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HomeMy WebLinkAboutAG RPTS 1996 0916 PR REGPARKS AND RECREATION COMMISSION AGENDA September 16, 1996 7:00 p.m. 1. CALL TO ORDER: I 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: iCommissioners Dave Badoud, Jim Hartley, Sandra Thompson, and Chair John Hall. I 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: I 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of July 1, 1996. Staff Recommendation: Approve as presented. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review Any questions concerning any Agenda item may be directed to the Community Services Department Secretary 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext.227. i8 W B. Approval of the Joint City Council and Parks and Recre- ation Commission Meeting of jilly 1 1996. Staff Recom- mendation: Approve as presented. C. Park Status Report Staff Recommendation: Receive and File the Report. D. Raging Waters Teen Trip Evaluation Report. Staff Recom- mendation: Receive and File the Report. DISCUSSION /ACTION ITEMS: A. Recommend a Fee for Renting of Multi- ur ose Court at Arroyo Vista Community Park Staff Recommendation: Support staff's recommendation to the City Council. (Continued from 7/1/96.) B. Consider Recommending Open Play Rules for the Multi- purpose Court at Arroyo Vista Community Park Staff Recommendation: Support staff's recommendation to the City Council. C. Recommendation of Fees for Moorpark Basketball Associa- tion Use of the Arroyo Vista Gymnasium, Staff Recommen- dation: Staff recommends that the Moorpark Basketball Association be charged $12.00 per hour for use of the Arroyo Vista Gymnasium. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: 10. ADJOURNMENT: The next meeting of the Parks and Recreation Commission will be held on Monday, October 7, 1996, at 7:00 p.m. in the City Council Chambers, 799 Moorpark Avenue, Moor- park, California. ITEM 7 )9 . MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: July 1, 1996 Chairman Hall called the meeting to order at 9:00 p.m. 2. PLEDGE OF ALLEGIANCE: Said prior at the Joint Meeting of the City Council and Parks and Recreation Commission. 3. ROLL CALL: Present- Commissioners Dave Badoud, Arlene Butler, Jim Hartley, Sandra Thompson and Chairman John Hall. Staff Present: Richard Hare, Deputy City Manager; Shelly Shellabarger and Dale Sumersille, Recreation Supervisors; and, Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of May 6, 1996. Staff Recommendation: Approve as presented. B. Park Status Report. Staff Recommendation: Receive and File the Report. C. Update on Adult Sports Programs. Staff Recommendation: Receive and File the Report. Minutes of the Parks and July 2, 1996 Recreation Commission Page 2 D. Update on Teen Activities Staff Recommendation: Receive and File the Report. MOTION: Commissioner Badoud moved to pull items 7.B and 7.0 for discussion, and approve items 7.A and 7.D. Commissioner Butler seconded. The motion was carried 5 -0. Commissioner Badoud inquired about the vandalizing of the tennis nets at the parks, specifically Tierra Rejada Park. Richard Hare, Deputy City Manager, explained that the Maintenance Department is now keeping a supply of three to four nets, so in the future the nets can be replaced immediately when needed. Mr. Hare also informed the Commission that there has been a problem with the water lines at Arroyo Vista Park breaking. Regulator valves are being installed to correct this problem. Chairman Hall stated that the Commission had noticed on their last park tour, June 1, Country Trail Park's grass maintenance was not up to standards. Mr. Hare stated this had been brought to his attention and steps are being taken to correct. Commission and staff discussed the pros and cons of permanent full size roller hockey borders being installed at Arroyo Vista Park including bleachers. In reference to the report on the Adult Sports Programs, Commissioner Badoud stated that he would like to see the cost of lights reflected in all evaluations of the sports leagues. The report is only allocating this cost to the softball league. Commissioner Hall is requesting a report be prepared on the Commission's park tour conducted on June 1. MOTION: Commissioner Thompson moved to receive and file item 7.B and 7.C. Commissioner Butler seconded. The motion was carried 5 -0. Minutes of the Parks and July 1, 1996 Recreation Commission Page 3 8. DISCUSSION /ACTION ITEMS: A. Consider World Fest Special Event Report. Staff Recommendation: Receive and File the Report. Shelly Shellabarger gave a brief overview of the day's activities. The overall evaluation determined that both vendor and community turn out was low, and suggested that the event be discontinued or combined with another annual event, perhaps the Labor Day Picnic. Commission and staff discussed the different options: enhancements for the event; combining with another event; or, discontinuing. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Badoud seconded. The motion was carried 5 -0. B. Consider Recommending a Fee for Renting of Multi- purpose Court at Arroyo Vista Community Park. Staff Recommendation: Approve staff's recommendation for rental fees for the multi- purpose court to the City Council. Staff explained to the Commission that the reason the City is considering the rental of the multi- purpose court is due to a number of out -of -city requests. Staff reviewed the recommended rates, based on comparisons with other cities rental rates of their indoor rinks and basketball courts. Commission discussed the impact that the rental would have on city residents and their free time play. MOTION: Commissioner Butler moved to continue this item until the next regularly scheduled meeting of August 5, 1996. Chairman Hall seconded. The motion was carried 5 -0. