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Home My WebLink AboutAG RPTS 1997 0407 PR REGCITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA April 7, 1997 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners David Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chairperson Sandra Thompson. 4. PROCLAMATIONS, COM1ENDATIONS, AND SPECIAL PRESENTATIONS: S. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COM1ENTS : 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of March 3. 1997. Staff Recommendation: Approve as presented. S. DISCUSSION /ACTION ITEMS: A. Consider Special Events Report For Fiscal Year 1997/98, Staff Recommendation: Review report and make recommendation to City Council on special events for fiscal year 1997/98. B. Consider City's Quarterly Recreation Brochure. Staff Recommendation: Review Recreation Brochure and provide comments and /or recommendations. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA, 93021, (805) 529 -6864, ext. 227. PARKS & RECREATION AGENDA April 7, 1997 Page 2 C. 1997/98 Park Capital Projects, Staff Recommendation: Commission to review and comment on Park Capital Projects for recommendation to City Council. (Continued from 3/3/97) D. Consider 1997/98 Goals and Objectives. Staff Recommendation: Approve 1997/98 Goals and Objectives for recommendation to City Council. (Continued from 3/3/97) E. Consider Carlsbera Park Conceptual Desian: Staff Recommendation: Discuss the conceptual design of the Carlsberg 6.5 acre park and provide a recommendation for consideration by the City Council. F. Consider the Established of a Park Amenities and E uiAment "Working" List. Staff Recommendation: grove the establishment of an on -going park amenities and equipment "working" list. sider R or s by Attending omm' s ion r of e ,' 1997 California Pacific Southwest Recreation and Park Conference. Staff Recommendation: Receive oral reports from Commissioners. H. Consider Reports by Attending Commissioners of the March 9, 1997. Park Tour, Staff Recommendation: Receive oral reports from Commissioners. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: The next regularly scheduled Parks and Recreation Commission meeting will be held on_May 5, 1997. r'�.� i, •i s EM 7-- A MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: March 3, 1997 Chairman Thompson called the meeting to order at 7:03 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present: Commissioners Dave Badoud, John OYiangj-.:e Parvin, and Chairman Sandra Thompson. Commissioner June Dubreuil was absent. Staff Present: Mary Lindley, Director of Community Services, and Patty Lemcke, Administrative Secretary of Community Services. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of February 3. 1997, Staff Recommendation: Approve as presented. Now that the Park Status Report has been changed from a monthly to a quarterly report, Commission has requested staff to provide, if necessary, a box item on any new or pressing matter relating to City parks. Minutes of the Parks and March 3, 1997 Recreation Commission Page 2 MOTION: Commissioner Badoud moved to approve item 7.A. Commissioner Parvin seconded. The motion was carried 4 -0. Commissioner Dubreuil was absent. 8. DISCUSSION /ACTION ITEMS: A. Consider Park Land Dedication for Tentative Tract Map No 5053 (Pacific Community Developers) Staff Recommendation: Commission to recommend to City Council acceptance of fees in lieu of park land dedication. Commission expressed concern regarding a play area being available for younger children who are unable to walk to neighborhood parks. Commission also would like to see a bike trail or footpath to the Arroyo Vista pedestrian bridge and to Griffin Park. Staff to report to Commission on which zones, if fees are decided upon, the funds will be appropriated to. MOTION: Commissioner Badoud moved to recommend to City Council the acceptance of fees in lieu of park land with the following conditions: Pacific Community Developers to provide an adequate recreation area for small children; a footpath be included for access to the Arroyo Vista pedestrian bridge; and, a footpath to Glenwood Park or the proposed Villa Campesina Park. Commissioner Oberg seconded. The motion was carried 4 -0. Commissioner Dubreuil was absent. B. 1997/98 Park Capital Proiects. Staff Recommendation: Commission to review and comment on Park Capital Projects for recommendation to City Council. Commissioner Parvin would like to see the addition of repairing basketball court at Campus Canyon Park and an additional basketball court to be constructed in Zone 3. Minutes of the Parks and March 3, 1997 Recreation Commission Page 3 Commissioner Oberg requested a general report on a comparison of water usage and cost if the computerized irrigation system were installed. Director Lindley stated she would supply this report as a box item. Commission and staff discussed additional issues and concluded that to properly address Capital Projects, item 8.B should be continued to the April 7, 1997 meeting, proceeding the March 9 park tour and the March 26 joint meeting with City Council. MOTION: Commissioner Oberg moved to continue item 8.B to the April 7, 1997 meeting. Commissioner Badoud seconded. The motion was carried 4 -0. Commissioner Dubreuil was absent. C. Consider 1997/98 Goals and Objectives Staff Recommendation: Approve 1997/98 Goals and Objectives for recommendation to City Council. Director Lindley explained to Commission the Goals and Objectives which have been carried over from fiscal year 1996/97 and identified new potential objectives for 1997/98. Commission discussed with staff actions of the Teen Council, suggesting an annual meeting with the Teen Council and Commission. Commissioner Parvin requested a copy of the Teen Council's information binder for a skateboard park. Staff will copy and distribute to Commission. Commission and staff discussed a tentative list of goals to present at the joint meeting of City Council and Commission. MOTION: Commissioner Badoud moved to continue item 8.0 to the April 7, 1997 meeting. Commissioner Parvin seconded. The motion was carried 4 -0. Commissioner Dubreuil was absent. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Commissioner Badoud requested the following for future agenda items: 1. Discussion on Arroyo Vista's general parking. Minutes of the Parks and Recreation Commission Page 4 March 3, 1997 2. A park priority /specification list be added to the agenda, to be updated on an ongoing basis. 3. A joint meeting to be held with Conejo Valley and Simi Valley Park and Recreation Districts. Director Lindley advised Commissioner Badoud that this item should be referred to City Council at the joint meeting on March 26, 1997. Chairman Thompson requested that April's agenda reflect a review of the March 9 Park Tour, and an oral report from the Commissioners on their attendance at the C.P.R.S. Conference in March. Chairman Thompson also congratulated Shelly Shellabarger, on the great job of the WWII Remembrances video, and AYSO, class II, All Star soccer team on their wins. Commissioner Parvin requested an agenda item regarding ways to deter vandalism in City parks. Directory Lindley stated that April's agenda will also include a special event proposal for fiscal year 1997/98, and the Carlsberg Park Conceptual Design to be agendized for April or May. 10. ADJOURNMEMT: Chairperson Thompson adjourned the meeting until the next scheduled meeting of March 9, 1997, at 1:00 p.m., for the bi- annual park tour. The time was 9:32 p.m. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: SANDRA THOMPSON CHAIRPERSON ITEM ._. City of Moorpark AGENllA REPORT 'I0- Parks and Recreation Commission FROM: Mary Lindley, Director of Community Services / t' N__i Prepared by: SG She IIabarger, Recreation Supervisor DATEI: April 7, 1997 SUKJh.CT: Consider 1997 /1998 Special Event Proposal Commission is being asked to review a summary of 1996/1997 Special events and consider recommendations for 1997/1998 for presentation to Council. Each year staff develops a proposed list of special projects for City Council consideration. Since special events result in the expenditure of city funds, the process of building a special event list takes place before the approval of the new fiscal year budget. Background Attached is the report summarizing 1996/1997 special events and proposing recommendations for 1997/1998. Discussion The recommendations, summarized below and detailed on the attached report, are based on past experience and analysis of the resources and efforts demanded by specific programs as well as event attendance. In five instances, staff has recommended discontinuing a program. Duc to dropping Moorpark attendance, the Rose Parade Trip has been recommended for discontinuation. Breakfast ivith the Bunny has lacked adequate participation to justify the cost of the program. Additionally, it has proven to be an over extension of staff time when held directly before the Easter Egg Hunt. Visits With Santa, in addition to being time intensive, were found to be duplicative. That is to say, individuals in the business community and other groups are also providing this service. Labor Dad was a very successful event when coordinated by a local volunteer group. As the group began experiencing difficulty securing the volunteers required to run this event, Labor Day was picked up by the City. In past years, staff has also experienced difficulty securing volunteers for this holiday event duc to its proximity to the beginning of the school year. Additionally, during the prime planning and preparation time for this September event, staff is pery' busy implementing summer programs (with 52% more activity than other seasons) and planning hall programs. The final prograin which staff recommends be dropped is the I.cilcrs I-) om Scin�r. Ihi. am w,u not budgeted in I=Y 1996/97 but adopted a, an C\perim.nt �\hich \ \a, funded by the Senior Center Tru,t Dune). Whilc \ci-\ popnl'11. ,taff )mind the personalirltion of letters to local children to IV t„�' tinh c„n,uniin to continue, even with the considerable assistance of � olunt�er,. Additionally, staff would like to propose a Spring Children's festi%al and a Valentine Hayridc for FY 1997/98. Based on the popular Sleigh Rides With Santa, the Valentine Ilayride would he held at Tierra Rejada Ranch at sunset. This event should be self supporting. Based on the Baby Expo at Borchard Recreation Center (Conejo Recreation & Parks), the Kids First Festival would feature vendors and exhibitors who provide goods and services for families with small children (3 -12) as well as attractions like pony rides, petting zoo and moon bounce. This event would depend upon vendor fees and sponsorships to offset costs. The Concerts in the Park and the annual Fireworks show fall at the heginning of the fiscal year and are dependent upon donations from the community and businesses to function. Due to these circumstances, staff requested direction directly from City Council regarding these projects. At its March 19 meeting, the Connell committed $5,000 towards the 1997 Fireworks event and directed staff and the Fireworks Committee to proceed with the solicitation of donations. If the committee is unable to raise sufficient funds ($8,000) by May 19, the City Council will be asked to consider canceling this event. Summary A summary of the recommendations for each event follows. EVENT RECOMMENDATION 1997 hose Parade Trip DiSC011litlUe 1997 Milli Mardi Gras CO11 ti11 Ue 1996 Breakfast With the Bunny Discontinue 1996 Easter Egg Hunt Continue 1996 Community Celebration Continue 1996 Concert In The Sky /Fireworks Continue 1996 Concert Series Continue 1996 Labor Day /International Festival Discontinue 1996 Halloween Party & 'Frick or Treat Village Continue 1996 11olidav Craft lair Continue 1996 Letters Fr0111 Santa Discontinue 1996 Breakfast With Santa Continue 1996 Tree Lighting Ceremony Continue 1996 Visits With Santa Discontinue 1996 SleiOi Rides With Santa Continue 1998 Valentine Ilayride Begin 1998 Children's Festival Begin STAFF_ RECOMMENDATION: Review report and make recommendations to the City Council on Special Events for FY 1997/98. 