_.....
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California
1.
2.
3.
4.
CALL TO ORDER:
February 6, 1995
Director Adams called the meeting to order at 7:05 p.m.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Director Christine
Adams.
ROLL CALL:
Present:
Dave Badoud, Arlene Butler, John Hall, James Hartley and
Sandra Thompson.
Staff Present:
Christine Adams, Director of Community Services, and
Patty Lemcke, Administrative Secretary.
PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Patty Lemcke administered the Oath of Office to
the newly appointed Commission.
B. Commissioner Hall nominated Arlene Butler for
Chairperson. Commissioner Hartley seconded.
Motion was carried 5 -0.
Commissioner Thompson nominated John Hall for Vice -
Chairperson and Commissioner Badoud seconded.
Motion was carried 5 -0.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation
Commission Minutes of December 5, 1994. Staff
Recommendation: Approve as presented.
F
A�
PARKS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995
Page 2
B. Park Status Report, Staff Recommendation:
Receive and File the Report.
C. Update on Country Trail Park Development_.
Staff Recommendation: Receive and File the
Report.
MOTION: Commissioner Hall moved to approve the Consent
Calendar as presented but to pull Items 7.C, Update
on Country Trail Park Development, for discussion.
Commissioner Thompson seconded. Motion was carried
5 -0.
Commissioner Hall questioned the flooding that
occurred at Country Trail Park during the recent
rains and how this will be handled in the future.
Director Adams stated that measures are being taken
in regards to the construction to improve the
drainage and rains will not be an ongoing problem.
Commissioner Hall moved to receive and file the
report. Commissioner Hartley seconded. The motion
was carried 5 -0.
8. DISCUSSION /ACTION ITEMS:
A. Consider Gifts Catalogue Proaram and Format.
Staff Recommendation: Appoint an ad -hoc committee
to consider issues related to the development and
implementation of a City Gifts Catalogue.
Director Adams explained the main idea of the Gift
Catalogue, the basic style that would be most
beneficial.and easily changeable every year or two
as needed to update. An ad -hoc committee, minimum
of at least two, would be extremely beneficial in
the organization of the catalogue.
Commissioner Butler asked for volunteers.
Commissioner Badoud and Hall volunteered.
MOTION: Commissioner Thompson moved to name Commissioner
Badoud and Commissioner Hall as the ad -hoc
committee and to receive and file the report.
Commissioner Hartley seconded. Motion was carried
5 -0.
PARKS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995
Page 3
B. Consider the Special Event Report: Rose Parade
Excursion. Staff Recommendation: Receive and file
the report.
Director Adams, who attended this function as a
chaperone, stated that this excursion was very much
a success and every aspect went smoothly.
Commissioner Badoud inquired about "Staff Time"
being shown on the reports and the reason why.
Director Adams explained how this shows a more
realistic view of the total expense on each event
report. This can cause an impact with the budget.
MOTION: Commissioner Hall moved to receive and file the
report. Commissioner Hartley seconded. The :notion
was carried 5 -0.
C. Consider Special Event Report: Pepsi Hot Shot
Contest. Staff Recommendation: Receive and file
the report.
Director Adams explained the day's event, all went
well, and that all youth from Moorpark moved on to
the Los Angeles Area Finals. Due to MBA's
volunteer time and donations, the only cost
involved was Dale Sumersille's time.
Commissioner Hall inquired why these events were
not brought to Commission for their approval since
funds used came from the budget.
Director Adams stated that in the future, staff
would take any events that involved the expenditure
of the budget before Commission for their input,
but Council approves any additional funds for the
budget that may be needed.
MOTION: Commissioner Thompson moved to receive and file
the report. Commissioner Hall seconded. The
motion was carried 5 -0.
D. Consider Special Event Report: Teen Dance, Staff
Recommendation: Receive and File the Report.
Director Adams was informed by staff and volunteers
that the dance went well. She deferred the
discussion to Commissioner's Thompson and Hall
since they chaperoned.
PARKS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995
Page 4
Commissioner Thompson said that there was a wide
range in the teen ages that attended. She thought
everything went well and did not see a problem with
the older teens attending since this was advertised
as a "teen dance ". Commissioner Thompson thanked
the owner of the Moorpark Shell Station, who
donated 12 cases of Pepsi for the dance.
Commissioner Hall also thought the dance went well
but was concerned about the older teens, which were
from Moorpark College, that attended. He feels
that we should adhere to the rules of Middle School
and High School only and that College teen years
were just too old. The younger teens would perhaps
feel a great deal of pressure due to the older
teens. Commissioner Butler agreed.
Director Adams said that she would pull the rules
to review at the next Commission meeting regarding
limits to age at the dances.
MOTION: Commissioner Thompson moved to receive and file the
report. Commissioner Badoud seconded. Motion was
carried 5 -0.
E. Consider Special Event Report: Visits with Santa.
Staff Recommendation: Receive and File the Report.
Director Adams stated this was our second year with
this event and it was much larger this year than we
had anticipated. Suggested this should be an event
for next year with more Santa volunteers, since the
only problem that came up was a shortage of
Santa's.
MOTION: Commissioner Thompson moved to receive and file the
report. Commissioner Hartley seconded. Motion was
carried 5 -0.
