HomeMy WebLinkAboutAG RPTS 1996 0304 PR REGPARKS AND RECREATION COMMISSION AGENDA
March 4,1996
7:00 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Dave Badoud, Arlene Butler, Jim Hartley, Sandra Thompson, and Chair
John Hall.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes of February 5. 1996,
Staff Recommendation: Approve as presented.
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker
Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers
will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed
upon each speaker. Copies of the reports or other written documentation relating to each item of business on the
Agenda are on file in the office of the City Clerk and are available for public review Any questions concerning any
Agenda item may be directed to the Community Services Department Secretary 799 Moorpark Avenue, Moorpark,
CA 93021 (805) 529 -6864, ext.227.
B. Park Status Report. Staff Recommendation: Receive and File the Report.
8. DISCUSSION /ACTION ITEMS:
A. Consider Proposed Capital Improvement Budget for 1996/97. Staff Recommenda-
tion: Recommend Park Improvement Capital Projects for 1996/97 to City Council
for consideration.
B. Consider Council Request to Study Revisions to Arroyo Vista_ Community Park
Master Plan, Staff Recommendation: Consider Long Range Improvement Plans
for Park, and recommend priority of improvements to City Council.
C. Consider Proposed Special Events and Related Budget for 1996/97. Staff Recom-
mendation: Recommend Special Events and Related Budget for 1996/97 to City
Council for consideration.
D. Consider Reports by Attending Commissioners of the 1996 California Pacific South-
west Recreation and Park Conference. Staff Recommendation: Receive oral re-
ports from Commissioners.
E. Consider Mardi Gras Special Event Report, Staff Recommendation: Receive and
File the Report.
9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS:
A third Teen Ski Trip is being planned for March 15.
The City's Annual Easter Egg Hunt and Breakfast with Bunny will be held on Saturday,
April 6, 1996, at Arroyo Vista Community Park.
World Fest '96 will be held on Saturday, May 4, at Arroyo Vista Community Park.
The City is seeking corporate donations for the 3rd Annual Summer Concert Series. Inter-
ested individuals or businesses should contact the Community Services Department.
10. ADJOURNMENT: The next meeting of the Parks and Recreation Commission will be
held on Monday, April 1, 1996, at 7:00 p.m. at the City Council Chambers, 799 Moorpark
Avenue, Moorpark, California.
. -- --, r-� .q
.. .� 1 14
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California February 5, 1996
1. CALL TO ORDER:
Chairman Hall called the meeting to order at 7:10 p.m.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Badoud.
3. ROLL CALL:
Present:
Commissioners Dave Badoud, Arlene Butler, Jim Hartley,
Sandra Thompson and Chairman John Hall.
Staff Present:
Christine Adams, Director of Community Services; Patty
Lemcke, Administrative Secretary; Steve Kueny, City
Manager; and, Jim Aguilar, Community Development
Director.
4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS:
None.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
Chairman Hall requested the reoderering of the
agenda as follows: Discussion /Action Items to be
presented in the order of 8.A, 8.C, and then 8.B.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of January 2, 1996. Staff Recommendation:
Approve as presented.
B. Park Status Report. Staff Recommendation: Receive
and File the Report.
Minutes of the Parks and
Recreation Commission
Page 2
MOTION: Chairman Hall
as presented,
Commissioner
carried 5 -0.
moved to approve the
pulling Item 7.B
Butler seconded.
February 5, 1996
Consent Calendar
for discussion.
The motion was
Director Adams and Commissioner Badoud discussed
the status on the swingset at Country Trail Park,
scheduled to be installed at the end of February.
Chairman Hall inquired on the meeting with the
County regarding Villa Campesina Park. Director
Adams explained that an additional meeting has been
scheduled for February 26 and hopefully a decision
will be made regarding the flood control charnel
and the impact it will have on the proposed park
land.
MOTION: Commissioner Hartley moved to approve Item 7.B.
Commissioner Butler seconded. The motion .Nas
carried 5 -0.
8. DISCUSSION /ACTION ITEMS:
A. Consider Information of Future Development Projects
and Proposed Dedicated Park Land. Staff
Recommendation: Receive and File the Report.
Director Adams reviewed the Quimby Ordinance with
the Commission and the size and area for the
proposed park sites. She explained this report is
to familiarize the Commission with what will be
available to work with in the next 3 to 1-0 years
and to take this into consideration when planning
Phase II at Arroyo Vista Park. Director Adams
stated that at this point in time it is rot
necessary to be too detailed pertaining to the new
park sites.
Commission discussed the financial responsibility
of the developers and the City's.
Jim Aguilar explained that more details were
available on the Carlsberg Project because this has
been approved.
Commission and staff discussed the terrain of park
sites, passive and active parks, approximate sizes
and estimated time frames.
Minutes of the Parks and February 5, 1996
Recreation Commission
Page 3
MOTION: Commissioner Thompson moved to receive and file
report. Commissioner Butler seconded. The motion
was carried 5 -0.
C. Consider Review of Parks Proposed for the Hidden
Creek Ranch (Messenger) Development. Staff
Recommendation: Review plans with consultant and
make preliminary recommendations on park uses to
City Council.
Mr. Gary Austin, consultant for the Messenger
Project, gave a brief presentation on the entire
development project with specific emphasis on the
proposed parks. The proposed plan at this point is
a golf course, an equestrian center, five (5)
parks, ranging in size from seven (7) to twenty two
(22) acres, two of these sites being adjacent to
schools.
