HomeMy WebLinkAboutAG RPTS 1995 0403 PR REGPARKS AND RECREATION COMMISSION AGENDA
April 3, 1995
7:00 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Dave Badoud, John Hall, Jim Hartley, Sandra Thompson, and Chair Arlene
Butler.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker
Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers
will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed
upon each speaker. Copies of the reports or other written documentation relating to each item of business on the
Agenda are on file in the office of the City Clerk and are available for public review Any questions concerning any
Agenda item may be directed to the Community Services Department Secretary 799 Moorpark Avenue, Moorpark,
CA 93021 (805) 529 -6864, ext.227.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes of March 6 199
Staff Recommendation: Approve as presented.
B. Park Status Report. Staff Recommendation: Receive and File the Report.
C. Consider Revised Teen Dance Rules. Staff Recommendation: Approve Rules as
presented.
D. Consider Recommended Location of Proposed Hand Ball Wall at Campus Park
Staff Recommendation: Recommend to the City Council that the handball wall for
Campus Park, be deleted from the 1994 -95 Park Capital Improvement Project list.
8. DISCUSSION /ACTION ITEMS:
A. Consider Design and Selection of New Mountain Meadows Playground EquiR
men ment. Staff Recommendation: Select Play Equipment Design for Mountain Mead-
ows Park.
B. Consider Design and Selection of Playground Equipment for Poindexter Park Staff
Recommendation: Select Play Equipment Design for Poindexter Park.
C. Consider Commission Report on CPRS Conference (Oral) Staff Recommenda-
tion: Receive and File the Report.
D. Consider Park Capital Equipment Budget for 1995/96 Staff Recommendation:
Review list as presented by staff and make recommendations to City Council.
E. Consider Special Event Budget for 1995/96. Staff Recommendation: Review list
as presented by staff and make recommendations to City Council.
F. Consider Closing Restroom at Campus Park Staff Recommendation: Direct staff
as deemed appropriate. _
9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS;
10. ADJOURNMENT:
The next regular Parks and Recreation Commission meeting will be held on Monday, April
17, 1995 at 7:00 p.m..
5005 Plaza Circle
Richmond, Ca. 94804
March 17, 1995
Recreation and Parks Department
Christine Adams, Director
799 Moorpark Avenue
Moorpark, Ca. 93020
Dear Director:
Congratulations, your Commissioner, Sandra G. Thompson was
installed as Secretary of the California Association of Park
and Recreation Commissioners and Board Members in San Jose on
March 3rd.
Our Association is committed to the enhancement and preservation
of Leisure Services and Public Parks.
Sandra is a valuable, active, contributing member of the Board
of Directors of CAPRCBM. I look forward to working with her in
the coming year.
Yours: "Sincerely,
/`d YA,
Uy tie L. Braxton
P sident
PRCBM
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California March 6, 1995
1. CALL TO ORDER:
Chair Butler called the meeting to order at 7:09 p.m.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was lied by Commissioner Badoud.
3. ROLL CALL:
Present:
Commissioners Dave Badoud, John Hall, James Hartley,
Sandra Thompson and Chair Butler.
Staff Present:
Christine Adams, Director of Community Services, and
Patty Lemcke, Administrative Secretary.
4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS:
None
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes February 6, 1995, Staff Recommendation:
Approve as presented.
B. Park Status Report, Staff Recommendation: Receive
and File the Report.
Commissioner Badoud requested that Item 7.B be
pulled for discussion.
MOTION: Commissioner Hall moved to approve the Consent
Calendar as presented but to pull Item 7.B.
Commissioner Thompson seconded. Motion was carried
5 -0.
Minutes of the Parks and
Recreation Commission
Page Two
March 6, 1995
Commissioner Badoud questioned the vandalism at
Campus Park.
Director Adams explained that Campus Park tends to
be the main target with vandalism due to its hidden
location and the neighboring housing does not seem
to face directly at the Park.
Steps have been taken to open up Campus Park for
better visability. A block wall has been removed
and the surrounding trees have been thinned out.
Commissioner Hall inquired about Poindexter Park
and the status of the pavilion.
Director Adams stated that Staff is recommending to
Council to replace the large pavilion with two
lattice covered pavilions with grass or dirt
floors, near the Veteran's Memorial area.
Commissioner Hall would like to see a concrete slab
and benches under the lattice roofs which would
make this a more utilized structure.
MOTION: Commissioner Thompson moved to approve the Park
Status Report. Commissioner Hall seconded. Motion
was carried 5 -0.
8. DISCUSSION /ACTION ITEMS:
A. Consider Staff Recommendation for Sprina Toys for
Campus Park. Staff Recommendation: Select spring
toys for Campus Park as part of 1994 -95 Park
Improvement Fund Capital Equipment Appropriation.
Director Adams passed out three catalogues for the
Commission to review a variety of toys. Director
Adams stated that City Council had appropriated
$1,500.00, which would purchase two, hopefully
three spring toys.
Commission noted the sizes and safety areas of each
toy and will check assigned area at Park when they
meet for the Park Tour on March 18.
MOTION: Commissioner Thompson moved to select the following
spring toys, as funding is available, for Campus
Park.