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Commissioner Thompson reminded Commission of the Poindexter Park dedication scheduled on Saturday, July 27, 1996, at 10:00 a.m. Minutes of the Parks and July 1, 1996 Recreation Commission Page 4 10. ADJOURNMENT: Chairman Hall adjourned the meeting until the next regularly scheduled meeting of August 5, 1996, at 7:00 p.m. The time was 10:15 p.m. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: JOHN HALL, CHAIRMAN ITEM -7. - MINUTES OF THE CITY COUNCIL AND PARKS & RECREATION COMMISSION Moc: park, California July 1, 1990 A Special Joint Meeting of the City Council and the Parks & Recreation Commission of the City of Moorpark was held on July 1, 1996, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Lawrason called the City Council to order at 7 :06 p.m. Chairman Hall called the Parks & Recreation Commission to order at 7 :06 p.m. 2. ROLL CALL: Present: Councilmembers Brown, Hunter, Perez, Wozniak, Mayor Lawrason, Commissioners Badoud, Butler, Hartley, Thompson, and Chairman Hall. Staff Present: Steven Kueny, City Manager; Richard Hare, Deputy City Manager; Martin Cole, Management Analyst; Lillian Hare, City Clerk. 3. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Jim Hartley. 4. PRESENTATION /ACTION /DISCUSSION: A. Consider Fiscal Year 1996/97 Goals and Objectives. Staff Recommendation: Consider the proposed goals and objectives. Mayor Lawrason stated that input from the Parks & Recreation Commission is very welcome and important to the City Council. In response to Commissioner Badoud, Mayor Lawrason said he encouraged Commissioners to call or come to City Council meetings to speak to the City Council. Councilmember Hunter said it is important for the Commission to identify if they are speaking as a result of the consensus of the Commission or whether they are speaking as an individual on an issue. Commissioner Hartley requested that the Council consider conference expenses for Commissioners. He said sometimes it would be more desirable to attend a conference on a Minutes of the Joint City Council and Parks & Recreation Commission Moorpark, California Page 2 July 1, 1996 specific topic rather than the CPRS annual conference. The way the budget is worded the Commissioners thought they could only attend the CPRS conference. Mr. Kueny suggested that the Commission might want to agendize a discussion of conference expenses on one of their agendas. He said the result of the Commissions discussion could then be provided to the Council. In response to Commissioner Hartley, Mr. Kueny suggested that a library copy of the City Council meeting could be made that the Parks & Recreation Commissioners, Planning Commissioners or the general public could check out and review. In response to Commission question, Mr. Kueny said the Council might wish to consider allowing Parks & Recreation and Planning Commission members to speak under Public Comments regarding an item rather than waiting until later in the meeting when the item appeared on the agenda. He said that would necessitate the City Council waiving their rules of procedure. Commissioner Badoud said he would be interested in helping to obtain more programming for Channel 10. Councilmember Perez said he would like to be better educated on what types of programming are allowable and what the restrictions of our franchise agreement are regarding developing programming. Commissioner Thompson requested that the Council clarify their position on the priority of teen programming and the Teen Center. In response, Mr. Kueny said the Council has set aside $200,000 for a Teen Center and there is an increased budget for teen programming. Commissioner Thompson requested that the Council clarify their "vision" of the Commissions role with regard to the Teen Council. Mayor Lawrason said while he believed there should be some interface with the Teen Council and the Parks & Recreation Commission, he saw the Teen Council as a stand alone body. Minutes of the Joint City Council and Parks & Recreation Commission Moorpark, California Page 3 July 1, 1996 Mr. Kueny said the Teen Council is really an extension of staff. He said that the Recreation Supervisors would probably take turns coming to the Parks and Recreation Commission meetings and keeping them informed on this and other matters of their respective responsibilities. CONSENSUS: By consensus, the Council determined to clarify that the Teen Council as a stand alone body was the direction they intended for that body. In response to Commissioner Hall, Mayor Lawrason explained that the City Manager and Dr. Duffy are having a series of discussions regarding the sharing of recreational facilities, such as a pool. Mr. Kueny said ideas of sharing certain recreation facilities would be looked at in the next draft of the youth plan. In response to Commissioner Hartley, Mr. Kueny said that the Planning Corporation, the City's contractor, is starting to work on the Open Space, Conservation and Recreation Element update. He estimated it would take about two years from now for completion. Councilmember Hunter requested the Commission's thoughts on constructing a fourth tennis court at Tierra Rejada Park. Commissioner Butler said there is a great need for a fourth tennis court but she felt the Arroyo Vista Community Park