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HomeMy WebLinkAboutAG RPTS 1996 1007 PR REG� 09 f Z 2 °�� o 9v Oq,Tep , Jyj �� PARKS AND RECREATION COMMISSION AGENDA October 7, 1996 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Dave Badoud, Jim Hartley, Sandra Thompson, and Chair John Hall. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: I 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: I 6. PUBLIC COMMENTS: I 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of September 16, 1996. Staff Recommendation: Approve as presented. Any member ol'the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review Any questions concerning any Agenda item may be directed to the Community Services Department Secretary 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext.227. B. Park Status Report. Staff Recommendation: Receive and file the report. C. Evaluation of 1996 Summer Event Reports. Staff Recom- mendation: Receive and file the reports. 8. DISCUSSION /ACTION ITEMS: A. Consider Summer Events for 1997. Staff Recommendation: j Support staff's recommendation for 1997 Summer Events. B. Review the Rules and Guidelines Established For Adult Sports. Staff Recommendation: Review established rules and guidelines for adult sports. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: 10. ADJOURNMENT: The next meeting of the Parks and Recreation Commission will be held on Monday, November 4, 1996, at 7:00 p.m. in the City Council Chambers, 799 Moorpark Avenue, Moor- ; park, California. I. I® I T 1-7 1. 7. MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: September 16, 1996 Chairman Hall called the meeting to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Hartley. 3. ROLL CALL: Present: Commissioners Dave Badoud, Jim Hartley, Sandra Thompson and Chairman John Hall. Staff Present: Richard Hare, Deputy City Manager; Dale Sumersille, Recreation Supervisor; and, Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of July 1, 1996. Staff Recommendation: Approve as presented. B. Approval of the Joint City Council and Parks and Recreation Commission Meeting of July 1, 1996. Staff Recommendation: Approve as presented. C. Park Status Report. Staff Recommendation: Receive and file the report. Minutes of the Parks and September 16, 1996 Recreation Commission Page 2 D. Raging Waters Teen Trip Evaluation Report. Staff Recommendation: Receive and file the report. Commissioner Badoud requested item 7.0 be pulled for discussion. MOTION: Commissioner Thompson moved to approve items 7.A, 7.B and 7.D. Commissioner Hartley seconded. The motion was carried 4 -0. Mr. Hare answered several questions from the Commission regarding maintenance of the parks, and the excessive number of times the water fountains are repaired. Commissioner Thompson suggested staff review the cost of installing new water fountains with the same design that is being used at Poindexter Park. This particular design has reduced vandalism to a minimum. MOTION: Commissioner Thompson moved to approve item 7.C. Commissioner Hartley seconded. The motion was carried 4 -0. 8. DISCUSSION /ACTION ITEMS: A. Recommend a Fee for Rental of Multi - purpose Court at Arroyo Vista Community Park. Staff Recommendation: Support staff's recommendation to the City Council. Dale Sumersille gave a brief overview of the report content, the division of groups and suggested fees for each group. MOTION: Commissioner Badoud moved to recommend to City Council the fee schedule presented by staff with the option to waive the charge for set -up of Group II if warranted, at the discretion of the Recreation Supervisor, and fee schedule be reviewed by Commission after the fall season of the Roller Hockey League. Chair Hall seconded. The motion was carried 4 -0. B. Consider Recommending Open Plav Rules for the Multi - purpose Court at Arroyo Vista Community Park. Staff Recommendation: Support staff's recommendation to the City Council. Minutes of the Parks and Recreation Commission Page 3 September 16, 1996 Mr. Richard Hare reviewed staff's report with the Commission and discussed establishing the percentage of open time play based on the number of registrations for the roller hockey league. Commissioners agreed open hours would have to be established each season after sign -ups were received, and then