Minutes of the Parks and
Recreation Commission
Page Three
March 6, 1995
1. Four Seat Teeter, blue, with plain top;
2. ATV, blue, with yellow bars;
3. Blue and yellow Horse.
Commissioner Badoud seconded. Motion was carried 5-
0.
B. Consider the Special Event Report: Mardi Gras
Event. Staff Recommendation: Receive and file the
report.
Director Adams stated that this was the second year
for this function. Kiwanis donated $250.00 for the
event and provided volunteers to run the booths.
There was a large turnout, approximately 700 people
and the entire event was quite a success. Director
Adams commeneded Shelly Shellabarger, Recreation
Supervisor, on her hard work and on a job well
done.
Commissioner Thompson participated all day and she
also stated that the event went very smooth and was
very succesful. The prizes for the children ran
out too quickly and suggested that next year
consider having a "slush fund prize bin" that can
be used if prizes run short. Commissioner Thompson
also suggested next year to encourage more costumes
and perhaps music.
Chair Butler questioned the expenditure on the
advertising for this -event in the "Happenings"
magazine. Her concern was paying for advertising
in such a wide spread magazine that went to areas
that would not be interested in attending.
Director Adams explained that "Happenings" charges
per zone, so we are not paying for advertising in
outside areas that would not attend.
MOTION: Commissioner Badoud moved to receive and file the
report. Commissioner Hartley seconded. The motion
was carried 5 -0.
C. Consider Special Event Report: Teen Ski Trip
Staff Recommendation: Receive and file the
report.
Director Adams stated the ski trip on January 30,
1995 was sold out. This covered all expenses.
Minutes of the Parks and
Recreation Commission
Page Four
March 6, 1995
Sheriff Ed Tumbleson and Supervisor of M & O, Allen
Walter also went along as chaperones and
volunteered their time. It went extremely smooth
and was very sucessful. Dale Sumersille,
Recreation Supervisor, did an excellent job.
Commissioner Thompson also stated that she had
received all positive feedback. Everyone enjoyed
themselves and there were no problems. She said
she encourages more teen trips in the future.
MOTION: Commissioner Hall moved to receive and file the
report. Commissioner Thompson seconded. The
motion was carried 5 -0.
D. Consider Review of Teen Dance Rules Staff
Recommendation: Direct Staff as deemed
appropriate.
Commission and Staff reviewed the Dance Rules and
addressed the following rules to either be changed
or stated in more detail.
1) School ID cards: Should only Moorpark teens be
able to attend and should Middle School and High
School dances be separate due to the age
difference.
Commissioner Hall stated that since this is a City
sponsored event, it should be restricted to
Moorpark students only, allowing only a visting
relative to attend.
Commissioners Thompson, Hartley, Badoud and Chair
Butler disagreed to having only Moorpark students
able to attend due to some Moorpark residents
having teens attending schools outside of Moorpark
and it simply would be too hard to enforce a
"visiting relatives" rule.
All Commissioners agreed on no college students and
having two separate dances; one for Middle School
students and one for High School students due to
the age span.
Director Adams recommended that the rule be
rewritten to state, "Middle School and High School
ID cards are required ".
Minutes of the Parks and March 6, 1995
Recreation Commission
Page Five
2) Number of required chaperones: Commission
agreed to nine (9) chaperones if dance is held at
Moorpark Community Center and twelve (12)
chaperones if dance is held at Moorpark High
School.
3) Lights: Commission and Staff agreed to leave
lighting as is.
4) Sheriff Department Support: Commission
suggested that if it is a High School dance, there
should be Deputies as required. If Middle School,
Sheriff's Department would be notified of the dance
to assure a frequent patrol of the area.
Commission agreed to posting "Dance Rules and
Regulations ", poster board size, in a number of-
conspicuous places.
MOTION: Commissioner Thompson moved to have the Dance Rules
rewritten as discussed and brought back at the next
regular scheduled meeting. Commissioner Hall
seconded. Motion was carried 5 -0.
E. Consider Park Rules and Regulations Relative to
Restricting Group Size. Staff Recommendation:
Direct Staff as deemed appropriate.
Director Adams explained to Commission that Council
had requested this issue be given to Commission for
review. She explained that on the park
application, the resident who is renting must
indicate the number of people in the party and
Staff make every effort to direct the applicant to
a park that can easily accomodate this number,
still allowing enough space for other residents.
This decision has been at the Director's
discretion.
Commissioner Badoud stated perhaps the incident
that brought this matter to Council's attention was
the girls softball winter league which did cause
over crowding and parking. This issue should be
resolved by Commission and Staff for any upcoming
playoffs that could pose this same problem.
Minutes of the Parks and
Recreation Commission
Page Six
March 6, 1995
Commissioner Thompson suggested that when they make
their Park Tour to note the size of the parks,
keeping this issue in mind.
MOTION: Commissioner Hartley moved that a report
be forwarded to Council that this Item was
discussed in detail by Commission, that Staff has
shown good management of Park Rentals to date, and
that the rules and regulations continue as is,
under advisement for the next year. Commissioner
Hall seconded. Motion was carried 4 -1.