was the appropriate place for the court. Councilmember Perez said he was "leery" of taking funds from another zone and putting them into another park outside that zone. Mayor Lawrason commented that the tennis club offer is "somewhat overwhelming ". He said he was concerned that there would be some residents shut out from play because of the cost. Councilmember Brown said she could not support using funds from another zone to construct a tennis court at Tierra Rejada Park. She said that Arroyo Vista Community Park seemed the more logical choice for an additional court. Councilmember Wozniak explained that the Commission must think seriously about the cost for every new amenity and park. Minutes of the Joint City Council and Parks & Recreation Commission Moorpark, California Page 4 July 1, 1996 CONSENSUS: By consensus, the Council determined to direct staff to place the discussion of the tennis courts at Arroyo Vista Community Park on the agenda again and possibly direct an Ad Hoc Committee review of the subject. Mayor Lawrason requested input from the Commission on the use of the Multi - Purpose court at Arroyo Vista Community Park. Commissioner Badoud said he did not support putting up hoops at the court. Chairman Hall concurred. Commissioner Thompson and Commission Butler also concurred. 5. ADJOURNMENT: Mayor Lawrason adjourned the City Council at 8:50 p.m. Chairman Hall adjourned the Parks & Recreation Commission at 8 :50 p.m. Paul W. Lawrason Jr"., Mayor John Hall, Chairman ATTEST: Lillian E. Hare, City Clerk GTEM City of Moorpark AGENDA REPORT TO: The Parks and Recreation Commission FROM: Ken Gilbert, Director of Public Works PREPARED BY: Allen Walter, Maintenance and Operations Supervisor DATE: September 3, 1996 SUBJECT: Park Status Report For July and August SITE STATUS Arroyo Vista Comm. Park Sprinklers and irrigation timer were installed on one ballfield. Both ballfields were prepared and new brick dust was added. Jox boxes repaired for both fields. Football field was weeded and areas were reseeded. Sprinklers were repaired. Drainage ditches were improved. Pot hole were filled in on the entry road. Campus Park BBQ's were painted. Repaired basketball nets. Repaired drinking fountain three times. Campus Canyon Park Repaired and painted the wrought iron fence. Repaired basketball nets. Community Center No new maintenance issues this month. Country Trail Park Repaired water fountain twice. Glenwood Park BBQ's and trash cans were painted. Repaired basketball nets. Repaired water fountain twice. Repaired light timer for security lights. Griffin Park BBQ's were painted. Repaired basketball nets and swings. Repaired drinking fountain twice. CAPITAL Fence project: Awaiting Contractor to complete. Dig Alert and CalTrans have been updated. Fence moved and reinstalled, project continuing. High St. Pedestrian Park No new maintenance issues this month. Monte Vista Nature Park Repaired water fountain twice. Mountain Meadows Park Repaired restroom signs. BBQ's were painted. Repaired basketball nets. Repaired water fountain three times. Repaired two swings in play areas due to wear. Peach Hill Park BBQ's were painted. Repaired basketball nets and swings. Removed graffiti from men's restroom and repaired urinal. Repainted eves, storeroom doors and trash can lids. Fields were prepped the last week in July and the first week in August. Poindexter Park Plaque was installed for Memorial Grove. Dedication took place on Saturday, July 27. Six picnic tables were installed at the large pavilion. Holes were filled in at the entrance of the parking lot and bollards installed throughout lot. Lights were positioned higher at the restroom to help eliminate vandalism. Tierra Rejada Park BBQ's were painted. Repaired basketball nets. Repaired water fountain three times. Removed spring toy due to worn out brackets. Repaired tire swing in large play area. CAPITAL Fence project: Wrought iron fence has been installed. Additional bars are to be added to the bottom as a further safety measure. Villa Campesina Park No new maintenance issues this month. Virginia Colony Park BBQ's were painted. RECOMENDATI ON Receive and file the report. -EM � n .. CITY OF MOORPARK AGENDA REPORT TO: Parks and Recreation Commission ?RCri: Richard Hare, Deputy City Manager PREPARED BY: Dale Sumersille, Recreation Supervisor DATE: July 26, 1996 SUBJECT: Raging Waters Teen Trip Evaluation The purpose of this evaluation is to offer recommendations and suggestions on the "Raging Water's Teen Trip" sponsored by the City of Moorpark and the Conejo Valley YMCA. Event Description: Location: Raging Waters (San Dimas) Date: July 20, 1996 Day: Saturday Time: 8:00 am to 6:00 pm Actual Dav Schedule: 7:30 am 7:45 am 7:45 am 8:00 am 9:45 am 9:50 am 4:00 pm 4:00 pm 5:30 am 6:45 pm Staff arrive to open up AVRC Teens check in Bus arrives AVRC Bus departs AVRC Arrived in San Dimas Teens in park Teens back at bus Departure from San Dimas Bus arrived at AVRC Last teen leaves AVRC program There were a total of 20 participants (ages 10 - 17 years) and staff person, Dale Sumersille. All participants were from Moorpark - there were no registrations from the Conejo Valley YMCA. General Comments: Publicity was sent out via news releases, Videomax, flyers at Arroyo Vista, the Boys and Girls Club and Moorpark Project Pride, and flyers mailed to past teen program participants. After a teen registered for the trip the following were given out to each participant: 1. list of recommended items to bring for the trip 2. list of rules and regulations 3. medical and release