open time play be posted at Arroyo Vista Park and at key spots throughout the city. CONSENSUS: A consensus was reached by the Commission to present to City Council staff's recommendation that the Roller Hockey open play program times be determined by the Recreation Supervisor on a seasonal basis, after each Roller Hockey League season sign -ups have occurred, and staff at Arroyo Vista Recreation Center monitor the open play program and implement the open play rules as needed. C. Recommendation of Fees for Moorpark Basketball Association Use of the Arroyo Vista Gymnasium. Staff Recommendation: Staff recommends the Moorpark Basketball Association be charged $12.00 per hour for use of the Arroyo Vista gymnasium. Mr. Richard Hare explained to the Commission that a league agreement is presently being established and staff's recommendation may be subject to change. Commission reviewed staff's recommended fee. MOTION: Commissioner Thompson moved to support staff's recommendation of Moorpark Basketball Association to be charged $12.00 per hour for use of the Arroyo Vista gymnasium. Commissioner Badoud seconded. The motion was carried 4 -0. Commissioner Hartley stated for the record that the report for item 8.0 did not state, and he was unclear at the beginning of the discussion, that the issue of fees for Moorpark Basketball Association related to youth only. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Commissioner Badoud made the following requests: 1. A copy of the approved budget. Minutes of the Parks and Recreation Commission Page 4 2. To review the use Park, located at parking lot. September 16, 1996 of the area at Arroyo Vista the SCE lines, for a future 3. Requested more detailed information on drainage at Arroyo Vista Park on the Park Status Report. 4. To review the rules and guidelines established for adult sports. Commissioner Hartley invited the community to spend some time hiking and picnicking at Happy Camp Park, noting the presence of deer in the Park. Commissioner Thompson encouraged the community to read their fall recreational brochure, which was mailed at the end of August. She also congratulated the Moorpark Little League All Star team. Mr. Hare announced the Men's Tennis team, from Moorpark Tennis Club, went to the Nationals. 10. ADJOURNMENT: Chairman Hall adjourned the meeting until the next regularly scheduled meeting of October 7, 1996, at 7:00 p.m. The time was 8:50 p.m. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: JOHN HALL, CHAIRMAN ITEM 7. City of Moorpark AGENDA REPORT TO: The Parks and Recreation Commission FROM: Ken Gilbert, Director of Public Works' PREPARED BY: Allen Walter, Maintenance and Operations Supervisor DATE: October 7, 1996 SUBJECT: Park Status Report For September SITE STATUS Arroyo Vista Comm. Park Lowered sprinklers on football field and graded football field's parking lot. Graded softball fields, repaired jox box and adjusted sprinklers on field #1. All filters at well were cleaned. Drainage problems corrected. At playground area, cement was added to ramp eliminating water build up, and broken pipe was fixed near the football field. Campus Park Removed graffiti from play equipment and pay phone. Installed new toilet in men's restroom. Campus Canyon Park Posted new park rules sign. Waiting on contract on trees from Warmington Home. (Project started in May, 1996.) Community Center Removed graffiti from tables and benches. Country Trail Park Irrigation sprinklers installed. A broken main line was repaired. The arroyo drainage area was cleaned out. Glenwood Park Posted new park rules sign. Removed graffiti from tables and chairs. Griffin Park Fence expansion project completed. Installed irrigation clock. Posted new park rules sign. Removed graffiti from picnic tables and pay phone, and replaced broken signs at restroom. High St. Pedestrian Park No new maintenance issues this month. Monte Vista Nature Park No new maintenance issues this month. Mountain Meadows Park Removed graffiti from tables and benches. Replaced missing stop sign. Removed beehive from irrigation box on the northeast side of park. Peach Hill Park Repaired sprinklers and regraded softball field. Posted new park rules sign. Repaired water fountain at women's restroom. Poindexter Park Installed the park's name sign at