Commissioners, Mr. Austin and staff discussed
plans that might be plausible for the proposed park
sites. Mr. Kueny reminded the Commission that
detailed decisions are not necessary at this
meeting, to please focus on the terrain and grading
issue, or if perhaps different locations may be
requested.
Commissioner Hartley suggested a tour of the area
so Commission can view the proposed park areas
before making the preliminary recommendations to
Council.
MOTION: Commissioner Badoud moved to continue this Item
until the special meeting, scheduled for February
17, 1996, at 11:00 a.m., when Commission will tour
the proposed future park sites. Commissioner
Hartley seconded. The motion was carried 5 -0.
B. Consider Council Request to Study Revisions to
Arroyo Vista Community Park Master Plan. Staff
Recommendation: Develop a refined priority list of
improvements for Arroyo Vista Community Park, and
make recommendations to the City Council for
Capital improvements for this park during the 1996-
97 fiscal year.
Minutes of the Parks and February 5, 1996
Recreation Commission
Page 4
There were three (3) public speakers:
1) Mr. Gerry Main, represented the Moorpark
Tennis Club. He reported the approximated
cost of a tennis complex at Arroyo Vista Park.
For an eight (8) court complex the total cost
would be $300,000.00, with $76,000.00 of the
cost being the construction of the club house.
For a twelve (12) court complex, the total
cost would be $412,000.00, once again with
$76,000.00 being the cost of the club house.
This breaks down to $28,000.00 per court. Mr.
Main also estimates that 3.5 acres will be
needed.
Mr. Main gave approximate figures on time
needed until the City is able to plan on
revenue above the cost of the complex. For
the eight (8) court plan it will be 7.1 years,
but with their projected dollar amount from
fundraising efforts, only 4.5 years. For the
twelve (12) court plan, 7.5 years, but with
fundraising efforts only 5.9 years.
The Commission discussed how and where the
courts could be placed to best accommodate
parking. It was also brought to the attention
of the public that the Master Plan had
included four (4) tennis courts to be
eventually built.
2) Mr. Roger Willis represented the Moorpark
Youth Basketball Program. He presented a
letter to the Commission stating that
presently there are approximately 600 youth
belonging to the program, ages ranging from
three years to 14 years old, members being
boys and girls. This number should only
continue to grow and outside practice courts
are needed at this time.
Discussion with Commission established that
both courts with and without lighting are
needed. Commissioner Thompson pointed out
that the Peach Hill basketball court will be
coming into use very soon now.
Commissioner Thompson suggested, and the
Commission agreed, that all courts planned for
_`uture park sites, include lighting.
Minutes of the Parks and February 5, 1996
Recreation Commission
Page 5
3) Mr. Larry Lafata is the president of the
Moorpark Girls Softball Leagues. Mr. Lafata
explained that at this time the practice and
playing fields are split between Mountain
Meadows Park and Arroyo Vista Park. The
softball leagues would like to combine their
playing onto one park by adding two additional
fields to Arroyo Vista Park. Mr. Lafata
explained that in addition to the convenience
this will be for both the players and the
residents of Mountain Meadows Park, tournament
games could be planned and held with much more
ease which will generate a higher revenue for
the City.
At this time, Chairman Hall introduced letters
that the Community Services Department has
received from the following organizations:
1) Senior Advisory Committee
2) Moorpark Tennis Club
3) Ms. Lori Rutter
4) Moorpark Basketball Association
Chairman Hall also suggested that the Commission
continue forward with the list at this time.
Director Adams and Commission agreed to prioritize
the list with four (4) initial items and to
continue with finalizing the list to present to
Council.
MOTION: Commissioner Butler moved that the following four
(4) items be accepted as priority capital items for
consideration in the 1996/97 budget for the Arroyo
Vista Community Park Phase II list and continue
this Item until the March 4, 1996 meeting:
1) Pave access road;
2) Installation of lights for the multi purpose
court;
3) Grading and hydroseeding approximately two (2)
acres for active sports fields; and
4) Two tennis courts with lighting.
Commissioner Hartley seconded. The motion was
carried 5 -0.
Minutes of the Parks and February 5, 1-996
Recreation Commission
Page 6
9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS:
Commissioner Badoud requested the following
information:
1) The use and access of channel 10 to be a box
item.
2) Promotion on teen events, reviewing the teen
dance rules and regulations.
Commissioner Badoud invited the residents to attend
the Park & Recreation Commission tour to be held on
February 17, 1996, at 11:00 a.m. meeting at the
Community Center.
Director Adams informed Commission that the Park
Improvement Fund budget will be provided to them
at the March 4, 1996 meeting for their review.
Commissioner Thompson announced the third annual
Mardi Gras which will be held on Monday, February
19, 1996, at Arroyo Vista Park.
Commissioner Butler announced the second Teen Ski
Trip this year, scheduled for Monday, February 12,
1996.
Commissioner Hartley reminded the public that the
Commission will be attending the C.P.R.S.
Conference, beginning Thursday of this week.
Chairman Hall recommended there be an agenda item
on March 4 meeting, where the Commission could
discuss the possibility of recommending that the
pedestrian bridge that is planned, be in memory of
Joel Burchfield.
10. ADJOURNMENT:
Chairman Hall adjourned the meeting until the next
specially scheduled meeting of February 17, 1996.
The time was 10:02 p.m.
