HomeMy WebLinkAboutAG RPTS 1995 0501 PR REG�I U (1) R PA R K
PARKS AND RECREATION COMMISSION AGENDA
May 1, 1995
7:00 p.m.
I / CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
3 ROLL CALL:
Commissioners Dave Badoud, John Hall, Jim Hartley, Sandra Thompson, and Chair Arlene
Butler.
114. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
REORDERING OF, AND ADDITIONS TO, THE AGENDA:
.W PUBLIC COMMENTS:
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker
Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers
will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed
upon each speaker. Copies of the reports or other written documentation relating to each item of business on the
Agenda are on file in the office of the City Clerk and are available for public review Any questions concerning any
Agenda item may be directed to the Community Services Department Secretary 799 Moorpark Avenue, Moorpark,
CA 93021 (805) 529 -6864, ext.227.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes of April 3. 1995, Staff
Recommendation: Approve as presented.
B. Approval_ of the Parks and Recreation Commission Minutes of April 10 1995 Staff
Recommendation: Approve as presented.
C. Park Status Report. Staff Recommendation: Receive and File the Report.
D. Review Proposed Teen Programs for 1995 -96. Staff Recommendation: Receive
and File the Report.
8. DISCUSSION /ACTION ITEMS:
C"
'A. Consider Commission Report on CPRS Conference (Oral) Staff Recommenda-
tion: Receive and File the Report (Cont'd from 4/3/95 and 4/10/95).
B. Consider Design and Selection of Water / Sand Play Equipment for Poindexter
Park. Staff Recommendation: Select Play Equipment Design for Poindexter Park.
C. Consider Special Event Report: Breakfast with the Bunny. Staff Recommendation:
Receive and File the Report.
D. Consider Special Event Report: Easter Egg Hunt, Staff Recommendation: Re-
ceive and File the Report.
E. Consider Commission Attendance at the California Association of Parks and Rec-
reation Commissioners and Board Members Mini Conference in La Mirada on June
10, 1995, Staff Recommendation: Direct staff as deemed appropriate.
9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS:
World Fest'95 will be held at Arroyo Vista Community Park on Saturday, May 13, from 10
am -6pm.
The Summer Recreation Brochure will be mailed to Moorpark homes by first week of May.
10. ADJOURNMENT:
The next regular Parks and Recreation Commission meeting will be held on Monday, June
5, 1995 at 7:00 p.m..
rt J
.. -4V9 7. A
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California
April 3, 1995
1. CALL TO ORDER:
Chair Butler called the meeting to order at 7:16 p.m.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Hall.
3. ROLL CALL:
Present:
Commissioners John Hall, Dave Badoud, Sandra Thompson,
and Chairman Arlene Butler. Commissioner James Hartley
was late.
Staff Present:
Christine ?dams, Director of Community Services, and
Patty Lemcke, Administrative Secretary.
4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS:
None
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes March 6, 1995, Staff Recommendation:
Approve as presented.
B. irk Status Report, Staff Recommendation: Receive
and File the Report.
C. Consider Revised Teen Dance Rules. Staff
Recommendation: Approve Rules as presented.
Minutes of the Parks and 3, 1995
Recreation Commission
Page Two
D. Consider Recommended Location of Proposed Hand Ball
wall at Campus Park. Staff Recommendation:
Recommend to the City Council that the handball
wall for Campus Park, be deleted from the 1994 -95
Park Capital Improvement Project list.
MOTION: Commissioner Hall moved to approve the Consent
Calendar as presented, pulling item 7.B, Teen Dance
Rules for discussion. Commissioner Thompson.
seconded. The motion was carried 5 -0.
Commission and Director Adams discussed several
rules that needed to be updated.
MOTION: Commissioner Hall moved to approve Teen Dance Rules
with the following changes.
1) Rule #1: Exclude the sentence "There will be
no exceptions to this rule." It will be at the
Chaperone's discretion to allow admittance of
visiting relatives.
2) Rule #5: To replace wording "knives or guns- -
with "weapons or explosives."
3) Rule 08: To add "Sheriff's office to be
notified of a middle school dance."
Commissioner Badoud seconded. The motion was
carried 5 -0.
8. DISCUSSION /ACTION ITEMS:
A. Consider Desian and Selection of New P-Iountain
Meadows Plavaround Equipment. Staff Recommendation:
Select Play Equipment Design for Mountain Meadows
Park.
Director Adams explained that existing equipment in
the older children's area is being replaced because
it does riot meet A.D.A. standards. The Tot Lot is
to remain the same.
Pete Selak from Gametime was present. to describe to
Commission the new play equipment design and color.
Commission discussed different aiterna -ives with
the proposed design that would include more variety
with equipment.
Minutes of the Parks and Apri� 199=
Recreation Commission
Page Three
MOTION: Commissioner Thompson moved to approve the basic
structure shown, same color, with the following
changes:
1) Replace the proposed equipment design with the
Power Scape Spy tube;
2) Eliminate one Crawl Tube and replace with
Overhead Climbers such as a Horizontal Loop Ladder,
if budget will allow this change.
Commissioner Hartley seconded. The motion was
carried 5 -0.
B. Consider Design and Selection of Playground
Eauipment for Poindexter Park. Staff
Recommendation: Select Play Equipment Design for
Poindexter Park.
Director Adams reviewed a diagram of Poindexter
Park with the Commission and what was planned for
each area, reminding Commission that just she main
play structures were being discussed [phis evening.