entrance, and posted park rules sign. Repaired fence at east side near school. Removed graffiti from bleachers at baseball field, tables and benches. Tierra Rejada Park Fence extension began on September 26. Adjusted tennis court doors to properly close. Repaired wind screen (vandalized), and signs at tennis court. Posted park rules sign. Villa Campesina Park No new maintenance issues this month. Virginia Colony Park Removed graffiti from monument and repaired swing seat. Staff is preparing a cost sheet for replacement of drinking fountains at parks to match the design being used at Poindexter Park. RECOMMENDATION Receive and file the report. ITEM Agenda Report TO: Parks & Recreation Commission FROM: Richard Hare, Interim Director of Community Serviceq/ Prepared By: SG Shellabarger, Recreation Supervisor Date. October 7, 1996 Subject: July 3rd Concert in The Sky BACKGROUND The City of Moorpark, Moorpark Chamber of Commerce and Moorpark Unified School District co- sponsored the 1996 July 3rd Concert in the Sky. A Rock & Roll concert was held at the Moorpark High School Stadium from 7:00 -9:00 pm. Fireworks ran from 9:00 -9:10 pm. This event was free to the public. An estimated 10,000 people attended this event at the stadium and satellite parks. Committee members included Jim Stueck, Chamber of Commerce President; Debbie Ryono, Moorpark Star Liaison; Lori McGee, Chamber of Commerce Insurance Liaiso; Shelly Shellabarger, Recreation Supervisor for the City of Moorpark; Sheila Tate, Moorpark Unified School District Liaison; Rick "late, HAM operator; Rick Hindman, Sheriff Liaison; and, John Wozniak. City Council Liaison. FINANCE ACCOUNT NUMBER Revenue $6,484 100.700.7205.000.3705 Vendors $125 100.700.7205.000.3509 1995 Trust Fund $1,600 ]00.700.7205.[000.3507 Donations $4,500 100.700.7205.000.3507 Day Of Donations $259.07 ACCOUNT NUMBER Expenditure $12,004 100.700.0000.000.5001 Full Time Staff $1,375 Shelly Shellabarger 25 hours at $55= 51,375 100.700.7205.000.5003 Part Time Staff $44 Stephanie Casillas 5 hours at 58.86 =$44 Supplies $10,585 100.700.7205.000.9191 Fireworks $5,000 100.700.7205.000.9199 Clean Up $200 100.700.7205.000.9134 Insurance $335 100.700.7205.000.9182 Band $1,200 100.700.7205.000.9191 Stage 5600 100.700.7205.000.9191 Sound $400 100.700.7205.000.9199 Toilets $550 100.700.7205.000.9191 Police Services $2,300 TOTAL EXPENDITURE: $12,004 STAFF TIME $1,419 TOTAL EXPENDITURE LESS STAFF TIME $10,585 REVENUE $6,484 TOTAL EXPENDITURE LESS REVENUE $4,101 BUDGET ALLOWANCE $10,105 A total of $4,500 in oonations were received from Mail Marketing ($1,000), Kavlico ($1,000), Moorpark Star ($1,000), TMC ($1,000) and SDI ($500). Domino's Pizza pledged to donate back a percentage of their sales that night ($150.64). Additionally due to lower than expected costs for the Fire Marshall, we anticipate a $300 rebate from Pyro Spectaculars, COMMUNITY INVOLVEMENT Kiwanis, Rotary and explorer scouts served as security. Moorpark Presbyterian Church assisted with clean up. (Contact: Rob Douglas). Food vendors at the upper stadium included the American Legion (Tri 'hip), Dominoes (Pizza), Moorpark Kiwanis (Hot links & Ice Cream), Casa Verde (Sodas). At the lower stadium, Moorpark Presbyterian sold Candy, Soda & Toys. Other vendors, selling at the satellite locations, included AYSO (Glenwood), MHS Band & Color Guard Boosters (Glenwood, Mountain Meadows, Tierra Rejada, Upper Stadium), BSA Troop #706 (AVRC) and Dance Ten ("I Terra Rejada). Attendance was good at these locations. Shiloh and Pacific Grove Foursquare Church ran the family games. There were an estimated 140 volunteer hours served by over 40 volunteers the day of the event. The volunteer committee served an additional 42 hours. Special services provided by Bob Couglon and Mark Goodman equaled an additional 9 hours for a total volunteer service of 192 hours. EVENT ELEMENTS Eight portable bathrooms were secured. Six were located by the scoreboard/turnstile (one of which was handicapped with hand washing station) and 2 by the press box. An additional two were ordered for Glenwood Park to be located by the sidewalk which the vendor did not deliver. Disposal Service provided 40 trash barrels and a 40 yard container (through GI Rubbish). Donation receptacles (donated by Matilija Water and decorated