Minutes of the Parks and
Recreation Commission
Page 7
Respectfully submitted,
Patty Lemcke
Administrative Secretary APPROVED:
February 5, 1-996
JOHN HALL, CHAIRMAN
1 r
City of Moorpark
AGENDA REPORT
TO: Parks and Recreation Commission &r3
FROM: Christine Adams, Director of Community Servic�
PREPARED BY: Allen Walter, Maintenance and Operations
Supervisor
DATE: March 4, 1996
SUBJECT: Park Status Report
ITE
TAT
Arroyo Vista Comm. Parktaintenance Staff repaired the drinking
fountain in the gym on Wednesday, February
21. During the night one of the pipes
broke, and the gym was flooded. The wood
floor is being dried out and the floor
manufacturer has been out to inspect the
floor for any damage. The manufacturer's
recommendation is to re -sand and finish the
floor, as some of the wood has warped. The
work will take approximately 2 weeks, which
will delay and /or displace the City's adult
and youth basketball program and the
Moorpark Basketball Association program.
CAPITAL
Restroom facility is near completion.
Block walls and the roof is almost
finished. Rain is slowing down the
construction, but completion is still
scheduled for late March.
New water well construction has begun.
Campus Park No new maintenance issues this month.
CAPITAL
Contractor for restroom roof repair has
been delayed due to the weather.
Campus Canyon Park No new maintenance issues this month.
CAPITAL
Playground parts are all in. Staff has
recommended to have a trained contractor to
do the necessary installation.
Community Center Draperies at the rear of the stage have
been installed.
Staff will begin painting the interior of
the - ?pricot Room in the next few weeks.
Country Trail Park Monument sign was repainted and modified
with the City seal.
Glenwood Park No new maintenance issues this month.
CAPITAL
Last portion of playground equipment that
was vandalized two years ago was finally
installed.
Griffin Park No new maintenance issues this month.
CAPITAL
Public Works Department is managing a large
slurry sealing project throughout the City.
Changes for College View Drive will be
included in this overall contract and
administered by Public Works.
High St. Pedestrian Park No new maintenance issues this month.
Monte Vista Nature Park Concrete bollards at top of pathways were
vandalized. Staff will replace.
Mountain Meadows Park No new maintenance issues this month.
Peach Hill Park No new maintenance issues this month.
CAPITAL
Basketball concrete has been poured. Poles
have been installed. Contractor needs to
wait about 30 days for concrete to cure
before painting the surfacing and lines on
the court. Baskets are not going to be
installed until the painting is completed.
Poindexter Park Cur':ing -,nd f or parking lot is :n
progress. Restroom building is near
completion - walls are completed, roof is
near completion, carpentry wood is near
completion, and plumbing fixtures are all
installed. Irrigation lines are beinq
installed. Forming for all park pathways
are comp, let e. Posts for the ballfield
backstop fencing have been installed. We
have had about 7 days of delay due to rain,
but progress is still moving forward at an
acceptable rate.
Tierra Rejada Park No new maintenance issues this month.
Villa Campesina Park A meeting with the residents of the Villa
Campesina neighborhood was held on Monday,
February 26. At that meeting, the new
design of the flood control channel for the
arroyo and the modified park site were
reviewed. There was consensus among the
homeowners in favor of the new park design.
Staff will forward this information to the
City Council for approval. Cabrillo
Economic Development Corp. and the
residents will take the previously approved
park design and re- position the approved
park elements in the modified park site.
Virginia Colony Park No new maintenance issues this month.
RECOMMENDATION
Receive and file the report.
TO:
FROM:
DATE:
SUBJECT:
CITY OF MOORPARK
AGENDA REPORT
Parks and Recreation Commission
ffEM
10
AN
o `)
Christine Adams, Director of Community Servic Q-Z)
March 5, 1996
BACKGROUND
Annually the Commission reviews the Park Improvement Fund (Fund 5)
and determines what capital projects should be considered for the
upcoming fiscal year.
Attached for the Commission's information is the five year Capital
Improvement Program for parks. This document provides information
related to current fund balances in each park improvement zone and
past and current projects that the City is involved with.
With the exception of Arroyo Vista Community Park, which the
Commission has already discussed for improvements in 1996/97, and
Griffin and Campus Parks which are in need of new picnic tables,
no other improvements in any of the parks are being recommended by
staff for next year.
It should be noted that the park development fund is a finite
source, that is, the funds that are listed are all the funds that
the City anticipates in the near future for these zones, based on
current housing and commercial development. Staff has attempted
to be conservative in the recommendations presented to you.
There is no funding in the Mountain Meadows Zone (Zone 5). Funds
were expended in excess of the available park development money in
this zone, or were used to pay for additional costs at Arroyo
Vista Community Park. In this zone, as well as zones with limited
funding, identified projects are listed as "Future / Unfunded ",
that is, at this time, the City does not have an identified
funding source and does not deem the project a high priority.
The last page of the CIP spread sheet gives an overall summary of
costs and available funds. It should be noted that proposed
expenditures that have been identified to this point exceed the
overall anticipated revenue by over $2 million.
Staff has included funds for design costs for the remainder of
Arroyo Vista Community Park. With the list of future projects
recommended by the Commission, staff will be recommending to the
City Council that the City contract the services of a landscape
architect to provide a revised plan for the remaining 30+ acres of
the park, after the City Council determines the improvements to be
included (based on the feedback that the Commission has received).
Finally, the City Council has established that park improvement
funds within a zone must be used for park improvements which will
benefit the residents within that zone. In that regard, some of
the funds can be used for "community" purposes; that is, funds can
be used for improvements at other parks in other areas, if the
improvement will be used by all residents.
The Commission should also remember that when considering the
proposal of a community park in the Campus Park area, that some of
the funds in Zone 3 could be used to supplement the costs of that
park.