F. Consider Commission Attendance at California
Pacific Southwest Recreation and Park Conference.
Staff Recommendation: Select Commissioners to
attend the annual conference in San .rose, March 2-
5, 1995.
Director Adams stressed the importance of the CPRS
conference, being both enriching and enlightening,
for all the Commissioners. For those who could not
attend, tapes on each class could be purchased and
Commissioners should review the agenda and please
PARKS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995
Page 5
submit a list of what tapes Commission would like
to purchase if unable to attend.
Commissioners Thompson and Hall will be attending
the conference. The remaining three Commissioners
will be purchasing class tapes.
Commissioner Hall stated that sometime later this
year there will be another conference that is for
Commissioners only and that this would be extremely
beneficial for the new Commissioners to attend.
MOTION: Commissioner Hall moved that the CPRS funding for
the conference be given to Commissioners Thompson
and Hall. Commissioner Hartley seconded. Motion
carried 5 -0.
G. Consider Commission Work Session and Park Tour,
Staff Recommendation: Set a date for an adjourned
Commission Meeting to be held on a weekend in
March.
Director Adams stated that this meeting would be in
the best interest of Commission to schedule after
the CPRS Conference, so information from the
conference could be reviewed and then take the
parks tour.
Commissioner Butler expressed that this seems to be
too full of a day and perhaps try to divide into
two separate meetings. Commissioner Hartley agreed
due to the fact that since he is new, staff needs
to proceed at a slower pace so he does not become
overwhelmed.
Different dates were discussed. The first date
being a work session, reviewing the rules and
responsibilities of the Commission. The second
date being the tour of the parks.
MOTION: Commissioner Butler moved that a work session
meeting be set at 7:00 p.m. at the end of February,
date to be set in the next two days and park tour
to be set on March 11, 10:00 a.m., with a back -up
date being March 18. Commissioner Badoud seconded.
Motion carried 5 -0.
PARKS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995
Page 6
H. Consider Recommending Mid -Year Budget Review by
City Council for Campus Canyon Playground
Eauib?ment, Staff Recommendation: Direct Staff as
deemed appropriate.
Director Adams explained that funds were allocated
from the Campus Park Zone for improvements to the
play equipment at Campus Canyon Park. These funds
were then removed by consensus of the Commission to
assist with the roller hockey court at Arroyo Vista
Park. Currently there is $101,000.00 in Campus
Park Zone and Council needs to be presented a
recommendation from Commission to replace Campus
Canyon Park Playground Equipment.
Commissioner Badoud questioned the time frame of
installation of play equipment from when Council
agrees to actual time of installation.
Director Adams stated approximately four to six
weeks. Director Adams also explained that
depending on the funds available, play equipment
installed could be for both young and older
children or it would be done in phases with the
Commission deciding on which age group and design
to install.
Commissioner Hartley questioned if "play equipment"
included tables, benches, etc. that are needed at
each park. Director Adams explained each was
addressed as separate issues.
Commissioner Thompson and Commissioner Hartley
volunteered to serve on a ad -hoc committee for this
issue.
MOTION: Commissioner Hall moved for the ad -hoc committee.
Commissioner Badoud seconded. Motion carried 5 -0.
9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS:
The Commissioners thanked Council for their
appointments and they are all looking forward to a
very productive and enjoyable two years.
PARRS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 5, 1995
Page 7
For future agenda:
1) Review teen dance rules.
2) Report on upcoming event, Mardi Gras,
which takes place on February 20.
3) Spring toys needed at Campus Park.
10. ADJOURNMENT:
Commissioner Hall moved to adjourn the meeting.
Commissioner Hartley seconded. The motion was
carried 5 -0.
The time was 8:49 p.m.
cc: The Honorable City Council
Richard Hare, Deputy City Manager
r\ 11 7 -
City of Moorpark
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Christine Adams, Director of Community Service!`'
PREPARED BY: Allen Walter, Maintenance and Operations
Supervisor
DATE: March 6, 1995
SUBJECT: Park Status Report
SITE STATUS
Arroyo Vista Comm. Park Irrigation leak repaired
New well pump installed
Alarm system added to well house
Entry dirt road backfilled
CAPITAL
Staking and survey work for rollerhockey
rink, restrooms, and playground has been
completed. Soils testing has also been
done for rollerhockey rink.
Bids for electricians for ballfield lights
-4t/ are complete and are being sent out.
Specifications for concrete work have been
completed for bid documents.
Restroom architectural design has been
�\ completed. Working drawings are being
developed.
Picnic shelter has been designed and
specified for bid documents.
Design for water, sewer and electrical
lines for restroom has been completed.
Campus Park Restroom roof damaged by vandals.
Security lighting damaged by vandals.
Sky light in restroom broken by vandals.
CAPITAL
Block wall has been removed and area has
been graded. Vines will be planted along
fence for screening.
Commission will review hand ball wall and
spring toys at March meeting.
Campus Canyon Park Due to weather, no outstanding maintenance
issues.
CAPITAL
A design has been completed for security
lighting.
Community Center Due to weather, no outstanding maintenance
issues.
Swing chains were lengthened per Commission
input.