Pete Selak from Gametime described to Commission ir.
detail the play equipment design and safety
features that were being proposed for the older
children's play area and the Tot Lot.
Commission discussed the main play equipment.
Commissioner Hall stated that he would like to see
the spring toys replaced with a merry- gc- ----und.
Commission agreed stating that the �prirlg toys
would be in the Tot Lot ,area and not ,r:eeded in the
older children's area also.
MOTION: Commissioner Badoud moved to approve replacing the
spring toys in the older children's area with 46113
merry -go- round. Commissioner Harltey seconded.
The motion was carried 5 -0.
Commission continued to discuss the safety
features, price and variety of proposed Jesign.
Commissioner '�hompson stated she would like the
track ride replaced with an overhead cl itr:ber .
Minutes of the Parks and
Recreation Commission
Page Four
April 3, 1995
Commission agreed and discussed two additional
changes that would give more variety and include a
larger age group.
MOTION: Commissioner Badoud moved to approve main clay area
with following changes:
1) 90% Loop Ladder replacing the Track Ride;
2) `slave Climber replacing the Chunky Arch Climber;
3) Rainbow Slide replacing the 5 Tube Slide.
Commissioner Hall seconded. The Notion was carried
5 -0.
Commission briefly discussed Tot Lot.
MOTION: Commissioner Thompson moved to approve Tot Lot
design with the following spring toys:
1) Aluminum Stallion
2) Aluminum Chicken
All colors for large play equipment at Poindexter
Park to be red plastic pieces, beige platform,
green upright columns and butterscotch metal bars.
Commissioner Hartley seconded. The notion was
carried 5 -0.
C. Consider Commission Report on CPRS Conference.
(Oral) Staff Recommendation: Receive and file
the report.
Commissioners Hall and Thompson stated that the
CPRS Conference was extremely informative and
educational. Both requested to table this item
until April 10, 1995 at which time they would have
an oral report ready.
Commissioner Thompson congradulated Director Adams
on receiving the CPRS Citation Award at the
Conference. She also announced that the Moorpark
City had been awarded the CPRS Agency Showcase
Award of Excellence for the Marketing Theme
Campaign for the City's 10th Anniversary Program.
MOTION: Commissioner Hall moved to table this r.m untie
i,ieeting on April 10, 1995. Commissioner Thomppon
seconded. The moticn Was carried 5 -() .
Minutes of the Parks and
Recreation Commission
Page Five
April 3, 1995
D. Consider Park Capital Egipment Budget for 1995/96
Staff Recommendation: Review list as presented by
staff and make recommendations to City Council.
E. Consider Special Event Budget for 1995/96. Staff
Recommendation: Staff Recommendation: Review list
as presented by staff and make recommendations to
City Council.
MOTION: Commissioner Hall moved to table both items D and E
until the meeting of April 10, 1995. Commissioner
Thompson seconded. The motion was carried 5 -0.
F. Consider Closing Restroom at Campus Park. Staff
Recommendation: Direct staff as deemed
appropriate.
Director Adams stated that after speaking with some
residents of that area and the Sher.iff'.
department, rather than closing the restrooms,
other options should be considered. Putting up
additional signs in English and Spanish, frequent
police patroling, removing the public phone and
sending letters to the residents of Campt;s Park
Homeowners Association informing therrn of what
measures are being taken to reduce vandal -sm and
the closing of the restroom at Campus Park.
Commission discussed the options.
MOTION: Commissioner Thompson moved to leave Campus Park
Restroom open with the following actions to be
taken: Additional signs to be posted in English
and Spanish; frequent police patroling; sending
letters to homeowners in approximate area; and
forwarding the letter to the local paper.
Commissioner Hartley seconded. The :notion was
carried 5 -0.
9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS:
Commissioner Hall recommended that a letter of
appreciation be sent to Frank Connor for including
the Commission in the Country Trail Park Ground
Breaking ceremony.
Commissioner Hartley expressed concern about losing
City activities due to not having .wail, ble funds.
.- is very much in favor of tryinq to ',eep
Minutes of the Parks and
Recreation Commission
Page Six
April 3, 1995
"Concerts in the Park," and that we need ideas from
the Community on getting the financial aid that is
necessary.
Future agenda items:
CPRS Conference Report
Park Capital Equipment Budget for 1995/96
Special Event Budget for 1995/96
10. ADJOURNMENT:
Commissioner Butler moved to adjourn the meeting until
the next scheduled Special Meeting, April 1, 1995.
Commissioner Hartley seconded. The motion was carried 5-
0.
The time was 9:15 p.m.
Respectfully submitted,
Patty Lemcke
Administrative Secrectary APPROVED:
ARLENE BUTLER, CHAIRMAN
MINUTES OF THE PARRS AND RECREATION COMMISSION
Moorpark, California April 10, 1995
1. CALL TO ORDER:
Chair Butler called the meeting to order at 7:02 p.m.
2. PLEDGE OF ALLEGIANCE:
None.
3. ROLL CALL:
Present:
Commissioners John Hall, Dave Badoud, Sandra Thompson,
Jim Hartley and Chairman Arlene Butler.
Staff Present:
Christine Adams, Director of Community Services, and
Patty Lemcke, Administrative Secretary.
4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS:
None
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
None.
8. DISCUSSION /ACTION ITEMS:
A. Consider Commission Report on CPRS Conference
(Oral). Staff Recommendation: Receive and File
the Report.