1996/1997 SUMMARY Rose Parade Trip Supervisor: Shellabarger DATE: Wednesday, January 1, 1997 LOCATION: Arroyo Vista Recreation Center (Pick up) TIME: 6:00 am -3:00 pin AGE GROUP: All Ages This trip features morning refreshments, trans- portation, grandstand seating and programs for the Rose Parade. As always, this trip was a sellout (49 tickets) at $65 per person. 1997/98 RECOMMENDATION: Discontinue 1997/1998 PROPOSAL 1996 Mini Mardi Gras le 1998 Mini Mardi Gras Supervisor: Shellabarger Supervisor: Shellabarger DATE: February 17, 1997 (President's Day) DATE: February 16, 1998 (President's Day) LOCATION: Arroyo Vista Recreation Center LOCATION: Arroyo Vista Recreation Center TIME: 10:00 am -1:00 pm TIME: 10:00 am -1:00 pm AGE GROUP:Boys and Girls (3 - 12) AGE GROUP: Boys and Girls (3 - 12) 1 1' This event was sponsored by Moorpark Kiwanis and the City of Moorpark and featured Carnival Games & prizes, Costume Contest, Goodie Bag decorating, Frog's Egg Guessing Contest and necklace distribution. Donations to the Moor- park Food Pantry were taken at the door. Volunteers and groups included Moorpark Kiwanis, Kiwanis Builder's Club, Girl Scout Troop 916, Mom's Club of Moorpark Commis- sioners and local individuals. Moorpark Kiwanis ran a snack bar. There were an estimated 300 children at this event. Including all the parents and volunteers, there were an estimated 500 people in atten- dance during the 3 hour period. 38 Volunteers provided 134 hours of service. 1997/98 RECOMMENDATION: Continue This event will be sponsored by Moorpark Kiwanis and the City of Moorpark and feature Carnival Games & prizes, Costume Contest, Goodie Bag decorating, Frog's Egg Guessing Contest, necklace distribution and donations to the Moorpark Food Pantry. 1996/1997 SUMMARY 1996 Breakfast With the Bunny Supervisor: Shellabarger DATE':Saturday Alit-it 6. 1996 LOCATION: Arroyo Vista Recreation Center TP01:: 8:00 -10:00 am AGE GROUP:Boys and Girls (3 - 12) `hhc 1996 Breakfast With the Bunny was held at Arroyo Vista Recreation Center directly pre- ceding the Easter Egg Hunt. 41 people signed up for breakfast, visit with the bunny and a gift. Kiwanis Volunteers assist with the event, pro- viding the bunny. In 1996, there were 41 people registered for this event. 1997 /98 RECOMMENDATION: Consider discontinuing due to low interest. Focus energies on the Easter Egg Hunt & Special Needs Egg Hunt. NOTE: 1997 Event Has Not Yet Occurred. 1996 Easter Egg Hunt Supervisor: Shellabarger DATE: Saturday April 6, 1996 LOCATION: Arroyo Vista Recreation Center TIME: 10:00 am -12:00 pm AGE GROUP: Boys and Girls (3 - 12) The 1996 Faster l.gg Hunt was held on Saturday April 6 at Arroyo Vista Community Park. This event was co- sponsored with Kiwanis. This event also featured pony rides. it petting zoo, coloring contest and craft fair (the craft fair was eliminated in 1997). Breakfast with the Bunny preceded this event. Kiwanis, Girl Scout Troop 916 and Kiwanis Builder's Club served as volunteers. There were an estimated 1300 children in attendance with an estimated total of 975 parents for a total of 2275. For 1997, it committee has been formed to study the event and present recommendations on how to handle the con- flicts associated with this event. 1997/98 RECOMMENDATION: Continue NOTE'. 1997 Ft -cent Has Not Yet Occurred. 1997/1998 PROPOSAL 1998 Easter Egg Hunt Supervisor: Shellabarger DATE: April 11, 1998 LOCATION: Arroyo Vista Recreation Center TIME: 10:00 am -12:00 prii AGE GROUP: Boys and Girls i 3 - 12 ) This event will be co- sponsored with Kiwanis and feature pony rides. a petting zoo, coloring contest. 1996/1997 SUMMARY 1996 Community Celebration Supervisor: SLlmers111C DATF: Saturday .luny 1. 1996 LOCATION: Arro\c> Vista Recreation Center TIM1 : I I :00 am -5:00 pm A(:;I- (. WAIP: Families /preteens and teens This event included entertainment, Milk Cap Tournament, Martial Arts Demonstration, speed skating, karate demonstrations, jolly jump, pony rides, game booths, SADDLS Dance teams, car show, Rappers, a bike demonstration and twilight dance. The fire department, Sheriff's department and DARE were involved. Attendance of?'? 1997/98 RECOMMENDATION: Continue NOTE: 1997 Event Has Not Yet Occurred. Poindexter Park Dedication Supervisor: Shellabarger DATE: Saturday, July 27, 1996 LOCATION: Poindexter Park TIME: 10:00 am -12:00 pm AGE GROUP: Families The purpose of this event was to dedicate the new downtown park. Activities included a horseshoe tournament by Moorpark Seniors, posting of the colors by the American Legion, Pledge of Allegiance led by the Veteran's of Foreign Wars, the Veteran's War Memorial dedication with the presentation of a ceremonial flag by Nao Tagasuki's office, dedication of the park and a reception. Refreshments were donated by Take 5 Catering. An estimated 105 people were in attendance. No 1997/98 RECOMMENDATION: One time event. } 1997/1998 PROPOSAL 1998 Community Celebration Supervisor: Sumersille DATE: Saturday June 6, 1998 LOCATION: Arroyo Vista Recreation Center TIME: 11:00 am -5:00 pin AGF. GROtJP:l-'amilies /preteens and teens This event will include entertainment, tourna- ments, demonstrations and shows. ,1996/1997 SUMMARY 1996 Concert In The Sky /Fireworks Supervisor: Shcllahargcr. DA TL': July 3, 1996 LOCATION: Moorpark High School Stadium T1111:: 7:00 -9:00 pm (Concert) 9 :00 -9:30 pin ( Fireworks) AGE GROUI':Families } This event was co- sponsored by the City of Moorpark, Moorpark Chamber of Commerce and Moorpark Unified School District. The con- cert, game and food vendors were located in the high school stadium. Satellite Park locations (with food vendors) included the lower stadium, Arroyo Vista Community Park, Glenwood Park, Tierra Rejada Park, Mountain Meadows Park. Financial sponsors included Mail Marketing, TMC, Kavhco and SDI. Volunteers included Kiwams, Rotary, Explorer Scouts, Moorpark Presbyterian Church, Shiloh Church, Pacific Grove Foursquare Church. 47 volunteers provided a total of 192 hours of service at this event. An estimated 10,000 people attended this event at the stadium and satellite parks. The committee has begun tentative preparations i*or 1997. 1997/98 RECOMMENDATION: Continue lit i 1997/1998 PROPOSAL 1997 Concert In The Sky/F ire% orks Supervisor: Shellaharger DATE:Thursday. July 3. 