CAPITAL
Monument sign for Senior Center has been
installed.
Country Trail Park Park Groundbreaking will be on March 18 at
10 am.
Downtown Park Site Landscape architect has refined design and
is preparing to move forward on final plans
and specs.
Glenwood Park Replacement play equipment arrived on
February 24. Staff is installing now.
CAPITAL
Security lighting has been designed.
Landscape Maintenance Contractor has
recommended to the City that the irrigation
system at the park does not need to be
replaced at this time.
Griffin Park Basketball backboard repaired.
CAPITAL
Park uses for College View Drive will be
discussed at the park tour in March.
High St. Pedestrian Park Due to weather, no outstanding maintenance
issues.
Monte Vista Nature Park Due to weather, no outstanding maintenance
issues.
Mountain Meadows Park
Peach Hill Park
Tierra Rejada Park
Villa Campesina Park
Virginia Colony Park
RECOMMENDATION
Due to weather, no outstanding maintenance
issues.
Ballfields repaired for upcoming softball
season.
CAPITAL
Basketball location will be reviewed by
Commission on March 6.
Barbecues have been ordered.
Due to weather, no outstanding maintenance
issues.
Nothing new.
Irrigation box replaced.
Letters on monument sign vandalized.
Receive and file the report.
c� z, g
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CITY OF MOORPARK �
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Serviceu
DATE: March 6, 1995
SUBJECT: Consider Staff Recommendation for Spring TOYS for
Campus Park
The City Council has appropriated $1,500 for spring toys at
Campus Park. This is a capital improvement that was carried
over from last year.
Staff is providing copies of pages from the Iron Mountain
Forge Equipment Catalogue and from Game Time Equipment
catalogue. The actual catalogues with color photographs will
be available to you at the meeting.
Keep in mind that depending on what is recommended, the
prices vary, and each piece can range in price from $450 to
$700. For example, the dinosaur spring toy shown in the Game
Time catalogue lists for $773.00.
Due to the size of the area, the Commission may want to only
recommend a maximum of two spring toys for Campus Park.
QK0 v 4, r 1&'W-XfiLk1GhM
Select spring toys for Campus Park as part of 1994 -95 Park
Improvement Fund Capital Equipment Appropriation.
ANN-.
Purple Dinosaur Adventure Mate
Model No 6063
Actual equip size 6'2'x 2T(I 88m x 0.66m)
Minimum recommended play area 18 2- x 14 2'(5.50m x 4.32m)
'A /,'\ 0
ol
Green Dinosaur Adventure Mate
Mode) No 6051
Ac f,idl equip size 6 2- x 2 2'( 1 88m x 0 66m)
Minimum recommended play dreg 18 2• x 14 2'(5 50m 4 Q
jeep
Model No.6058
Nctual equip size 4' 8' x 2' 8' (143cm x 82cm)
.1lnimum recommended play arc& 16V x 10'(5.09m (5.08m x 4A7m)
b- --0 Co
Fire Chiefs Car
Model No. 6054
Actual equip.size: 4 8'x 2 8 "(143cm x 82cm)
Minimum recommended play area: 16'8' x 14'8'
(5.08m x 4.47m)
Race Car
Model No.6056
Actual equip. size 4'8 "x 2'8'(143cmx82cm)
Minimum recommended play area. 16'8" x 14'8"
(5.08m x4.47m)
b (i-AG* OCJ
Easy Rider Springmate
No. 197
The four way rubberspring assembly on this
Easy Rider ensures an action packed ride for
small children.
•
Handrailsof 11 /16*0.D galvanized pipe
forsure grasp.
• Powder Coated 12 gauge galvanized steel
panel.
Actual equip. size: 1'8' x 24'(.51m x.71 m)
Minimum recommended play area: 13 8" x 14'4"
(4.17m x 4.37m)
Police Car
Model No 6057
Actual equip. size: 4 8"x 2'8'(14 3cm x 82cm)
Minimum recommended play area 16 8'x 14 8"
(5.08m x 4.47m)
Convertible
Model No. 6055
Actual equip size: 4 8'x 2 8" (143cm x 82cm)
Minimum recommended pldv area 16 8'x 14 8"
(508m x 447m)
Taxi
Model No. 6059
Actual equip. size 48 "x28 "(143cmx 82cm)
Minimum recommended play area 16'8* x 14'8"
(5.08mx447m)
bd °moo C� �4 °moo o 4 °do C-
SADDLE MATES
All SaddleMates come with anon compression coil spring.
the 'C'spring.orthe durable rubber spring.
• Springs are bonded to a steel plate for casv movement in any
horizontal direction
• Cast Aluminum won t burn or rust.