MOTION: Commissioner Hall moved to table this item until
the next scheduled meeting, May 1, 1995, due to
time contraints. Commissioner Thompson seconded.
The motion was carried 5 -0.
Minutes of the Parks and
Recreation Commission
Page 2
April 10, 1995
D. Consider Park Capital Equipment Budget for 1995/96.
Staff Recommendation: Review list as presented by
staff and make recommendations to City Council.
Community Zone:
MOTION: Commissioner Hall moved to approve the Rollerhockey
lights for $23,000. Commissioner Badoud seconded.
The motion was carried 5 -0.
MOTION: Commissioner Badoud moved to approve the
Computerized Irrigation System City wide contingent
on staff researching software package and having
three bids to present to City Council.
Commissioner Thompson seconded. The motion was
carried 5 -0.
Zone three: Campus Park.
MOTION: Commissioner Hartley moved to approve with the
following amendments:
1) Security lighting to be carried over.
2) Picnic tables and barbeques to be done in
1995/96.
Commissioner Thompson seconded. The motion was
carried 5 -0.
Campus Canyon Park.
MOTION: Commissioner Badoud moved to approve Computerized
Irrigation System as is and play equipment with the
budget amount of $45,000 being reduced to $7,000.
Chairman Butler seconded. The motion was carried
5 -0.
Griffin Park.
MOTION: Commissioner Hall moved to approve the Computerized
Irrigation System as is and to improve College View
Drive as a parking lot by changing design and
reducing cost from $30,000 to $10,000.
Commissioner Hartley seconded. The motion was
carried 5 -0.
Minutes of the Parks and April 10, 1995
Recreation Commission
Page 3
Zone five:
MOTION: Commissioner Hall moved to approved zone five
contingent on money being provided for the
Computerized Irrigation System. Commissioner
Badoud seconded. The motion was carried 5 -0.
Zone 6: Glenwood Park.
MOTION: Commissioner Hall moved to approve security
lighting, ball wall to be carried over and to
reducing the Computerized Irrigation System from
$14,500 to $8,000. Commissioner Badoud seconded.
The motion was carried 5 -0.
Zone 4:
MOTION: Commissioner Thompson moved to approve, reducing
the Computerized Irrigation System from $12,154 to
$4,789. Commissioner Hartley seconded. The motion
was carried 5 -0.
Grand total:
MOTION: Commissioner Hartley moved to approve the budget as
amended, contingent upon adequate amount for
funding. Commissioner Hall seconded. The motion
was carried 5 -0.
E. Report on 1995 -96 Proposed Special Event Budget.
Staff Recommendation: Review list as presented by
staff and make recommendations to City Council.
MOTION: Chairman Butler moved to accept staf f
recommendation on special events, tabling teen
events until the next meeting, scheduled May 1,
1995. Amend Special Olympic Event funding to be
taken out of the Adult Sports Programs funds and
Recreation Celebration to come out of Contract
Classes fund if determined appropriate by City
Council. Commissioner Badoud seconded. The motion
was carried 5 -0.
ANNOUNCEMENTS / FUTURE AGENDA ITEMS:
CPRS Conference
Teen Events
Minutes of the Parks and April 10, 1995
Recreation Commission
Page 4
ADJOURNMENT:
Commissioner Butler adjourned the meeting until
next scheduled meeting, May 1, 1995.
The time was 10:25 p.m.
Respectfully submitted,
Patty Lemcke
Administrative Secrectary APPROVED:
ARLENE BUTLER, CHAIRMAN
City of Moorpark
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Christine Adams, Director of Community Services
PREPARED BY: Allen Walter, Maintenance and operations
Supervisor
DATE: May 1, 1995
SUBJECT: Park Status Report
In addition to the following tasks, staff sent a letter to the
newspapers this month requesting citizen assistance on watching out
for park vandalism. The letter was run in the News Mirror and the
Daily News.
ITE
Arroyo Vista Comm. Park Gym lights, air vents repaired.
Clocks installed in gym and in lobby areas.
Well still under repair.
CAPITAL
All improvements and costs were approved by
the City Council on April 19.
Playground equipment contract was completed
and sent on April 21.
Restroom / Concession Building plans and
specs are in final review by Building and
Safety and will be approved in May by City
Council.
Contracts for rollerhockey rink, ballfield
lights and fencing, picnic shelter and
other site furnishings will be sent out by
the first week of May.
Campus Park No new maintenance issues this month.
Spring toys were ordered.
Campus Canyon Park Repaired men's restroom.
CAPITAL
Nothing new this month.
Community Center No new maintenance issues this month.
Country Trail Park Parking lot grading and base is near
completion. Irrigation along slope has
been installed. Grading for play equipment
and concrete work will be completed in
early May. Irrigation for rest of park
will follow immediately. Estimated date of
completion is June 30. Park dedication will
be held in late August, after 60 day
maintenance period.
Downtown Park Site Infrastructure work is almost completed by
staff and architect for sewer, water, other
utilities, grading, and drainage.
Restroom design is in discussion at this
time.
Glenwood Park Replacement play equipment was delivered
incorrectly. Waiting for correct equipment
parts for final installation. This is the
second delivery of wrong parts for this
playground.
Griffin Park
CAPITAL
Nothing new this month.
Woman's Restroom repaired.
High St. Pedestrian Park No new maintenance issues this month.
Monte Vista Nature Park No new maintenance issues this month.
Mountain Meadows Park Staff installed bleachers at south field,
and disked and rolled the infields at both
fields. Girls Softball installed dugouts
at southfield.