1997 LOCATION: Moorpark Iligh School Stadir.rnr TIMF: 7:00 -9:00 pm (Concert 9:00 -9:30 pm (Firework;) AGE GROUP:Familics This event will be co- sponsored by the City of Moorpark, Moorpark Chamber of Commerce and Moorpark unified School District. The committee has begun tentative preparations for 1997. 1996/1997 SUMMARY 1996 Concert Series Supervisor: Shellaharger 1997/1998 PROPOSAL 1997 Concert Series Supervisor: Shellabarger 1=ahultnts Chevelles, Rock & Roll With the exception of the Jule 3111 c011cert. cash ►):ill:: wCdne;day. Jule 3. 1996 event will be presented on a Sunday afternoon at I.U(•,V1'IUN: Moorpark f Eigh SCho(il Stadium Arroyo Vista Community Park with 1 ood vendors TI%, II:: T00- 1):Qtl pill on hand. Participants will he encouraged to AGE, GROUP: Families A'ITENDANCE: 10,000 (With Fireworks attend, bring a blanket and enjoy the music. Cody Bryant Band, Country & Western DA'Z'E: Sunday, July 14, 1996 LOCATION: Arroyo Vista Community Park TIME: 6:00 -8:00 pm AGE GROUP: Families ATTENDANCE: 200 Sapadilla, Reggae DA'L'E: Sunday, July 28, 1996 LOCATION: Arroyo Vista Community Park TIME: 6:00 -8:00 pm AGE: GROUP: Families ATTENDANCE: 320 Crazy Hot Rhythym Orchestra DATE: Sunday, August 11, 1996 LOCATION: Arroyo Vista Community Park TIME: 6:00 -8:00 pm AGF GROUP: Families ATI'ENDANCE: 200 The Hodads, 60's /70's Rock DATE: Sunday, August 25, 1996 LOCATION: Arroyo Vista Community Park TIME: 5:00 -9:00 pm AGE GROUP: Families A "ITENDANCE: 3,000 (With the Little League Welcome Home Rally) With the exception of the July 3rd concert, each event was presented on a Sunday afternoon at Arroyo Vista Com- munity Park with food vendors on hand. Participants were encouraged to attend, bring a blanket and enjoy the music. These events were highly attended and enjoyed. Dona- tions from Pindler and Pindter, Anderson Rubbish and California Community Builders supported these events. Without sponsors, this series is not possible. Solicitation letter is in process for the 1997 concert series. 1997/98 RECOMMENDATION: Continue. Consider increasing budget to allow for video- taping and broadcast of concerts. Without sponsors, this series is not possible. Solicitation letter is in process for the 1997 concert series. PROPOSED SCHEDULE: DATE BAND MUSIC July 3* Hodads Rock & Roll July 20 Sapadilla Reggae August 10 Freeway Philharmonic Jazz August 24 TBA TBA }o" v t_ ('<.v�SY�1v�i (orti�,4'.x ��. r\•,� _� ,(CCr•- .,�Ut�c,� J 1996/1997 SUMMARY Labor Dav /International Festival Supervisor: Sllnlel'S111C K Shellabarger 0A IT": Saturday..luly 27, 1996 LOCATION: Arroyo Vista ('Om111UnIlV Park TIMF: 10:00 am -12:00 pm AGI: GROUP: families City Council directed staff to combine the Worldfcst International Festival with the Labor Day Picnic for FY 1996/97. Supervisors SumersiIle and Shellabarger coordinated on this cvcnl. Activities included entertainment with MC Doc Dewberry, the Santa Rosette Cloggers, the Golden Stompers and our headliner: The Inca f;nsenih1c. Other activities included children's crafts with an international flavor, face and hair painting, bubbleworld, jolly jumps moonbounce and golf course, pony rides, petting zoo, inter- national balloons and trampoline. Food vendors provided BBQ, soda and ice cream. Staff experienced an extreme difficulty booking entertainment, staff and volunteers for the holiday event. It is estimated that 1,800 people attended. Due to demands of Summer Camp and Fall Brochure (which runs June through September - the key planning window), it is very difficult for Supervisor Shellabarger to have time to dedicate to a major event. 1997/98 RECOMMENDATION: Discontinue and focus resources to the concert series. 1997/1998 PROPOSAL 1996 /1997 SUMMARY 1996 Halloween Party & Trick or Treat Village Super%'isor: Shc11aha1-1-c1- DATI :: Salurdav October 26, 1996 LOCATION: Arroyo Vista Recreation Center "DIME: 10 am -2 pm AGE GROUP: Boys and Girls (3 - 12) This event included Carnival Games, Costume Contest, Witches Kisses Guessing Contest, Coloring Contest and Trick Or Treat Village. Moorpark Kiwanis built two permanent Trick or Treat Village houses. Donations totaling $170 for the Trick or Treat Village Candy were re- ceived from Espresso Deli, Swimming Pools etc., the American Legion, Turbonetics, D &D Shirts, A to Z Storage, Studebaker Services and Bogarts Hair Design. Representatives from Chaparral ASB, Kiwanis Builder's Club, Girl Scout Troop 916 and nu- merous community volunteers helped run the carnival games. Moorpark Kiwanis coordinated the prize booth. Moorpark Kiwanis and Girl Scout Troop 916 ran a fund raising snack bar. There were no entries in the Carved Pumpkin contest. Bags were distributed to the children with the city logo and Halloween safety tips. Troop 916, MOM'S Club, Chaparral Middle School ASB, Kiwanis Builder's Club and Moorpark Kiwanis provided over 58 volunteers donating over 23 l hours. There were an estimated 450 children at this event. Including all the parents and volunteers, there were an estimated 600 people in attendance during the 4 hour period. 1997/98 RECOMMENDATION: Continue 1997/1998 PROPOSAL 1997 Halloween Party & Trick or 'Treat Village Supervisor: Shellabarger DATE: Saturday October 25, 1997 LOCATION: Arrovo Vista Recreation Center TIME: 10 am -2 pm AGE GROUP: Boys and Girls (3 - 12) This event will be co- sponsored with Moorpark Kiwanis and include Carnival Games, Costume Contest, Witches Kisses Guessing Contest, Col- oring Contest and Trick Or Treat Village. 1996/1997 SUMMARY 1996 Holiday ('raft Fair Supervisor: Shcllabar�Tcr I):ATL:Saturcfay. November 16, 1996 LOCATION: Arroyo Vista Recreation Center 11 \7f:: 10:00 am -4 pnr AGE: (;ROI'P- Failiilies The 1096 Holiday Craft Fair was held at the Arroyo Vista CommunllV Park & Recreation Center. Vendor check in began at 7:30 am. This was a very successful event due to several factors including a "built in" customer base of AYSO soccer families and beautiful weather. Success is defined by a large customer turnout, lack oforganizational problems, positive vendor evaluations and a smooth pre -event preparation. There were 77 vendors with an estimated 1,750 customers. The total revenue from vendor lees was $2,925. 