• Durdstress is rotationally molded plastic
Typical equipment size- 14' x 3'0'(0 41 m x 0.91 m)
Typical min recommended play area 134' x 150'(4.06m x 4.58m)
4 ,G$ .� 0 ::
Coil Spring Assembly
No 126775
Coil Spring Only
No 100334
"C' Spring Only
No 127279
Footbuck Assembly Only
No 129070
Rubber Spring Assembly
Model No 102884
d.�
Aluminum Mini Bike
11odel No 196 (od spr ny t (I S Pat )
Model No 7 196 nibher priny
Aluminum Bee
Muminum Rocket
Aluminum Frog
Aluminum Stallion
\lodelNo161(,),l.pr.:iy(USPdt)
\ bxielNo7176.rtbberspnnq(USP,,r)
%Iodo 159(odspnng(US Pit )
Model Nol91.coilspnng
Model No 4161
\1„del No 176.ro,l spnnq
\1, ,1,1 \, 41 i9 "C spring
!Model No 4189 'C spnnq
• Mode1 \o 7161 tuhhet �pnny
\Iodel o 4176. C'spnnq
\l, hI \. 7 139 rubber spring
Model No 7191. rubberspn
I
I � I
Aluminum Whale
odel No. 257co l spring
Model No.4257'C -%pring
Model No 7157 rubber spring
A.
I
Aluminum Pig
Model No.4180.'C'spring
Model No 180. cod spring
Model No 7180. rubber spring
Aluminum Pelican
\lode( \o 174colspriny
,ludel No 4174 "C'spring
.Model \0 7174 rubber spring
)Ifw
Aluminum Rabbit
\ludel No 181 , I .prinq W S Pet )
\1WeINu 4 1 ) I '(_',nano
\ludel.No 7151 rub)er,pruiy
Aluminum Donkey
Model No 175.cuilspriny
Model Nu.4175.'C'spring
Model No 7175. rubber spring
Durastress Boss'y Bull
Mud,.l No 4250.'C" spnny
\Lrdel No 6(150 eod spr ny
\1,Klel Nu 7149 rubber spnny
v
1
Aluminum Duck
Model No 188. coil spring(U S Pat )
Model No 4188.'0 spring
Model No 7188. rubber spring
Aluminum Chicken
Model No 187coil spring (U.S Par
Model No 4187'(',' spring
\lodel,'Vu 7187 rubber spring
ar
� • r
Aluminum Elephant
Model No. l 7l. cud sprinq
Model No 4171. "C'spring
ModelNo.7171 rubberspring
Aluminum Porpoise
!Model No 7193 nibbrr Npri w
Model No 193un1spnnq
Model No 419 i "C" spring
i
VA
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Aluminum Pony
Model No 79 rwl spring (U S P,rr r
Model N� i 4079 -CC spnny
\L del \ 7079 rubbersprniq
Durastress Pony
M„di I No 6079 c nil spring
Model No 4279 'C',viny
Model No 8050 rubber spnny
Aluminum Swampy
M,udel N„ 1611 c, rl spnuyt l! 5 Pat 1
\1,,del No 4160 ",pnnq
\lodvI\o 7160 rubberspr -i.t
Durastress Swampy
Model No 6160 wilsprinq
Model No 4260 'C sprinq
Model No 8051 rubber spring
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CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Service��
PREPARED BY: S.G. Shellabarger, Recreation Supervisor
DATE: March 6, 1995
SUBJECT: Consider Special Event Report: Mini Mardi Gras
BACKGROIIND
The Second Annual Mini Mardi Gras was held Tuesday February 20,
1995. An estimated 700 people attended this event throughout the
4 hour period. Total Revenue was $250 which was donated by
Moorpark Kiwanis. Last year an additional $250 was donated by
Carl's Junior. Total Expenditures were $1,635.38 or $637.84 less
staff time. Total direct costs (01.4.148.642) for this event were
$387.84.
Moorpark Kiwanis deserve special recognition for supporting this
event financially and providing the manpower to run the booths.
Both Moorpark Kiwanis members and Kiwanis Key Club Members
assisted.
This event was very successful and should be continued in coming
years. Increasing the budget to accommodate larger crowds is
warranted. Obtaining additional sponsorship is also recommended.
Receive and File the Report.
EVENT REPORT
TO: Christine Adams, Director of Community services
FROM: Shelly -Shellabarger, Recreation Supervisor
DATE: February 11, 1995
SUBJECT: Mardi Gras Event Report
EVENT DESCRIPTION
Mini Mardi Gras
DATE: February 20, 1995 (President's Day)
LOCATION: Arroyo Vista Recreation Center
TIME: 10:00 am -2:00 pm
AGE GROUP: Boys and Girls (3 - 12)
This event was sponsored by Moorpark Kiwanis featuring Carnival Games &
prizes, Costume Contest & Parade, Mask Making, Goodie Bag decorating, Frog's
Egg Guessing Contest.Donations to the Moorpark Food Pantry were taken at the
door.
Volunteers and groups included Moorpark Kiwanis, Kiwanis Key Club, Chaparral
ASB, Mesa Verde ASB, Girl Scout Troop 916 Commissioners and local individuals.
Carls Junior donated lemonade for the volunteers. Troop 916 ran a snack bar.