Peach Hill Park No new maintenance issues this month.
Cost estimates from contractors are being
solicited now for basketball court
construction.
Tierra Rejada Park No new maintenance issues this month.
Villa Campesina Park Nothing new.
Virginia Colony Park No new maintenance issues this month.
• V-';! o �I* • •
Receive and file the report.
CITY OF MOORPARK
AGENDA REPORT �-
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Services \f d
DATE: May 1, 1995
SUBJECT: Review Proposed Teen Programs for 1995 -96.
• 1p v1,
At the April 10 Parks and Recreation Commission, the Commission
reviewed the proposed park capital projects budget and the City
Special Events Budget. The Commission inquired about the proposed
budget for Teen Programs, which staff had not prepared for that
meeting. Staff agreed to agendize this item for tonight's
meeting, to allow the Commission to review the proposed programs
for Teens for 1995 -96. The proposed budget is very preliminary,
and has not been reviewed by the City Manager or the City Council
at this time.
The Teen Council, consisting of seven Moorpark teenagers,
appointed by the City Council, have reviewed the attached programs
and have made recommendations, which are incorporated in the final
program proposal, presented here. The function of the Teen Council
is to provide input and ideas to staff on specific programming for
the residents of Moorpark who are between the ages of 12 and 19.
The listing below is a compilation of their thoughts and ideas, as
well as a cost analysis prepared by City staff.
Per the request of the Commission, I am providing budget details
for each program to provide better insight as to how the total
costs were arrived at. The attached memorandums from Recreation
Supervisor Dale Sumersille are provided for this purpose. For
clarity, she has divided the budget into four sub - sections: Teen
Excursions, Teen Special Activities, Teen Music Festival, and Teen
Council and Workshops.
In some cases, such as the teen excursions, the revenue from user
fees will completely off -set all direct programming and part time
staff costs. Other programs also show revenue (such as dances,
Music Festival, Teen Movie Nights, and some Teen Council
fundraisers), but do not completely cover their direct costs.
The detail for the Teen Music Festival identifies costs if the
City offers this program in the fall for only Moorpark residents,
without co- sponsoring the event with Rancho Simi Recreation and
Park District, and also shows the program with the co- sponsorship.
For budgeting purposes, the part time staff costs are included in
the figures presented; however, these real costs will be
identified under the Personnel line item in the budget. The
Recreation Supervisor's time was not accounted for in preparing
the budget, but it is estimated that approximately 1/3 of her time
is devoted to the development and implementation of teen programs,
as well as serving as staff liaison with the Teen Council. (Four
hours per week on Friday nights supervising Teen programs, two
hours per week on Tuesday volleyball nights, and six hours per
week planning events, and visiting school campuses).
In 1994 -95, the City offered a variety of teen programs for the
first time, and established a budget that included other
activities in addition to dances. Below is a summary of the
funding of those events and the revenue generated in each area.
This information was used when developing the budget for 1995 -96.
Program
Expenditure
Revenue
Country Days
$ 87.56
$ 100.00
Music Festival
$ 761.75
$ 162.75
Volleyball Clinic
$ 90.60
$ 151.00
Dance (12/29)
$ 351.11
$ 353.50
Ski Trip
$1283.00
$1439.00
Volleyball Clinic
$ 87.00
$ 145.00
Dance (4/14)
$ 255.00
$ 0
April Movie Night
$ 143.00
$ 10.00
Dance (Planned 6/9)
$ 0
$ 300.00*
TOTAL
$3059.02 **
$2661.25
Budgeted
$3500.00
$ 906.00
* The Disc Jockey at the April 14 dance credited the City for
$75 toward next dance, as there was no attendance; however, MYAC
has offered to pay for the disc jockey for the next dance, planned
as an 8th grader graduation dance on June 9, in cooperation with
Chaparral and Mesa Verde Schools. The $75 credit can be used by
the City next year.
** This includes costs for part time staff, when applicable.
In some cases, proposed activities were cancelled due to lack of
attendance. The Knott's Scary Farm trip and a second ski trip are
not shown on the above list as these were cancelled prior to any
expenditures due to low registration.
In summary, the budget is presented in the following manner:
Proposed Teen Budget 1995 -96
Teen Excursions
Teen Special Activities
Teen Council / Workshops
Teen Music Festival
TOTAL EXPENDITURES
Revenue
Teen Excursions
Teen Special Activities
Teen Council / Workshops
Teen Music Festival
TOTAL REVENUE
$5585.00
$6635.58
$ 500.00
$3177.50*
$6776.00
$2325.00
$ 200.00
$1650.00
$10951.00
* This is budget request when combining festival with Rancho
Simi Recreation and Park District. Offering it independently
would be $1777.50.
Receive and File the Report.