by Camp Moorpark) were distributed at all sites. $259.07 was collected. The Star pledged a 1/2 page ad to run prior to the event. Advertising included the following: Press releases to local papers, flyers to local businesses and brochure to each home. Rick Tate coordinated communications through a network of 5 -6 HAM operators who were located at the booth, Stadium field and I at each park. Chris Evans provided 18 hand held radios for short distance communications. Thank you certificates were sent to co- sponsors, donors, Evans Trade Show Management, Chris Evans, Matilija Water, Rick Tate, Anderson Disposal Service, service groups and volunteers. RECOMMENDATION Recommend that the City Council consider continuing city participation in this event in the summer of 1997. Agenda Report 'CO: Parks & Recreation Commission FROM: Richard Hare, Interim Director of Community Servi e�7 Prepared By: SG Shellabarger, Recreation Supervisor Date: October 7, 1996 Subject: Summer Concert Series BACKGROUND As part of an ongoing Summer Concert series dating back to 1994, the City of Moorpark sponsored a Summer Concert Series featuring 5 bands during the months of July and August. The first concert was part of the 1996 Concert in the Sky and featured the Fabulous Chevelles performing at the Moorpark High School Stadium from 7:00- 9:00 pm just prior to the July 3 Fireworks show. The total cost for this concert was $1,640 (Band: $1,200, Sound: $440). Though a part of the "Concert. Series," this concert is not included in the budget analysis below, as it was budgeted under a separate project code and budget line item. In honor of the Moorpark Little League All Stars, the August 25 concert was developed beyond a simple family concert to accommodate their Welcome Horne Rally. Additional costs were incurred including additional cost for the band. DATE TIME CONCERT FORMAT LOCATION ATTENDANCE 7 -3 6 -8 pm Fabulous Chevelles Rock & Roll AVCP 10,000 7 -17 6 -8 pm Cody Bryant Band Country Western AVCP 20C 7 -28 6 -8 pin Sapadilla Reggae AVCP 320 8 -11 6 -8 pm Crazy Hot Rhythm Orchestra Swing AVCP 200 8 -25 5 -9 pin Hodads /Little League Welcome Home Rally 60s /70s Rock AVCP 3,000 Revenues for the concert series include donations from local businesses in t.Y:e amount. of $2,200. Cosponsors included Pindler and Pindler, Anderson. Rubbish Disposal and California Community Builders, Inc. A Division of RBD Moorpark Investors. CONCERT Cody Bryant Sapadilla Crazy Hot Rhythm Orchestra Hodads (Little League Rally) 7206 CONCERT EXPENDITURE TOTAL 7206 DIRECT COSTS (CONCERT TOTAL LESS sTA" TIM 7206 FULL TIME STAFF TOTAL 7206 REVENUE 7206 DIRECT COSTS LESS REVENUE 7206 ORIGINAL BUDGET ALLOWANCE COUNCIL AMENDMENT FOR ALLSTARS 7206 REVISED BUDGET EXPENDITURE TOTAL $2,228.00 $2,164.00 $1,918.25 $4,439.70 $10,749.95 $9,007.60 $1,742.35 $2,200.00 $6,807.60 $6,235.00 $2,500.00 $8,735.00 The expense for the 4 concerts totaled $10,749.95. Direct costs (less staff time) totaled $9,007.60. The original amount budgeted for the series was $6,235.00. An additional budget amendment of $764.22 was requested of City Council. Justification for the amendment included unexpected equipment rentals and the expansion of the final concert to accommodate the Little League Welcome Home Rally. An estimated 3,720 people attended the 4 concerts. With a concert expenditure total of $10,749.95, that factors to $2.89 per participant cost. Attendance for these concerts was predominantly adults and families, with the exception: of the Little League Welcome Home Rally which pulled a broad cross sect -or, of the population. RECOMMENDATION Recommend continuing the concert series in FY 1996/97. Agenda Report TO: Parks & Recreation Commission FROM: Richard Hare, Interim Director of Community Servi Prepared By: SG Shellabarger, Recreation Su rvisor� Date: October 7, 1996 Subject: Poindexter Park Dedication BACKGROUND On July 27, 1996 the city held a ceremony to dedicate Poindexter Park. This event included a Horseshoe Tournament coordinated by Al Mires of' the Moorpark Senior Center, Posting of Colors by the American Legion , Pledge of Allegiance: led by the Veterans Of Foreign Wars, Invocation by Father Cosgrove, presentation of flags by Assembly member Nao Tagasuki's Office in honor of the Veteran's Memorial, Veteran's