Commissioner Badoud opposed.
F. Consider Recommended Location of Proposed
Basketball Court at Peach Hill Park. Staff
Recommendation: Approve basketball court location
as proposed by Staff.
Commissioners inquired if this location would
interfere with any existing trees, how many baskets
were planned and if this involved additional
lighting.
Director Adams stated that no trees would have to
be removed, that there are two basket hoops planned
and no additional lighting has been planned at this
time.
MOTION: Commissioner Hartley moved to approve location as
proposed. Commissioner Thompson seconded. Motion
carried 5 -0.
G. Consider Recommended Location of Proposed Hand Ball
Wall at Campus Park. Staff Recommendation: Approve
hand ball wall location as proposed by Staff.
Director Adams explained that the hand ball wall
was in a good location and it is a very workable
design as the Commissioners would see on the Park
Tour. Grading needs to be done and a cement slab
laved, total cost $8,000.00
Commissioner Thompson is concerned about graffiti
since this Park is so prone to vandalism.
Suggested that we post signs regarding graffiti.
Commissioner Hall and Chair Butler both expressed
concern about the cost and putting hand ball wall
Minutes of the Parks and March 6, 1995
Recreation Commission
Page Seven
at this park. Maybe they should consider another
park, less prone to vandalism.
Commissioner Badoud does not agree with previous
Commissions decision with placing a hand ball wall
at Campus Park.
Director Adams recommended that this Item be
deferred until after the Park Tour on March 18th.
MOTION: Commissioner Hall moved to table this Item until
the next regularly scheduled meeting, April 3,
1995. Commissioner Thompson seconded. Motion
carried 5 -0.
9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS:
Director Adams reminded Commission of the
Parliamentary Meeting being held on Wednesday,
March 8, 1995 in the Conference Room.
Commissioner Thompson stated what a success and
learning opportunity the CPRS Conference had been.
She also announced that Director Adams had received
the Citation Award of Recognition and the City of
Moorpark received the Marketing Award for the 10th
Anniversity Logo at the Conference.
Commissioner Badoud suggested a future agenda item
of considering dates to have members of the
Community to attend and discuss what they feel the
Parks and Recreation Commission has accomplished
and what they would like to see accomplished in the
future.
Report on the CPRS Conference.
Review revised Dance Rules.
10. ADJOURNMENT:
Commissioner Hall moved to adjourn the meeting until the
next scheduled Special Meeting, March 8, 1995.
Commissioner Hartley seconded. The motion was carried 5-
0.
The time was 10:17 p.m.
Minutes of the Parks and
Recreation Commission
Page Eight
Respectfully submitted,
Patty Lemcke
Administrative Secrectary APPROVED:
March 6, 1995
ARLENE BUTLER, CHAIRMAN
City of Moorpark
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Christine Adams, Director of Community Services
PREPARED BY: Allen Walter, Maintenance and operations
Supervisor
DATE: April 3, 1995
SUBJECT: Park Status Report
SITE STATUS
Arroyo Vista Comm. Park Major leaks from rain to center.
Gym lights, air vents to be repaired in
April.
CAPITAL
Contracts for electricians for ballfield
lights are complete and are being sent out.
Specifications for concrete work have been
completed for bid documents.
Working drawings for restroom construction
are being completed.
Contract for picnic shelter has been sent
out.
Design °for water, sewer and electrical
lines for restroom is not yet completed.
Campus Park No new maintenance issues this month.
CAPITAL
Nothing new.
Campus Canyon Park No new maintenance issues this month.
CAPITAL
A design has been completed for security
lighting.
Staff met with playground equipment
representative on replacement of playground
equipment. Age of equipment is estimated
to be at least 8 years old and pre -dates
many current safety standards.
Community Center
No new maintenance issues this month.
Country Trail Park
Park Groundbreaking was on March 18.
Construction is expected to be completed by
mid - summer, for public use by fall.
Downtown Park Site
Council has approved design development
phase of park. Infrastructure work is
currently being done by staff and architect
for sewer, water, other utilities, grading,
and drainage.
Glenwood Park
Replacement play equipment was delivered
incorrectly. Waiting for correct equipment
parts for final installation.
Griffin Park
CAPITAL
Security lighting has been designed.
No new maintenance issues this month.
High St. Pedestrian Park No new maintenance issues this month.
Monte Vista Nature Park No new maintenance issues this month.
Mountain Meadows Park Girl's Softball is installing dug outs,
bleachers, and player benches at south ball
diamond at park. Maintenance staff is
assisting with other field preparation for
the upcoming season.
Peach Hill Park
Tierra Rejada Park
Villa Campesina Park
Virginia Colony Park
1z 6 jog- IA I •
No new maintenance issues this month.
CAPITAL
Cost estimates from contractors are being
solicited now for basketball court
construction.
No new maintenance issues this month.
Nothing new.
No new maintenance issues this month.
Receive and file the report.
CITY OF MOORPARK
AGENDA REPORT,
TO: Parks and Recreation Commission
c�
FROM: Christine Adams, Director of Community Service)
DATE: April 3, 1995
SUBJECT: Consider Revised Teen Dance Rules
BACKGROUND
At the Commission meeting of March 6, 1995, the Commission
reviewed the current Dance Rules. Staff has made the
recommended changes and has attached the new rules for the
Commission to approve.
