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HomeMy WebLinkAboutAG RPTS 1996 0506 PR REGG � IPA Iff �v S Q cF 1�9 �i C" L ' PARKS AND RECREATION COMMISSION AGENDA May 6,1996 %11 7:00 p.m. �Q 1. CALL T® ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners lave Badoud, Arlene Butler, Jim Hartley, Sandra Thompson, and Chair John Hall. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: CGS C �� 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of Anril 1, 1996, Staff Recommendation: Approve as presented. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review Any questions concerning any Agenda item may be directed to the Community Services Department Secretary 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext.227. c ,>C B. Park Status Report. Staff Recommendation: Receive and File the Report. DISCUSSION /ACTION ITEMS: CJ A. Consider Reports by Attending Commissioners of the 1996 California Pacific South - %/, west Recreation and Park Conference, Staff Recommendation: Receive oral re- ports from Commissioners. (Continued from 3/4/96 and 4/1/96) B. Consider Easter Activities Special Event Report, Staff Recommendation: Receive and File the Report. C. Consider Selecting a Date in either May or June for Commission S11ring Park Tour, Staff Recommendation: Select a weekend date and time for tour. C_ ANNOUNCEMENTS / FUTURE AGENDA ITEMS: The City's Recreation Celebration - "Spring Into Summer" is being held on June 1 from 11 am - 6 pm at Arroyo Vista Community Park. The free event will feature demonstration, activities, games, entertainment, food, and a large classic car show. Co- sponsored by the a City's DARE program, the event is geared for youth 8 - 16 years of age, and their parents. Iz" The program will conclude with a "family" dance on the multipurpose court, for all ages. Information about things to do for kids and families during the summer will also be avail- able. The City is seeking corporate donations for the 3rd Annual Summer Concert Series. Inter- ested individuals or businesses should contact the Community Services Department. Con- certs will be held on Sunday evenings at Arroyo Vista Community Park, The City is also seeking donations from groups or individuals for the annual Concert in the Sky Fireworks Program, scheduled for Wednesday, July 3 at Moorpark High School Me- morial Stadium. The program begins at 7 pm with an Oldies Concert, and the event is free to the public. 10. AWOURNMENT: The next meeting of the Parks and Recreation Commission will be held on Monday, June 3, 1996, at 7:00 p.m. at the City Council Chambers, 799 Moorpark/ Avenue, Moorpark, California. It y C� _Cv �3- IT EM 7. MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: April 1, 1996 Chairman Hall called the meeting to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present- Commissioners Arlene Butler, Jim Hartley, Sandra Thompson and Chairman John Hall. Commissioner Badoud was absent. Staff Present: Christine Adams, Director of Community Services, Shelly Shellabarger, Recreation Supervisor, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of March 4, 1996. Staff Recommendation: Approve as presented. B. Park Status Report. Staff Recommendation: Receive and File the Report. MOTION: Commissioner Hartley moved to approve the consent calendar as presented. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Badoud was absent. Minutes of the Parks and April 1, 1996 Recreation Commission Page 2 8. DISCUSSION /ACTION ITEMS: A. Consider Proposed Special Events and Related Budget for 1996/97. Staff Recommendation: Recommend Special Events and Related Budget for 1996/97 to City Council for consideration. (Continued from 3/4/96.) Director Adams presented a proposed budget to the Commission for review and discussion. There are no new programs being introduced for 1996/97, but a few events have been modified. Recreation Celebration, scheduled for June 1, 1996, is to be combined with an all day celebration of the family in conjunction with the Moorpark Police Department. There is entertainment scheduled all day with a family dance in the evening. The Community Services Department will have the opportunity to promote their summer programs. Labor Day in the Park was previously sponsored by M.Y.A.C., but as of last year, they are unable to continue, so the City sponsored the event in 1995. By consensus, it was voted to eliminate Labor Day in the Park, and the funds of approximately $2,000, be used to enhance the