STAFF and VOLUNTEERS
Paid Staff
Stephanie Casillas, Recreation Leader
Gaylia Jankoviskis, Recreation Leader
Shelly Runge, Recreation Leader
Kelly Watson, Recreation Leader
Dean Jones, Recreation Leader
Sam Tomlinson, Recreation Leader
Volunteers
Sandi Thompson, Park and Recreation Commissioner
Darlene Eaton, Kiwanis
Dot Vandaveer, Kiwanis
Kenn Lewis, Kiwanis
Emily Irelan, Kiwanis
Chris Hester, Kiwanis
Shannon Dow, Kiwanis Key Club
Senda Ecer, Kiwanis Key Club
Charae Gibbs, Kiwanis Key Club
Belinda Kui, Kiwanis Key Club
Nicole Jelen, Kiwanis Key Club
Lori Bravo, Kiwanis Key Club
Michelle Jo, Kiwanis Key Club
Cyndi Jo, Kiwanis Key Club
Jessie Folkman, Kiwanis Key Club
Jaclyn Marriott, La Reina High School
Amber Singer, Girl Scout Troop 916
Kristen Singer, Girl Scout Troop 916
Katie Fleeman, Girl Scout Troop 916
Tandy Westmiller, Girl Scout Troop 916
Cindy Rundgren, Girl Scout Troop 916
Jennifer MacDonald, Girl Scout Troop 916
Rebecca Wershba, Girl Scout Troop 916
Sarah Cloward, Girl Scout Troop 916
Amy Cloward, Girl Scout Troop 916
Katie Cloward, Girl Scout Troop 916
Holli Christensen, Girl Scout Troop 916
Stephanie MacDonald, Girl Scout Troop 916
Aida Louch, Girl Scout Troop 916 Mom
Genice Wershba, Girl Scout Troop 916 Mom
Janice Christensen, Girl Scout Troop 916 Mom
"David Mitzenmacher, Chaparral Middle School
Jenni Bennett, Chaparral Middle School
Melissa Johnson, Chaparral Middle School
Joey Cappuccino, Chaparral Middle School Student Council
Kate Tyler, Chaparral Middle School Student Council
Teresa Jones, City Staff Member
Dot Vandaveer, City Staff Member
Holly Thompson, Community Volunteer
Garrett Thompson, Community Volunteer
Brian Stevenson, Community Volunteer
Michelle Stevenson, Community Volunteer
Mike Carpenter, Community Volunteer
Michael Delande, Community Volunteer
ATTENDANCE
There were and estimated 450 children at this event. Including all the parents
and volunteers, there were an estimated 725 people in attendance during the 4
hour period. 45 Volunteers with 6 staff members.
FINANCE
ACCOUNT NUMBER
EXPENDITURE:
Staff
01.4.148.502
Shelly Shellabarger
01.4.148.503
Stephanie Casillas
01.4.149.502
Kelly Watson
01.4.149.502
Gaylia Jankoviskis
01.4.149.502
Shelly Richardson
01.4.149.502
Sam Tomlinson
01.4.149.502
Dean Jones
01.4.148.642
Prizes
Oriental
Trading
US Toy
S &S Crafts
KayBee
Kmart
1.4.148.642
Happenings Magazine
01.4.148.642
Camera
01.4.148.642
Trophies
997.54
13x$55 =715
9x$8.31 =74.79
9x$8.31 =74.79
6x$8.31 =49.86
6x$8.31 =49.86
2x$8.31 =16.62
2x$8.31 =16.62
440.24
201.10
101.73
44.41
23
70
150.65
21.95
25.00
,� v"
TOTAL EXPENDITURE: $1,635.38
TOTAL 642 EXPENDITURE (LESS STAFF TIME) $637.84
KIWANIS DONATION $250
TOTAL 642 EXPENDITURE -MESS DONATION) $387.84
AMOUNT BUDGETED $630
COMURNTS
1. Advertising included the following: Press releases to local papers, display
advertising in Happenings Magazine, flyers to all Carl's customers. Volunteer
invitations were send to local school ASBs, volunteer groups and past
participants. Mesa Verde ASB promised additional volunteers, but none showed
up. Fortunately, the Kiwanis Key Club, Troop 916 and Chaparral ASB more than
made up the numbers.
2. This event was set up at the Arroyo Vista Recreation Center on the Sunday
before the event due to a facility rental on Saturday night. This required
extra staff hours beyond that which was budgeted. Additionally, additional
staff were required to compensate for Shelly's immobility due to a broken
foot.
3. The event began at 10:00 am. By 11:15 the event was in full swing. Many of
the big prizes had been sold out. The costume contest began at 1:00 pm. Judges
were Darlene Eaton, Chris Hester and Stephanie Casillas. A total of 8 children
participated in the costume contest.
4. Clean up took longer than usual due to the number of participants. There
were a lot of helpers available at this time. Individuals who stayed until
everything was done deserve recognition. They include Sandi and Holly
Thompson.
7. Thank yous and certificates were sent to Steve Henry (Carl's Junior), Chris
Hester & Dee Talley (Moorpark Kiwanis & Key Club), Girl Scout Troop 916,
Chaparral Middle School Student Council, Jaclyn Marriott, Teresa Jones, Dot
Vandaveer, Holly Thompson, Garrett Thompson, Brian Stevenson, Michelle
Stevenson, Mike Carpenter, Michael Delande and KADY News.
8. This event was covered by KADY and broadcast at 6:00 pm and 11:00 pm
January 20.
SUMMARY
This event was very successful. There were a multitude of volunteers. We ran
out of prizes early. Expected funding resources did not come through (i.e.