RECOMMENDATION
Approve Rules as presented.
CITY OF MOORPARK
COMMUNITY SERVICES DEPARTMENT
YOUTH DANCE RULES AND REGULATIONS
Dance Operating Procedure
1. High School and Middle School I.D. cards shall be
required for attendance at all City sponsored youth
dances. 7'�rrsr�+r ' c __a - F9aTU . NO I . D.
card - No admittance. V
2. All youth dances held at the Community Center will be
operated on selected dates beginning at 7 :00 p.m. and
ending at 10:00 p.m.
3. A minimum of nine (9) chaperones will be required for
each dance held at the Community Center. A minimum of
twelve (12) chaperones will be required at all dances
held at the high school. This minimum must be confirmed
no later than Tuesday, 5:00 p.m. the week of the dance.
If minimum is not reached, the dance will be canceled.
If less than the proscribed number of chaperones arrive
by 15 minutes after the start of the dance for dance
supervisions, the dance will be canceled.
4. Doors will close at 8:00 p.m. for all dances held at the
Community Center. No new individual will be permitted
to enter the dance after that time.
5. Level of music will be determined and controlled by City
staff. Adjustments will be made if necessary.
6. Participants will not be permitted to leave the dance
once having paid, prior to 10:00 p.m., unless they are
picked up by their parents or responsible adult.
7. Lights to remain on in low position throughout the full
dance.
8. Two (2) Sheriff Department Deputies are required to be " PLC -' ;
in attendance at all high school aged dances.
9. All Moorpark High School dance rules shall supersede
these rules when dances are held at the high school.
10. Rules will be posted at all dances at entrance doors and
in clear view.
CITY OF MOORPARK
COMMUNITY SERVICES DEPARTMENT
YOUTH DANCE RULES AND REGULATIONS
Chaperones
1. Chaperones will be required to arrive no later than 6:45
p.m. and may not depart until 10:15 p.m.
2. Chaperones will be required to be aware of all rules and
regulations of the dances and to enforce them.
3. Chaperones will be assigned specific locations and
responsibilities and may not change those without
approval of City staff. Chaperones will be rotated
throughout the evening.
4. At no time are chaperones to physically restrain a youth
participant who is guilty of an infraction of the rules
and regulations.
5. All questions and concerns should be addressed to City
staff.
6. Chaperones will report all rule infractions or problems
with participants immediately to City staff who shall
make all final decisions regarding the infractions or
problems. Staff will deal with participant /problem as
deemed appropriate and will handle all communication
with security personnel or parents.
7. Please avoid the "chaperone cluster" phenomenon.
CITY OF MOORPARK
COMMUNITY SERVICES DEPARTMENT
YOUTH DANCE RULES AND REGULATIONS
Participants
Violation of the following rules may result in expulsion from
the dance into parents' or Sheriff's Department custody:
1. No alcohol or drugs. Persons caught in the possession
of drugs or alcohol will be turned over to the Sheriff's
Department.
2. No smoking. Persons caught smoking will be dismissed
from the dance into the custody of parent or guardian.
3. No fighting. Persons involved in fights will be
dismissed from dance into custody of parent.
4. No skateboards inside the building or on the patio.
5. No matches, lighters, cigarettes, chewing tobacco,
6. No excessive shouting or screaming.
7. No behavior which hinders the safety of yourself or
others (i.e. no running, shoving, jumping, throwing of
items, sticking individuals with pins, etc. No standing
or sitting on tables. Standing on or sliding chairs
across the floor is not permitted.)
8. No loitering outside the building before, during or
after the dance.
9. Participants are required to follow acceptable standards
of conduct and appropriate dress while attending dances.
10. Participants are not permitted to sit in each other's
laps. Prolonged kissing or hugging is not permitted.
YOU WILL NOT BE PERMITTED TO LEAVE THE DANCE BEFORE
10:00 P.M., UNLESS YOU ARE PICKED UP BY YOUR PARENTS OR
RESPONSIBLE ADULT.
CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Service�v
DATE: April 3, 1995
SUBJECT: Consider Recommended Location of Proposed Hand Ball
Wall at Campus Park.
BACKGROUND
The Parks and Recreation Commission tabled this item from the
March 6 Commission meeting, and viewed the proposed location
for a handball wall at Campus Park while on the park tour on
March 18.
The consensus from the Commission was that the park location
was not ideal for this type of activity, and that the current
vandalism may be escalated with the addition of a handball
wall.
Staff would recommend that the Parks and Recreation
Commission recommend to the City Council that the handball
wall for Campus Park, be deleted from the 1994 -95 Park
Capital Improvement Project list.
RECOMMENDATION
Recommend to the City Council that the handball wall for
Campus Park, be deleted from the 1994 -95 Park Capital
Improvement Project list.
TO:
FROM:
DATE:
SUBJECT:
BACKGROUND
CITY OF MOORPARK
AGENDA REPORT
Parks and Recreation Commission
Christine Adams, Director of Community Services
April 3, 1995
G� \ `
v
Consider Selection of New Mountain Meadows Playground
Ecruinment .