July 3rd event. Commissioner Hartley would like to see the July 3rd event this year organized in such a manner as to open up the area as much as possible, allowing more of the public to actually attend the event, and not just view the fireworks show from a distance. Commission discussed with staff each event and costs presented and different ways staff could perhaps cut back. Some suggestions were; eliminating the televising of the Tree Lighting Ceremony; advertisement to the public to acquire more volunteer help, which would allow the City to cut back on staff hours; and, to balance the expense and revenue for "Santa's Visits" and "Sleigh Rides With Santa ". Director Adams informed Commission that letters have been sent to the primary businesses in town, requesting donations for "Concerts in the Park ". Approximately $6,000 is needed for five concerts. Minutes of the Parks and April 1, 1996 Recreation Commission Page 3 MOTION: Chair Hall moved to present the Special Events and Related Budget for 1996/97 to City Council as presented with the modifications of eliminating Labor Day in the Park, and consider eliminating the live telecast of the Tree Lighting Ceremony due to costs. Commissioner Butler seconded. The motion was carried 4 -0. Commissioner Badoud was absent. B. Consider Reports by Attending Commissioners of the 1996 California Pacific Southwest Recreation and Park Conference. Staff Recommendation: Receive oral reports from Commissioners. (Continued from 3/4/96.) MOTION: Commissioner Butler moved to continue this item until the next regularly scheduled meeting of May 6, 1996, when Commissioner Badoud would be present to contribute his report. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Badoud was absent. C. Consider Mardi Gras Special Event Report. Staff Recommendation: Receive and File the Report. (Continued from 3/4/96.) Recreation Supervisor, Shelly Shellabarger, gave a brief summation of the event to the Commissioners, informing them the event had been very much a success. Staff had forty (40) volunteers. The Kiwanis and Girl Scout Troup 916 volunteered 157 hours, and the Kiwanis donated $250.00. Chairman Hall suggested that perhaps this event could be scheduled on a weekend, rather than a school holiday, which it has been in the past. There are quite a few working adults who are unable to attend. Supervisor Shellabarger discussed this issue with staff and Commissioners, and it was decided to keep Mardi Gras on the Monday holiday due to this being mainly a children oriented event, and the school age children have approximately three Mondays off in February. MOTION: Commissioner Butler moved to receive and file the report. Commissioner Hartley seconded. The motion was carried 4 -0. Commissioner Badoud was absent. Minutes of the Parks and Recreation Commission Page 4 April 1, 1996 D. Consider Category Names for Park Donation Board. Staff Recommendation: Select three category names for Park Donation Board and recommend these names to the City Council. Director Adam explained to Commission that the Ad- Hoc Committee had met and are suggesting three donor boards with three dollar amounts be used. Each donor board will have a specific name and Commission should choose from the following according to dollar amount donated: Friend, Patron, Sponsor, Supporter, and Benefactor. Commission and Staff discussed which names would be the most appropriate, and an additional donor board be added for people or organizations who make on- going or annual donations. MOTION: Commissioner Butler moved to recommend the following category names to Council: Friend, Sponsor, and Benefactor, with Patron as a fourth category name to be used for people or organizations who make on -going or annual donations. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Badoud was absent. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Chairman Hall congratulated Eloise Brown on her election to the City Council. Commissioner Thompson announced there are still openings for the City's Breakfast With Bunny being held on Saturday, April 6, at 8:00 am, at Arroyo Vista Park, followed by the annual Easter Egg Hunt, which is open to the public and begins at 10:00 am. Commissioner Butler announced World Fest '96 to be held on Saturday, May 4, at Arroyo Vista Park. Commissioner Hartley invited the public to plan a day at one of the City parks, especially Happy Camp Regional Park, which is the largest open space County park in the City. Chairman Hall announced that the City is seeking corporate donations for the 3rd annual summer concert series. Minutes of the Parks and April 1, 1996 Recreation Commission Page 5 10. ADJOURNMENT: Chairman Hall adjourned the meeting until the next regularly scheduled meeting of May 6, 1996. The time was 8:25 p.m. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: JOHN HALL, CHAIRMAN CITY OF MOORPARK ITEM AGENDA REPORT 7.0. TO: Parks and Recreation Commission �j FROM: Christine Adams, Director of Community Services4� PREPARED BY: Allen Walter, Maintenance and Operations BATE: May 6, 1996 SUBJECT: lark Status Retort SITE STATUS Array* Vista Comm. lark The gym floor is currently being repaired. Staff estimates that work should be completed in time for spring adult basketball leagues to begin on May 13. The new marquee sign has been installed next to the parking lot, near the building. This marquee will provide information specifically related to the programs happening at Arroyo Vista Park and Recreation Center. A storage bin was moved to AVCP behind the gym to store hockey equipment. The bin has been prime coated, but needs to have a final coat of paint applied. Staff is waiting to use some volunteers on this project. Sidewalk ramps from the bin as well as from the main sidewalk to the multi - purpose court have been installed. Following the heavy rains in March, there was some flooding of the playground area near the handicapped ramp. Staff is looking at ways of changing the ramp to still allow access, and at the same time have better water drainage. A flood light was installed on the outside of the new restroom building to illuminate the parking lot area. This has not made much difference, so staff will be installing a temporary light pole out in the parking lot. Staff is also trenching from the ballfield irrigation area to the restroom, so that domestic water can be used to prep the ballfields, rather than run the well for this minor use. Staff will trench for temporary light at the same time. CAPITAL The Packer Football organization has regraded the east end of the park, and has laid all irrigation lines. The work has been inspected. Packer Football is preparing to seed in the next month. Campus Park Painted pavilion tables. Campus Canyon Park CAPITAL Playground equipment has been installed. Dinosaur spring toy was also installed and many of the posts were painted. The equipment looks almost like new. Community Center Sinks repaired in restrooms. Country Trail Park Staff is scheduling the installation of a handicapped ramp in the larger play area. Swings have been shipped from Alabama and should arrive soon. Glenwood Park No new maintenance issues this month. Griffin Park No new maintenance issues this month. CAPITAL Public Works Department is managing a large slurry sealing project throughout the City. Changes for College View Drive will be included in this overall contract and administered by Public Works. Work should be completed by May. High St. Pedestrian Park No new maintenance issues this month. Monte Vista Nature Park No new maintenance issues this month. Mountain Meadows Park Player benches for north baseball field (paid for by Girls Softball) have arrived. Staff will install in dug outs. Repaired drinking fountain. Peach Hill Park Removed tire swing as the area for the swing no longer meets Consumer Product Safety Standards. Repaired men's urinal. CAPITAL Basketball court is completed, and is being used a great deal by residents. Poindexter Park Park is 90% completed. Turf will be hydroseeded the week of April 30. there is a 90 day maintenance period on the park, so the park dedication will be set for late July. The Commission will be notified when Council sets the date. Tierra Rejada Park Villa Campesina Park Virginia Colony Park RECOMMENDATION No new maintenance issues this month. Nothing new on this park. No new maintenance issues this month. Receive and file the report. EN ' CITY OF MOORPARK AGENDA REPORT TO: Parks and Recreation Commission FROM: Christine Adams, Director of Community Service PREPARED BY: S.G. Shellabarger, Recreation Supervisor DATE: May 6, 1995 SUBJECT: Consider Stecial Event Report: Easter Activities The 1996 Easter Egg Hunt was held on Saturday April 6 from 10:00 am -12:00 pm at Arroyo Vista Community Park. This event was co- sponsored with Kiwanis. This event also featured pony rides, a petting zoo, coloring contest and craft fair. Breakfast with the Bunny preceded this event. As