1997/98 RECOMMENDATION: Continue 1996 Breakfast With Santa Supervisor: Shellabarger DATE: Saturday, December 9, 1996 LOCATION: Moorpark Community Center "DIME:: 8:00- 10 -.00 am AGE GROUP:Families This popular event includes a light breakfast, visit and photo with Santa in an unhurried en- vironment and a gift from Santa for each child. Community volunteers served as Santa's elves and servers. Stephanie Casillas coordinated this event. 70 people attended. 1997 /98 RECOMMENDATION: Continue 1997/1998 PROPOSAL 1997 Holidav Craft Fair Supervisor: Shellabarger DATE: Saturday. November 15. 1907 LOCATION: Arroyo Vista Recreation Center TIME: 10:00 am -4 pm AGE GROUP: I'amilICS The 1997 Holiday Craft Fair will be held at the Arroyo Vista Community Park & Recreation Center. Consider a visit from Santa and activi- ties for the children. 1997 Breakfast With Santa Supervisor: Shellabarger DATE: Saturday, December- 6, 1997 LOCATION: Moorpark Community Center TIME: 8:00 -10:00 am AGE GROt1P:Families This popular event will include alight breakfast, visit and photo with Santa in an unhurried envi- ronment and a gift from Santa for each child. �'. ' r, � Ci , l t• 1996/1997 SUMMARY Tree Lighting Ceremony Supervisor: Shellaharger I)ATE: Sunday, December 10, 1996 LOCATION: Moorpark Cornmunity Center "PIMP: 2:00 -5:00 pin AGE GROUP :Families The Annual "free Lighting Ceremony includes a Welcome from the Mayor, entertinament, re- freshments and a visit from Santa. This year, entertainment included Moorpark Dance Classes, Shiloh Church, O'Connor School of Irish Dance, Flory 4th & 5th Grade Choi-us, Amadeus Boys Choir, Amadeus Girls Choir and the Senior Recorders The tree and fireproofing were donated. 1997/98 RECOMMENDATION: Continue 1996 Visits With Santa Supervisor: Shellabarger DATE: December 16 -22, 1996 LOCATION: Area Resident Homes TIME: 5:00 -8:00 pm AGE GROUP:Families Area residents registered to have Santa visit their home during the holiday season for a 20 minute visit. 30 visits were scheduled. 1997 /98 RECOMMENDATION: Discontinue � J 1997/1998 PROPOSAL Tree Lighting Ceremony Supervisor: Shellabarger DATE:Sunday, December 7, 1997 LOCATION: Moorpark CUillilluilltV Center TIME: 2:00 -5:00 pm AGE GROUP: Families The Annual Tree Lighting Ceremony will include a Welcome from the Mayor, entertinament, re- freshments and a visit from Santa. 1996/1997 SUMMARY 1996 Letters From Santa Super\ isor: Shellabarger MAIL, DATE: December 20, 1996 LOCATION: Moorpark Senior Center \Gl1 (�ROUP:Children aoed 12 and under This unbudgeted event grew from a collabora- tion hetween the recreation division and the Senior Center as an intcrgenerational program. Moorpark Seniors provided stationary, stamps and volunteer servives to mail letters to area children from Santa. Over 200 forms were received. Staff recommends not funding this activity in 1997/1998 due to the unprescedented time needed to personalize all the letters. 1997/98 RECOMMENDATION: Discontinue 1996 Sleigh Rides With Santa Supervisor: Shellabarger DATE: Saturday, December 21, 1996 LOCATION: Tierra Rejada Ranch TIME: 4:00 -8:00 pm AGE GROUP:Familics Tierra Rejada Ranch provided the setting for this horse drawn ride with Santa followed by a bon- fire and cocoa. Commissioner Jim Hartley played Santa. Stephanie Casillas coordinated this event. Over 100 people participated (this event was a sell- out). 1997/98 RECOMMENDATION: Continue 1997/1998 PROPOSAL 1997 Sleigh Rides With Santa Supervisor: Shellabarger DATE: Saturday, December 20, 1997 LOCATION: Tierra Rejada Ranch "TIME: 4:00 -8:00 pm AGE GROUP:Families Tierra Rejada Ranch will he the setting for this horse drawn ride with Santa followed by a bon- fire and cocoa. 1996/1997 SUMMARY 1997/1998 PROPOSAL 1998 Valentine Hayrides Supervisor: Shellabarger DATl,: Saturday, February 14, 1998 LOCATION: "Tierra Rejada Ranch TIME: 4:00 -6:00 pm AGE GROU'P:Adults Tierra Rejada Ranch will be the setting for this horse drawn ride at sunset which will include a flower and a chocolate for each participant. $10 per person or $18 per couple. 1998 Kids First Festival Supervisor: Shellabarger DATE:Saturday, May 9, 1998 LOCATION: Arroyo Vista Recreation Center TIME: 4:00 -6:00 pm AGE GROUP:Adults Based on the Baby Expo at Borchard Recreation Center (Conejo Recreation & Parks), the Kids First Festival would feature vendors and exhibi- tors who provide goods and services for families with small children as well as attractions like pony rides, petting zoo etc. A city booth with information on Camp Moorpark would be in- cluded. V ■ City of Moorpark AGENDA REPORT TO: Parks and Recreation Commission J, Fig �. . FROM: Mary Lindley, Director of Community Services Prepared by: SG Shellabarger, Recreation Supervisor - DATE: March 10, 1997 (P &R Meeting of April 7) SUBJECT: Consider Recreation Brochure At the request of the Parks and Recreation Commission, this staff report is provided as an overview of the City's quarterly recreation brochure. �. Background The City of Moorpark, Department of Community Services has produced a seasonal recreation brochure for over 8 years. The brochure has traditionally been our primary promotion tool. Costs associated with the production of this book include the printing, purchase of labels from a mailing service, preparation of the books for mailing and the cost of the mailing. TIME ELEMENTS MAILING SCHEDULE: The brochure is generally mailed four times a year: Fall, Winter, Spring and Summer. At one point, to save money, the City attempted combining two issues (sending out Fall/Winter, Spring and Summer) but the Winter revenues were severely impacted and this was discontinued. PRODUCTION SCHEDULE: Planning for each brochure takes place 3 -6 months before the programs actually run. In March we are developing Summer programs, in May we are developing Fall programs, in August we are developing Winter programs and in December we are developing Spring programs. Events are generally developed 6 -12 months in advance. STAFF TIME: The brochure demands a large amount of staff time in layout, production and ad sales. Below is a chart showing