Memorial Dedication, Dedication of Poindexter Park and Reception. Food was donated by Take 5 Concessions. Due to conflicting schedules, the Little League All Star team was not available to play an exhibition game. Staff, Volunteers & Dignitaries Paul L.awrason, Mayor John Wozniak, Mayor Pro Tem Bernardo Perez, Councilman Eloise Brown, Councilwoman Roy Talley, Past Councilman John Torres, Planning Commission Chairman John Hall, Parks & Recreation Commission Chairman Sandi Thompson, Parks & Recreation Commissioner Arlene Butler, Parks & Recreation Commissioner Jim Hartley, Parks & Recreation Commissioner Ronald Corrine, Past Parks & Recreation Commissioner Tim Maloney, Architect William La Perch, Veterans of Foreign Wars Pete Duncan, American Legion Father Cosgrove, Holy Cross Catholic Church David Pollack Phil Vein Steven Kueny, City Manager Ken Gilbert, Public Works Director Don Reynolds, Administrative Services Manager Martin Cole, Management Analyst Shelly Shellabarger, Recreation Supervisor Stephanie Casillas, Recreation Leader Attendance There were an estimated 105 people participating in this event Finance ACCOUNT 100.700.0000.000.900 2 Shelly Shellabarger 100.700.7215.000.9003 Sam Tomlinson Stephanie Casillas David Panero 100.700.7215.000.9271 ITEM Full Time Staff 7 hours at $55.00 Part Time Staff 4 hours at $8.64= $34.56 6 hours at $8.86= $53.16 3 hours at $7.84= $23.52 Supplies Invitations $140.00 Sunglasses $358.76 Refreshments & Supplies $85.96 TOTAL EXPENDITURE DIRECT COSTS (LESS STAFF TIME) BUDGET ALLOWANCE Additional Comments This event was very well attended and well received. RECOMMENDATION Receive and file report. EXPENDITURE $385.00 $ 111.24 $584.72 $1,080.96 $584.72 $750 BUDGET $90.00 $750.00 Agenda Report TO: Parks & Recreation Commission FROM: Richard Hare, Interim Director of Community Serviccl Prepared By: SG Shellabarger, Recreation Supervisor Date: October 7, 1996 SUBJECT: Summer Camp Moorpark BACKGROUND The City of Moorpark has offered Summer Camp at Arroyo Vista Community Park since 1994. Camp Moorpark has seen increased success and popularity. The following table shows gross revenues for the history of the program: YEAR REVENUE 1994 $30,214 1995 $43,520 1996 $75,243 Camp runs from June to September, Monday through Friday from 20:00 am to 4:00 pm with extended care from 6:30 am to 6:00 pm. A change from a 3 day -a -week minimum enrollment to 2 day -a -week minimum enrollment, as we_i as the addition of attractive features to the camp schedule of activities, caused a sharp participant increase for 1996. At the peak of our season_, Camp Moorpark had an enrollment of over 100 children per day. DISCUSSION Because of the program's higher than expected enrollment, the expenditure budget for Camp Moorpark was insufficient to meet the program's needs. A budget amendment was requested of City Council in the amoun� of $12,232.62. (NOTE: An additional 20% was added to the requested amendment amount which will serve as a reserve for Camp start up costs for 1997 Camp Moorpark. Approximately 20% of the camp season occurs in June, the last month of FY 96/97.) REVENUES TOTAL 1996 CAMP REVENUE $75,243.47 1996 Camp Revenues in FY 95/96 $14,622.00 1996 Camp Revenues in FY 96/97 $60,621.47 1997 Revenues in FY 96/97 (20% Projected) $15,048.69 TOTAL FY 96/97 CAMP REVENUE PROJECTION $75,670.16 FY 96/97 ADOPTED BUDGET 240,000.30 VARIANCE $35,670.16 EXPENDITURES TOTAL 1996 CAMP EXPENDITURE $49,250.87 1996 Camp Expenditures in FY 95/96 $4,948.43 1996 Camp Expenditures in FY 96/97 $44,302.44 1997 Expenditures in FY 96/97 (Budgeted) $400.00 1997 Expenditures in FY 96/97 (Projected 20$ of total 1996 Expenditure) $9,850.17 TOTAL FY 96/97 CAMP EXPENDITURE PROJECTION $54,552.61 FY 96/97 ADOPTED BUDGET $42,320.00 BUDGET AMENDMENT REQUEST $12,232.62 96197 ADOPTED BUDGET LESS PROJECTED FINAL DIRECT vs INDIRECT COSTS Recreation Supervisor's Time (113) 160 Hours $8,800.00 Part Time Staff Costs $27,892.23 TOTAL, STAFF COSTS $36,692.23 TOTAL ACTUAL CAMP EXPENDITURES $58,050.87 TOTAL CAMP DIRECT COSTS (LESS FT & PT COSTS) $21,358.64 RECOMMENDATION Receive and File Report. Agenda Report TO: Parks & Recreation Commission FROM: Richard Hare, Interim Director of Community Servic//--, Prepared By: SC Shellabarger, Recreation Supervisorlq- Date: October 