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HomeMy WebLinkAboutAG RPTS 1995 1106 PR REG..'PA Celt O �O f 1 O i 0 �e PARKS AND RECREATION COMMISSION AGENDA November 6, 1995 7:00 p.m. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: ROLL CALL: Commissioners Dave Badoud, John Hall, Jim Hartley, Sandra Thompson, and Chair Arlene Butler. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review Any questions concerning any Agenda item may be directed to die Community Services Department Secretary 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext.227. 7. CONSENT CALENDAR: A. Approval f the Parks n Recreation mmi i n Minutes of Staff Recommendation: Approve as presented. B. Park Status Report. Staff Recommendation: Receive and File the Report. C. Consider Report on Proposed Roller Hockey Program. Staff Recommendation: E Receive and File the Report. \_\ if D. Consider Parking Lot Improvement to Griffin Park. Staff Recommendation: Di- rect staff to move forward with proposed design for parking lot on College View Drive. E. Consider Update on Park Improvement Projects for FY 95/96. Staff Recommenda- tion: Receive and File the Report. 8. DISCUSSION /ACTION ITEMS: A. Consider Teen Music Festival Special Event Report. Staff Recommenation: Re- ceive and File the Report. B. Consider Halloween Special Event Report. Staff Recommendation: Receive and File the Report. C. Consider Council Request to Study Revisions to Arroyo Vista Community Park Master Plan. Staff Recommendation: Prepare a list of future park improvements, and direct staff to advertise a public meeting for December 4, 1995, at the next Parks and Recreation Commission meeting. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: The Holiday Craft Fair is on Saturday, November 18, 1995, from 10 - 4 pm at Arroyo Vista Recreation Center. The Holiday Classic 3 Pitch Softball Tournament will be held on November 18 - 19 at Arroyo Vista Community Park and Peach Hill Park. The annual City Employee Dinner will be held on Saturday, December 2. More informa- tion will be forthcoming. Tickets to the January 1 Rose Parade are now on sale. Seats are limited. Tickets are $65 per person and include grandstand seating, bus transportation and continental breakfast. 10. ADJOURNMENT: The next meeting of the Parks and Recreation Commission will be held on Monday, December 4, 1995, at TW p.m. at the City Council Chambers, 799 Moopark Avenue, Moorpark, California. Q 7. MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California October 2, 1995 1. CALL TO ORDER: Chair Butler called the meeting to order at 7:05 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Hartley. 3. ROLL CALL: Present: Commissioners Dave Badoud, John Hall, Jim Hartley, Sandra Thompson and Chairman Arlene Butler. Staff Present: Christine Adams, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: Commission thanked Mr. Heuser for the use of his car and for driving in the Country Day's Parade. Commission also thanked Woodranch Restaurant for there contribution of the gift certificate for Mr. Heuser. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreat.i.on Coaunission Minutes of September 18, 1995. Staff Recommendation: Approve as presented. B. Park Status Report. Staff Recommendation: Receive and File the Report. C. Consider Park Reservation Procedures. Staff Recommendation: Receive and File the Report. Minutes of the Parks and Recreation Commission Page 2 MOTION: Commissioner pull Items Commissioner carried 5 -0. October 2, 1995 Hall moved to approve Item 7.A and 7.B and 7.0 for discussion. Badoud seconded. The motion was Commissioner Hall requested that temporary fencing be considered at Arroyo Vista Park once all the playing fields are in use. Commission and Director Adams discussed damages, repairs and updates on the additional parks, and what should be noted on their park tour meeting this month. MOTION: Commissioner Thompson moved to receive and file the report for Item 7.B. Commissioner Badoud seconded. The motion was carried 5 -0. Commissioner Hall had requested at the meeting in September that Commission review the park reservation rules. Commissioner Hall inquired how the public knows when a park pavilion has been rented. Director Adams explained that the rental is posted on the bulletin board at the park where the rental is. Also the rental party is instructed to bring their signed rental form in case another group using the rented area did not see the posted notice. Commissioner Badoud had the following suggestions for changing the rental form: 1) Arroyo Vista Park phone number be listed at the top of the form since there is staff at the Center seven days a week. 2) Adapt a penalty of some type for forgery of the rental form (i.e., loss of rights to facilities for a year) . 