form The trip went very smoothly. Teens arrived promptly as staff checked them in. A roll call was done prior to leaving, as well as reviewing the rules on the trip with all of the teens. Once at the park, the staff person purchased the admission tickets. The teens were then given their tickets, the leaving /meeting time was reviewed with the participants and staff showed the teens the designated group of tables inside the park as home base in front of the 'Thirst Aid Station ", so teens could drop things off, eat lunch or rest. Staff did a check - in with the first aid station on a regular basis to ensure there were no injuries. The Conejo Valley YMCA provided the bus and driver at no cost to the program. A volunteer was to attend, but did not show the morning of the trip. The YMCA bus driver served as the other chaperone for the trip. The teens had a great time at the park and are looking forward to next year's trip. Flyers on upcoming teen trips, activities and Teen Council applications were passed out at the end of the trip. Suggestions: 1. To offer this trip again cooperatively with other agencies 2. To have an additional volunteer or staff person go along if registrations warrant it - current ratio for teen trips is 1:20 Budget: Income: 20 teens x $20 $400.00 $400.00 Expenses: 2 tix x $10.99 $ 21.98 18 fix x $14.99 $269.82 1 staff (comp tix by park) $ 0 transportation (Comp by YMCA) $_Q $291.80 Net $108.20 Oal:; s time: 5 hours prep x $55 per hour $275.00 11 hours day of trip x $55 per hour $605.00 Total staff cost $880.00 Recommendation: Receive and file report TO: FROM: PREPARED BY: DATE: SUBJECT: BACRGROIIND CITY OF MOORPARK AGENDA REPORT Parks and Recreation Commission Richard Hare, Deputy City Manager Dale Sumersille, Recreation Supervisor August 5, 1996 Consider Recommending a Fee for Renting of Multi - vurnose Court at Arroyo Vista Community Park. After discussion at the last Parks & Recreation Commission meeting, staff was asked to provide a recommendation of rental rates for use of the Multi- purpose Court at Arroyo Vista Community Park. At this time, there is no fee schedule for rental of the Multi- purpose court. Staff is requesting that the Commission provide input on this matter, and forward a recommendation to the City Council. Staff has surveyed other cities and private rinks for rental prices. Attached is the survey that also includes the prices for league fees (the City's fee per person is $90.00). Also attached is information on other cities and their rink rental information. Several roller hockey teams, (some from Moorpark and neighboring cities) would like to practice once to twice a week for 1 1/2 hours each time. The U.S. Olympic Speed Skating organization would like to rent the rink for practices two times a week, for two hours each time. In addition, the Speed Skating team would like to eventually have regional exhibitions and competitions here. In addition to the rental fee, staff feels that the team would also make a donation to our program. Staff is recommending that teams or organizations be charged with the following staggered basis (see attached Park Reservation /Use Fee Schedule for group definitions): Group I No charge - Department programs Group II $20.00 per hour for the court and two goals, plus any staff cost if the rental is beyond normal Recreation Center operating hours of $18.00 per hour. If the organization wants the portable Boarder Patrol System as well, the cost would be $45 per hour, plus a $36.00 set up charge and a $100 security deposit. Group III Same as above Group IV $40.00 per hour for the court and two goals, plus any staff cost (see Group II above) $60.00 per hour for use of the Boarder Patrol System (see Group II above), set up fee & security deposit Group V $50.00 per hour for the court and two goals, plus any staff cost (see Group II above) $75.00 per hour for use of the Boarder Patrol System (see Group II above) set up fee & security deposit All facility and park rental fees are established by the City Council through a resolution. The Parks & Recreation Commission should discuss this issue and either forward the staff recommendation to the City Council, or make a separate recommendation. Recommend staff's recommendation for rental fees for the Arroyo Vista Multi- purpose court to the City Council. Memorandum To: Richard Hare, Deputy City Manager From: Dale Sumersille, Recreation Supervisor Date: July 31, 1996 Re: Roller Hockey Rink Rental & Program Survey Listed below are registration fees for local Roller Hockey League programs and Roller Hockey Rink rentals; Program League Fees Rental Fees City of Moorpark Youth $90 (9 - 12 games per season) No fee for in house teams for ages 7 - 15 Adult ages 16+ $90 (9 - 12 games plus playoffs) Group II & Group III - $20 per hr for two goals & court plus any staff cost beyond normal AVRC operating hrs For full pad ct - $45 per hr, $36 set up fee & $100 security deposit Group IV - $40 per hr for two goals & court plus any staff cost beyond normal AVRC operating hrs For full pad ct - $60 per hr, $36 set up fee & $100 security deposit Group V - $50 per hr for two goals & court plus any staff cost beyond normal AVRC operating hrs For full pad ct - $75 per hr, $36 set up fee & $100 security deposit Roller Gardens: 485 -2018 $8 per game (10 -12 games per season) (Oxnard) $5 per practice & $20 /year for USA Hockey Membership Total League fees: $176 for ages 6 - 17 yrs Skating Plus: 656- 2120/656 -2121 $119 (13 games) plus NIHA $25 (Ventura) Total League fees: $144 for ages 6 - 17 yrs Skateland: 