usual, this popular event was very well attended. There were an estimated 1,300 children in attendance with an estimated total of 975 parents for a total of 2,275. Expenditures totaled $1,339 (Budget allowance was: $1,660) . Monies should be budgeted next year to buy more eggs. 41 people signed up for Breakfast With Bunny. Due to food donations from Take 5 Concessions and a Kiwanis donation of the Bunny Suit expenditure, total costs were kept low at $203. Offset by $240 in revenue, this event netted $37 over direct costs. Last year, 65 people signed up for this event. This year's numbers reflect a significant drop in attendance for the Breakfast, however the event went more smoothly. The Spring Craft Fair included 26 vendors and 3 food vendors. Expenditures were $365 with a revenue of $565. This event netted about $200. Considering the level of staff time it took to produce, combined with its' overall contribution to the event as a whole, dropping the craft fair should be considered. 'letaile4 event reports produced by Shelly Shellabarger, Recreation Supervisor, are attached. RECOMMENDATION Receive and File the Report. Agenda Report TO: Parks & Recreation Commission FROM: Chris Adams, Director of Community Services Prepared By: SG Shellabarger, Recreation Supervisor �- DATE: April 8, 1996 SUBJECT: 1996 Easter Egg Hunt A. Event Description The 1996 Easter Egg Hunt was held on Saturday April 6 from 10:00 am -12:00 pm at Arroyo Vista Community Park. This event was co- sponsored with Kiwanis. This event also featured pony rides, a petting zoo, coloring contest and craft fair (see separate report). Breakfast with the Bunny preceded this event. B. Staff, volunteers & Dignitaries Arlene Butler, Parks & Recreation Commissioner Sandi Thompson, Parks & Recreation Commissioner Dave Badoud, Parks & Recreation Commissioner Shelly Shellabarger, Recreation Supervisor Gailya Jankoviskis, Recreation Leader Kelly Watson, Recreation Leader Stephanie Casillas, Recreation Leader Jose Leuvano, Recreation Leader Ant Sylvers, Recreation Leader Stephanie Shaw, Recreation Leader Sam Tomlinson, Maintenance Staff John Casillas, EMT Kiwanis Volunteers: David Stafford, Margaret Stafford, Kristen Stafford, Kathy Stafford, Dot Vandaveer, Dave Sakata, Jim Jackson, Roy Talley, Susan Wesner, Emily Link, Barry & Debbie Teasley, Steve Michner, Emily Irelan, Gloria Zarate - Devlin, Don Eaton, Chris Hester, Maria Gutierrez, Frank Gutierrez, Mike Wesner, Roy Talley, Jim Stueck Girl Scout Troop 916: Sarah Cloward, Katie Cloward, Amy Cloward, Cindy Rundgren, Karen Bill, Kristin N, Judy Sternberg, Elizabeth Sternberg Kiwanis Builder's Club: Kenny Bobertz, Hilary Gushwa, Stephanie Tacke C. Attendance There were an estimated 1300 children in attendance with an estimated total of 975 parents for a total of 2275. D. Finance 01.4.148.502 Full Time Staff $1,650 Shelly Shellabarger. 30x$55 = $1,650 01.4.148.503 Part Time Staff $191 Stephanie Casillas 12x$8.31 =$100 Gailya Jankoviskis 6x$8.31 $50 Kelly Watson 3x$8.31 =$25 Jose Leuvano 6x$8.31 =$50 Ant Sylvers 2x$8.31 =$17 01.4.148.642 Supplies $1,339 Oriental 478.5 Oriental 475.3 JS Toy 11.5 Kmart (candy) 198.5 Kmart (prizes) 175.7 TOTAL EXPENDITURE: $3,181 TOTAL EXPENDITURE LESS STAFF TIME $1,339 BUDGET ALLOWANCE $1,660 E. Comments COMPARISON TO LAST YEAR: Last year there were an estimated 900 children in attendance with an estimated total of 700 parents for a total of 1600. This event keeps growing. EVENT EVALUATION This year's Easter Egg Hunt included several new items: A craft fair, pony rides, moonbounce and petting zoo. Paint Pals were in attendance as well as Linda's Temporary Tatoos. Breakfast With Bunny preceded the event. Because of the new park developments on site we decided to reorganize the layout of the hunt. We used the roller hockey courts as a staging area and had the hunt run toward the hill. The gazebo was used as the prize booth and vendors were placed near the parking lot along the side walk. Candy, toys and eggs were tossed out onto the field in 2 & under, 3 & 4, 5 & 6, 7 & 8 and 9 -12 age groups. Special "Prize" eggs won prize baskets and stuffed toys. The gazebo was roped off as the prize area. The special. needs egg hunt involved a quiet time with the Bunny. Problems with the public included the following: People set up picnic areas at the end of the egg hunt field. Though they were asked to leave, they would not. Some people brought their dogs to the event and let them run loose on the