3) Field preparation and area preparation be put on form. 4) Adapt a guideline for group size by using the available parking for the park. This would be the park parking lot and the available street parking within the area. Minutes of the Parks and Recreation Commission Page 3 5) Staff should be involving more than open for the public. October 2, 1995 aware of an on going rental use one park. Leave enough parks 6) With multiple use reservations, to change the sixty (60) day prior reservation rule to thirty (30) days. 7) To establish a reasonable time period for an on going rental and to be sure the City is being reasonably compensated. Commissioner Hartley stated that he feels an organization should be able to reserve the playing fields on a timely basis and agrees with Commissioner Badoud that the City needs to be sure we are being compensated for the time being used. He suggested a spreadsheet monitoring the cost of maintenance and the cost of the lights, if being used. Commissioner Hartley suggested that staff have both the ballfield lights and the security lights at the parks be checked and adjusted if necessary. He has had a few complaints from the residents that they are too bright. Director Adams said she would have lights checked and adjusted if necessary. Commissioner Hall 7.C. Commissioner was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: moved to receive and file Item Hartley seconded. The :notion A. Consider Council Request to Study Revisions to Arroyo Vista Community Park Master Plan. Staff Recommendation: Prepare a list of future park improvements, and direct staff to advertise a public meeting for November 6, 1995, at the next Parks and Recreation Commission meeting. Director Adams explained that City Council directed the Commission to review the Arroyo Vista Master Plan. She showed the original plan of 1989 and the updated version of 1992. Director Adams gave the status of accomplishments to date. Minutes of the Parks and Recreation Commission Page 4 October 2, 1995 Director Adams distributed a preliminary list for the Commission to review and consider as a type of "wish list" that will be reviewed at the next regular scheduled meeting. She also explained that the public will be involved with the wants and needs of the future phase of the park. Commission discussed the best way to hold a public hearing since there are so many sports organizations who will want to be heard. Chairman Butler felt that the sports organizations should be invited to speak at one of the Commission meetings, and the residents attend a separate meeting. Commission agreed to get the input of the Community before selecting or eliminating due to cost. The first step will be to establish a list and prioritize the next two (2) meetings. Commissioners Hartley and Thompson suggested since the winter brochure will be distributed soon, this issue should be announced in the brochure as one way of informing the public. MOTION: Commissioner Hall moved to set the first open meeting for public comment on this issue for the regular scheduled meeting to be held on December 4, 1995. Commissioner Badoud seconded. The motion was carried 5 -0. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Commissioner Badoud would like to see an update of the budget on the Consent Calendar. Commissioner Thompson would like to see an update on the status of the roller hockey rink and the leagues. Commissioner Hall announced the JPA meeting that will be held on October 16, 1995, beginning at 6:30 p.m., in the Council Chambers to discuss the Home Acres Buffer zone. Minutes of the Parks and Recreation Commission Page 5 October 2, 1995 Commissioner Hartley encouraged more input from the public concerning all City issues by attending meetings, calling staff directly, using Citilink and by using E -mail. Commissioner Butler announced the upcoming events: 1. The Park and Recreation Park Tour scheduled for October 14, 1995, beginning at 3:00 p.m., departing from Arroyo Vista Park. 2. The Teen Music Festival being held on October 7, 1995, at Arroyo Vista Park. 3. Halloween Trick or Treat Village to be held on October 28, 1995, at Arroyo Vista Park. 4. The Senior Citizens Expo '95 being held on October 28, 1995, at the Moorpark Community Center. 10. ADJOURNMENT: Chairman Butler adjourned the meeting until the next special scheduled meeting of October 14, 1995. The time was 9:00 p.m. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: ARLENE BUTLER, CHAIRMAN City of Moorpark AGENDA REPORT TO: The Parks and Recreation Commission FROM: Christine Adams, Director of Community Servicev PREPARED BY: Allen Walter, Maintenance and Operations Supervisor DATE: November 6, 1995 SUBJECT: Park Status Report SITE TS ATUS Arroyo Vista Comm. Park No new maintenance issues this month. CAPITAL Multipurpose court completed. Striping to be done in mid - November. The construction of the restroom / concession building will be included as an alternate with the Poindexter Park project. The City Council approved the contract to extend the water and sewer line out to the proposed restroom. Campus Park Repaired urinal in men's restroom. CAPITAL Staff is getting three bids for repairing the restroom roof. Campus Canyon Park Replace faucet in women's restroom sink. CAPITAL Security lighting contractor has been selected and work will begin in November. The modification parts for the playground equipment have arrived and are being stored in the City's maintenance yard and will be installed at the earliest date. Community Center No new maintenance issues this month. Country Trail Park Park Dedication is set for Saturday, November 4 at 3 pm. Staff have finalized the maintenance punch list with CCB, and have a signed agreement with CCB for the City to assume maintenance of the park effective November 1. Glenwood Park No new maintenance issues this month. CAPITAL Security lighting contractor has been selected and work will begin in November. Griffin Park Women's restroom sink repaired. Replaced basketball nets. Replaced barbeque. Install new swing on large set. High St. Pedestrian Park No new maintenance issues this month. Monte Vista Nature Park Weed abatement completed. Trails regraded. Mountain Meadows Park Airplane replaced. Removed graffiti and melted wax from tables. Installed new toilet paper dispenser in restrooms. Replaced basketball nets. Replaced barbeque. Repainted ceilings in restrooms. CAPITAL