CHART SUMMARY REVIEW
The attached chart is summarized as follows:
Community Zone
Proposed Capital Projects $2,846,417
Fund Balance (1995 + 1996) $ 782,871
Expended to Date $ 647,300
Proposed for 1996/97 $ 151,100
Available After All Proposed Capital - $2,063,546
Zone 3 (Campus Park Zone)
Proposed Capital Projects $ 87,738
Fund Balance (1995) $ 179,593
Expended to Date $ 60,150
Proposed for 1996/97 $ 6,000
Available After All Proposed Capital $ 91,855
Zone 1 ( Downt -own
Proposed Capital Projects $1,100,000
Fund Balance (1995) $1,259,965
Expended to Date $1,100,000
Proposed for 1996/97 $ 0
Available After All Proposed Capital $ 159,965
Zone 5 (Mountain M
Proposed Capital Projects $ 183,648
Fund Balance (1995) -$ 13,800
Expended to Date $ 0
Proposed for 1996/97 $ 0
Available After All Proposed Capital -$ 197,448
Zone 6 (Glenwood Park
Proposed Capital Projects $ 105,600
Fund Balance (1995) $ 52,897
Expended to Date $ 14,100
Proposed for 1996/97 $ 0
Available After All Proposed Capital -$ 52,703
Zone 4 (Peach Hill Zon
Proposed Capital Projects $ 62,908
Fund Balance (1995) $ 63,645
Expended to Date $ 38,600
Proposed for 1996/97 $ 0
Available After All Proposed Capital $ 737
TOTAL
Proposed Capital Projects $4,386,311
Total Fund Balance (1995 and 1996) $2,325,171
Expended to Date $1,860,150
Proposed for 1996 -98 $ 177,100
Available After All Proposed Capital - $2,061,140
Staff is recommending that the Commission make recommendations, if
any, to the City Council on park improvements for 1996/97, for
each park, keeping in mind the funding available in each zone.
RECOMMENDATION
Recommend Park Improvement Capital Projects for 1996/97 to City
Council for consideration.
Project
Project
PJEQ]20scd Expenditures
1"5-96 1996-97 1"7-98-11"8-" 1999-2000 12000-2001 Future/Unfunded
95
COMMUNM ZONE
Arroyo Vista CommimibL&I
Ballfleld (2) Improvements
98875
26865
6201011
171034
85517i
Ballfield Ligbis
85517
126000
Restroom I Concession
126000
01
Hardscapc Work
19213
192131
Play Equipment
62295
583171
39781
Picnic Area Improvements
37948
379491
1
A uatics; Facility
15000001
OT--1
1500000
Infrastructure
547491
75221
472271
Rollerhockey Rink and lAghts
1231031
104601
62643 -%NO
Water Well (New and Repair)
950001
351841
59816!
Portable Court Screening
1100
Backboards, Poles, Court StrIping
Oi
01 01
Revised Plan Work for Phase Il
loqoo�—
---
imoo
Payed Pathway from Ped Bridge to Park
900001
900001
---
Sub Total
171
281026
361674 151.1001
200001
1995517
Regmde East Grass Area For Bocce Ball
6000
6W
Monument Sign and Redwood Bullijng�-s
4600
—460+0
0
471001
4601
TOTAL FOR ZONE 2W4171
28562C
3616741 ..1511001 20000 2028017
Municipal P 1
Loan from Zone 3
85000
1"000
Building Savings
Proposed Loan from Zone 1
2250001
Donation from AYSO
Due from Zone 5
500o!
GANN Funds
970001
Albertsom Park bnprovement Funds
50321
Projected Nlisslon Bell Park Improvement Funds
a29:3�OtO-
--1-42180
–
Projected West America Park Improv mcnt Funds
Prjected Cohner Park Improvement Funds
Available In Community Zone
6813911
3957651
340911
-155291
-35510 1
1 -20635461
Revised 3/1/96
Page
Pro ect
— Project
I Fund Expenditures
ZONE 3
—
Balance
—�
1994 -95 1995 -96 1996 -97 1997 -98 !1998 -99 1999 -2000 2000-2001 Future/Unfunded
-- _� — - - - - --
- --
5000 �-
3000
800
1500; _
- -- - --
- 71%
- 600 j-- -- - - - -
a
Align Fence and wall near Freeway
Replace Picnic Tables
Replace Barbe iy ies
rin To S
Computerized Irrigation System
Trash Cans
5000
3000
-- ... . 800
1500
71%
- - - — 600.
Security Ligbting
Re -Root Restroom
Sub Total
Campus CanXon Park
_
5000
2 001
255%
7500
_
5000
i 2500
11500 3900 30001 0,
7 500' -
71%
7,1%
7,1%
Playground Equipment
Computerized Irrigation System
71%1
Security Lighting
Sub Total
-
15000
- 296%
-
15000
22,500
Re lace Picnic Tables
3000
15000'
7196
25196
300.0.
15000'
-'
�- I 7196
15000 3000, 71%
Improve College View Drive as Parking
Lot
Computerized Irrigation System
Sub Total
VlMnia Colony Park
7250
7250
f —
18750 41,400 6000 0,
160843 119,443. 113443, 113443
I
Computerized Irrigation System
7250
--
�
--� 0
21588
i
91855
I
Sub Total 7250
TOTAL FOR ZONE 877381
Available in Zone 3
260643
Proposed Transfer to Community Zone 85000
Due From Zone 5
3950
_
Actual Available 179593.