Memorandum
To: Chris Adams, Director of Community Services
From: Dale Sumersille, Recreation Supervisor
Date: April 19, 1995
Re: Proposed Teen Festival Budget #1
Listed below is the proposed Teen Festival budget for 1995 for you the Parks &
Recreation Commission to review. This budget reflects the cooperative program with
Rancho Simi Recreation & Park District (by way of taking on some of the extra
expenditures for a larger event in turn for doing a joint program in Simi Spring
96),
Expenses:
Staff:
Rec. Ldr Prep 20 hours @ $8.50 $170.00
Rec. Ldr Day of 15 hours @ $8.50 127.50 $297.50
Contract Services:
Stage & generator $875.00
Stage crew & supplies 300.00
Sheriff Dept. 350.00
Stipend to Bands ($75 x 5 bands) 375.00 $1900.00
Supplies:
Paint $25.00
Tape $30.00
Posterboard & Markers $50.00
Banner $200.00 $305.00
Printing: $150.00 $150.00
Postage: $125.00 $125.00
Contract: Rancho Simi Recreation & Park Dis. $400.00 $400.00
for a joint program Spring 96
Total Expenses: $3177.50
Memorandum
To: Chris Adams, Director of Community Services
From: Dale Sumersille, Recreation Supervisor
Date: April 19, 1995
Re: Proposed Teen Festival Budget #2
Listed below is the proposed Teen Festival budget for 1995 for you the Parks & Recreation
Commission to review. This budget reflects Moorpark doing the festival on their own, thus
cutting out a number of items compared to budget # 1.
Expenses:
Staff:
Rec. Ldr Prep 20 hours @ $8.50 $170.00
Rec. Ldr Day of 15 hours @ $8.50 127.50 $297.50
Contract Services:
Stage $500.00
Stage crew & supplies 300.00
Sheriff Dept. 350.00 $1150.00
SupplieS6
Paint $25.00
Tape $30.00
Posterboard & Markers $50.00 $105.00
Printing: $150.00 $150.00
Postage: $75.00 $75.00
Total Expenses: $1777.50
This budget does not include any revenues from vendors, or moneys from Rancho Simi
Recreation & Park District. The difference from this budget and last years Teen Festival
actual budget are: l) additional staff
2) additional supplies
Also this budget does not reflect a $500 contribution towards Rancho Simi Recreation & Park
District Teen event that we also co- sponsor.
Memorandum
To: , Iris Adams, Director of Community Services
From: !).ale Sumersille, Recreation Supervisor
Date: I)ri1 19, 1995
Re: ': iiposed Teen Excursion Budget
Listed belo\� 1w proposed 1995 - 1996 Teen Excursion budget for you and the Parks &
Recreation C . mw ,,ion to review.
ExRgnses•
Staff:
1)
K ii o C, Rec. Ldr x 10 hr's
@ $8.50 hr
$85.00
2)
K.: - ii,-, Waters Rec. Ldr x
14 hr's @ $8.50 hr
$119.00
3)
N1i i Ili-,h - volunteers
$ 0
$204.00
Transportant
i )
L.. I )urham)
$425.00
2)
R. A; ters (Durham)
$425.00
3)
i ', Ali (Antelope) $630 x 2
$1260.00
$2110.00
Admission:
1)
K . $21 x 50
$1050.00
2)
R. i- �Vaters $14 x 50
$700.00
3)
Nl. : Iii ,h
» 1 27 x $13
$351.00
17 x $20
$340.00
$691.00
+t2 27 x $15
$405.00
17 x $25
$425.00
$830.00
$3271.00
Total Expcii,.
$5585.00
Income
1)
R : ,i i , Scary Farm
$35 x 50
$1560.00
2)
P. ,ii- Waters
$28 x 50
$1244.00
3)
N: '. h #1
$32 x 27 $864.00
$39 x 17 $663.00
$1527.00
#2
$45 x 27 $1215.00
$52 x 17 $884.00
$2099.00
Total Inconik
$6776.00
Memorandum
'ro: Chris Adams, Director of Community Services
From: Dale Sumersille, Recreation Supervisor
Date: April 19, 1995
Re: Proposed Teen Special Activities Budget
Listed below is the proposed 1995 - 1996 Teen Special Activities budget for you and the Parks
& Recreation Commission to review.
Expsosese
Dances: (2 middle & 2 high school)
Rentals: MHS x S45.76 hr x 4 hr's x 2 dances
$366.08
Staff: _' staff x 4 dances C) S8.50 hr x 6 hr's
$408.00
Contra, :i Sir. ices
a x .S255 for DJ S1020.00
_) x $39 hr x 3.5 hr's Sheriff S273.00
51293.00
Supplies: 4 dances x S50 decorating
$200.00
Total Dance ExLicnse.:
Movie Nights:
S2267.09
Staff: I Rec. Ldr x 6 nights x $8.50 hr x 3.5 hr's
Supplies: Used projector
6 movie rentals d) $200 each $1200.00
Total Movie Night Expenses*
Open Gynk/Drop in Program:
Staff: 16 wks x 6 hr's @ $8.50 hr
36 wks x 4 hr's @ $8.50 hr
Supplies: Foosball Table
Ping Pong Table
Total Open Gym /Dnyn in Program Expenses:
Total Expenses for Special Activites:
Income:
1) Dance. 4 dance x $3 x 100 teens
2) Movie Niehrs 6 x 75 teens x $2.50
Total Income for Si),:,-i;J Activities
$816.00
$1224.00
$400.00
$350.00
$1200.00
$1125.00
$178.50
$200.00
$1200.00
$1578-50
$2040.00
$750.00
$2790.00
Memorandum
To: Chris Adams, Director of Community Services
From: Dale 5umersille, Recreation Supervisor
Date: April 19, 1995
Re: Proposed Teen Council & Workshops Budget
Listed below is the proposed 1995 - 1996 Teen Council & Workshops budget for you and the
Parks & Recreation Commission to review.
