Loading...
HomeMy WebLinkAboutAG RPTS 1996 1118 PR REGO 09 F o o e PARKS AND RECREATION COMMISSION AGENDA November 18, 1996 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Dave Badoud, Jim Hartley, Sandra Thompson, and Chair John Hall. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: I I A. Approval of the Parks and Recreation Commission Minutes of October 7, 1996. Staff Recommendation: Approve as presented. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review Any questions concerning any Agenda item may be directed to the Community Services Department Secretary 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext.227. B. Park Status Report. Staff F_`cor,�;Lendation: Receive and file the report. 8. DISCUSSION /ACTION ITEMS: A. Adult Sports Sub Committee Meeting: Staff Recommenda- tion: Review Sub Committee's report and provide staff with input. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: 10. ADJOURNMENT: The next meeting of the Parks and Recreation Commission will be held on Monday, December 2, 1996, at 7:00 p.m. in the City Council Chambers, 799 Moorpark Avenue, Moor- park, California. �� i � _. MI14UTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: October 7, 1996 Vice Chair Thompson called the meeting to order at 7:15 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led Boy Scout, Chris Lunden. 3. ROLL CALL: Present: Commissioners Dave Badoud, Jim Hartley and Sandra Thompson. Chairman John Hall was absent. Staff Present: Richard Hare, Deputy City Manager, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: Wro T-W 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: Mr. Randy Miyake, 12081 Alderbrook Street, Moorpark. Mr. Miyake, representing the Moorpark Tennis Club, stated the Commission had recommended to Council that tennis courts at Arroyo Vista Park be high priority on the Phase II list. Mr. Miyake suggested the Commission recommend to Council that a portion of the Quimby fund be used to finance the tennis courts. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of September 16, 1996. Staff Recommendation: Approve as presented. B. Park Status Report. Staff Recommendation: Receive and file the report. Minutes of the Parks and October 7, 1996 Recreation Commission Page 2 C. Evaluation of 1996 Summer Event Reports. Staff Recommendation: Receive and file the reports. MOTION: Commissioner Badoud moved to approve the Consent Calendar as presented. Commissioner Hartley seconded. The motion was carried 3 -0. Chairman Hall was absent. 8. DISCUSSION /ACTION ITEMS: A. Consider Summer Events for 1997. Staff Recommendation: Support staff's recommendations for 1997 summer events. Commission and staff discussed different options for the Labor Day Picnic and new ideas for events in 1997, agreeing with staff's report on Labor Day being excluded or reorganized. CONSENSUS: For staff to prepare a proposal of new events for Commission to review. A subcommittee to be formed to work directly with staff on proposed items. B. Review the Rules and Guidelines Established For Adult Sports. Staff Recommendation: Review established rules and guidelines for adult sports. CONSENSUS: Item 8.B to be tabled until next scheduled meeting, when Commission will have the opportunity to discuss particular procedures with Recreation Supervisor Dale Sumersille. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Commissioner Badoud requested a park tour be scheduled. Richard Hare recommended the park tour to be scheduled after the new Commission has been appointed. Commissioner Thompson requested a staff report on the current programs and classes available for the community's handicapped. Commission and staff agreed to scheduling the next meeting on either November 18 or December 2. Minutes of the Parks and October 7, 1996 Recreation Commission Page 3 10. ADJOURNMENT: Vice Chair Thompson adjourned the meeting until the next scheduled meeting of November 18 or December 2, 1996, at 7:00 p.m. The time was 8:15 p.m. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: JOHN HALL, CHAIRMAN ITEM City 3 _ City of Moorpark AGENDA REPORT TO: The Parks and Recreation Commission FROM: Ken Gilbert, Director of Public Works4x'l PREPARED BY: Allen Walter, Maintenance and Operations Supervisor DATE: November 18, 1996 SUBJECT: Park Status Report From October 7, to November 8, 1996 SITE STATUS Arroyo vista Comm. Park Backfilled ruts behind bleachers at football field. Placed telephone poles in first parking lot. Installed roof on walkway between gym and recreation office. Repaired gate valve on #2 softball field. Installed new locking system on entry gates. Arroyo Vista Park Turf Drainage Report attached. Campus Park Repaired water fountain four times. Repaired track slide at playground (due to wear) . Installed new toilet paper holders. Repaired Park sign. Campus Canyon Park Regraded softball field. Repaired water fountain twice. Repaired security light. Installed new toilet paper holders Repaired broken restroom signs and repainted restroom signs. Repaired Park sign. Community Center Repaired water fountain three times. Country Trail Park Removed graffiti from play equipment. Repaired sign pole at entrance to park. Glenwood Park Repaired lap belt on tot lot swing (due to wear). Griffin Park Moved telephone poles (Caltrans easement). Repainted signs on restroom doors. Installed new toilet paper holders. High St. Pedestrian Park No new maintenance issues this month. Monte Vista Nature Park Filled in holes at road at top of Park. Mountain Meadows Park Backfilled under bleachers at softball field. Repaired bleacher on 3rd base side. Removed form boards from dugouts at softball fields. Reapplied epoxy to picnic benches to concrete. Repaired water fountain four times. Peach Hill Park Repaired water fountain at restroom five times, and light fixture once. Repaired sprinkler on softball field. Poindexter Park Moved telephones poles from empty lot. Removed graffiti from park benches and restroom walls. Checked and repaired electrical outlets around park. Repaired ruts at parking lot entrance. Repaired water fountain at restroom four times. Tierra Rejada Park Painted bars on storm drains. Added steel bars to bottom of new fence. Repaired tennis court nets. Painted new wrought iron fence. Villa Campesina Park No new maintenance issues this month. Virginia Colony Park Repaired lap belt on swing set (due to wear) . Special Projects Cleaned Peach Hill Wash Behind Country Trail Park. RECOMENDATION Receive and file the report. CITY OF MOORPARK COMMUNITY SERVICES DEPARTMENT INTEROFFICE MEMORANDUM TO: Richard Hare, Deputy City Manager ��• FROM: Allen Walter, Supervisor of Maintenance and Operations' DATE: November 14, 1996 SUBJECT: Arroyo Vista Park Turf Drainage ---------------------------------------------------- - - - - -- The original design and plans for the construction of Arroyo Vista Park, identified a subterranean drainage system. This drainage system would allow for non - absorbed water from irrigation or rain not transported into the turf to drain into surface drains. These drain grids located throughout the park turf, would allow the water to enter catch basins and be transported into the underground drainage to a disposal site. During the final design and budget discussions, cost became an issue and concessions were made. The subterranean drainage system was removed to reduce overall cost and replaced with a grading system. A grading design was introduced which would provide an above ground drainage system which intergraded low areas or contours into the turf. These contours incorporated into the graded plan allow for non - absorbed water to be moved above ground to the north side of the park to a v- ditch. The v -ditch located along the service road would move the water to a subterranean drain located at the northwest corner of the service road in the area of gate #3. I have attached the Arroyo Vista Park grading plans which indicate the above ground drainage. This shows the movement of water through the park. The irrigation at the park is designed to allow four valves to operate at the same time. This is required to allow for the-large acreage of the Park (30 acres) to be watered within a twelve hour period. Water time is important since the City cannot water during the day or early evenings due to sports activities. If the subterranean drains were in place, the excess water could be diverted underground, reducing the above ground movement. All other City Parks have subterranean drains which help control above ground flowing water. The football field has two low areas which retain irrigation and rain water. Area #l, located on the southwest corner by the slope, has been repaired. The irrigation was poorly spaced and the turf was too low. The irrigation was modified and the low area back - filled. Area #2, the southeast corner, is a grading problem. This developed when the football field was constructed. The construction grading removed too much soil from that location to meet grading requirements for the field. This problem can be repaired by regrading and raising the low areas. Since the construction of the football play area, additional fill dirt has been delivered to the park. This project has been assigned to the park staff and will be completed within the month. CC: Ken Gilbert 50 3�, a Irl I , w Q `h I(o5 loo' � Oh • 1 Z QQ' 0 ml. O `� I h11N• 300,i MI� i nndo 5OCCER FIELD wrta PER P►R,cWtry OT LOT tp bat Mum . m. 15s6{74. —. -- – - I� B PARKWG LOT 766, 10' 300'.. •190' I I .q k�\40 .Z,�64'O,•rY wt CL 1' 4 �� �� -- J _ — \�.5 r SSA_ S•� Q• 1 {0` - -_- ___0'721:' -- ��� '�I�I �• A ,let- A 6 q� ' ^ --13�� —6G 6nLt f1ElQ. BALL FIELO /.. -�.