Revised 3/1/96
Page 2
Project
Title
Pro cect Fund F.xpenditures
59�E- Balance 1994 -95 1995.96 11996 -97 1997 -98 1998 - 991999 -2000 2000 -2001 !FuturcfUnfunded
�-
ZONE 1
�- -- - -
--
-_
--
Complete Park Improvements
�_.. _ -.
Sub Total
- - -- --
1100000' _
--�- � _1100000
100000! -- --
} - _ - - --
-
- .
-.
- -1-1 0 11000001
--- -- --- - -T -�
V a
Complete Park Un rovements
- -
�- Ow! y �-
TOTAL FOR ZONE
11000001 01 11000001
�-
0
Available in Zone 1
Loan to Community Zone _
�-
�- I 125996 159965'
-22cnnnl -- 1T-
--�-
159965
Proposed Loan from Redevelopment Agency
_
225000
I=
ZONE 5
�1
� - -�- -- �
�- - -
.
Complete Park Improvements
Mountain Meadows Park
-� -- -�
-
- -
Install Ir,i ation in Ballfield Infield (s)
Field Li is
4000' _
-.- .
- �-
60000
-` -
- - - --
4000
Com uterized Irrigation _
Replace all Wood Play Equipment
Sub Total
1 47.0011
�-
-��
- - -- - -
.. _
-
60000
4701
-. -.
- - 68701 0
68701
Tierra Reiada Park
-
--
Add Fourth Tennis Court
Li t Tennis Courts
_ 30000 f
- -
80000
-
- - 1-_ - -� _
30000
Computerized Irrigation System -
Sub Total
- - - - -- -
� -- - 4947
} - --
- --
I - - -- � �
80000
4,947
-
TOTAL, FOR ZONE
--
1149471 -
�- �_ I - _ ----------- - _--± --
--
-
114947
_ —�-
183648 0.
+ -- - 1 -- �---
- --� -- - - - -� I - --
183648
ww CDBG Funds
Available
1—
1-
In Zone 5
-13800 - 138001
-
1
Page 3 Revised 3/1/96
Project
'E=nditures
11994-95- 1995 1996-97 11997-98 1"8._":
�1-2060 12000-2001 lFuture/Unfunded
Balance
ZONE 6
Glen;Z� Pak
Comptiteilzedirrig_ation-�ist—em
4-7
14500
0
F
Restroom Facility
750001
750WOO
Replace Barbeques
2000
00
2]000
Sceurity Lighting
12000 12001
---L -
- -T---- T-
Trash Cans
6001
Ddnking Fountain
15001 15M
Sub Total
1056001 0. 14100
91500
TOTAL FOR ZONE
105�mo�
01 141001
..
91500
Avaflable In Zone 6
52897 52897 38797:
-52703
ZONE 4
Replace Barbegms
400�
Basketball Court
200L 20000.
c lace Tiny Tot P affquip ent
__1�200 18200, ---
j
12154
Computed ed Inigation
—T
12154
18200 20400
121.54
Sub Total
507541
Computerized Irrigation
121541
12154
Sub Total
T-
12154
_12154
CartsbccgPark
Compkete Pa"provements
0.
TOTAL FOR ZONE
62908! 18200 20400
24308
Availlable In Zone 4
6=64541 25045�----.
737
Revised 3/1/96
Page 4
Pro ect I Pro cct Fund — JEUmnditures
Tft �Cos t Balance 1994 -95 1995 -96 11996 -97 11 997 -98 1998 -99 1999 -2000 2000 -2001 Future/Unfunded
GRAND TOTAL ALL PROPOSED CIP —1— — 4386311 -- 1 322576 1,537,574 i 157.100 20000 Ol— —i 2349061
TOTAL AVAILABLE FUNDS — _— - -I _. —. _ -_ . - -� 23251711 2002595- 46502 3079211— 2879211 287921 i 2061140
*Financed and Dcvelo d by Others -
* * Funded through surplus CDBG funds
* ** Funded by Moorpark Basketball Association
Revised 3/1/96
Page 5
LN 8. a
CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Service)5-1
DATE: March 4, 1996
SUBJECT: Consider Council Reauest to Study Revisions to Arroyo
Vista Community Park Master Plan.
BACKGROUND
At the meeting of February 5, the Commission recommended that the
following improvements be made to Arroyo Vista Community Park
during the 1996/97 fiscal year:
Install two tennis courts, with lights (one funded by the
Moorpark Tennis Club)
Install lights for Multi -Use Court (some funding may be
available from Moorpark Basketball Association)
Pave dirt access road.
Install and irrigate two - five additional acres of parkland
to the east of the developed park area.
Staff was requested to determine realistic cost estimates to
assist the Commission in their discussion. Staff has identified
these cost estimates in the spread sheet attached to Agenda Item
8.A., and is estimating that the costs for the above items will be
$165,000.
It should be noted that costs for tennis courts, with lights,
exceed the estimates provided by the Moorpark Tennis Club.
Construction costs per court, for concrete, tennis nets, court
surfacing, striping, and screening, will be about $30,000. Court
lighting will be an additional $20,000. Not figured into the cost
estimate is the excavating and grading that may need to be
included, depending on the location of the courts.
Staff is recommending that consideration for this project be
delayed at least one year, until FY 97/98, at which time staff
would be able to make a determination as to the ability by the
Moorpark Tennis Club to provide funding in the amount of at least
$50,000. In the meantime, staff would recommend that the
Commission continue to consider other park locations for tennis
courts, where funding or outside financing may be more available.