Expenses:
Teen Council:
Supplies:
Country Days game booth
Decorations for float
Lahor Day'? game booth
Total Teen Council Es etR tse
Teen Workshops:
ContracUProlessional Services
Conejo Youth Employment Services
Postage
Total Teen Workshops Expenseso
Income:
$150.00
$50.00
$100.00
$150.00
$50.00
From Game Booths at Country Days & Labor Day? $200.00
CITY OF MOORPARK
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Christine Adams, Director of Community Services-.,
DATE: May 1, 1995
SUBJECT: Consider Desi .�S
qn and Selection of Water / Sand Play
Sauinment for Poindexter Park.
On April 3, 1995, the Parks and Recreation Commission
recommended a design for the playground equipment at
Poindexter Park. At that time, staff did not have all of the
information on the design for the passive 1 water and sand
play equipment that had been part of the original playground
design.
The landscape architect had included this play element to
encourage younger children to develop their creative and
manipulative skills, by using sand and water in a
recreational setting. The manufacturer, Kompan, designs
water and sand play elements specifically for this purpose.
The landscape architect has reviewed the available equipment
designs, and is recommending the attached design for
inclusion at Poindexter Park. This would be an accompaniment
piece to the larger climbing equipment previously recommended
by the Parks and Recreation Commission.
RECOMMENDATION
Select Play Equipment Design for Poindexter Park. f�
Attachment
Cr. r
CITY OF MOORPARK
COMMUNITY SERVICES DEPARTMENT
INTEROFFICE MEMORANDUM
TO: Parks and Recreation Commission
FROM: Patty Lemcke, Administrative Secretary,
Community Services Department
DATE: April 26, 1995
SUBJECT: Item 8.B
------------------------------------------------ - - - - --
The attachment for Item 8.B, "Selection of water / Sand Play
Equipment for Poindexter Park," will be provided that evening
of the May 1st meeting.
Agenda Report
TO: Parks & Recreation Commission
FROM: Chris Adams, Director of Community Services
Prepared By: SG Shellabarger, Recreation Supervisor
DATE: April 17, 1994
SUBJECT: 1995 Breakfast With the Bunny
A. Event Description
The 1995 Breakfast With the Bunny was held on Saturday April 15 from 8:30 -
10:00 am at Arroyo Vista Recreation Center directly preceding the Easter Egg
Hunt. 60 people signed up for breakfast, visit with the bunny and a gift.
B. Staff, Volunteers & Dignitaries
Sandi Thompson, Parks & Recreation Commissioner
Shelly Shellabarger, Recreation Supervisor
Gailya Jankoviskis, Recreation Leader
Sam Tomlinson, Maintenance Staff
Dean Jones, Maintenance Staff
Renee Kinnan, (Miss Moorpark Candidate) Community Volunteer
Jered Butler, Community Volunteer
Audrey Kranig, (A to Z Self Storage), Community Volunteer
Kiwanis Volunteers: David Stafford (Bunny), Gloria /.crate- Deviin, Chris
Hester, Frank Gutierrez, Mike Wesner, Dee Talley.
C. Attendance
There were an estimated 60 people attending with an estimated 15 crashing
and 16 volunteers for a total of 91.
D. Finance
ACCOUNT NUMBER EXPENDITURE
Full Time Staff
660.00
01.4.148.502 Shelly Shellabarger
12x$55 =660
Part Time Staff
74.49
01.4.148.503 Stephanie Casillas
2x$8.31 =16.62
01.4.148.503 Gailya Jankoviskis
4x$8:31 =33.24
01.4.149.502 Sam Tomlinson
1x$8.31 =8.31
01.4.149.502 Dean Jones
2x$8.31 =16.62
Supplies
01.4.148.642 Smart & Final
$112
01.4.148.642 Vons Market
$26
01.4.148.642 Prizes & Film (KMart)
$125
01.4.148.642 Donuts
$25
TOTAL EXPENDITURE:
$1,022.89
TOTAL 1.4.148.642 EXPENDITURE (LESS
STAFF TIME)
$288.10
REVENUE
$390.00
65 patrons x $6
REVENUE LESS REAL COSTS
$109.90
01.4.148.642 BUDGET AMOUNT
$0.00
E. Comments
COMPARISON TO LAST YEAR:
Last year, no one signed up for this event and it was canceled. This year we
filled up and turned people away. This is because this is the first year with a
Recreation Center in which to hold Breakfast With the Bunny. This event
immediately preceded the Egg Hunt at the same site.
EVENT EVALUATION
David Stafford was exemplary as the Bunny.
Numerous Kiwanis Volunteers helped with this event. Audrey Kranig and
Christine Hester from A to 7. Storage as well as Gloria Zarate- Devlin and Sandi
Thompson helped with the elaborate set up and clean up.
Past breakfast events have included Pancakes and sausage. Due to the cost of
the griddle, it was decided to offer a cold breakfast for this event. Cereal (Trix
as well as a variety of others), fruit salad, muffins, pastries, fresh donuts,
milk, coffee, juice and oat meal were offered. Left over food was offered to the
volunteers following the Egg Hunt.Volunteers appreciated the case of set up.
This
event was difficult to control because people
coming for the Egg Hunt
wandered into the
room. Event though there were
people posted at all doors.
they
swarmed in.
People were told that this was a
reservation only event and
they
insisted that
they had called and been told that
this event was free and no
reservations
were
required. In discussing this with
staff later, it became clear
that
many people
had the two events confused: Easter
Egg Hunt and Breakfast
With
the Bunny.
Next year staff will be warned
to specify between the two
events when giving out information. Many people
thought both events were
free
and required
no reservations. At least 15 people
(possibly more) crashed
the
event.