7, 1996 Subject: Magic Mountain Ticket Sales BACKGROUND The City of Moorpark Department of Community Services has offered discount Magic Mountain `Picket sales for three years with limited success. This year, tickets were sold at Arroyo Vista Recreation Center for the period of August 3 -18. Adult tickets cost $19 (cost to us 17.95 for a per ticket net of $1.05) and youth tickets sold for a flat $15 (no net revenue). DISCUSSION Ticket sales were very slow despite our advertising. This is due to competitive offers and coupons through Vons, other promotions and the sales of other agencies. Additionally, two missing tickets impacted our net revenues. A financial summary follows: Tickets Sales Revenue Expenditures NET Adu1t 75 $1,425.00 $1,346.25 Youth 5 $75.00 $75.00 Missing 2 $35.90 TOTALS $1,500.00 $1,457.15 $42.85 Cue to disappointing response, our track record of low sales dating back 3 years, the cost of part time staff to administer the program, and the difficulty with product security, staff intends to discontinue this service. RECOMMENDATION teceive and file report. Agenda Report TO: Parks & Recreation Commission FROM: Richard Hare, Deputy City Manage Prepared By: SG Shellabar 1,ecreation Supervisor And Dale Sumersille, Recreation Supervisor Date: October 7, 1996 Subject: Labor Day Family Picnic BACKGROUND City Council directed staff to combine World Fest and the Labor Day Family Picnic for 1996. Supervisors Sumersille and Shellabarger coordinated to develop the event. EVENT DESCRIPTION Labor Day Picnic was held Monday, September 2, 3:00 -7:00 pm at Arroyo Vista Community Park and included the following features: Entertainment: DJ Doc Dewberry was the official MC, introducing the Santa Rosette Cloggers, the Golden Stompers and the Inca Ensemble. Children's Crafts International Faces - -This project offered multi - colored face and body templates and a variety of craft supplies and references to create the costumes and faces of other nations. A multi cultural color mat featuring children of other nations was also available. Bag Decorating --This table offered children an opportunity to decorate bags to carry their "loot" from the carnival games. "17tere was no fee for this activity. Spin Art - -This activity cost 25¢ (1 ticket) and was manned by staff. Children's Activities: Bubbleworid- -This activity was free to the public and consisted of a table covered with bubble wands and soap solution. This was manned by a volunteer. Face & Hair Painting- -This activity was offered by an independent vendor. Jolly Jumps brought a bounce and golf course to this event, at no cost to the city. Pony Rides & Petting Zoo were provided by Party Animals Farm (at Tierra Rejada Ranch), at no cost to the city. International Balloons were sold for 50¢ Trampoline was provided by our gymnastics instructors. This proved popular and resulted in several registrations for this class. Carnival Games -- Manned by Moorpark Mom's Club, Shiloh Church and Matthew trilling. Food: BBQ -- The American Legion provided Tri Tip. Soda & Ice Cream Booth -- Moorpark Kiwanis provided this booth. NOTE: Staffattemptcd to book international food vendors from past events but none were available. Other Activities Craft Fair -- 13 vendors attended. Net revenue: $360. Raffle -- Vendors donated items for a free door prize raffle. DARE - -Ed Tumbleson manned the DARE booth which handed out information of Police programs MedTrans -- Ambulance was on site for the event. Ticket Sales -- "Rickets were sold for the Fire Engine rides, balloons and games. Net revenue: $374. Volunteers: To mitigate staff costs, The City solicited help from local volunteer groups. Support was offered by Shiloh Church, Mom's Club of Moorpark and a number of community volunteers. STAFF Shelly Shellabarger, Recreation Supervisor Dale Sumersille, Recreation Supervisor Stephanie Shaw, Recreation Leader Alisa Shaw, Recreation header Korene Bronkowski, Recreation Leader Tim Elston, Recreation leader Jose Leuvano, Recreation Leader Brian Tarter, Community Service Worker OFFICIALS Paul Lawrason, I Ionorable Mayor Eloise Brown, City Council Member Dave Badoud, Parks & Recreation Commissioner Jim Hartley, Parks & Recreation Commissioner Sandra Thompson, Parks & Recreation Commissioner ATTENDANCE Estimated 1,800. BUDGET