818- 885 -7655 $139.95 plus NIHA $25 for 13 wks of (Northridge) play Total League fees: $164.95 for ages 9 - 12 yrs only Rollerdome: 493 -8800 $175 for 13 weeks plus playoffs (Thousand Oaks) for ages 5 - 17 only The Shark Tank: 643 -1998 Youth: (Ventura) $63 plus $25 if not current NIHA member plus $96 officials for 12 regulation games - playoffs extra Total League fees: $159 for ages 5 - 17 yrs Adult: $45 plus $20 if not current NIHA member plus $48 per team member or $480 per team game fees (based on a 10 member team) 12 regulation games - playoffs extra Total League fees: $113 Note: teams must have own jerseys Tri- Valley: 373 -6881 $125 for 12 games plus playoffs (Thousand Oaks) Total League fees: $125 for ages 6 - adult $60 per hour $0 For in house teams only $0 For in house teams only $60 per hour for in house teams only $0 For in house teams only No rink available Simi Valley: 520 -3623 $125 for 12 games plus playoffs No rink available (Simi Valley) Total League fees: $125 for ages 6 - adult Simi Unified School District: N/A No rink available, 520 -6500 x 512 but rents out a tennis courts at Valley View J.H & an asphalt area at an elementary school for practice and games. Fees are not charged during the week, but are during the weekend. Use of the tennis court requires groups to take down /up the tennis court after each use. $4.44 per hr for non - profit groups $12.50 per hr for profit groups Memorandum To: Richard Hare, Deputy City Manager From: Dale Sumersille, Recreation Supervisor Date: July 31, 1996 Re: Roller Hockey Rink Rental Survey Listed below are registration fees for local Roller Hockey Rink rentals from other cities; Location _ Rental Fees Rink & Other Information Long Beach $33 per hour with $250 security deposit pay to play M/W/F $4 per hour - there is a staff person monitoring this program and collecting fees 6 hours of free skate time T/W/Th No practice time for teams - must pay Torrance * $50 per hour for any youth team $80 per hour for any adult team practice times limited due to league play open play for Summer: M- Th Tues. M- Th 10 am - 12 youth 1:30 - 3:30 pm youth 12 - 1:30 pm adult No practice time for teams, if any time is available it is first come first serve - otherwise teams practice at playgrounds, parking lots anywhere an asphalt surface is not lighted, outdoor permanent structure $74 youth player league fee includes league fees, trophy & jersey - 10 weeks $898 adult team fee - 10 weeks not lighted, outdoor permanent structure $85 youth in -city league fees $95 youth out -city league fees $105 adult in -city league fees $115 adult out -city league fees league fees include: 12 weeks of play, playoffs, referee & league fees. All players must provide their own jersey! * City built the Outdoor Roller Hockey court, but the Torrance Skating Association is the contractor that oversees the leagues & operations. The only local city that has a Multi- purpose court is Calabasas, which will not open until the Fall of 1996. This court has 2 1/2 ft high boards, lights, basketball standards, and a fence surrounding the rink. Rental fees have not been determined yet. Tri Valley Roller Hockey League (owned & run by Wait & Ned Collins) have been contracted out to run the Roller Hockey Leagues beginning Fall )6. PARK RESERVATION & USE FEE SCHEDULE The following fees and charges are assessed for reservation /use by groups and individuals of the requested Parks and Recreation facilities: MOORPARKFACILMES CLASS I CLASS H CLASS III CLASS IV CLASSY $25 per hour Softball Diamond No Charge $10 per hour $15 per hour $20 per hour Field Lights No Charge $15 per hour $20 per hour $20 per hour $25 per hour Diamond Preparation No Charge $25 $35 $35 $35 Bases No Charge $7* $7* $7* $7* Horseshoes No Charge $7+ $7+ $7+ $7+ Horseshoe Pit No Charge $5 per hour $10 per hour $15 per hour $17 per hour Basketball Courts No Charge $5 per hour $10 per hour $15 per hour $17 per how Soccer Fields No Charge $5 per hour $10 per hour $15 per hour $17 per hour Tennis Courts No Charge $7 per hour $12 per hour $17 per hour $20 per hour Picnic Area No Charge $3 per hour $7 per hour $10 per hour $15 per hour Gazebo ** No Charge $4 per hour $9 per hour $13 per hour $17 per hour Picnic Pavilion ** No Charge $5 per hour $10 per hour $15 per hour $20 per hour Open Area No Charge $3 per hour $7 per hour $10 per hour $15 per hour Multi- purpose Court at AVCP Group I No Charge Group II & III $20 per hour for court & two goals, plus staff cost if the rental is beyond normal Recreation Center operating hours of $18 per hour. Group IV $40 per hour for the court & two goals, plus staff cost (see Group II above) $60 per hour for the use of Boarder Patrol System, set up fee and $100 security deposit. Group V $50 per hour for the court & two goals, plus staff cost( see Group II above) $75 per hour for use of Boarder Patrol System, set up fee and $100 security deposit. Cleaning deposit for riding animals: $50 per reservation * $100 deposit required + $50 deposit required ** Plus use of electricity fee: $2 per hour for electrical use of the Gazebo & Picnic Pavilion at Poindexter Park or any other area with 120 power available CLASSIFICATION OF GROUPS CLASS I 1. Community Services Department Programs 2. City Sponsored Events CLASS 11 1. City of Moorpark residents for groups 1 - 50 2. City of Moorpark non -profit organizations for groups 1 - 50 3. City of Moorpark recreation/youth serving organizations for groups 1 - 50 CLASS III I. City of Moorpark residents for groups 51 - 100 2. City of Moorpark non -profit organizations