One woman, who was told by me on Friday that there was no extra room,
showed up anyway and forced her way past the volunteers at the door. A
number of people insisted that they had been informed that no registration
was required.
Ironically, two of the registered families did not show up.
We had planned elements to control
the
crowd
by including name tags for
registered children. We controlled the
gift
bags by
calling each family up one
at a time from the registration sheet
to
get their
bags. However, one family
brought children with out name tags
up
when it
was their turn to greet the
bunny. The volunteer handing out
the
bags later expressed that it was
impossible to give only some children
gift
bags in
this situation.
F. Recommendation for Future Events:
It is essential that the crowd for this event be controlled. Fortunately, there;
was enough food for all, but the gift baskets were limited to the number of
children registered and it created problems to have gate crashers. If all
registered people had shown up, 5 children would have been denied their gifts
from the bunny due to the gate crashers.
The following steps should be taken to avoid this problem in the future:
Sell tickets to the event and include in the advertising that tickets will
be sold. There is no doubt or confusion regarding preregistration for an event
when "tickets" are involved.
Keep exterior doors closed and mark with signs that this is a private
party.
Notify all staff who will be answering phones on the exact nature of
these events and what the public should be told. Consider writing "scripts" to
be distributed to all staff anticipating questions on this event (this should
happen for all events).
Post directional signs for this portion of the event indicating this is an
event separate from the Egg Hunt.
Due to the popularity of this event, consider opening both rooms and
increasing the registrations.
Agenda Report
TO: Parks & Recreation Commission
FROM: Chris Adams, Director of Community Services !�
Prepared By: SG Shellabarger, Recreation Supervisor
DATE: April 17, 1994
SUBJECT: 1995 Easter Egg Hunt
A. Event Description
Patrick Hunter, City Councilman
The 1995 Easter
Egg Hunt
was held on Saturday April 15 from 10:00 am -12:00
pm at Arroyo
Vista Community Park.
This event was co- sponsored
with
Kiwanis. MYAC
provided
face painting.
This event also featured a petting
zoo,
coloring contest
and craft
fair vendors
(invited from the March ) 1 rain
out).
Breakfast with
the Bunny
preceded this
event.
Jered Butler, Community Volunteer
B. Staff, Volunteers & Dignitaries
Patrick Hunter, City Councilman
Arlene Butler, Parks & Recreation Chairman
Sandi Thompson, Parks & Recreation Commissioner
Dave Badoud, Parks & Recreation Commissioner
Jim Hartley, Parks & Recreation Commissioner
Shelly Shellabarger, Recreation Supervisor
Gailya Jankoviskis, Recreation Leader
Kelly Watson, Recreation Leader
Shelly Runge, Recreation Leader
Sam Tomlinson, Maintenance Staff
Dean Jones, Maintenance Staff
Renee Kinnan, (Miss Moorpark Candidate) Community Volunteer
Jered Butler, Community Volunteer
Amy Gilbert, Community Volunteer
Anjuli Ludlero, Community Volunteer
Audrey Kranig, (A to Z Self Storage), Community Volunteer
Kiwanis Volunteers: David Stafford, Dave Sakata, Jim Jackson,
Roy Talley,
Susan Wesner, Celia LaFleur. Al Prieto, Emily Irelan, Gloria
Zarate- Devlin,
Maria Guiterrez, Dave Brown, Mark Welnak, Don Eaton, Chris
Hester, Sandy
Brown, Frank Gutierrez, Mike Wesner, Dee Talley, Jim Stueek .and
Connie Volke
Kiwanis Key Club: Sevda Fcer, Chori Folkman, Jessie Folkman, Sarah Meiners,
Christy Harper, Alison Devers, Shannon Dow, Laura Adler, Meghan Carlson,
Veronica Brooks
MYAC Volunteers: Karen Knecht, Sophie Potempo, Lonnie Gardner
C. Attendance
There were an estimated 1100 children in attendance with an estimated total of
950 parents for a total of 2500.
i�
D. Finance
ACCOUNT NUMBER EXPENDITURE:
Full Time Staff
01.4.148.502
Shelly
Shellabarger
35x$55 =1925
Part Time Staff
01.4.148.503
Stephanie
Casillas
1 x$8.31 =8.31
01.4.148.503
Kelly
Watson
3x$8.31 =24.93
01.4.148.503
Shelly
Runge
6x$8.31 =49.86
01.4.148.503
Gailya
Jankoviskis
3x$8.31 =24.93
01.4.149.502
Sam Tomlinson
2x$8.31 =16.62
01.4.149.502
Dean
Jones
4x$8.31 =33.24
Supplies & Advertising
01.4.148.642 Happenings Magazine
01.4.148.642 (Oriental Trading) Supplies
01.4.148.642 Petting Zoo
01.4.148.642 Candy (KMart)
01.4.148.642 Extra Eggs
TOTAL EXPENDITURE:
TOTAL 01.4.148.642 EXPENDITURE (LESS STAFF TIME)
TOTAL REVENUE
Craft Fair Revenue $125.00
Petting Zoo Revenue $102.00
01.4.148.642 BUDGET AMOUNT
E. Comments
$1925.00
$157.89
$129
$1,131
$150"
$125
$110
$3,727.90
$1,645.01
$227.00
$1,710.00
COMPARISON TO 1-AST YEAR:
Last year showed $1159.51 supply expenses with $115 part time staff costs.