Because of this, staff is indicating the tennis complex at Arroyo
Vista Community Park be considered a "Future /Unfunded" project
(shown on spreadsheet in item 8.A on tonight's agenda).
Staff is including the costs for backboards, additional court
striping, and basketball poles for the existing multi -use court.
Moorpark Basketball Association has committed to paying for the
costs (estimated at $10,000) and will phase the installation over
a two year period. With the court lighting, which is estimated to
cost $50,000, staff is confident that practice and game times for
both roller hockey and basketball can be accomodated during the
winter months, by extending the playing time into the evening for
both sports.
Staff has also been in discussion with Moorpark Packer Football
regarding the improvement of 2 - 5 acres of park grass area for
active sports play. Packer Football will be donating all labor
and materials for this improvement and will be working with staff
on making this offer to the City Council. This is a temporary
measure, and the football organization would like the Commission
to consider the inclusion of field area for football in the
overall future design of the park.
As mentioned in Agenda Report 8.A., staff is also including the
cost for a landscape architect to prepare a revised plan of the
remaining 30+ acres of undeveloped parkland at Arroyo Vista.
Using the priority list prepared by the Commission, and upon
approval of the list by the City Council, an architect will be
able to give the City two alternative designs that can be
considered by the Council for a final design. Staff estimates
this cost will be between $6,000 and $10,000.
The Director of Public Works is recommending to the City Council
that as part of the pedestrian bridge work from Liberty Bell Road
to Arroyo Vista Park, that the total costs for a path from the
south side of the bridge to the park, and to pave the access road,
with an included bicycle lane, would cost $162,000. Of that
amount, $72,000 would be funded through sources other than the
park improvement fund. The inclusion of this improvement in the
1996/97 capital projects request will exceed the current
allocation by $20,529. The staff report to the City Council
prepared by the Public Works Department has identified this, and
is recommending that the Council consider funding the difference
from a loan from another source.
Finally, staff has included the upgrade to the kitchen at the
Recreation Center as an improvement project for 1997 -98, as this
was a fairly high priority item. This, plus other items for
1997/98 and beyond may be considered tonight. However, the
Commission should note that all improvement expenditures beyond
1996/97 may not have an identified funding source.
Staff would recommend that the Commission discuss the medium range
and long range improvement items that were preliminarily discussed
in February, and assign a projected year to each item for
consideration.
RECOMMENDATION
Consider Long Range Improvement Plans for Arroyo Vista Community
Park, and recommend priority of improvements to City Council.
Attachment:
Draft Priority List of Improvements (Reviewed by Commission on
February 5, 1996)
Preliminary List of Park Features
Short Term Improvements (I -,V Years)
Pave Access Road (Year 1) , j a 31 o�
Pave Parking Lots #2 and #3
Furnish Kitchen 4 G (_, (p* 7
Multi- purpose Court Lighting (Year 1) 3.,�, �"I 1 O
Basketbal assistance from MBA)
Youth Football (With assistance fro Packer Football) (Temporary Field - Year 1) � �
ie <,n,5 C�,. � (Q 53 02 3
Intermediate Improvements (ar 5 Years)
Teen Center 71' � -
Third Softball Diamond 3 �O
Lights for Diamonds #2 and #3.
Additional Parking j (O-Z41 ,3
More and Possibly Larger Picnic Shelters a a
Balance of play equipment in existing play area (a ' 00
Other playground locations and equipment
Soccer Field Lighting 3
L,naS bla
Long Term Improvements (5 - 10 years)
i Phase 11 - Gymnasium, Plus Shower / Locker Facility adjacent to Gym.
Aquatics Complex
Tennis Courts ( 4- 8 37 3 J r\
Exercise Jogging Course 1 I
Band Shell (Permanent Outdoor Stage) 1 s S 5 S \ 1
v' Lawn Bowling
Horseshoes 3 3 Co
Sand Volleyball (_0 2 a
CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Service
DATE: March 4, 1996
SUBJECT: Consider Proposed Special Events and Related Budget
for 1996/97._
BACKGROUND
Staff is proposing a fairly conservative budget for the
fourth year in a row. Special events and other recreation
programs have been evaluated based on the past year's
attendance. Several new programs were introduced this year
and their status is as follows:
Recreation Celebration: This event will be modified
this June 1 and be combined with an all day celebration of
the family in conjunction with the Moorpark Police
Department. Special interest booths, games, music, and a
variety of demonstrations will be featured throughout the
day, and will be culminated by a family dance on the
rollerhockey court in the evening. The Community Services
Department will take the opportunity at this event to promote
our summer programs, including day camp, sports camps, and
classes.
Multicultural Day: Worldfest 196 is scheduled for May 4
at Arroyo Vista Community Park, and should be a very well
attended day. Staff has arranged for entertainment, food,
and activities to feature many cultures of the world, from
Asia to Europe, from the United States to Latin America.
Special Needs Easter Egg Hunt: The City will again hold
an Easter Egg Hunt for those children with special needs in
conjunction with the regular Easter Egg Hunt on April 6.
Fourth of July: Staff will be meeting with
representatives from the School District, Police Department,
and the Moorpark Star to begin discussion about this year's
fireworks show, scheduled for July 3. The games and other
picnic activities that have been held on the 4th at Arroyo
Vista Community Park, will be combined with the evening
activity at the High School Stadium. Outside donations will
need to be obtained for this activity to be successful.
Expenses and revenue for this program are high, and were not
included in this report last year, which accounts for most of
the increase in the expenditure and revenue grand totals
shown at the end of the attachment.