for groups 51 - 100 3. City of Moorpark recreation/youth serving organizations for groups 51 - 100 CLASS IV 1. City of Moorpark businesses and profit organizations 2. City of Moorpark residents for groups over 100 3. City of Moorpark non - profit organizations for groups over 100 4. City of Moorpark recreation/youth serving organizations for groups over 100 (In regards to youth sports organizations, this only applies to any requested use of picnic pavilions and/or the use of field lights. Practices and games for youth sports, utilizing city fields, shall be coordinated by the youth sports organization president and the Community Serviccs Department. ) CLASS V 1. Non city residents, organizations, and businesses. Applications will not be accepted prior to 60 days in advance or within less than one week of the desired reservation. Those programs under CLASS I have priority over all other classification applications. Picnic Pavilions can be shared by two groups depending on size of group and availability. RESOLUTION NO..- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA ADOPTING A PARK RESERVATION FEE SCHEDULE; AND AMENDING RESOLUTION NO. 86 -351 WHEREAS, current fees and charges for park use related City services were established in 1993; and WHEREAS, additional facilities and services have been established since said date, and WHEREAS, new user fees will raise the level of City revenues sufficiently to compensate for the increased administrative and/or facility costs incurred as a result of each additional park facility and service. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES RESOLVE AS FOLLOWS: SECTION 1. The fee schedule for reservation /use of Public Park Facilities, as attached in Exhibit A, is hereby adopted. SECTION 2. Resolution 86 -351, Section 2 is hereby amended. SECTION 3. That this Resolution shall take effect immediately. SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution. APPROVED and ADOPTED this ,4Lh day of September. 1996. Paul W. Lawrason Jr., Mayor ATTEST: Lillian E. Hare City Clerk F ..B CITY OF MOORPARK AGENDA REPORT TO: Parks and Recreation Commission FROM: Richard Hare, Deputy City Manager PREPARED BY: Dale Sumersille, Recreation Supervisor DATE: August 5, 1996 SUBJECT: Consider Recommending Open Play Rules for the Multi - vurvose Court at Arroyo Vista Comm:xnity Park. After discussion at the last Parks & Recreation Commission meeting, staff was asked to provide a recommendation of Roller Hockey Open Play rules and times for use of the Multi- purpose Court at Arroyo Vista Community Park. Trn Parks & Recreation Commission had concerns about the Roller Hockey open play time and rules. There are signs posted on the walkway light poles with the following verbiage: " This Roller Hockey Rink is operated by the City of Moorpark Community Services Department and is a non - supervised designated skating area. During open play, all participants must wear protective gear (elbow pads, knee pads, shin guard and helmets). For more information call 531 -9100 ". There are no specific times for open play, as this varies on a seasonal basis with the league practice and game schedules having first priority. Based on the last two seasons, open play has been from 10:00 am to 4:00 pm Monday through Friday, Saturdays (after Roller Hockey games, 2:30 pm 4:00 pm), and Sundays (after Roller Hockey games 12:30 - 3:00 pm). At this time open play is Monday through Friday 10:00 am to 5:00 pm, and a few evenings open as the Adult League practices are now winding down, Saturdays from 11:00 am - 3:30 pm, Sundays 12:30 - 3:00 pm. Staff_ has not had a problem with the participants during the open play pr,,gram - with a particular group of individuals occupying the court. The only dilemma that staff has had is the time that it takes to set up /down the boarders. The open play participants would like to have the boarders up. This takes one staff person approximately 1 1/2 hours to set up and the same to set down, which leaves 3 hours of open play each weekend day. Staff does not set up the full rink during the weekdays. AVRC staff made recommendations, but did not receive moneys in the 1996/97 budget to address this issue. Currently, staff puts up both goals, and the large boarders behind the goals. The only time that the full rink is up, is after a Roller Hockey League games in which the boarders are left up for a short time. Staff recommends open play rules would be the same as open play basketball & volleyball and to be implemented as needed: 1. 1/2 court for youth, 1/2 court for adults (the court can be divided in half with boards and goals) 2. the winning team is limited to playing 2 consecutive games 3. if open players do not abide by these rules, they may be asked to leave the facility ylyIDOI§ ' O R Staff recommends that the Roller Hockey open play program times be determined by the Recreation Supervisor on a seasonal basis, after each Roller Hockey League season sign -ups have occurred, and that staff at AVRC monitor the open play program and implement the open play rules as needed. ITEM 9- C ---- CITY OF MOORPARK AGENDA REPORT TO: Parks and Recreation Commission FROM: Richard Hare, Deputy City Manager PREPARED BY: Dale Sumersille, Recreation Supervisor DATE: September 9, 1996 SUBJECT: Recommending fees for Moorpark Basketball Association use of the Arroyo Vista Gymnasium On September 8, 1994, the City Council reviewed and adopted Resolution 94 -1067, the rules and regulations and fees for use of the Arroyo Vista Gymnasium. City Council members wanted to review