Installation of new equipment is scheduled for the week of November 13, unless shipment is delayed. Peach Hill Park Installed pull handle on store room door. Clean storage room Installed new toilet paper holders. Repaired water fountain in restroom. CAPITAL Contract has been awarded for basketball court construction. Work should begin in November. Poindexter Park Bid opening is November 7. If their is a successful low bidder, staff will recommend awarding a contract at the November 22 City Council meeting. Tierra Rejada Park Villa Campesina Park Virginia Colony Park RECOMMENDATION Hung new restroom signs. Paint interior of restrooms Installed new toilet paper holders. Painted spring toys Replaced basketball nets. City staff is waiting for a communication from Ventura County Flood Control to set a future meeting on the park issue. Replaced vandalized sign. Repainted drinking fountain. New tunnel slides have arrived and will be installed as soon as possible. Receive and file the report. CITY OF MOORPARK AGENDA REPORT TO: Parks and Recreation Commission FROM: Christine Adams, Director of Community Services PREPARED BY: Dale Sumersille, Recreation Supervisor DATE: November 6, 1995 SUBJECT: Consider Report on Proposed Roller Hockey Procrram . BACK This report will give the Commission an update on the new roller hockey sports league for youth, teens, and adults. Winter League will begin with a players' evaluation on Saturday, December 16 at Arroyo Vista Community Park. Teams will then be formed, practices will be scheduled, and league play will begin January 13 and run through March 30, 1996. Five divisions will be as follows: 7 - 9 years 10 - 12 years 13 - 15 years 16 - 18 years 18 + years Each team will consist of 10 players, which will assure maximum playing time for the participants. Practices will be held at least once a week, pending on'the number of teams involved and the amount of practice court time available. Practices during the Winter and Spring will be held at Griffin Park on Monday and Wednesday evenings. Games will be played on Saturday mornings at Arroyo Vista. This will allow some open play time for the public on weekdays and Saturdays and Sundays. In addition, there will be some time allocated for the general public for free skating on weekdays and Sundays. Hours for open play and free skating will be posted at the rink. The dimensions of the rink for games will be 185 x 85 feet. Staff is in the process of creating a budget to include: signs for league and non - league use goalie equipment equipment needed for each league The Boarder Patrol portable boarders and portable hockey goals have been ordered and are now being stored at Arroyo Vista Recreation Center. Rollerhockey striping on the court will be painted the week of November 13, weather permitting. The league fees will be $90 per participant, which will cover: trophies, individual jerseys, officials fees, players insurance (Player Medical Benefit Fund (PMBF) by the Southern California Municipal Athletic Federation (SCMAF)), equipment, NYSCA coaches certification and administrative overhead. Coaches will be certified by NYSCA (National Youth Sports Coaches Association) by Chapter Director and Clinician Dale Sumersille, Recreation Supervisor for the City of Moorpark. This is a three year program. The first year's training is a six hour training. The first three hours of the training covers philosophy of coaching a youth sports team, how to work with youth, safety techniques, etc. The second three hours covers the specific sport (attached is a copy of the curriculum to be covered). Staff is in the process of working on a Roller Hockey Clinic for players and coaches to be held during the winter school recess break. Staff is hoping to get players from either the LA Blades or the Anaheim Bullfrogs to assist with these clinics. Listed below are the items that players and referees will be required to provide. Goalie equipment will be provided by the City with the exception of skates. Required Equipment for Players Helmet with full face protection Mouthpiece Full fingered hockey gloves Elbow Pads Knee Pads and Shin Guards Inline Skates (quad skates acceptable) Hockey stick to approved specifications Required Equipment for Goal Tenders Face Mask Chest Protector Catch Mitt Blocker Pad Leg Pads Goalie Stick Inline skates or quad skates Optional: Hockey Pants and Shoulder Pads Required Equipment for Referees: Helmet Elbow Pads Shin Guards with knee protection Inline or quad skates Whistle Black pants or shorts Short sleeve or long sleeve black and white striped jersey Optional: Referee girdle and orange or red arm bands Staff is still contacting other agencies and SCMAF at this time to establish rules for the Moorpark league and use of the court. Staff has received many phone calls from potential coaches, referees and players regarding the upcoming league. Preliminary flyers and press releases will be sent out in mid - November. Receive and File the Report I- il.a* NYSCA I alk In -Line Hockey OUTLINE OF THE COACHING IN -LINE HOCKEY CERTIFICATION PROGRAM WITH JOE MIREAULT, SHAWN JONES & CHRIS MAYR IMPORTANT: It is important to have a safe surface. Asphalt Ground: Swept clean for each use. Cement Ground: Damp Mop to clean up and let dry. I. Equipment - Insure Proper Fit '. helmet & face shield 2. mouth guard 3. elbow pads 4. gloves 5. knee & chin guards 6 skates (in -line) 7. athletic support cup Il P.ffl*c13 • Team Meeting (should be 5 - 10 minutes), talk to your players about some of the drills that will take place and ask there they have ony questions. • Organize�ion, write down your practice plan. • Warm -up 1. Shoulder Stretch - (skating in the some direction) have your players hold their stick across their shoulders while back and fora;. 