Concerts in the Park: Staff has sent letters to many
of the primary businesses in town asking for financial
support. Staff needs approximately $6,000 for five summer
concerts, including the concert to be held in conjunction
with the July 3 event.
Excursions: One family excursion to the Rose Parade was
successful, and staff is recommending funds to provide this
trip again. However, instead of two buses, staff is
recommending going back to one bus, which will save staff
preparation time.
The attached budget spread sheet outlines each special event,
the projected costs, the projected revenues, and part time
staff costs associated with each event. Revenues are
realized from a variety of sources, such as participant fees
and donations, or a combination of the two.
The Commission should be aware that the part time staff costs
for special events increased this year, and unless staff can
generate more volunteer support for these events, some events
may need to be eliminated or reduced, as the staff costs
associated with each event is very costly.
Staff is requesting that the Commission review the proposed
events and recommend those to be included in the 1996/97
budget to the City Council.
RECOMMENDATION
Recommend Special Events and Related Budget for 1996/97 to
City Council for consideration.
Attachment: Exhibit A - City Special Events and Programs
EXHIBIT A
CITY SPECIAL EVENTS AND PROGRAMS
EVENT
EXPENSE REVENUE
Fourth of July
150
WWII 50th Anniversary
30
Police Services
2,000
Fireworks
8,000
Postage
30
Advertising
75
PT Salaries
210
TOTAL
10,315 8,315
Concerts in the Park
85
Staging
2000
Sound
1000
Bands
3000
Advertising
100
TOTAL
6100 6100
Halloween
Supplies
1320
Advertising
150
Postage
30
PT Salaries
355
TOTAL
1855 95
Holiday Craft Fair
Supplies
150
Advertising
450
Postage
200
PT Salaries
85
TOTAL
885 2500
Breakfast with Santa
Supplies
650
Advertising
50
PT Salaries
100
TOTAL
800 800
Tree Liahtina Ceremon
Supplies 1570
Advertising 50
Postage 30
PT Salaries 110
TOTAL 1760
Santa's Visits
Supplies 220
Advertising 50
Postage 30
PT Salaries 650
TOTAL 950
Mardi Gras
Supplies
490
Advertising
80
Postage
30
PT Salaries
285
TOTAL
885
Breakfast with the Bunny
Supplies
650
Advertising
50
PT Salaries
100
TOTAL 800
Easter Eqq Hunt /Sprina Craft Fair
Supplies 1480
Advertising 150
Postage 30
PT Salaries 280
TOTAL 1940
Special Olympic Event
Supplies 500
TOTAL 500
U
:11
250
:11
Millie]
III]
11
World Fest
Supplies /Entertain.
3700
Advertising
500
Postage
250
PT Salaries
450
TOTAL
4900
3500
Recreation
Celebration
Supplies
250
Postage
320
PT Salaries
250
TOTAL
695
0
Rose Parade
Tickets /Bus
3000
Advertising
75
Postage
30
PT Salaries
120
TOTAL
3225
3000
Sleigh
Rides with Santa
Supplies
400
Advertising
50
PT Salaries
100
TOTAL
550
400
GRAND TOTAL
36160
28560
1995 -96
Budget
30330
19400
City of Moorpark
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Services
Prepared by: SG Shellabarger, Recreation Supervisor
DATE: March 4, 1996
SUBJECT: Consider Special Event Report: Mardi Gras
BACKGROUND
Attached is the report prepared by Recreation Supervisor Shelly
Shellabarger evaluating the 1996 Moorpark Mardi Gras.
This very successful event was held at Arroyo Vista Recreation
Center with well over 400 people in attendance. Groups involved
included Moorpark Kiwanis and Girl Scout Troop 916. There were
over 40 volunteers with over 157 volunteer hours and $250 in
donated funds from Moorpark Kiwanis.
Direct and indirect costs tally to $2,028. Total 01.4.148.642
expenditures (less staff costs) was $570. Less the $250 donation,
the 01.4.148.642 expenditure drops to $320. The 01.4.148.642
budget allotment was $600.
STAFF RECOMMENDATION: Receive and File the Report. Budget
future Mardi Gras Events at the same level.
SGS /ss
EVENT REPORT
TO: Christine Adams, Director of Community Services
FROM: Shelly Shellabarger, Recreation Supervisor
DATE: February 20, 1996
SUBJECT: Mardi Gras Event Report
EVENT DESCRIPTION
Mini Mardi Gras
DATE: February 19, 1996 (President's Day)
LOCATION: Arroyo Vista Recreation Center
TIME: 10:00 am -1:00 pm
AGE GROUP: Boys and Girls (3 - 12)
This event was sponsored by Moorpark Kiwanis and the City of Moorpark and
featured Carnival Games & prizes, Costume Contest , Mask Making, Goodie Bag
decorating, Frog's Egg Guessing Contest and necklace distribution.Donations to
the Moorpark Food Pantry were taken at the door.
Volunteers and groups included Moorpark Kiwanis, Kiwanis Builder's, Gir-
Scout Troop 916 Commissioners and local individuals. Troop 916 ran a snack
bar.