the amount of time required per issue: TASK HOURS Data Input 48 Layout 35 Ad Sales 32 Blue Line 2 Meet With Printer 1 TOTAL 118 BROCHURE ELEMENTS BROCHURE FORMAT Prior to 1989, the brochure was printed in a tabloid format (14 x 17 with a center fold) on newsprint. In 1989, the city began producing an 81/2 x 11, 8 -12 page book (on 1 i x 17" paper with a center fold and staple or'binding). With a few adjustments, we use this format today. Due to the way the paper is laid out and processed at the printer, only 4 page increments are possible. Brochures can be 12, 16, 20, 24, 28 or 32 pages. COLOR We pay for each color of ink used on a brochure page. Most brochures are a 2 color inside with a 4 color front. (Black is considered a color.) A 4 color cover is considered imperative. The goal is to capture the public's attention and encourage them to open the book. PHOTOGRAPHS & GRAPHICS Often the city will use event/activity photographs in the brochure to capture attention and add activity. In addition, the graphics are used throughout the brochure and are obtained through an annual clip art subscription. Staff is in the process of exploring ways to upgrade the brochure's graphics to CD Rom. SELLING ADVERTISING In an effort to offset brochure costs, and provide a service to Moorpark businesses, staff developed a program to sell advertising to local businesses. The program has enjoyed some success. Recently, one quarter ad sales covered all the direct brochure costs including mailing, though the financial return has not been adequate to cover the staff costs associated with brochure production. However, advertising revenue has not been stable. During some quarters the brochure competes with sales for advertising in other publications (Chamber Directory, High School Annual Year Book etc.) and revenues do not cover the costs associated with selling advertising. The City's advertising efforts include mailers in Business License Renewal envelopes, direct mailings to businesses and telephone calls. Additionally, staff visits each of the storefront businesses to solicit ads. These efforts require a great deal of staff time and the City's currently reviewing the cost effectiveness of continuing advertising in the Recreation Brochure. In the past, staff provided layout services for advertisers. The purpose was to encourage ad sales and increase revenues. It became apparent that the amount of staff time required to provide this service made it unfeasible and this service was discontinued. MARKETING ALTERNATIVES TARGET MARKETING & MARKET SEGMENTATION As a member of LERN and a subscriber to Dynamic Graphics, Recreation Supervisor, Shelly Shellabarger receives publications and has attended trainings on alternatives to the traditional approach to recreation promotion. The promotion alternatives described below serve not to supplant the brochure, but to augment the promotion process through tools such as target marketing and market segmentation. Target marketing operates on the principle that the maximum marketing effort should be directed to the current customer. It encourages separate mailings to specific customer groups identified as a market segment. For example, a new T -Ball league for ages 5 -7 may be targeted for a mailing from past T -Ball Clinic participants, 5 -7 year old Camp Moorpark Participants and 5 -7 year old Basketball league participants from the last quarter. Such a mailing would "Target" the "Market Segment" most likely to respond to the program. With the addition of the new computers and data base for recreation registration, target mailing lists can be easily developed and managed. Staff is currently costing the purchase of new recreation registration software and plans to present its findings and recommendations to the City Council as a part of the FY 1997/98 budget process. OTHER TOOLS The City internet web page and Channel 10 character generator are also used to promote recreation programs. In addition, the senior center produces a newsletter which is directly mailed to local seniors on a monthly basis. Recommendations Review Recreation Brochure and provide comments and/or recommendations. (c. AGENDA REPORT PARKS AND RECREATION C0MMISSION TO: Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services 1'�{ DATE: February 18, 1997 SUBJECT: Consider Proposed Capital Improvement Budget for 1997/98 Each year, the Parks and Recreation Commission reviews the Park Improvement Fund (Fund 212) to provide the City Council with a recommendation on capital projects to be considered for the upcoming fiscal year. Attached to this report is the five -year Capital Improvement Program for the City's parks. Included is information (Attachment A) related to estimated funds balances in each park improvement zone and past and current projects that the City Council has previously approved. In addition, the attachment shows projects that have been identified in the past by the City Council and/or the Parks and Recreation Commission. The Park Improvement Fund is comprised of so- called Quimby park in -lieu fees, fees imposed on new multi - family residential and commercial/industrial projects, parkland lease revenue, and interest income on the fund balance. Pursuant to City Council's approved action, there are five park improvement zones in the City. Funds are collected within a zone when new development takes place. Of the newly collected funds, 60 percent stay within the zone where the funds were collected. These funds can only be spent on neighborhood park facilities located within that zone. The remaining 40 percent go into a community park fund which funds improvements of community park facilities (Arroyo Vista Community Park). During 1996/97 very little park improvement activity took place. As of June 30, 1996, the Park Improvement Fund Balance was $433,024 for all park zones. As the attachment shows, the Community Park fund has a significant deficiency ($409,427 as of June 30, 1996). The City Council has approved several loans to this fund (General Fund and inter -zone) which will be repaid as new fees are collected. In addition, there are no funds in the Mountain Meadows Zone (Zone 