the fees again after six months. (see attached) In addition, the City Council wanted to guarantee the Moorpark Basketball Association (MBA) 150 hours during their season for practices and games (late December to late March). In 1994, the first season MBA was charged $1610 for 162 hours ($9.93 per hour). In 1995, MBA paid $2045.58 for 206 hours. As noted, MBA used the gym more hours last year than the first year, and are requesting the same amount of hours for the 1996/1997 season. In addition, due to the extended use of the gymnasium, the Adult Volleyball League was impacted on Wednesday evenings. The league was eliminated during the time that MBA used the gymnasium. Considering MBA is using the gymnasium on Wednesday evenings and impacting potential revenue, staff is recommending that the fees be raised to $12.00 per hour in order to compensate for the net loss of the revenue. This increase of $2.07 per hour would equate to a total increase of $426.42 for the 1996/1997 Basketball season. TI Staff recommends that the Moorpark Basketball Association be charged $12.00 per hour for use of the Arroyo Vista Gymnasium. i C m CITY OF MOORPARK �J AGENDA REPORT TO: The Honorable City Council FROM: Christine Adams, Director of Community Services -` DATE: September 8, 1994 (Meeting of September 21, 1994) SUBJECT: Consider Resolution 94 -1Ob-7 Rescinding Resolution 94 -1042 and Adopting Fees, Rules and Regulations Governing Use of the Arroyo Vista Recreation Center Gymnasium to be Incorporated into the City's Rules and Regulations for City Facilities BACKGROUND In June, 1994, when the City opened the Arroyo Vista Recreation Center, staff developed and presented to the City Council a fee schedule and rental policy that would be used for renting out the two large activity rooms at the Recreation Center. At the time, no fee schedule or rental policy was established for the gymnasium. During July and August, the Recreation Center has had extensive use by the City's summer day camp program, the adult basketball leagues, the City's employee wellness program, and by Moorpark residents who are coming down to the facility to play basketball and volleyball in the afternoons, evenings and weekends during scheduled Open Gym hours. The City's Open Gym program, which began in June following the Grand Opening of the Center, has been very successful,. Staff has taken hourly counts of participants during all scheduled open gym time to track the amount of participation and to determine the residency of gym users. With very few exceptions, the open gym participants are Moorpark residents. Staff will be reviewing the Open Gym Program and may consider charging a nominal fee for use in the future. As the City has made a sizable investment in the gymnasium, specifically the hard wood gym floor, staff wants to insure that the use of the gym is monitored and that the maintenance of the floor is a top priority at the facility. Because of this, staff is recommending that the City develop a policy whereby the gymnasium could not be reserved for any le;c;th of time. City residents, community organizations, ,..;ch as service organizations or Moorpark businesses could reserve the gymnasium for one -time only annual events, as employee basketball /volleyball tournaments. All act.ivit.i.es i CA �" will be required to be of a nature that would require rubber soled shoes, such as the sports activities listed above. EveciLs such as wedding receptions are prohibit?(,. Moorpark Basketball Association (MBA) has approached the City regarding use of the City's gym for their upcoming basketball season. The MBA desires use of the gym on Saturdays for five hours for league play. This would be for the date of December 17 and for all Saturdays from January 7 through March 18. Practice times could be arranged on an availability basis with MBA, if they do not conflict with previously scheduled City- sponsored programs. Staff has reached an agreement with MBA, whereby MBA will make a donation to the City in the amount of $1500.00 for use of the gymnasium for Saturday games and limited practices during the week, during their season, and that the City additionally request MBA volunteers to assist with gym floor cleaning and maintenance on a weekly basis during their season. Other non -City related uses will be reviewed on a case by case basis, based on the nature of the requesting organization (i.e. city residents, city resident non - profit organization or city located business). Fees were determined based on the fee survey of other local public agencies for gymnasium use, and a project cost for building and utility costs based on what other agencies have determined for like facilities. Attached is a copy of a fee survey of other local public agencies for gymnasium use. ,9SJr RECOMMENDATION 1. Approve recommended rules and regulations for Arroyo Vista Recreation Center Gymnasium as presented. 