egg hunt field prior to the event. In addition, the public ignored the signs denoting the gazebo as the staging area and used is as a picnic area. Though clearly marked, they drank the water which was provided for emergencies and volunteers. Despite all efforts, parents continue to interfere in the event. Sandi Thompson recommended that next year we offer a "Partner's Hunt" for 5 and under with parents in addition to the regular. hunts. This idea would also serve to decrease the number of children participating in the regular hunts (without their parents) and increase safety margins for all involved. Dave Sakata recommended that we offer one hunt per age rather than combining ages. Construction begun the week prior to the event was not completed by Friday creating a potentially hazardous situation. Staff purchased and erected a border of stakes and caution tape. Barricades with signs apologizing for the construction were also erected. The play area was flooded with brackish water. This area was also cordoned off and marked as unsafe. Press releases were sent to local papers with flyers in general distribution. Local radio stations publicized this event. Display advertising was purchased in Happenings magazine. Flyers were distributed at Mart, Carl's Jr. and McDonalds as well as other area businesses. The LA Times did a front page spread in the April 7 issue. This was the fourth year for a special needs egg hunt. This year five children participated. This year's event was very successful in great part due to the large numbers of volunteers. Moorpark Kiwanis and Kiwanis Builders Club, Girl Scout Troop 916 along with numerous community volunteers worked to keep things running smoothly. Volunteers who when above and beyond the call of duty include Dave Stafford who spent 4 hours in a white "fur coat," and Christine Hester who volunteered with both the Breakfast and the Egg Hunt. Kenny Bobertz, a Kiwanis Builder, Sandi Thompson assisted staff with a full day of event set -up Friday April 5 �7_ l k e' and also worked the Breakfast and the Egg Hunt from start to finish (7:04 ,gym to 2:00 pm) . Carl's Junior and Home Town Buffet donated food coupons for the egg hunt. F. Recommendation for Future Events: Buy more eggs. Considering the problems experienced with the public, the entire hunt should be redesigned. First and foremost, the prize area should not be in the gazebo. Perhaps, considering the temperature and the crowds, a corridor of tables entering and exiting the Vance Room would be more secure and cooler for the volunteers. VJ` The hunts should be broken down into smaller groups. Specifically, we should offer. a "Partner's Hunt" for 5 and under with parents in addition to the regular hunts. A P— -jam,,- ` � „ \ The site of the actual hunt should also be reevaluated. Consider using the front /side field for all )aut the "Partner's Hunt." As it is likely to be the largest hunt, the "Partner' k-\-- unt" should be in as large a field as possible. J t. The focus is on avoiding injury to any child. Consider using the stakes to mark off the field area. Do not use the mylar tape as it has a low visibility. Yellow caution tape, while unattractive, is most visible. tamp hands when children receive their prize to assure that there is one prize per child. Coordinate with maintenance staff to assure that construction projects do not impact the safety of events. Place additional trash cans throughout the area. —thocolate melted in the heat. Next year offer only non - perishable candy, if L any . Judging from the increased support we are receiving from local businesses, we might consider soliciting donations from local merchants. Egg Hunt sponsorships may be popular given the draw to this event. Agenda Relport TO: Parks & Recreation Commission FROM: Chris Adams, Director of Community Services Prepared By: SG Shellabarger, Recreation Supervisory DATE: April 8, 1996 SUBJECT: 1996 Breakfast With the Bunny A. Event Description The 1996 Breakfast With the Bunny was held on Saturday April 6 from 8:00- 10:00 am at Arroyo Vista Recreation Center directly preceding the Easter Egg Hunt. 41 people signed up for breakfast, visit with the bunny and a gift. B. Staff, Volunteers & Dignitaries Sandi Thompson, Parks & Recreation Commissioner Shelly Shellabarger, Recreation Supervisor Stephanie Casillas, Recreation Leader Stephanie Shaw, Recreation Leader Kiwanis Volunteers: David Stafford, Margaret Stafford, Kristen Stafford, Kathy Stafford, Chris