Hours I Rate LJI.L TIME STAFF— PREPARATION 00.700.7207.000.9002 Shelly Shellabarger, Recreation Supervisor 15 $55.00 $825.00 00.700.7207.000.9002 Dale Sumersille, Recreation Supervisor 14 $55.00 $770.00 1111 TIME STAFF —DAY OF 00.700.7207.000.9002 Shelly Shellabarger, Recreation Supervisor 8 $55.00 $440.00 00.700.7207.000.9002 Dale Sumersille, Recreation Supervisor 9 $55.00 $467.50 COMMENTS COMPARISON TO LAST YEAR: Last year's Labor Day attendance was 700. Changes in this year's format included a time change (to late afternoon rather than morning), inclusion of an international theme and increased advertising. PUBLICITY The following advertising covered this event: Three sets of press releases were sent to local radio stations, cable stations and all area newspapers on a time release schedule. Additionally, display advertising was purchased in I lappenings Magazine. A brochure advertising this event was sent to every home in Moorpark in August and a flyer advertising this event was given to the people who attended the preceding concert in the park (Little League ART TIME STAFF —DAY OF 00.700.7207.000.9003 Stephanie Shaw, Recreation Leader 6 $6.94 $38.17 00.700.7207.000.9003 Alisa Shaw, Recreation leader 8 $8.43 $67.44 00. 700.7207.000.9003 Korene Bronkowski. Recreation Leader 4 $5.70 $22.80 00.700.7207.000.9003 Tim Flston, Recreation Leader 8 $5.70 $45.60 00.700.7207.000.9003 Jose Lcuvano, Recreation Leader 6 $8.64 $51.84 'UPPI,IESlSERVICES 00.700.7207.000.9135 Happenings $150.00 $150.00 00.700.7207.000.9182 DJ $350.00 $350.00 00.700.7207.000.9182 Inca Ensemble $1,200.00 $1,100.00 00.700.7207.000.9199 Train $530.00 $530.00 00.700.7207.000.9271 Canopies $700.00 $560.00 00.700.7207.000.9271 Carnival Games Oriental Trading $300.00 $85.60 00.700.7207.000.9271 Kids World $150.00 $76.51 Savon $26.25 Toys R Us $20.33 New Horizons $29.93 Festival $0.00 $50.00 General Supplies $45.00 OTAL EXPENDITURE $5,580.46 'O'I'AI. STAFF TIME $2,728.35 IRF.CT COSTS (LESS STAFF TINE) $2,852.11 207 BUDGET ALLOWANCE $3,500.00 COMMENTS COMPARISON TO LAST YEAR: Last year's Labor Day attendance was 700. Changes in this year's format included a time change (to late afternoon rather than morning), inclusion of an international theme and increased advertising. PUBLICITY The following advertising covered this event: Three sets of press releases were sent to local radio stations, cable stations and all area newspapers on a time release schedule. Additionally, display advertising was purchased in I lappenings Magazine. A brochure advertising this event was sent to every home in Moorpark in August and a flyer advertising this event was given to the people who attended the preceding concert in the park (Little League Homecoming Rally). Marquee signs were posted throughout town. Staff took flyers and posters to businesses throughout town. Signs were painted and posted at Peach Hill Park prior to the event, PSAs were sent to local radio stations, notices were posted on channel 10. OVERALL EVENT EVALUATION This event was very successful and highly attended. Staff was pleased with the turnout. As past Labor Day events were poorly attended, this year's large turnout is attributed to the advertising done at the Little League Rally just prior to this event. Prizes were given directly from the game booths rather than gold coins given for use at the prize booth. This required two tiers of prizes being available at each booth, yet used fewer volunteers. PROBLEMS COORDINATING THIS EVENT Due to the short development window (this event was approved in the budget in July), the holiday weekend and the fact that school started the day after the event, it was difficult to secure vendors, entertainment, volunteers and staff for Labor Day. Planning and development windows for events are 3 -6 months prior. From May through September, staff was focusing on Summer Camp, development of all Fall programs and brochure development. "These time commitments, combined with the problems noted above, made Labor Day Picnic development very difficult. For these reasons, staff is recommending the discontinuation of this event. RECOMMENDATION: Discontinue event. Focus resources on another time of year. E- NJ 'A9 Agenda Report TO: Parks & Recreation Commission FROM: Richard Ha r e, Interim Director of Community