2. Back Stretch - (skating in the same direction) have your players hold their stick high above their head with both hands bending down. 3. Leg Stretch - (skating in the same direction) have them hold their hockey stick in front of them with both hands while lifting one leg at a time to touch the stick. Ill. ,Skcsting:Ddtis Hockey Stonce: Stick damn, knees bent, hanas on stick (1-1/2 feet apart), chest out and head up. • Pumping Drill - In your hockey stance glide and push keeping your push skate always on the surface and your glide leg bent. Remember to practice the pumping drill on each leg. • Sculling Drill - Push out and pull in keeping skates on the surface at all times and their hockey stick down and in front of them. • Penguin Walk - Walk up and down the rink like a penguin with their hockey stick down and in front of them. This drill is done very slow and emphasis the knee bent over the toe. • "C" Drill - While skating, pick up one skate (leg) and skate in a "C" fashion with the other skate (leg) and change legs with each stroke using your shoulders to help guide you. • Powe: Turn - Skates on the ground at all times, hockey stick down and in front of you, head up, knees bent, turn and return to where you started. NOTE: Practice turning left and right. • Cross Over Drills - Have your players skate and turn using the cross -over method with their hockey sticks down and in front, head up and remember, bent knees. This drill helps to develop the turning skills in in -line skating. Practice this drill left and right. :k Handling :Di; one wrist back and forth. Do not beat the ball /puck on the surface. Cup the ball /puck with the stick switching your weight side - :) side. --ree Ways To Handle the Bali /Puck • Side to Side • Back and Forth • Diagonally :ptrig' &Ii�eC6hciFly ' Forward Pass - REMEMBER: Sweep, Pass, Glide - Start with hockey stance, stick down and in front cf you, head up, sweep across your body while transferring your weight from the back skate to the front skate and point your stick to the target when passing (glide). Receiving - Coddle the ball /puck like an egg. Keep a light herd Drills - • Stationary Passing Drill - Have your players face one anotn,er and pass back and forth to eacn other. Make corrections. • Shuttle Drill - Have your players face one another and while passing, skate towards the receiver whille the receiver is skating backwards. Once the receiver has the ball /puck, he /she skates forward and the other players skate backwards. • 2 On 0 Moving Passing Drill - This is for forward passes only. Have your players break into two groups. The players will skate down the rink passing the ball /puck to one another (three or four times) and then take a shot at the goal. REMEMBER: Sweep. Pass, Glide. • Wrist Shot - When shooting the ball /puck, the player should transfer his /her weight from the back skate (foot) to the front skate (foot) in a sweep, shot and point motion. m Backhand ShQt - Same as the wrist shot, however, the backhand shot should always have a low follow - through. O Snap Shot - Same as wrist shot but instead of sweeping ball /puck, you snap your wrist in the follow- through. i�i'ootfng 0llls O 2 Fakes & Shoot Drill - Line your players up and have them go through the wrist shot two times and on the 3rd time, shoot the ball /puck at the goal. NOTE: This drill can be used for each type of shooting. Tip: When doing a shooting drill, have a helper collect the ball /pucks so you do not have all your players skating after their ball /pucks. U11i Ilk ..: O Eguigmentt 1. goalie helmet 2. chest protection 3. shoulder and arm protection 4. hockey pants 5. goalie catch glove 6. blocker pad 7. goalie hockey stick 8. leg pads • Goalie Stance - Glove out, stick between legs, blocker up and ready, chest out and head up. • Stick position - Hold with their index finger on the stick for control. • Stick Save - The stick protects all ball /pucks that can go through the goalie legs. NOTE: The goalie needs to move the stick in an arc motion (side to side) rotating his /her wrist so he /she can control rebounds. When deflecting a ball /puck, the goalie should knock the ball /puck into the boards out and away from the front of the goal so his /her team can get possession of the ball /puck. • Standing Save - Used when the goalie is in their basic stance. The goalie extends the skate out and keeps their stick touching the heal of the skate to stop a ball /puck. • Glove Save - Should be in goalie position, head up and glove out ready for any high or low shots.' • Blocker Save - Used to deflect the ball /puck out away from the front of the goal. Remember, when using the blocker t turn the wrist, not the body. • Butterfly or "V" Drop - Knees touching in a "V" stance and the stick covering between the legs, glove up, blocker up an( head up. • NOTE: When doing the butterfly / "V" drop, to keep both skates on the surface. TO: FROM: DATE: SUBJECT: BACKGROUND r CITY OF MOORPARK AGENDA REPORT Parks and Recreation Commission Christine Adams, Director of Community Services November 6, 1995 Consider Update on Park Improvement Projects for FY 95/96• Per the Commission's request, the following is a listing of the approved capital improvement projects (parks and facilities) for 1995/96, and the status of each. ITEM LOCATION T� ATUS Replacing Roof Annex Not started yet. ($5,000) Restroom / Concession Arroyo Vista Park Advertising for bids ($85,000) with