2. Adopt Resolution 94- 3. Concur with Moorpark Basketball Association arrangement as contained in this report. \ Attachments: City of Moorpark Community Center and Arroyo Vista Recreation Center. Rules and Regulations and Fee Schedule, including added Section #33. Survey of Fees from other. Agencies Resolution 94- RESOLUTION 94- A RESOLUTION OF THE CITY COUNCIL ADOPTING THE ATTACHED FEE SCHEDULE AND RULES AND REGULATIONS FOR CITY FACILITIES, RESCINDING RESOLUTION 94 -1042. WHEREAS, the City has charged fees for use of City Facilities; and WHEREAS, the City Council adopted Resolution 94 -1042 on June 15, 1994, authorizing a fee schedule and rental policy for the Arroyo Vista Recreation Center and the Moorpark Community Center; and WHEREAS, the Arroyo Vista Recreation Center Gymnasium does not have a rental policy or fee schedule; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES RESOLVE AS FOLLOWS: SECTION 1. The Rules and Regulations and Fee Schedule for reservation / use of the Arroyo Vista Recreation Center Gymnasium, as attached in Exhibit A is hereby adopted. SECTION 2. That the Rules and Regulations and Fee Schedule for the gymnasium be incorporated in the Rules and Regulations for City Facilities, as adopted previously by the City Council of the City of Moorpark. SECTION 3. That Resolution 94 -1042 be rescinded. SECTION 4. That this Resolution shall take effect immediately. SECTION _,q- That the City Clerk shall certify to the passage and adoption of this Resolution. APPROVED AND ADOPTED this ATTEST: Lillian E. Hare City Clerk day o f 1994. Paul W. Lawrason,Jr., Mayor SURVEY OF GYMhASIJM FEE SCHEDULES AGENCY Conejo Rec & Park Classification Rancho Simi Rec & Park MUSD Non - Profit Profit Non- Profit Profit Non - Profit Prof it Moorpark Boys & Girls Club All Groups FEE $27.50 $41.25 $50.00 $89.00 $36.60 * $96.09 * $50.00 ** * If date and time is after school normal operating hours, an additional $20.43 will be charged for custodial. Double time is charged on holidays and weekends. In the past the District has determined that the City fit into the profit category because a fee was to be charged to the participants. ** Boys and Girls Club committee is currently reviewing fee schedule. MBA program is assessed an $8.00 per player fee for basketball season as Boys and Girls Club is affiliated with the MBA program. Minutes of the City Council ^Moorpark, California Fuca. i September 21, 1994 50% in the cost in the reconstruction of the wall with a loan being advanced from the Redevelopment Agency to the homeowners who qualified as low and/or moderate income families. The loaned amount to be repaid when the property ownership was changed. MOTION: Councilmember Montgomery moved and Councilmember Perez seconded a motion to continue this matter to a date prior to the bid award unless an extension could be obtained from the low bidder. The motion carried by unanimous voice vote. AT THIS POINT in the meeting, the Redevelopment Agency was recessed. The time was 11:00 p.m. G. Consider Resolution 94 -1067 Rescinding Resolution 94 -1042 and Adopting Fees, Rules and Regulations Governing Use of the Arroyo Vista Recreation Center Gymnasium to be Incorporated into the City's Rules and Regulations for City Facilities. Staff Recommendation: 1) Approve the recommended rules and regulations for the Arroyo Vista Recreation Center Gymnasium; 2) Adopt Resolution 94 -1067; 3) Concur with the Moorpark Basketball Association arrangement as contained in this report. Ms. Adams gave the staff report. In response to Mayor Lawrason, Ms. Adams reviewed the rental fees with the Council. She also responded that she would suggest reviewing the fees again in a year after actual costs are known. Councilmember Montgomery requested a review in six months. Councilmember Wozniak expressed that he believed the City should guarantee the Moorpark Basketball Association (MBA) 150 hours during their season for practices and games. He said he felt that there were more Moorpark residents involved in MBA than would use the gym during open play. Mr. Kueny went over the following changes to the Resolution as follows: 1. Third recital changed to read "whereas, resolution 94 -1042 doe .not provide a rental policy or fee schedule for the Arroyo Vista Recreation Center gymnasium" 00015 Minutes of the City Council Moorpark, California rage 16 September 21, 1994 2. Section 3 would become Section 1. 3. Section 2 to be deleted. 4. Section 1 to become Section 2 and changed to read, "the rules and regulations and fee schedule for reservations /use of the Moorpark Community Center and the Arroyo Vista Recreation Center, including the gymnasium, as attached in Exhibit A, is hereby adopted." 5. The first Section 4 to be renumbered as Section 3. MOTION: Councilmember Montgomery moved and Councilmember Wozniak seconded a motion to approve Resolution No. 94 -1067 as amended by the City Manager above; and to approve the recommended rules and regulations for the Arroyo Vista Recreation Center gymnasium; to concur with the Moorpark Basketball Association arrangement as amended by Councilmember Wozniak to guarantee them 150 hours during their season for practice and games. The motion carried by unanimous voice vote. H. Consider the Status of the Filming Permit Process. Staff Recommendation: Direct staff as deemed appropriate. CONSENSUS: By consensus, the Council determined to continue this item to October 5, 1994. 12. ORDINANCES: A. Consider Second Readinq and Adoption of Ordinance No. 195 - Amending Ordinance No. 189 to Add Article 19 "Carlsberg Specific Plan Land Use Regulations ". Ms. Kane read the ordinance title. MOTION: Councilmember Montgomery moved and Councilmember Wozniak seconded a motion to waive further reading and declare Ordinance 195 read for the second time. The motion carried by voice vote 4 -1, Councilmember Hunter dissenting. MOTION: Councilmember Montgomery moved and Councilmember Wozniak seconded a motion to adopt Ordinance 195 as read. The motion carried by voice vote 4 -1, Councilmember Hunter dissenting. B. Consider Second Reading and Adoption of Ordinance No. 196 - Zoning Ordinance Amendments to Modify Sec. 8111 -2 Entitlement to Create a Director of Community Development 000 16