Service Prepared By: SG Shellabarger, Recreation Supervisor Date: October 7, 1996 Subject: Summer 1997 Activity Recommendation BACKGROUND The City of Moorpark Department of Community Services has offered a variety ol' summer programs in past years. Each program offered represents a significant amount of staff time and attention. The following outlines the programs coordinated by Shelly Shellabarger in summers past. All major projects are represented: 1996 Fall Brochure (developed in the summer), 168 Contract Classes, Magic Mountain Ticket Sales, Poindexter Park Dedication, Cody Bryant Concert, Sapadilla Concert, Crazy Hot Rhythm Orchestra Concert, Hodads Concert and Little League Welcome Home Rally, 3rd Of July Concert In The Sky, Labor Day Picnic In The Park & International Festival, Summer Camp 1995 Fall Brochure (developed in the summer), 101 Contract Classes, World Fest, 3rd of July Fireworks, 4th of July Picnic, Recreation Celebration (Open House), Labor Day Picnic In The Park. Summer Camp. 1994 Fall Brochure (developed in the summer), 108 Contract Classes, 4th of July Picnic, Labor Day Picnic In The Park (with MYAC), Summer Camp (109 Campers, $30,214 in gross revenue.) 1993 Fall Brochure (developed in the summer), 126 Contract Classes, City 10th Anniversary Bike Ride & Pancake Breakfast, 4th of July Picnic, Labor Day Picnic In The Park (with MYAC). DISCUSSION What follows is a brief review of 1996 summer programs and staff recommendations for 1997 Camp Moorpark has become a very successful program and high revenue generating source (225 campers with $75,243 in gross revenue for 1996 up from 157 campers and $43,520 in gross revenue for 1995). As the program grows, additional attention is required to maintain a high quality program and increase participation. It is recommended that events and other activities be kept to a minimum so staff can focus efforts on this program. Contract Classes should also be a focus as they form the lynch pin of the Community Services Program. The 3rd Of July Concert In The Sky was a popular, highly attended program and should be continued, with Council's support. The Summer Concert Series was a popular, highly attended program and should be continued, with Council's support. The Labor Day Picnic In The Park & International Festival, though highly attended due to intense publicity at the Little League Rally, was a challenge for staff due to the timing for the following reasons: *Budget is approved in May /June which leaves little time to book attractions and entertainers for early September. *Many resources, volunteers and community groups are over extended during the few days preceding the return to school. *Many performers and vendors were unwilling to attend on a holiday. It is recommended that this event be discontinued. Magic Mountain Ticket sales should be deleted due to lack of interest. Staff would like to begin research on an Children's Festival event for the Spring or Fall of 1997 (Spring would be preferred to avoid the Summer backlog). This event would be similar to the successful, self- sustaining Baby Expo offered by Borchard Center (Conejo Recreation & Parks). Staff is in contact with the organizers of this event and would be willing to prepare a proposal for cornrnission review. RECOMMENDATION Offer the following activities in the Summer Of 1997 (As Approved By City Council): Contract Classes, 3rd Of July Concert In The Sky, Summer Concert Series, Summer Camp. Consider the addition of a Children's Festival in the Spring of 1997. ITEM g • 5 CITY OF MOORPARK AGENDA REPORT TO: Parks and Recreation Commission FROM: Richard Hare, Deputy City Manag r PREPARED BY: Patty Lemcke, Administrative Se etary DATE: October 7, 1997 SUBJECT: Review Adult Sports Rules and Regulations BACKGROUND At the September 2, 1996, Commission meeting, Commissioner Badoud requested copies of the Adult Sports Rules and Regulations for review and discussion. Please find enclosed a copy of the 1996 Southern California Municipal Athletic Federation Fast and Slow Pitch Softball Rules, the Adult Softball Program Fall 1996 Manager's Handbook, Adult Basketball Program Fall 1996 Manager's Handbook, and the 1996 Roller Hockey League Rules. Review with staff current rules, regulations and guidelines established for Adult Sports.