Poindexter Park Flag Pole and Flag Arroyo Vista Park Has been ordered ($2,000) Barbeques Peach Hill Park Not ordered yet ($400) Barbeques Campus Park Not ordered yet ($800) Basketball Court Peach Hill Park Contract has been ($20,000) awarded. Camera - Portable No Location For video production ($15,300) of City events. Completed purchase Camera - Surveillance Arroyo Vista Park Has been installed ($5, 900) College View Drive Griffin Park Nothing done. ($151000) Commission to review design on 11/6/95 Curtains and Paint Apricot Room Nothing done ($5, 000) Drinking Fountain Glenwood Park Has been ordered ($1,500) Editing Equipment Apricot Room For enhanced TV ($8,300) production. Completed purchase Fence Griffin Park Relocating fence ($4,000) near off ramp. Contract has not been signed. Fence Arroyo Vista Park To enclose land - ($500) scape equipment. Completed. Front Doors Community Center Nothing done ($3,000) Lift Arroyo Vista Park Lift for reaching ($5,000) lights in gym ceiling. Completed purchase. Panels - Hockey Arroyo Vista Park Portable panels. ($11,370) Completed purchase Play Equipment Mountain Meadows Equipment will be ($25,300) installed in mid - November. Play Equipment Campus Canyon Equipment has ($7,500) arrived and will be installed after MM Park equipment. Park Improvements Poindexter Park Bid opening for park ($1,000,000) construction is November 7. Projector TV / VCR Arroyo Vista Park Completed purchase ($3,000) Security Lighting Glenwood Park Contract has ($12,000) been awarded. Security Lighting Campus Canyon Contract has ($15,000) been awarded. Trash Cans Campus Park Nothing done ($600) Trash Cans ($600) Of the $1,252,07 0 has been spent t Poindexter Park, Glenwood Park Nothing done budgeted for this year's projects, only $33,476 o date. The larger capital projects, including will be targeted after January 1 for completion. Receive and File the Report. CITY OF MOORPARK AGENDA REPORT TO: Parks and Recreation Commission FROM: Christine Adams, Director of Community Services PREPARED BY: Dale Sumersille, Recreation Supervisor DATE: November 6, 1995 SUBJECT: Consider Special Event Report: Teen Music Festival T-� -> G Background The purpose of this evaluation is to offer recommendations and suggestions on the joint program " East County Music Festival" sponsored by the City of Moorpark and Rancho Simi Recreation & Park District_ The Purpose (s) of this Event: 1. To conduct an event for teens that is planned and promoted by teens for the purpose of increasing their awareness of local businesses, agencies and activities that serve this age group. 2. To provide a teen network and resources that serve this age group. 3. To provide and promote Moorpark teens with positive leisure choices. 4. To kick off "Red Ribbon" festivities this month. Event Description: Location: Arroyo Vista Community Park Date: October 7, 1995 Day: Saturday Time: 12 noon to 5:00 PM Actual Day Schedule: 8:30 am Staff arrive & begin set up 9:00 am Vendors and stage crew set up 9 :30 am Teen Council arrive and set up 12 - 5 pm Band Performances 5 - 6 pm Clean up Performance Schedule: 12 - 12:45 pm Heartache 12:45 - 1 pm MHS Voice Club 1 - 1:45 pm Kevin Navis & the Mile High Band 1:45 - 2 pm MHS Voice Club 2 - 2:45 pm Separation 2:45 - 3 pm MHS Voice Club 3 - 3:45 pm Head Sandwich a.k.a. Just Like That 4 - 4:20 pm Outcast 4:35 - 5 pm Area 51 There were 750 teens attending this years event throughout the day. The largest turnout showed during the three Moorpark Teen bands performing. The type of music performed was rock, and some alternative rock. There were a total of 15 booths that included: Jolly Jump, Fire Dept., Sheriff's Dept., arts & crafts, food, and information booths. General Comments: Publicity was sent out via news releases, Videomax, flyers at all secondary MUSD, Simi and local private schools, announcements at all MUSD secondary schools, flyers at Arroyo Vista Recreation Center, City Hall and the Boys and Girls Club, marquees in Moorpark, and flyers mailed out to those who have participated in Moorpark teen programs this last year. Staff was very pleased with not only the turn out of teens, but also all four MUSD secondary schools were represented! There were two Moorpark High and one Community High School bands and the MHS Voice Club members performing. The middle schools participated by having fundraising booths. Overall, the event ran very smoothly. The stage and sound crew received from staff the specific needs of the bands before they performed (i.e. microphones, placement of equipment etc.). The staff person (Dennis Anderson) from Rancho Simi Recreation & Park District assisted as the stage manager for the event. Reviewing the demo tapes before the event provided to be very useful. Staff used this as a way to screen bands making sure their material was appropriate and had an idea of what type of music that was going to be performed. There was a mosh pit during the last two bands that performed. There were no incidents, and the teen enjoyed themselves. emendations- this event again next year! ( Other agencies are now seeing the type of Continue turnout we are receiving for this event and are inquiring about next year's event already). 