Carl';s Junior). Extra (unanticipated) costs were incurred due to a last
minute facility rental requiring a Sunday set up (rather than Friday) and the
Recreation Supervisors delayed release from a medical constraint.
This event exceeded all expectations for attendance.
SUGORSTIONS FOR FbTURB SVENTs
Offer again if funding is available.In future events develop a cache of
emergency prizes for when events exceed expectations.
CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Services
PREPARED BY: Dale Sumersille, Recreation Supervisor
DATE: March 6, 1995
SUBJECT: January 30, 1995 Teen Ski Trip Evaluation
The purpose of this evaluation is to offer recommendations and suggestions on the
joint program "Teen Ski Trip" sponsored by the City of Moorpark.
Event Description:
Location: Mountain High Ski Resort (Wrightwood)
Date: January 30, 1995
Day: Monday
Time: 6:00 am to 6:30 pm
Actual
Day schedule:
5:00
am
Staff arrive to open up AVRC
5:15
am
Volunteers arrive
5:15
- 5:30 am
Briefing volunteers on duties and days event
5:30
- 5:45 am
Teen arrive and check in
5:45
- 6:00 am
Load up bus
6:00
am
Bus departs
8:30
am
Arrive in Wrightwood
8:45
am
Teens on slopes
3:45
am
Teens back at bus
4:00
pm
Departure for AVRC
6:15
am
Bus arrives at AVRC
There were a total of 44 participants (ages 11 - 16 years) , two volunteer
chaperones (Ed Tumbleson DARE officer and Allen Walter EMT) and staff person, Dale
Sumersille.
Publicity was sent out via news releases, Videomax, flyers at the middle and high
schools, daily announcements at the middle and high schools, flyers at Arroyo Vista
and the Boys and Girls Club, and flyers mailed to past teen program participants.
After a teen registered for the trip the following were given out to each
participant:
1. listing of local ski rental shops
2. list of recommended items to bring for the trip
3. list of rules and regulations
4. medical and release form
The trip went very smoothly. Staff meet with the volunteer chaperones the week
before to review their responsibilities and duties on the trip. The day of the
trip, these were reviewed again prior to the teens arriving.
Teens arrived promptly as staff checked them in, and the volunteers marked and
loaded their gear onto the bus. Also at this time, those wishing to have ski or
snowboard lessons were registered. A roll call was done prior to leaving, as well
as and reviewing the rules on the trip with all of the teens.
Once at the ski resort, teens unloaded their gear, staff went to the office to
purchase the ski lift tickets. The teens were then given their tickets, an out onto
the slopes.
After the teens left the bus, staff and volunteers made a home -base station outside
with picnic tables, in front of ski lift d3, so teens could drop things off, eat
lunch or rest. Staff did a check in with the first aid stations on a regular basis
to ensure there were no injuries.
Staff was very pleased with the turn out, the weather and ski conditions and how
smooth the excursion ran. It was helpful that the staff person had previous
experience doing this particular excursion, thus adding to the successful outcome.
The teens behaved themselves in a teen fashion. At the end there was a C.D. player
lost, staff did do a search of the item. Unfortunately, it did not appear.
Recommendations:
1. To offer this annual trip 2 to 3 times
2. To have volunteer chaperones again,
DARE officer in knowing the teens.
3. To have a staff person go along, as to
at the ski resort in purchasing tickets
Buduet•
Income: 27 teens ages 11 - 13 x $30
17 teens ages 14 - 17 x $37
a year on pupil free days.
:hey were very helpful, especially the
train them on the procedures especially
and ski lessons.
$810.00
629.00 $1439.00
Expenses: 27 youth ski lift tix x $12 $324.00
17 adult ski lift tix x $20 340.00
2 adult comp tix 0.00
Net
transportation (Antelope Bus) 619.00 $1283.00
$ 156.00
Dale's time: 5 hours prep x $55 per hour $275.00
14 hours day of trip x $55 per hour 5770.00
Total staff cost $1045.00
CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission C,
r .>
FROM: Christine Adams, Director of Community Service
DATE: March 6, 1995
SUBJECT: Consider Review of Teen Dance Rules.
At the February 6, 1995 Parks and Recreation Commission
meeting, the Commission requested that the Teen Dance Rules
that were adopted several years ago be reviewed at this
Commission meeting.
Staff has previously provided a copy of the Dance Rules to
the Commission for informational purposes.
Issues to be discussed in relationship to the Dance Rules
are:
1) School ID's
2) Visiting Relatives of Moorpark teen.
3) Number of required chaperones
4) Lights in Facility
5) Sheriff Department Support
Staff is open to any suggestions for changes to the current
rules.
Staff Recommendation: Direct staff as deemed appropriate.
Attached:
Teen Dance Rules
Memorandum from Recreation Supervisor Dale Sumersille
Memorandum
To: Chris Adams, Director of Community Services
From: Dale Sumersille, Recreation Supervisor
Date: February 7, 1995
Re: Teen Dances
Attached are the "official" Dance Rules & Regulations. On page one there
are a few things that the Recreation Commission may want to address:
1) # 1 - The rules state student ID cards are needed, and do not
specifically state or imply MUSD students only.
? What if a dance is held during a vacation period, can Moorpark
residents bring a friend /cousin etc. along?