5). Funds were expended in excess of the available park development money in this zone or loaded to other park zones. In this zone, as well as zones with limited funding, identified projects are listed as "FuturefUnfunded ". Its important to note that anticipated revenue identified under the Community Zone may not be received in FY 1997/98, therefore, the Commission should approach those funds in a conservative fashion. CA\DOCS \COMSERV\PARKiMPR.COM Park Capital Improvement Budget In FY 1996;97, the City Council budgeted funds for a teen center, AVRC kitchen equipment, AVCP conceptual design, and paving the access road at AVCP. Staff anticipates that all of these projects will be complete or start by June 30, 1997 with the exception of the teen center. It is likely that the teen center project will be carried over to FY 1997/98. The only project identified by staff for funding in FY 1997/98 is the replacement of wooden benches with concrete benches at Campus Park and Griffin Park. The wooden benches are weathered and have graffiti markings etched into them. This is a replacement project that past Commissions have identified. The Commission is being asked to consider staff suggestions and to identify any other projects for FY 1997/98 it deems appropriate for a recommendation to the City Council. Recommend Park Improvement Capital Projects for FY 1997/98 to the City Council for consideration. C.IDOCSICOMSER V\PARKDAPR.COM Attachment "A" Park Capital Improvement Budget I P I j Jul -96 Project !Cost f - -- Fund Proposed Expenditures Title Cost 1994 -95 1995 98 Balance 1996 -97 1997 -98 1998 -99 1999 -2000 1 2000 -20001 'Future /Unfunded COMMUNrrY ZONE royo Vista P vk 6 I i Ballfield (2) Improvements I 588,875 5261865 $62,010 Ballfield Lights I $171,034 $85,517 _ I Restroom/Concession $126000 , I _ SO - -- 5128 000 $85,517 Hardscape Work 519,213 $19,213 Play Equipment $62,295 $58,317 $3,97.8 Picnic Area Improvements $37,948 $37,948 Tennis Court Complex I $400,000 $O I i Auquatics Facility $1,500,000 $0 I I $400,000 Infrastructure I , , _. 22 51,500,000 Rollerhockey Rink and Lights $123,103 $10,460 $62,643 } Water Well (New and Repair) $95,000 $35,148 $59,8.16 I I I l $50,000 Portable Court Screening I 51,100 Backboards, Poles, Court Striping- 1 $0 SO I $0 $1,100 Teen Center $75,000 _ $75,000 Kitchen Equipment - GF $20,000 f _ $10,000 $10,000 AVCP Conceptual Design Phase II $10,0_00 I I $10_000 j f Paved Access Road $80,000 f i 580,000 Sub Total i $2,664,317 I $280,990 $381,674 I J $175,000 SO I I I t Cummunity Center I - Regrade East Grass Area For Bocce Ball $6,000 Monument Sign and Redwood Building Signs $4,600 $4.600 �- $6,000 Computerized litigation Syslem/Weather Station $36,500 ! Sub Total I $47,100 i I $4,600 J I � I ! SO J I $0 $36,500 TOTAL FOR ZONE i 5 - 52,958,517 $290,190 - - $361,674 j 5175,000 SO t ` I Municipal Pool J $25,034 - -- - - -- - -- Projected Mission Bell Park Improvement Funds j $293,000 Projected West America Park Improvement Funds ! $42,780 Projected Colmer Park Improvement Funds I I $30,000 - If Available in Community Zone r+ I i - -- r $395,765 I - - - -- $34,091 - -- -- - -- - j (5409,427) -- - (5584,427) ! i _ _ . $219,247 - - - - - -- - f SO I P Park Capital In., ,vPment Budget Jul -96 - Project Project Fund F X__M UM I Title Cost 1 1994 -95 1995 -96 Balance 1996.97 1997 -98 1998 -99 1999 -2000 2000 -2001 Future /Unfunded Zone 3 1 i � I j I � C&mW1a Pa ►k Align Fence and Wall Near Freeway $5,000 $5,000 4 t Replace Picnic Tables $3,000 f $3,000 I I 4( Replace Barbeques $800 i $800 J J j li I Spring toys $1,500 i $1,500 _ } Computerized Irrigation System 57,196 I I I $7,196 Trash Cons $600 I $600 I I f Security Lighting 55,000 $5,000 Re -Root Restroom 52,500 i $2,500 I l Sub Total 1 $25,596 1 $11,500 # $3,90.0 $0 i $3,000 j j SO Gam�ya Canyon Park 1 I I 1 Playground Equipment $7,500 $7,500 Computerized Irrigation System $7 196 1 1 i i $7,196 Security Ligthing $15,000 fI _$15,000 It I Sub Total $29,696 I $22,500 } 4 I j I I I $7,196 Griffin Park I I Replace Picnic Tabbes $3,000 - I $0 ! $3,000 J Improve College View Drive as Parking Lot $15,000 $15,0.00 i Computerized Irrigation System $7,196 I I I $7,196 Sub Total $25,196 I $15,000 i 5o j $3,000 I J $0 i 1 Virginia Colony Park 1 I J Computerized Irrigation System $7,250 $7,250 I I } Sub Total $7,250 $7,250 TOTAL FOR ZONE $87,738 ! $18,750 1 $41,400 1 $0 $6,000 I SO Loan to Community Zone i 1 $85,000 I Actual Available in Zone 3 { 1 $249,914 _l $164,914 $158,914 I - i - .. 1 i 1 I F Project Title Zons 1 Complete Park Improvements Sub Total Mills Camnssina Pak Complete Park Improvements TOTAL FOR ZONE Loan to Community Zone Available In Zone 1 ZONE 8 Country Trail Park Complete Park Improvements Mountain Meadows Park Install Irrigation in Ballfield Infield(s) Field Lights Computerized Irrigation Replace all Wood Play Equipment" Sub Total IlerrRfada Park Add Fourth Tennis Court Light Tennis Courts Computerized Irrigation System Sub Total TOTAL FOR ZONE Available In Zone 5 F 3 Park Capital Improvement Budget Jul -96 Project I I Fund Expenditures Cost 1994 -95 1995 -96 Balance 1996.97 1997 -98 1998 -99 1999 -2000 1 2000.2001 Future /Unfun+ i $1,054,010 51,032,600 I $21,410 t $1,054,010 I so f 61,032,600 _ I I $21,410 $1,054,010 $0 I I $11032,600 $21,410 I $0 I I $O I I I _ 5290,537 _ $269,127 I ! $269,127_ j 0. $4,000 1 f I a $4,000 $60,000 + I I I $80,000 $4,70- - I I j $4,701 s° _ l $° 1 I l i $68,701 I s0 I SO il. I S30,000 I - - t i - - - - - - - $30,000 $80.000 _ - - -- _... - - -- - - -- - - 0:000 _ _ $4,947 -} f - — - -- - - -- - - - -- 4,947 6114,947 s0 - k - - $0 _ - - - -- - - 6183,848 s0 I 50 i - I ► I i I 1 (513,800) i (513,800) ($13,800) j ($13,800) F 3 Project Tale Zone 6 Glenwood Park Computerized Irrigtion System Restroom Facility Replace Barbeques Security Lighting Trash Cans Drinking Fountain Sub Total ITOTAL FOR ZONE Available in Zone 6 ZONE 4 Replace Barbeques Basketball Court Replace Tiny Tot Play Equipment Computerized Irrigation Sub Total Monte Vista Park Computerized Irrigation Sub Total Carlabsra Park Complete Park Improvements ITOTAL FOR ZONE Available in Zone 4 Park Capital li. .ement Budget F 1 $52,897 I Jul -96 Project I Fund Expenditures Cost F 1994 -95 L 1995 -96 Balance 1996 -97 1997 -98 ! 