The City has a surplus of funds from a Community Development Block
Grant (CDBG) for 1994 -95, of about $25,000.00. The criteria for
use for these funds is to remove any architectural barriers that
would conflict with the requirements of the Americans with
Disabilities Act (ADA). This can only be used for replacement
equipment or upgrading existing facilities, and cannot be used for
installing anything new or in a new area (thus, playground
equipment at Arroyo Vista Community Park or Poindexter Park does
not qualify).
Staff has recommended to the City Council that the funds be used
to replace the large wooden playground structure at Mountain
Meadows Park, with equipment that is ADA approved and has
handicapped access points. The City Council reviewed this
recommendation at the March 1, 1995, City Council meeting and has
approved this expenditure of funds.
In order to expedite the purchase and installation of this new
equipment, staff has researched equipment designs and is
recommending a structure which will provide maximum active play in
the available area, and would complement the equipment that was
installed last year.
Attached is a sample design that would be within our budget range.
Staff would also recommend the rubberized surfacing only at the
transfer points of the equipment, thus leaving the sand base in
the majority of the play area, and saving the City costs for new
surfacing.
The play equipment should be designed in the colors of white,
purple, and metallic flake blue, to complement the existing
equipment. Staff feels that the equipment that is being
recommended has multiple active play elements, several slides, and
several climbers, and can be used by all ages, but would primarily
serve the grade school level (ages 6 - 12), as it would be located
in that area.
Staff further recommends that the wooden swing set remain until
the Commission makes any capital improvement changes at Campus
Canyon Park. In the event that the Commission decides to modify
or replace the equipment at Campus Canyon Park, the swing set
poles at Campus Canyon could be moved to Mountain Meadows Park.
Mr. Pete Selak from Gametime Playground Equipment will be present
at tonight's meeting to answer any questions from the Commission.
RECON— NENDATION
Select Play Equipment Design for Mountain Meadows Park.
Attached: Computerized rendering of play equipment recommended by
staff.
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TO:
FROM:
DATE:
SUBJECT:
BACKGROUND
CITY OF MOORPARK
AGENDA REPORT
Parks and Recreation Commission
Christine Adams, Director of Community Service0l '-,;
April 3, 1995
Consider Design and Selection of Playground
Equipment for Poindexter Park
The Commission recommended a design for Poindexter Park,
which was approved by City Council, to have a "farm" or
"rural" look to the park.
T.I. Maloney, the Landscape Architect on this project, has
discussed this project with Gametime Playground Equipment
Manufacturers, to come up with a unique themed play area that
would satisfy this design specification.
Attached is a sketch of the proposed playground equipment for
the Commission to review. This design was developed
specifically for Poindexter Park by Gametime. It has a
variety of play elements and also is designed to be age
specific for two different age groups, and includes separate
farm animal spring toys and swing sets in each play area.
Staff is recommending that the Commission review the proposed
design, and make suggestions for any changes as deemed
necessary.
RECOMMENDATION
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Select Play Equipment Design for Poindexter Park. d'
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CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Service
DATE: April 3, 1995
SUBJECT: Consider Park Capital Equipment Budget for 1995/96
BACKGROUND
Attached for your review is a summary of the current balance
in the park development fund account (Fund 5), divided by
zones.
Staff has prepared this five year Capital Improvement Program
which will be presented to the City Council to review during
the budget process in May and June.
It should be noted that the park development fund is a finite
source, that is, the funds that are listed are all the funds
that the City anticipates in the near future for these zones,
based on current housing and commercial development. Staff
has attempted to be conservative in the recommendations
presented to you.
There is no funding in the Community Zone and the Mountain
Meadows Zone. Funds were expended in excess of the available
park development money in these zones, or was used to pay for
additional costs at Arroyo Vista Community Park. In these
zones, as well as zones with limited funding, identified
projects are listed as "Future / Unfunded ", that is, at this
time, the City does not have an identified funding source and
does not deem the project a high priority.
Staff took an ambitious approach to the Park CIP this last
year, and due to the heavy rainy season, and the large
projects such as the improvements at Arroyo Vista Community
Park, and the development of Poindexter Park, some projects
are recommended to be carried over to 1995/96. Because of
that, staff is only recommending minimal improvements to the
parks for 1995/96. These improvements are primarily
associated with the installation of a city -wide computerized
irrigation system, which can be monitored from one central
location. Other communities using a similar system, have
experienced up to 45% savings in water and utility costs.
Staff feels that this is a prudent expenditure of park
improvement funds, which will help keep the park maintenance
assessment costs down in the future. All new parks and
landscape areas are being improved with the computerized
irrigation system in place, which can be adapted to the city-
wide system when it is completed.
The other large improvement project that is new for 1995/96
is lighting for the roller hockey rink at Arroyo Vista
Community Park. This cost was not included in the original
improvement project. There are no funds, as previously
stated, in the Community Zone for this project. However, if
the commission concurs with staff's recommendation, staff
will request the City Council to consider this project and
will identify alternative funding sources for the City
Council to review.