? What about Moorpark College (i.e. first semester) students?
2) # 3 - The minimum of chaperones. We had 9 at the last dance, and this
was plenty.
3) #7 - The lights were off at the last dance, and the lights that were on
were from the D.J.'s set up which provided enough light to see the
floor, surrounding areas and see the teens clearly. (not a safety
hazard)
4) # 8 - Sheriffs Dept. Deputies, we will have them patrol the parking lot
during and available at the end of each dance. If we have them in
attendance, we may need to reimburse, thus add to the budget of the
program.
The only other rule to address is on page three, participants (were
chaperones did not enforce) and should be looked at to see how strict the
rules should be enforced:
# 9 - Participants are not permitted to sit in each others laps. No
kissing or prolonged hugging.
f
CITY OF MOORPARK
COMMUNITY SERVICES DEPARTMENT
YOUTH DANCE RULES AND REGULATIONS
Dance Operating Procedure
)Student I.D. cards shall be required for attendance at all City sponsored youth
-dances. There are no exceptions to this rule. No I.D. card - No admittance.
2. All YOUTH DANCES will be operated on selected dates beginning at 7:00 p.m. and
ending at 10:00 p.m.
3. A minimum of twelve (12) chaperones will be required for each dance. This
minimum must be confirmed no later than Tuesday, 5:00 p.m., the week of the dance. If
minimum is not reached, the dance will be canceled. If less than twelve (12)
chaperones arrive by 7:15 p.m. for dance supervision, the dance will be canceled.
4 )Doors will close at 8:00 p.m. No new individual will be permitted to enter the dance
\,after that time.
5. Level of music will be determined and controlled by City Staff. Adjustments will be
made as necessary.
6. Participants will not be permitted to leave the dance once having paid, prior to 10:00
p.m., unless they are picked up by their parents or responsible adult.
1 7.ights to remain on, in low position, throughout the full dance.
8. Two (2) Sheriff Department Deputies shall be in attendance at all dances.
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CITY OF MOORPARK
COMMUNITY SERVICES DEPARTMENT
YOUTH DANCE RULES AND REGULATIONS
CHAPERONES
1. Chaperones will be required to arrive no later than 6:45 p.m. and may not depart
until 10:15 p.m.
2. Chaperones will be required to be aware of all rules and regulations of the dances
and to enforce them.
3. Chaperones will be assigned specific locations and responsibilities and may not
change those without approval of City Staff. Chaperones will be rotated throughout the
evening.
4. At no time are chaperones to physically restrain a youth participant who is guilty of
an infraction of the rules and regulations.
5. All questions and concerns should be addressed to City Staff.
6. Chaperones will report all rule infractions or problems with participants immediately
to the City's recreation staff who shall make all final decisions regarding the infractions
or problems. Staff will deal with participant/problem as deemed - appropriate and will
handle all communication with security personnel or parents.
7. Please avoid the "chaperone cluster" phenomenon.
CITY OF MOORPARK
COMMUNITY SERVICES DEPARTMENT
YOUTH DANCE RULES AND REGULATIONS
PARTICIPANTS
Violation of the following rules may result in expulsion from the dance
into parents' or Sheriff's Department custody:
1. No alcohol or drugs. Persons caught in the possession of drugs or alcohol will
be turned over to the Sheriff's Department.
2. No smoking. Persons caught smoking will be dismissed from the dance into the
custody of parent or guardian.
3. No fighting. Persons involved in fights will be dismissed from dance into custody
of parent.
4. No skateboards inside the building or on the patio.
5. No matches, lighters, cigarettes, chewing tobacco, knives or guns.
6. No excessive shouting or screaming.
7. No behavior which hinders the safety of yourself or others (i.e. no
running, shoving, jumping, throwing of items, sticking individuals with pins, etc. No
standing or sitting on tables. Standing on or sliding chairs across the floor is not
permitted.).
8. No loitering outside the building, before, during or after the dance.
9. Participants are required to follow acceptable standards of conduct and appropriate
•� dress while attending dances.
10. Participants are not permitted to sit in each other's laps. No kissing or prolonged
hugging.
1 o ri irk to oyerCaTeae# restr in s fit .h> ie).
You will not be permitted to leave the dance before 10:00 p.m.,
unless you are picked up by your parents or responsible adult.
'f"M g- E
CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission ff���
FROM: Christine Adams, Director of Community Service�v"
DATE: March 6, 1995
SUBJECT: Consider Park Rules and Regulations Relative to
Restricting Group Size
At the City Council meeting of December 7, 1994, at the
suggestion of Mayor Pro -Tem Hunter, staff was requested to
address the current policy in the park rules and regulations
as it relates to the permitted group size for park
reservations, and requested that the Parks and Recreation
Commission review the staff report and make appropriate
recommendations to the City Council.
Currently, there are no provisions in the park rules and
regulations for limiting group reservation sizes, and the
rules provide for the Director of Community Services to use
discretion when approving all reservation requests. The size
of the park and the available amenities at each park usually
dictates what activities, and the size of each group, that
would be appropriate for each park. Staff uses this
information when reviewing park reservation applications.