STAFF and VOLUNTEERS
Paid Staff
Stephanie Casillas, Recreation Leader
Gaylia Jankoviskis, Recreation Leader
Shelly Runge, Recreation Leader
Kelly Watson, Recreation Leader
Stephanie Shaw, Recreation Leader
Anthony Silvers , Recreation Leader
Sam Tomlinson, Recreation Leader
Volunteers
Bernardo Perez, City Councilman
Sandi Thompson, Park and Recreation Commissioner
Arlene Butler, Park and Recreation Commissioner
David Cloward, Boy Scout Troop 706
Lori Tai, National Junior Honor Society
Amanda Drummond, Girl Scout Troop 916
Chrystal Tipping, Girl Scout Troop 916
Jennifer Underwood, Girl Scout Troop 916
Elizabeth Sternberg, Girl Scout Troop 916
Katie Fleeman, Girl Scout Troop 916
Cathy Smith, Girl Scout Troop 916
Christy Butler, Girl Scout Troop 916
Amy Cloward, Girl Scout Troop 916
Katie Cloward, Girl Scout Troop 916
Sarah Cloward, Girl Scout Troop 916
Kristin Nadas, Girl Scout Troop 916
Sara Smith, Girl Scout Troop 916
Rebecca Wershba, Girl Scout Troop 916
Monica Tipping, Girl Scout Troop 916
Jan Christensen, Girl Scout Troop 916
Toni Fleeman, Girl Scout Troop 916
Holli Christensen, Girl Scout Troop 916
Jennifer MacDonald, Girl Scout Troop 916
Cindy Rundgren, Girl Scout Troop 916
Jessica Martin, Kiwanis Builder's Club
Stephanie Tacke, Kiwanis Builder's Club
Hilary Gushwa, Kiwanis Builder's Club
Elizabeth McDonald, Kiwanis Builder's Club
Dave Stafford, Moorpark Kiwanis
Dave Sakata, Moorpark Kiwanis
Celia LaFleur, Moorpark Kiwanis
Christine Hester, Moorpark Kiwanis
Kathy Stafford, Moorpark Kiwanis
Connie Volke, Moorpark Kiwanis
Garrett Thompson, Community Volunteer
Teryl, Mesa Verde Middle School
Hannah, Mesa Verde Middle School
Lisa Terrill, Mesa Verde Middle School
Holly Thompson, Mesa Verde Middle School
Gavin Humes, Mesa Verde Middle School
Brennan Humes, Mesa Verde Middle School
ATTENDANCE
There were and estimated 250 children at this event. Including all the parents
and volunteers, there were an estimated 425 people in attendance during the 3
hour period. 40 Volunteers with 5 staff members.
FINANCE
ACCOUNT NUMBER
EXPENDITURE:
FULL TIME
STAFF
$1,210
Full Time Staff - -Set Up
01.4.148.502
Shelly Shellabarger 15x$55 =$825
Full Time Staff - -Day Of
01.4.148.502
Shelly Shellabarger 7x$55 =$385
PART TIME STAFF
$248
Part Time
Staff - -Set Up $144
01.4.148.503
Stephanie Casillas 8x$8.42 =$67
01.4.149.502
Gailya Jankoviskis 4x$8.21 =$33
01.4.149.502
Kelly Watson 4x$5.01 =$20
01.4.149.502
Anthony Silvers 1x$7.44 =$7
01.4.149.502
Sam Tomlinson 2x$8.21 =$16
Part Time
Staff - -Day Of Event $104
01.4.148.503
Stephanie Casillas 7x$8.42 =$59
01.4.149.502
Stephanie Shaw 3x$6.75 =$20
01.4.149.502
Kelly Watson 2x$8.21 =$16
01.4.149.502
Shelly Runge 1x$8.42 =$8
SUPPLIES
$570
01.4.148.642
Supplies
Oriental Trading 119.85
US Toy
$333
K Mart
$100
Vons
$17
TOTAL EXPENDITURE:
$2,028
TOTAL EXPENDITURE LESS STAFF TIME
$570
REVENUE
(Kiwanis Donation)
$250
TOTAL EXPENDITURE LESS STAFF & REVENUE
$320
BUDGET ALLOTMENT
$600
COMMENTS
1. Advertising included the following: Press releases to local papers,
classified advertising in Happenings Magazine, flyers to all Carl's and
McDonalds customers, city signs and channel 10. Numerous flyers and posters
were distributed around town. Volunteer invitations were sent to
commissioners, local school ASBs, volunteer groups and past participants.
2. This event was set up at the Arroyo Vista Recreation Center on the Sunday
before the event due to a facility rental during the weekend. This required
extra staff hours beyond that which was budgeted.
3. The event began at 10:00 am. By 10:30 the event was in full swing. Last
year, many of the big prizes had been sold out by 11:15 so additional supplies
were purchased as reserve. Leftover items will be used for upcoming events.
The costume contest began at 1:00 pm. Judges were Dave Sakata and Shelly
Shellabarger. A total of 7 children participated in the costume contest, each
one receiving an award.
4. Press coverage included Daily News, Ventura County Star and KADY News.
5. Clean up took longer than usual dice to the number of participants. "here
were a lot of helpers available at this time. Volunteers who stayed unt:'_
everything was done deserve recognition. They include Sandi, Garrett and
Holly Thompson.
6. Thank yous and certificates were sent to Dot Vandaveer, Chris Hester & Don
Eaton (as well as all Moorpark Kiwanis & Builders Club volunteers), Girl Scout
Troop 916, Community Volunteers, the Daily Mews, Ventura County Star and KADY
News.
SUMMARY
This event was very successful. There were a multitude of volunteers. Extra
(unanticipated) costs were incurred due facility rental requiring a Sunday set
up (rather than Friday) and the purchase of additional reserve supplies.
Though the weather was inclement, the attendance was good. In future years,
with better weather, attendance could be much greater, resulting in
insufficiency of supplies.
SUGGESTIONS FOR FUTURE EVENTS
Offer again if funding is available.