Finally, staff is recommending replacing all of the
playground equipment at Campus Canyon Park. The Commission
had requested that funding be allocated to add new features
to the park. Staff is projecting $45,000 to add these new
features as well as replace all of the existing equipment, as
much of the equipment is rusted and in poor appearance. Some
of the parts could be utilized at other facilities, such as
moving one swing set to Mountain Meadows Park, to replace the
wooden swing set there.
After the park tour, the Commission suggested that staff meet
with the representative from Iron Mountain Forge to discuss
less expensive methods of replacing or retrofitting the play
equipment at Campus Canyon. Staff met with Mr. Rusty Long on
Friday, March 24, and attached is a recommended redesign and
costs for the play equipment. If the Commission prefers this
direction, the Park Capital Improvement Program can be
modified.
In total, staff is recommending $207,848 in park improvements
for 1995/96, of which $13,000 is carried over items from
1994/95, and $25,000 is surplus CDBG funds from 1994/95 to
replace the play equipment at Mountain Meadows Park to be
fully accessible. The Mountain Meadows Park play equipment
may be able to be purchased prior to the end of 1994 -95, in
which case it would be deleted from next year's CIP budget.
RECOMMENDATION
Review list as presented by staff and make recommendations to
City Council.
FIVE YEAR PA' ]APITOL IMPROVF.MF.NT PT.AM
Page 1
Project
Project
Fund
' °
Ti11g
Balance
1994 -95
1995 -96
1996 -97
1997 -98
1998 -99
Future/Unfunded
COMMUNITY ZONE
Arroyo Vi a
Ballfield (2) Improvements
Ballfield Lights
Restroom / Concession
Hardscape Work
Play Equipment
Picnic Area Improvements
Tennis Court Complex
84100
195200
85000
19213
66000
60000
100000
84100
97600
85000
19213
66000
60000
0
0
98087
62000
95000
667000
77600
100000
A uatics Facili
1500000
1500000
Infrastructure
98087
Rollerhockey Rink and Lights
Water Well (New and Repair)
Sub Total
85000
95000
2292600
23000
R rade East Grass Area For Bocce Ball
6000
6000
Monument Sign and Redwood Building Si ns
Computerized Irri tion System/Weather Station
6000
36500
4600
36500
Sub Total
48500
4600
TOTAL FOR ZONE
2341100
671600
59500
Available in Community Zone
195060
Municipal Pool
23897
ProETsed Loan from Zone 3
85000
190000
Proposed Loan from Zone 1
250000
Donation from AYSO
Due from Zone 5
5000
9325
86682
Sub Total
758282
27182
Page 1
Page 1
Project
Pro'ect
Fund
1994 -95 1995 -96
'u
laa
Balance
1996 -97
1997 -98
1998 -99
Future/Unfunded
COMMUNITY ZONE
Arr yo Vista CpMMMpjL
Ballfield (2) Improvements
84100
84100
Ballfield Lights
195200
97600
77600
Restroom / Concession
85000
85000
Hardscape Work
19213
19213
.Play Equipment
66000
66000
Picnic Area Improvements
60000
60000
Tennis Court Complex
100000
0
100000
Aquatics Facili
1500000
0
1500000
Infrastructure
98087
98087
Rollerhockey Rink and Lights
85000
62000
23000
Water Well (New and Repair)
95000
95000
Sub Total
2292600
667000
CommUnibLCunter
R rade East Grass Area For Bocce Ball
6000
6000
Monument Sign and Redwood Building Signs
6000
4600
Computerized Irrigation S stem/Weather Station
Sub Total
36500
48500
4600
36500
TOTAL FOR ZONE
2341100
671600
59500
Available in Community Zone
195060
Municipal Pool
23897
Proposed Loan from Zone 3
85000
190000
Proposed Loan from Zone 1
250000
Donation from AYSO
5000
Due from Zone 5
9325
Sub Total
758282
86682
27182
Page 1
Page 2
Pro'ecc.