2) Continue to co- sponsor this event with Rancho Simi Recreation & Park District. ontinue to use past rosters to mail out flyers to local teens '41--Utilize the marquees again, as they proved to be very effective 5) Make sure that there is not another event going on so close - MHS had an Arts & Craft Fair the same day, staff was notified of this 3 weeks before the Music Festival. Budget: Final figures are not available at this time. RECOMMENDATION Receive and File the Report. be urged to arrange suety measures. Steve Silkin Staff writer i Valley officials will work wI«, utility companies to make sure they have taken measures to prevent or deal with falling power lines or leaking gas lines in the of the geotechnlcal study on the city's earthquake zone, which is scheduled for approval Monday by the City Council, city officials said Friday. The final report does not In- clude major changes from the first draft, which was released in June by Fugro West Inc., a Ventura en- gineering company. The report, however, did note that the utility lines constituted a Herron said city ottu:ials .voukl he contacting Southern California has Co. and Southern California Edi- son Co. to arrange security mea- sures for the utilities. The report recommends install- ing seismically or pressure - activated regional shutoffs, local shutoffs or flexible connections. The study focused on the southwest section of Simi Valley, hardest hit by the 11 y94 The cause of the damal linked to ground shaking a uefactlon. The homes that hardest hit stood along the course of the Arroyo Simi, was rerouted around 194 later graded for developmen The Fugro study spelk measures the city and hon ers could take to proceed n p:lir�. Rock bands fill the air at festival City of Moorpark Community Services Depal Rancho Simi Recreation G Park District presents ... the Second Rnnual East County Music Festival '95 Saturday, October 7, 1995 12 noon to 5:00 pm Arroyo Uista Community Park Enjoy a festive day filled with fun activities for Teens ages 11 - 19 years of age. There will be live bands, demonstrations, information booths on local clubs 8, organizations, FREE raffle during the day, games, food, arts D crafts and fun! The following bands are scheduled to perform: Heartache, Kevin Nauis D the Mile High Band, Snap Daddy, Area 51, Outcast and dust Like That Other bands may play, pending on the schedule. Thank you to the following businesses for their sponsorship and /or donations: The Creamery, AMC/Mann Movie Theaters and Michael Adams Photography For more information on volunteering, sponsoring or having a booth at the Second Rnnual East County Music Festival please call the Arroyo Vista Recreation Center at (805) 531 -9100 or the Rancho Simi Recreation G Park District at 18051 584 -4400. City of Moorpark Community Services Department 4550 Tierra Rejada Road., Moorpark, CA 93021 (805) 531 -9100 Fall '95 Teen Activities ' Babvsittina Clinic - Oct 24th, 4:00pm - 5:30pm FREE at the Arroyo Vista Recreation Center. ' Teen Basic Self Defense Class - Oct 11 th, 7:00pm - 9:00pm Females of all ages welcomed FREE at the Arroyo Vista Recreation Center. ' Teen Advance Self Defense Class - Oct 18th, 7:00pm - 9:00pm Females of all ages welcomed FREE at the Arroyo Vista Recreation Center. ' Acrylic Painting ­ Oct 5th - Nov 9th, 4:00pm - 6:00pm fee is $52 plus Lab fee is $8 At the Arroyo Vista Recreation Center all ages welcomed. Tuesday afternoons from 3:00 - 5:30 open gym volleyball for teens at the Arroyo Vista Recreation Center. ' Friday niahts 6 - 10 pm open gym basketball, ping pong and hanging out with your friends at the Arroyo Vista Recreation Center & Gym. ' Teen Intro to Rock Climbing - Nov 11th, 8:00am - 3:30pm Saturday ages 13 - 17 Registration fee is $75 at Stoney Point (Chatsworth). ' ea. Mountain Bike Ride - Oct 7th, 10:00am - 4:00pm Saturday ages 12 - 16 Registration fee is $35 at Chesboro Canyon (Santa Monica Mountains). • T - Shirt Design - Oct 4th - 25th, 4:00pm - 5:30pm ages 11 - 17 Registration fee is $36 plus Lab fee $9 at the Arroyo Vista Recreation Center. ' Beadwork - Dec 2nd, 1:00pm - 4:00pm ages 11 - 17 Registration fee $18 plus Lab fee $5 at the Arroyo Vista Recreation Center. ' Drawing for Teens - Oct 4th - 25th 6:00pm - 7:30pm ages 11 - 17 Registration fee $36 plus Lab fee $7 at the Arroyo Vista Recreation Center. ' Outdoor Fitness Hike Series - Oct 14th, 21 st, and 28th, 9:00am - 2:00pm ages 14+ Registration fee is $87 at Santa Monica Mountains. ' Geologic Tour - Dec 2nd, 8:30am - 2:30pm all ages welcomed Registration fee $52 at the Devil's Punchbowl (Antelope Valley). • Mgghl � MQam�(!m6n Fflahg F*0 -Oct 21st, 10:00am - 11:30pm ayes 12 - 17 Registration fee is $32 at the Arroyo Vista Recreation Center. For more information on these Teen events or others please contact the Arroyo Vista Recreation Center at (805) 531 - 9100 These events are not affilated or endorsed by Moorpark Unified School District. City of Moorpark a v AGENDA REPORT TO: Parks and Recreation Commission a M FROM: Christine Adams, Director of Community Service Prepared by: SG ShellabarQer, Recreation Supervisor DATE: November 1, 1995 SUBJECT: Consider Special Event Report: Halloween BACKGROUND Attached is the report prepared by Recreation Supervisor Shelly Shellabarger evaluating the Halloween Carnival and Trick or Treat Village on October 28, 1995. This very successful event was held at Arroyo Vista Recreation Center with well over 800 people in attendance. Groups involved included Moorpark Kiwanis and Girl Scout Troop 916. There were 62 volunteers with over 109 volunteer hours and $415 in donated funds. STAFF RECOMMENDATION: Receive and File the Report SGS /ss EVENT REPORT TO: Christine Adams, Director of Community Services FROM: Shelly Shellabarger, Recreation Supervisor DATE: November 1, 1995 SUBJECT: Halloween Event Report EVENT DESCRIPTION Halloween Party & Trick or Treat Village DATE: Saturday October 28, 1995 LOCATION: Arroyo Vista Recreation Center TIME: 10 am -2 pm AGE GROUP: Boys and Girls (3 - 12) This event included Carnival Games, Costume Contest, Witches Kisses Guessing Contest, Coloring Contest and Trick Or Treat Village. TRICK OR TREAT VILLAGE: Girl Scout Troop 916 coordinated this year's Trick or Treat Village. Representatives decorated village houses and solicited donations from local businesses. The Girl Scouts successfully secured $315 in donations to the Trick or Treat Village. Just Bagels & Yogurt donated twenty $1 gift certificates, the American Legion Post 501 donated $15 and the following businesses each donated $20 to the Village: Town Center Hardware & Paint, Craig Chudacoff of Creative Solutions In Computers, Espresso Deli, Fast Frame, the Joseph Toth Trust, Anderson Jewelers, Bill McMahon of Farmers Insurance, Michael Huffman, The Halloween Shop, Moorpark Veterinary Clinic, Moorpark Pharmacy, Engraving Wizard Award Specialties, J & G KO Shoe Repair & Dry Cleaners and Coldwell Banker. COSTUME CONTEST:In an attempt to assure that each child in the costume contest received an award, Moorpark Kiwanis donated $100 toward the purchase of medallions. Moorpark Kiwanis ran the contest on the roller hockey courts. CARNIVAL GAMES: Representatives from the Teen Council, Chaparral ASB, Mesa Verde ASB, La Reina High School, Mom's Club of Moorpark, Girl Scout Troop 916 and numerous community volunteers helped run the carnival games. Moorpark Kiwanis coordinated the prize booth. OTHER ACTIVITIES: Girl Scout Troop 916 ran a fund raising shack bar. AJ Alldredge manned the city's EMT Booth and helped run the coloring contest and Witches Kisses Contest. There were four entries in the Carved Pumpkin contest, all of which won a ribbon. Each child entering the coloring contest also received a ribbon. Bags were distributed to the children with the city logo and Halloween safety tips. STAFF and VOLUNTEERS Paid Staff Stephanie Casillas, Recreation Leader Sam Tomlinson, Recreation leader Dean Jones, Recreation leader Jose Leuvano, Teen Coordinator Gailya Jankovskis, Recreation Leader Volunteers John Hall, Parks & Recreation Commission Chairman Sandra Thompson, Parks & Recreation Commissioner Ginny Hankins, Teen Council Member Stephanie Bowman, Moorpark Kiwanis Steve Bowman, Community Volunteer A.J. Alldredge, City Staff Volunteer Lori Hatcher, City Staff Volunteer Teresa Jones, City Staff Volunteer Janeen Gudelj, La Reina High School Kimberly Smith, La Reina High School Laurel Pendleton, La Reina High School Emily Hallford, La Reina High School Ashley Taylor, Community Volunteer Jill Yarley, Community Volunteer Matt Grossman, Community Volunteer Rosemary Grossman, Community Volunteer Whitney Grossman, Community Volunteer Brian Stevenson, Community Volunteer Jared Butler, Community Volunteer Kate Tyler, Chaparral Middle School Danny Leon, Chaparral Middle School Jenni Bennett, Chaparral Middle School Jordan Baumgard, Chaparral Middle School Kyle Zoeller, Mesa Verde Middle School Brandon Zoeller, Mesa Verde Middle School Holly Thompson, Mesa Verde Middle School Lori Matush, Mom's Club Member Beth Grassel, Mom's Club Member Mike Wesner, Moorpark Kiwanis Denise Goerisch, Girl Scout Danielle Lee, Girl Scout Troop 916 Tandy Westmiller, Girl Scout Troop 916 Jennifer Rundgren, Girl Scout Troop 916 Cindy Rundgren, Girl Scout Troop 916 Amanda Drammond, Girl Scout Troop 916 Sara Smith, Girl Scout Troop 916 Kristin Nados, Girl Scout Troop 916 Chrystal Tipping, Girl Scout Troop 916 Christy Butler, Girl Scout Troop 916 Jennifer MacDonald, Girl Scout Troop 916 Rebecca Wershba, Girl Scout Troop 916 Amy Cloward, Girl Scout Troop 916 Jacqueline Cloward, Girl Scout Troop 916 Sarah Cloward, Girl Scout Troop 916 Elizabeth, Girl Scout Troop 916 David Cloward, Girl Scout Troop 916 Stephanie MacDonald, Girl Scout Troop 916 Holli Christensen, Girl Scout Troop 916 Janice Christensen, Girl Scout Troop 916 Aida Louch, Girl Scout Troop 916 Sandy Brown, Moorpark Kiwanis Kathy Stafford, Moorpark Kiwanis Margaret Stafford, Moorpark Kiwanis Gloria Zarate Devlin, Moorpark Kiwanis Chris Hester, Moorpark Kiwanis Roy Talley, Moorpark Kiwanis Ron Noble, Moorpark Kiwanis Don Eaton, Moorpark Kiwanis Eric Ordway, Moorpark Kiwanis Susan Wesner, Moorpark Kiwanis David Stafford, Moorpark Kiwanis ATTENDANCE There were and estimated 655 children at this event. Including all the parents and volunteers, there were an estimated 875 people in attendance during the 4 hour period. There were over 62 volunteers. FINANCE ACCOUNT' NUMBER Full Time Staff 01.4.148.502 Shelly Shellabarger 38x$55 $2,090 Part Time Staff 01.4.148.503 Stephanie Casillas 25x$8.31 =$208 01.4.149.502 Gailya Jankoviskis 3x$8.31 =$25 01.4.149.S02 Jose Leuvano 2x$8.31 =$17 01.4.149.502 Sam Tomlinson 2x$8.31 =$17 01.4.149.502 Dean Jones 1x$8.31 =$8 Program Expenses 01.4.148.642 Prizes US Toy $364.00 Oriental Trading $287.00 01.4.148.642 Candy & Supplies Smart & Final $244.25 KMart $104.68 Hughes $8.12 Halloween Shop $39.60 Ice $0.75 Vons $19.39 New Horizons $17.05 TOTAL EXPENDITURE: TOTAL EXPENDITURE LESS REVENUE (Donations) Girl Scouts /Corrinunity Moorpark Kiwanis TOTAL EXPENDITURE LESS BUDGET ALLOWANCE FT STAFF TIME ,3: 5.00 5100.00 FT STAFF & REVENUE EXPENDITURE $2,090 $274 $651 $434 $3,449 $1,359 $944 $1,055 REVENUE: $415 COMMENTS Advertising included the following: Press releases to local papers, display advertising in Happenings Magazine, posted at three magnetic signs around town, flyers to all MUSD students, flyers to local area businesses and brochure to each home. Preparation included the week preceding the event, using the kitchen as a staging area. Staff spent Friday (day