There was a total income of $40 donated by local organizations. There were an
estimated 900 children in attendance with an estimated total of 700 parents for
a total of 1600. This event keeps growing.
EVENT EVALUATION
This year's Easter Egg Hunt included several new items: A craft fair, petting
zoo and Breakfast With Bunny. As Breakfast With the Bunny was not included
in the budget and is a self sustaining event, it is covered by a separate event
report. The craft fair was open to vendors rained out in the March I1 show
(Kids Fest with Town Center). Though the Craft Fair was a serendipitous event,
it added considerable flavor to the event. We should consider offering vendor
spaces again next year.
In review of last years notes, we decided to reorganize the layout of the hunt.
Specifically, we stretched the playing field out to over 300 feet. The point was
to allow a single line of runners, rather than hunters two or three deep
(increasing the probability of an injury). This idea worked well, but there
were still problems with parents. Parents continue to participate despite
repeated requests that they leave the field. One volunteer recommended that
next year we offer a hunt for 4 and under with parents.
Once again this year we created special prize baskets using numerous goodies
from Oriental Trading company. Each prize bag was filled with candy and toys.
Compared to the preassembled baskets we bought in years past. these bags
were more generous, more economical and more numerous than years past. We
were able to buy stuffed toys at K Mart on sale the day before the event which
further increased our "big prizes." A total of 24 "big prizes" were offered
(ages 3 -12 only).
Press releases were sent to local papers with flyers in general distribution.
Local radio stations publicized this event. Display advertising was purchased in
Happenings magazine. Flyers were distributed at KMart, Carl's Jr. and
McDonalds.
The Daily News did a front page spread in the April 16 Simi Valley Edition
written by Enrique Rivero with photos by Andy Holtzman.
This was the third year for a special needs egg hunt. This year seven children
participated.
This year's event was very successful in great part due to the large numbers of
volunteers. Moorpark Kiwanis and Kiwanis Key Club, along with numerous
community volunteers worked to keep things running smoothly. Volunteers
who went above and beyond the call of duty include Dave Sakata who donated
supplies and put a lot of time into the planning of this event, Dave Stafford
who spent 4 hours in a white "fur coat," and Christine Hester and Gloria
Zarate- Devlin who volunteered with both the Breakfast and the Egg Hunt.
F. Recommendation for Future Events:
Evaluations
collected
at the event included
these
suggestions: Include games
for the children
to
play (like Mardi Gras);
Ensure
that there are more face
painters or
consider
eliminating this from
the event; Have drinks for sale.
Evaluations
were predominantly positive. One
person
was not satisfied with the
craft fair. A
number
of comments indicated that this
was the "best ever ".
Staff suggested additional trash cans throughout the area.
Judging from the increased support we are receiving from local businesses,
we might consider soliciting donations from local merchants.
CiE, Ni 9 - C-- - -
CALIFORNIA ASSOCIATION OF PARK AND RECREATION
COMMISSIONERS AND BOARD MEMBERS
April 11, 1995
Sara Lampe
1st VP CAPRCBM
5972 Snowgrass Trls
Riverside, CA 92509
Dear Agencies:
Please make copies of this flier and pass out to each of
your Commissioners or Board Members so that they may attend
this special mini - conference which has been designed for
there use.
Topics that will be discussed are:
1. 1995 BROWN ACT - Scott Smith, Attny for Best, Best &
Krieger
2. BUYING INTO THE SYSTEM OF BEING AND EFFECTIVE BOARD
MEMBER /COMMISSIONER - Rita Ramirez, Commissioner also
Motivational Speaker
3. ADA AND HOW IT AFFECTS YOU AND YOUR PROGRAMS - Pat Hadley
and Nate Riddick, Commissioners
4. COMPONENTS OF A "PROPER" MEETING - Don Martin, District
Mgr. Coachella Valley Pk & Rec Dist.
5. FUNDING SOURCES - WORKING WITH STAFF IN FINDING AND
IMPLEMENTING - Joan Kassen, Intergovernmental
Relations Officer, Culver City.
Remember, by pre- registering and using your pink discount
coupon you can save between $5.00 and $10.00 on this mini -
conference which will be held June 10, 1995 (Sat) in the
City of La Mirada, CA.
If I can be of further help to, you please contact me, (909)
685 -1024 or Pat Priest (310) 943 -2530.
Tha you
Sara Lampe
CALIFORNIA ASSOCIATION OF PARK AND RECREATION
COMMISSIONERS ANC BOARD MEMBERS
MINI - CONFERENCE
FOR
COMMISSIONERS AND BOARD MEMBERS
JUNE 10. 1995
9 am - 3:30 pm (8 :30 am check -in)
HOST. CITY OF LA MIRADA
CITY HALL COMMUNITY ROOM
CITY OF LA MIRADA
12900 BL UEFIELD AVE.
LA MIRADA. CA 90638
Topics: 1995 Brown Act, ADA and How it Affects Park & Rec.,
Funding Sources, Effective Meetings and more.
COST. $50.00 at the door (lunch included)
5.00 discount - pre- register by May 20, 1995
5.00 discount - pink coupon from Academy Training Session
NAME:
ADDRESS:
CITY:
PHONE:( )
HOW MANY TICKETS ?
PAID:
STATE-
FAX:
-- CK # - -- -- - —
MAIL TO: PAT PRIEST, TREASURER
P.O. BOX 1526
LA MIRADA, CA 90637 -1536
more information contact: Sara Lampe (909) 685 -1024 or Pat Priest (310) 943 -2530