Pro'ect
Fund
T�
dit
ZONE 3
C29
Balance
1994 -95
1995 -96
1996 -97 1997 -98
1998 -99
Future/Unfunded
Campus ar
Align Fence and wall near Freeway
5000
Replace Picnic Tables
5000
Re place Barbe ues
3000
3000
Ball Wall +
2000
S pring Toys
8000
8000
Computerized Irrigation System
1500
1500
Security Lighting (Carried Over
7196
5000
7196
Sub Total
5000
31696
6500
20196
3000
2000
Camp is Canyon
Playground Equipment
45000
45,000
Computerized Irrigation System
Securit Lighting
7196
7,196
Sub Total
15000
15000
67196
15000
52196
Griffin
Park
Replace Picnic Tables
Improve College View Drive as Parking Lot
3000
30000
3000
Computerized Irrigation System
30000
Sub Total
7196
7196
40196
37196
3000
Virginia Colony Park
.Computerized Irrigation System
7250
7250
Sub Total
7250
7250
TOTAL FOR ZONE
146338
28750
89,392
6000
2000
Available in Zone 3
Proposed Transfer to Community Zone
260643
150843
61451
55451
53451
85000
Due From Zone 5
3950
Actual Available
179593
Page 2
Page 3
Project
Project
Fun
Expenditures
ZONE 1
._I
Balance
1994 -95
1995 -96
1996 -97
1997 -98
1998 -99
Future/Unfunded
Downtown Park
Complete Park Improvements
1100000
1100000
Sub Total
1100000
1100000
TOTAL FOR ZONE
1100000
1100000
0
Available in Zone 1
1248775
148775
Proposed Loan to Community Zone
-250000
Proposed Loan from Redevelopment A ency
250000
ZONES
Counta Trail Park
Complete Park Improvements
0
Mountain Meadows Park **
Install Irrigation in Ballfield Infields
4000
4000
Field Lights
60000
60000
Park Monument Sin (Adapting)
2000
2000
Computerized Irrigation
Replace all Wood Play Equipment * **
Sub Total
4701
40000
110701
2000
4701
25000
29701
15000
Tierra Re'ada Park **
Add Fourth Tennis Court
25000
25000
Light Tennis Courts
95000
95000
Park Monument Sign (Adapting)
2000
2000
Computerized Irrigation System
Sub Total
4947
126947
2000
4,947
TOTAL FOR ZONE
237648
4000
34,648
CDBG Funds
25000
Available in Zone 5
-13800
-23448
Page 3
Page 4
Yro'ect
Pro'ect
Fund
• u
1996 -97
Til)g
1
Balance
1994 -95
1995 -96
1997 -98
1998 -99
Future/Unfunded
GRAND TOTAL ALL PROPOSED CIP
3974394
1871550
207,848
6000
2000
0
1939600
TOTAL AVAILABLE FUNDS
1831117
40433
- 248281
- 254281
- 256281
- 256281
* Financed and Developed by Urban West
+ Not Near School Facility
** No fundin available in Park Improvement Fund in 95/96
* ** Funded through surplus CDBG funds
Page 5
CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission C?S
FROM: Christine Adams, Director of Community Servicev�
DATE: April 3, 1995
SUBJECT: Report on 1995 -96 Proposed Special Event Budget
Staff is proposing a fairly conservative budget for the third
year in a row. Special events and other recreation programs
have been evaluated based on the past year's attendance and a
cost per participant formula, where applicable. Several new
programs were introduced last year and their status is as
follows:
Recreation Celebration: This event was included and
designed as a way to kick off the many programs scheduled for
summer and allow the public a first chance to register for
summer classes at the Arroyo Vista Recreation Center. This
activity is scheduled for early June, and is a very low cost,
low staff - intensive activity.
Multicultural Day: Worldfest 195 is scheduled for May
13 at Arroyo Vista Community Park, and should be a very well
attended day. Staff has arranged for entertainment, food,
and activities to feature many cultures of the world, from
Asia to Europe, from the United States to Latin America.
Special Needs Easter Egg Hunt: The City will again hold
an Easter Egg Hunt for those children with special needs in
conjunction with the regular Easter Egg Hunt on April 16.
Fourth of July Picnic: The Fourth of July Picnic in
1994 had over 350 people in attendance and was co- sponsored
by the American Legion and Shiloh Church. Staff is planning
to offer this activity again in 1995, and have a special
commemoration of the 50th Anniversary of WWII.
Concerts in the Park: There were no grant funds
available for this event for 1995/96 as there were in 1994/95
with the grant received by the City from the Achille Levy
Foundation. Between the grant and a donation from R.B.D.,
Moorpark Investors, the City was able to hold 5 concerts last
summer, which were well received by the community. Staff has
sent letters to many of the primary businesses in town asking
for financial support, and has received, to date, only a
donation from California Community Builders toward the
funding of one concert. Staff is proposing city funding for
three additional concerts in order that the summer concert
program can be continued in 1995.
Teens: Funds were made available for teen programs and
were used to fund two teen dances, a Teen Expo / Concert in
conjunction with Rancho Simi Recreation and Parks Department,
a teen ski trip, and a teen movie night. In addition, Friday
nights at Arroyo Vista Recreation Center were set aside as
Teen Night and the facility as well as the gymnasium were
used exclusively by those teens who dropped by. Staff is
recommending an increase in funds in this area.
Excursions: One family excursion to the Rose Parade was
successful, and staff is recommending funds to provide this
trip again. However, staff will not be requesting funds from
the City Council to offer additional excursions.
The attached budget spread sheet outlines each special event,
the projected costs, the projected revenues, and part time
staff costs associated with each event. Revenues are
realized from a variety of sources, such as participant fees
and donations, or a combination of the two.
The Commission should be aware that the part time staff costs
for special events increased this year, and unless staff can
generate more volunteer support for these events, some events
may need to be eliminated or reduced, as the staff costs
associated with each event is very costly.
In an effort to trim costs, and utilize staff time more
effectively, staff has prepared a chart identifying funding
options for 95/96 (Exhibit A). Option A is the optimum
funding plan, which is broken out for you in Exhibit B.
Option B reduces the current special event plan by 75 %, which
will save on staff costs, but will also reduce revenue.