and evening) setting up the prize booth, carnival games and Trick or treat Village. on Saturday there were only a few last minute jobs to take care of. The kitchen was used as a base of operations, set up and clean up. This worked well and solved the problem of ineffective storage in the Recreation Storage room in the Arroyo Vista Gym due to the Roller Hockey borders. The borders, however, were very useful creating barricades fro the games. This idea, suggested by Dale Sumersille, not only contributed highly to the event, but also showed a new use for these items. The event began at 10:00 am. The girl scouts of troop 916 were in place 10 minutes ahead of time and performed admirably. By 10:05 the event was in full swing with a lot of children present. The crowd continued to grow. Though there were more people than last year, we did not have the problem with flow as experienced in 1994 due to the fact that the prize booth was moved into the dance room and the Trick or Treat Village was moved into the lobby. The costume contest was moved outdoors and this helped to alleviate the crowding at 1:00 pm. There was a complaint from a mother who showed up at 1:00 pm and found all the carnival games closed down. In future the advertising will specify that games go from 10:00 am to 1:00 pm and the costume contest begins at 1:00 pm. There was a problem with volunteers. Many of the younger volunteers walked away from their games leaving their prizes unattended. Some young volunteers used the game coins to buy prizes. It would be best to have mature teens or adults only running booths, but this is not always possible. We were short on volunteers this year, and happy for the help we got. Many volunteers have helped and numerous events and have increased in skill and competence. These volunteers are always a joy to work with. A flyer was distributed to volunteers outlining their responsibilities, but is doubtful the younger ones read it. Clean up took longer than usual. Individuals who stayed until everything was done deserve recognition. They include John Hall and Stephanie Casillas. Though many part time staff members were scheduled to work, only one was dedicated to this event from the beginning to the end, which caused a continuity problems and difficulty at the end of the event when no staff was available to help clean up. SUMMARY Overall, this event was very successful. The crowd was unprecedented and it is likely that such crowds will attend future events. It is recommended that parts of this event be moved outdoors to make room for people to move. SUGGESTIONS FOR FUTURE EVENTS 1. When assigning staff, concentrate on the end hours (12:00 -2:00 pm) so there is adequate assistance for clean up. Staff on duty this day had too many other responsibilities to take care of (Church, Senior Expo, Town Hall Meeting etc.), and the Halloween Party fell primarily to Shelly and Stephanie. 2. Develop a centralized storage location dedicated solely to events and event supplies. Develop a storage system of numbered boxes to avoid lost boxes and misplaced supplies. 3. Brainstorm ways to encourage more mature volunteers. 4. Place some carnival games outside. Add "messy" games like blow out the candle with a squirt gun etc. 5. Place Trick or Treat Village outside. Create more permanent houses. Staff is working with a committee of Kiwanis and other members on plywood village houses. 6. Consider allotting extra funds to this event due to the large number of people Arroyo Vista Attracts. 7. Schedule set up times onto the calendar prior to recreation class scheduling to replicate this successful set up procedure. U Jiv, 8 - C ` CITY OF MOORPARK AGENDA REPORT TO: Parks and Recreation Commission FROM: Christine Adams, Director of Community Service DATE: November 6, 1995 SUBJECT: Consider Council Reauest to Study Revisions to Arroyo Vista Community Park_ Master Plan. BACKGROUND At the Parks and Recreation Commission meeting of October 2, staff provided background on the direction given by the City Council regarding the future development of Arroyo Vista Community Park. At that meeting, staff provided the Commission a preliminary list of improvements that staff had identified and would like the Commission to consider when developing their inclusive "list" of improvements. At tonight's meeting, the Commission had agreed to review this list and to add any additional improvement items to the list. After this meeting, staff will advertise the next Parks and Recreation Commission meeting as the first opportunity for members of the public to add their suggestions to this list. Below, is the preliminary list, which staff provided orally to the Commission in October. 1. Phase II - Gymnasium 2. Shower / Locker Facility adjacent to Gym. 3. Aquatics Complex 4. Teen Center 5. Furnish Kitchen 6. Pave Parking Lots #2 and 43 and associated 7. Tennis Courts ( 2 at a time) 8. Third Softball Diamond 9. Lights for Diamonds 42 and 03. 10. Youth Football 11. Exercise Jogging Course 12. Additional Parking 13. Lake 14. More and Possibly Larger Picnic Shelters 15. Band Shell (Permanent Outdoor Stage) 16. The rest of the play equipment and possibly more at another location. 17. Commercial Recreation Potential a) BMX Course b) Skateboard Facility c) Health Club d) Driving Range e) Other 18. Lawn Bowling 19. Horseshoes 20. Soccer Field Lighting 21. Multi- purpose Court Lighting 22. Sand Volleyball 23. Dog Run RECOMMENDATION Prepare a list of future park improvements, and direct staff to advertise a public meeting for December 4, 1995, at the next Parks and Recreation Commission meeting.