Further, the National Recreation and Park Association has
developed classifications for parklands, which the City has
incorporated into the Master Plan for Parks. The
classification and definition of a neighborhood park, which
is the appropriate classification for Mountain Meadows Park,
is attached for your information.
The Commission should review the current rules and
regulations for park usage and recommend changes to the City
Council, if deemed necessary.
RECOMMENDATION
Direct staff as deemed appropriate.
Attachment: Classification of Neighborhood Park
Park Reservation Rules and Regulations
NEIGHBORHOOD PARK
The neighborhood park should range in size from 2.5 to
16 acres. The optimum size should be 6 acres or more. The
optimum service range should be an approximate 1/2 mile
radius and will serve 2,500 to 5,000 persons.
Whenever possible, neighborhood parks should be adjacent
to school property. This will permit the joint use of
facilities and reduce the need for acquisition of additional
land. It should also serve to prevent a duplication of
recreation facilities in close proximity to one another. The
minimum features of a neighborhood park should include a
baseball diamond; open turf for soccer, touch football or
other field games; tot lots; picnic facilities with barbecue
features; open space for informal play and parking.
PARK RULES AND REGULATIONS
1. All parks and park facilities operated by the City are available for public use from
6:00 a.m. to 10:00 P.M.
2. All animals shall be restrained by a chain or leash not exceeding six (6) feet in
length.
3. Only City authorized vehicles are allowed in /on City parks.
4. The following activities are prohibited unless authorized in writing by the City:
fund raisers, benefit affairs, distribution of handbills or circulars, posting,
placing or erecting any bills, banners, notices, signs, paper, advertising device or
matter of any kind, or vending of any food, merchandise or product.
5. No person shall engage in any disorderly conduct or behavior tending to breach the
peace and interfacing with the enjoyment of other persons on the premises.
6. No person shall make excessive noise which distracts or disturbs persons or nearby
residents.
7. Strictly prohibited activities:
A. No person shall possess or consume any alcoholic beverages on any land owned,
managed or controlled by said City without appropriate permit.
B. No person shall drop or deposit refuse, trash or litter on the premises except
in receptacles provided therefor, nor place in said receptacles any refuse
brought from private property.
C. No person shall engage in the activities of golf, archery, motor driven model
airplane flying or rocketry.
D. No person shall loiter, camp or lodge in any land owned, managed or controlled
by said City.
E. No person shall duplicate keys used by the City for padlocks, door locks or
locks of any type.
F. No person shall discharge any firearm, firecrackers, rockets, torpedoes, or
other fireworks, airguns or slingshots.
G. No person shall make or kindle a fire for any purpose except in places
designated therefor. Before leaving the premises, a person starting a fire in
an authorized place shall be responsible for assuring that the fire is
thoroughly extinguished.
H. No person shall cut, break, injure, tamper with, deface, remove or disturb any
tree, shrub, plant, rock, building, wall, fence, bench, sign, regulations,
structure, apparatus or property.
8. Softball field lights shall not be available after 10:00 p.m. any day.
9. NOTICE - PARKING AT PEACH HILL PARK: Parking is restricted on the west side
of Peach Hill Road between Williams Ranch Road and Honey Bee on Saturday and Sunday
between the hours of 8:00 a.m. to 6:00 p.m. EXCEPT BY PERMIT. All others will be
ticketed.
CITY OF MOORPARR
AGENDA REPORT
.X
TO: Parks and Recreation Commission)
FROM: Christine Adams, Director of Community Service
DATE: March 6, 1995
SUBJECT: Consider Recommended Location of Proposed
Basketball Court at Peach Hill Park.
The City Council appropriated $15,000 for the construction
and installation of one (1) outdoor basketball court at Peach
Hill Park. Peach Hill Park is one of the few parks in
Moorpark that does not have a outdoor court surface for
recreational use.
Staff is recommending that the basketball court be located in
the north west corner of the park, near the north parking lot
along Peach Hill Road. This location keeps the court far
enough away from the existing softball diamond outfield area,
and makes it accessible to the north parking lot.
Upon concurrence of the Commission, staff is ready to solicit
construction bids to complete the work during this fiscal
year.
Staff Recommendation: Approve basketball court location as
proposed by staff.
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CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission
,�. y
FROM: Christine Adams, Director of Community Service��
DATE: March 6, 1995
SUBJECT: Consider Recommended Location of Proposed Hand Ball
Wall at Campus Park.
The City Council appropriated $8,000 for the construction and
installation of one (1) handball wall at Campus Park. This
was recommended to the City Council by staff, as the
recreational use of handball walls is very popular with
school aged children, as most of the elementary schools have
at least one hand ball wall on their school playgrounds.
Since Campus Park is not located adjacent to any school,
staff felt that this would be a good location to have this
feature.
Staff is recommending that a cement extension slab be located
off of the existing basketball court, to the east of the
court, with the wall at the far end of this extension.
Preliminary cost estimates that staff have researched keeps
the handball wall, the concrete extension, and all
installation under the budgeted amount. The wall would be
situated in such a manner so that it would not act as a
visibility barrier from the street.
Upon concurrence of the Commission, staff is ready to solicit
construction bids to complete the work during this fiscal
year.
Staff Recommendation: Approve hand ball wall location as
proposed by staff.
CAMPUS PARK
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