--�� P. { FU1Ul1Ert �•i., Pj. PE 4s0•D P�. 480_4„' ��•.: t I . , 1 ' i'. '- a 1 I v � � 1 PtR �� * E�k" k1q� / n % tips• .\ � � � . \ s� s- • tTSk LOT.PLAN, 50' OT LET . 1— /Q • I. P NG Ulf ✓ ray ` o �:43x •� 1 10.6. `a /tip \ /. y �, \ q }9.5'1 n _;I (h !1 /' ��o •i ,ice/ ll�o' \ I- - rCG I N h GU I I Ill ' 1 i , Z 11 IO LCf� P✓r1 41g.o• kph FL kilt IIJ \ \\ k \ �• \• - ,. I k EU .�---- —\�1 W1 - -. .\ FLA f`! > 'L, v ._l_ - ' \ ......... % I }'1 �,; III. �f.•i` W IN9I �\ \ �► (s +- \ ly.l /I ' 11 Iii I 1 1� C •, F ' s \ C ;•� 4 / � 5 i ) �' ' `'•`t X11 1 � I II! _�; \ 1 • � \,�`y o of I ,x -- fy I I, �., (, , I� 1 X11 1' IIII ll ` �\ � 1 l °p � - 5 /, „ � � 1�1, j�l' 1�II VIII I ;- l 1 • - �. � \�• - - Q �a - _�: � -_ � .. ��:' ' . , I, ,(;�',��,` , • \ � � � k^ fin. , � .... - .f _ - , I I I I i ; I . , ��� ,, I I • , \� fix' .% � 1• I i .• � l 1 `. . 'N 1.10 R, ir 1V XX ITEM C -TY OF MOORPARK AGENDA REPORT TO: Parks and Recreation Commission FROM: Richard Hare, Deputy City Manager PREPARED BY: Dale Sumersille, Recreation Supervisor DATE: November 1, 1996 (Meeting of November 18, 1996) SUBJECT: Adult Sports Sub Committee Meeting The Sub - committee of Commissioner David Badoud, Deputy City Manager Richard Hare and Recreation Supervisor Dale Sumersille met on Thursday, October 31, 1996, to discuss the Adult Sports Programs. Topics discussed: * Individuals wishing to play Softball, Basketball etc. that do not belong to a team: Staff has created an individual players list for each sport and shares this information with the team managers at the beginning of each season. Staff has not had the time or resources to make calls in order to create new teams from these lists. Volunteers are needed to do this. Staff Recommendation: Continue to provide lists to managers of existing teams. * New Adult sports programs /leagues: New adult sports leagues introduced to Moorpark this last year were: Roller Hockey, Basketball Leagues for Women, 35 & Over and Open. Sports to be introduced in 1997: Adult Flag Football, Master's Softball and Coed Basketball, Staff Recommendation: Proceed with planned 1997 sports and leagues. * Field Concerns: Concerns regarding the Arroyo Vista Field #2 (lighted) includes: Drainage from 3rd base side and home plate area, irrigation of the field, fencing the 3rd base side and 1st base side to field #1 (along walkway), and padding the light poles. Concerns regarding Peach Hill Park include: Padding around light poles. Note: Approved in the 1996/97 budget was additional funds to be used for additional brick dust at AVCP, padding the poles at PHP, and new lights at PHP. Work to be completed during the down time (December to end of February) Staff Recommendation: Complete budgeted improvements for fiscal year 1996/97 and include drainage projects in fiscal year 1997/98 budget request. * Officials: Making sure that softball umpires and basketball referees are rotating and sending out evaluations to team managers one to two times during a season to assess their efficiency. Staff Recommendation: Rotate umpires and referees whenever scheduling allows. * Softball Playoffs: Recommendation for those teams participating in the playoffs to submit money for individual awards, first & second place sponsor and umpire fees. Also exploring the idea of moving the bases from 60 to 65 feet. Staff Recommendation: Submit a survey to current softball managers to explore these ideas. * Ballfield reservations: Install a board at the ballfields (like at the picnic pavilions) to show who has the ballfields reserved, and the phone numbers of who to contact if there are any problems. Staff Recommendation: Include in fiscal year 1997/98 budget request. County Wide braggers Softball, Basketball tournament: Look into the feasibility of having a Ventura County braggers softball and basketball tournament once a year. Staff Recommendation: Send a letter soliciting interest to each of the area's recreation organizations to determine if there is any interest for next season.