Hester, Kenny Bobertz C. Attendance There were 41 people registered for this event. D. Finance ACCOUNT NUMBER EXPENDITURE: 01.4.148.502 Full Time Staff $550 Shelly Shellabarger 10x$55 =$550 01.4.148.503 Part Time Staff $133 Stephanie Casillas 12x$8.31 =$100 Stephanie 4x$8.31 =$33 01.4.148.642 Supplies $203 Bags 203 Oriental 76.95 Party World 12.49 Smart & Final 46.69 US Toy 48.75 Albertson's 18 TOTAL EXPENDITURE: $886 TOTAL EXPENDITURE LESS STAFF TIME $203 REVENUE $240 TOTAL REVENUE LESS SUPPLY EXPENSES ($37) BUDGET ALLOWANCE $750 E. Comments COMPARISON TO LAST YEAR: ?.ast year, 65 people signed up for this event. Revenues were $390 and expenditures (less staff time) were $288. EVENT EVALUATION This event ran smoothly thanks to the help of the volunteers, specifically Chris Hester, Sandi Thompson, Kenny Bobertz and the Staffords. David Stafford was exemplary as the Bunny. Sandi Thompson helped with the elaborate set up (all day Friday). Food donated by Take 5 Concessions allowed us to save money on food expenses. F. Recommendation for Future Events: Offer next year and run in a similar fashion. Agenda Report TO: Parks & Recreation Commission FROM: Chris Adams, Director of Community Services Prepared By: SG Shellabarger, Recreation Supervisor DATE: April 8, 1996 SUBJECT: 1996 Spring Craft Fair A. Event Description The 1996 Spring Craft Fair was held on Saturday April 6 from 8:00 -10:00 am at Arroyo Vista Recreation Center running concurrently with the Easter Egg Hunt. Vendor check in began at 7:00 am. This was a very successful event due to several factors including a "built in" customer base. B. Staff & Dignitaries Sandi Thompson, Parks & Recreation Commissioner Shelly Shellabarger, Recreation Supervisor Sam Tomlinson, Recreation Leader Stephanie Shaw, Recreation Leader C. Attendance There were 26 vendors and 3 food vendors with an estimated 2,550 customers. D. Finance 01.4.148.502 Full Time Staff $550 Shelly Shellabarger 10x$55 =$550 01.4.149.502 Part Time Staff $83 Sam Tomlinson 4x$8.31 =$33 Stephanie Shaw 6x$8.31 =$50 01.4.148.642 Advertising $265 Happenings $265 01.4.148.642 Supplies $100 Moorpark Hardware $100 TOTAL EXPENDITURE: $998 TOTAL EXPENDITURE LESS STAFF TIME $365 REVENUE $565 TOTAL REVENUE LESS COSTS $200 BUDGET ALLOWANCE $800 E. Comments Comparison to Last Year This is the first year we have run the craft show with the egg hunt (last year's vendors were invited to attend the egg hunt due to a rained out March show). This show does not compare with the Holiday show (75 vendors with $2,900 in revenue), but it is a nice addition to the egg hunt event. Vendors offering food and drink were especially successful. Vendors offering face painting and children's activities saved us the cost of providing these activities from the egg hunt budget. Set Up Vendors were placed against the back sidewalk as each block section is approximately 10 feet long. Names were chalked on the day before. Vendors were set up next to the parking lot to facilitate unloading. Advertising The following advertising covered this event: Three sets of press releases were sent to local radio stations and all area newspapers on a time release schedule. Additionally, display advertising was purchased in Happenings Magazine. This event was covered on 3 local cable stations. Flyers on this event were distributed at preceding boutiques, sporting events and local businesses. A brochure advertising this event was sent to every home in Moorpark and a flyer advertising this event was sent home with every student in the Moorpark School District. Suggestions for Future Events Change the forms to state that "vendors with special needs or specific requests must make their needs known on the application form." Consider the load of the Easter Egg Hunt and Breakfast With The Bunny in conjunction with this event. L �� G�� , G CITY OF MOORPARK ?AGENDA REPORT TO: Parks and Recreation Commission FROM: Christine Adams, Director of Community Service�� DATE: May 6, 1996 SUBJECT: Consider Selecting a Date in either May or June for Commission Spring Park Tour The Commission has attempted in the past to tour the parks twice a year, once in the fall and once in the spring. The last park tour was held in October, 1995. Staff would recommend the following dates and times for the Commission to consider: Saturday, May 11, � am Saturday, June 1, � am (preceeding the Recreation Celebration) � Saturday, June =, 9 am RECOMMENDATION Select a weekend date and time for tour