Option C is a 50% reduction in programming, and is closest to
the current budget. However, while the proposed budget in
Option 3 more closely reflects the current budget, to achieve
Option 3, several current events would need to be eliminated
due to higher part time staff costs associated with each
event.
Staff is requesting that the Commission review the proposed
events and recommend those to be included in the 1995/96
budget to the City Council.
RECOMMENDATION
Review proposed events and budget and make recommendation to
City Council.
EXHIBIT "A"
Page 1
OPTION A
OPTION A
OPTION B
OPTION B
OPTION C
OPTION
-Dept.
Line
ItenVDescri tion
REQUEST
RE_ V_E_N_U_E
REQUEST
REVENUE
REQUEST
_C
REVENUE
14 8
64 2
Contractural Services
180
WWII /4th of July
600
delete
delete
delete
delete
Labor Da
2025
_385
2000
2025
385
delete
delete
Concerts in the Park
6100
6100
2000
delete_
delete
Halloween
1055
95
_
1055
95
1055
95
Holiday Craft Fair
1000
2500
1000
2500
1000
2500
Breakfast with Santa
750
720
750
720
750
_
720
Tree Lighting Ceremony
855
0
855
0
delete
delete
Santa's Visits
250
_
800
250
800
250
800
Spring Craft Faire
600
_
600
2500
600
2500
Mardi Gras
600
_2500
250
600
250
delete
delete
Breakfast with Bunny
750
450
delete
delete
delete
delete
Easter Egg Hunt
1660
0
1660
0
delete
delete
Special Olympic Event
500
0
delete
delete
delete
delete
WorldFest
4450
3500
4450
3500
4450
3500
Recreation Celebration
345
0
345
0
delete
delete
TOTAL
21540
13380
19690
12750
8105
10115
148
503
Part Time Staff Salaries
2795
2485
1625
GRAND TOTAL
24335
13380
22175 1
12750 1
9730
Page 1
EXHIBIT B
CITY SPECIAL EVENTS AND PROGRAMS
EVENT
875
EXPENSE
REVENUE
Fourth
of July
PT Salaries
255
WWII 50th
Anniversary
Holiday Craft Fair
Supplies
150
Supplies
490
Postage
200
Postage
30
TOTAL
1085 2500
Advertising
75
PT Salaries
210
TOTAL
805
180
Concerts
in the Park
Staging
2000
Sound
1000
Bands
3000
Advertising
100
TOTAL
6100
2000
Labor Day
in the Park
To MYAC
2000
Supplies
25
PT Salaries
65
TOTAL
2090
385
Halloween
Supplies
875
Advertising
150
Postage
30
PT Salaries
255
TOTAL
1310 95
Holiday Craft Fair
Supplies
150
Advertising
650
Postage
200
PT Salaries
85
TOTAL
1085 2500
Breakfast with San
Supplies
700
Advertising
50
PT Salaries
100
TOTAL
850
Tree Liahtina Ceremony
850
Supplies
775
Advertising
50
Postage
30
PT Salaries
110
TOTAL
965
Santa's Visits
1940
Supplies
175
Advertising
50
Postage
30
PT Salaries
650
TOTAL
905
Mardi Gras
Supplies
490
Advertising
75
Postage
30
PT Salaries
285
TOTAL 880
Breakfast with the Bunny
Supplies
700
Advertising
50
PT Salaries
100
TOTAL
850
Easter Eaa Hunt
Supplies
1480
Advertising
150
Postage
30
PT Salaries
280
TOTAL
1940
720
1
:m
250
720
m
Sprina Craft Fair
Supplies
150
Advertising
650
Postage
200
PT Salaries
85
TOTAL
1085 2500
Special Olympic Event
Supplies
500
TOTAL
500 0
World Fest
Supplies /Entertain.
Advertising
Postage
PT Salaries
TOTAL
Recreation Celebration
Supplies
Postage
PT Salaries
Rose Par
3700
500
250
450
4900 3500
250
320
125
TOTAL 695 0
Tickets /Bus
Advertising
Postage
PT Salaries
TOTAL
GRAND TOTAL
1994 -95 Budget
5000
75
30
120
5225 6000
30330 19400
20323 22000
CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission
.rrte vL�
FROM: Christine Adams, Director of Community ServicAS
DATE: April 3, 1995
SUBJECT: Consider Closing Restroom at Campus Park.
At the Commission Park Tour on Saturday, March 18, members of
the Commission expressed an interest in closing the restroom
at Campus Park, except for weekends and during the summer.
This was recommended as a course of action to deter some of
the vandalism to the restroom at this particular park.
If this is the desire of the Commission, it would be
appropriate to recommend this action to City Council, who
would then direct staff as appropriate.
Staff would recommend that the restroom at Campus Park be
opened from 8 am - 4 pm, Saturdays and Sundays, and return to
the regular operating schedule during the summer, from the
first day of school summer vacation, until the first day of
school in September.
Other measures that staff is considering are, posting
additional park rule signs at the park (in English and in
Spanish), removing the telephone, and sending a letter to the
homeowners in the immediate area.
RECOMMENDATION GJ r- k'2
Direct staff as deemed appropriate. ,� ^�X, \