1998.99 1999 -2000 2000 -2001 Future /Unfuni $400 514,500 6400 ; $14,500 $75,000 i ;20,000 $75,000 $2,000 t j $2,000 $12,000 $12,0_00 $600 I 512,154 _$600 $18,200 $1.500 $12,154 $1,500 I $105,600 1 SO $14,100 $0 SO I $105,600 I $0 $14,100 F 1 $52,897 I $38,797 $48,72_0 i $48,720 I ($52,703) $400 j 6400 j $20,000 ;20,000 $18,200 $18,200 j 1 $12,154 I 512,154 $50,754 $18,200 $20,400 j $12,154 $12,154 I I 1 I $12,154 $12,154 I f 1 i r $12,154 $62,908 I $18,200 $20,400 ; _ _ f 1 $24,308 $45,445 ` _ , $25,045 $26,792 1 $26,792 $26,792 J , I I F 1 Park Capital Improvement Budget Project Project Title Cost 1994 -95 Jul -96 r Fund 1995 -96 Balance IExpenditures 1996 -97 1997 -96 1996 -99 1999 -2000 I i 2000 -2001 ,Future /Unfunded I GRAND TOTAL ALL PROPOSED CIP $4,386,311 i $322,576 I $1,537,57_4_ 5196,410 i $6,000 1 $0 f TOTAL AVAILABLE FUNDS $2,002,595 J $465,021 - =433,024 $307,921 { $287,92.1 $28.7,92.1 II l } 'Financed and Developed by Others •' Funded through surplus CDBG Funds - - - -- - Funded by Moorpark Basketball Assoclatl n P J y �� g. �a AGENDA REPORT PARKS AND RECREATION COMMISSION TO: Park and Recreation Commission FROM: Mary Lindley, Director of Community Services DATE: February 24, 1997 SUBJECT: Consider 1997/98 Goals and Objectives As discussed at the Commission's February 3 meeting; each year the City Council adopts at list of goals and objectives. To aid in that process, the Commission is being asked to consider and recommend to the Council goals and objectives that directly relate to park and recreation programs and activities. A summary of the goals and objectives for 1996/97 has been provided as Attachment A to this report. The list has been modified to show the objectives that were assigned specifically to the Community Services Department only. I have inserted an asterisk to indicate the objectives related to the Parks and Recreation matters. Since the City was without a specifically dedicated Director of Community Services for the first six months of the 1996/97 fiscal year, many of the Department's objectives have not been completed and are not expected to be completed by June 30. Therefore, staff recommends that the Commission include these items as carryover objectives in its recommendation to the City Council. The carryover items from 1996/97 goals and objectives that are directly related to the Parks and Recreation Commissions are as follows: • Revise park land dedication ordinance and park master plan. • Evaluate the feasibility of establishing a teen center. • Develop a youth master plan. • Develop ten new enrichment classes for teens. In addition, staff has identified new potential objectives for fiscal year 1997/98 that it would like the Commission to consider for recommendation to Council including the following: Proceed with the conceptual design of AVCP Phase II. C ADOCSTOMSER V\OBJECT98.COM 1997 %98 Goals and Objectives Coordinate the conceptual design of the 6.5 acre Carlsberg park Research the feasibility of funding and constructing a skateboard park. Design and implement two recreation activities /classes for physically and/or mentally challenged youth. Lastly, Attachment B is a "master" list of Community Services objectives that the Commission may find useful for its discussion on this issue. This list consists of projects/work efforts compiled by staff and the City Council over the last several years. These are items that were identified at one time or another as desirable to accomplish. For the Commission's information, since the Department encompasses more than parks and recreation staff will be looking at additional objectives, which address current efforts to participate in the reorganization of the County library system, remodeling the senior center, better utilizing the City's government cable television channel, improvements to City's cable television broadcast system and equipment, and exercising the City's emergency response plan. Recommendation Approve a list of objectives for 1997/98 for recommendation to the City Council that includes the 1996/97 carryover items and the new items as identified in the staff report. CADOCSTOMSERV\OBJECT98.COM CITY OF MOORPARK Mission Statement, Goals, and Objectives CITY MISSION STATEMENT Striving to preserve and improve the quality of life in Moorpark. DEPARTMENTAL GOALS AND OBJECTIVES FOR FY 1996/97 A. Expand and encourage community involvement in establishing the general policies of the City and increase the public's understanding of local government operations. 8. Tape 25 hours of Moorpark activities for replay supporting public information and community promotion efforts and evaluate the feasibility of taping a video about Moorpark City government. (CS) B. Revitalize downtown Moorpark with a focus on High Street and the surrounding business district and residential neighborhoods. C. Improve traffic circulation and mitigate impacts on the movement of traffic through the City. D. Strengthen the City's fiscal well -being and long -range financial growth. * 9. Revise park land dedication ordinance and Park Master Plan including evaluation of existing Park Improvement Fund Zones and evaluate adequacy of current parks improvements fee for commercial and industrial development. (CS) 10. Develop schedule to amortize and fund replacement of park amenities, facilities and related equipment. (CS) C:\city-rngr\c9obj96-97 E. Reduce the potential for juvenile crime through intervention and prevention efforts. * 2. Evaluate feasibility of establishing a teen center. (CS) * 3. Develop a Youth Master Plan including City's role relative to other Citv based and regional agencies. (CS) * 4. Develop ten (10) new enrichment classes for teens, including classes such as vocational interest classes, entrepreneurial skills, and mentoring, and intergenerational activities. (CS) * 5. Evaluate feasibility and interest for "late night" activities for teens at Arroyo Vista Recreation Center. (CS) (completed & ongoing) F. Enhance the delivery of services and expand program efficiencies. 13. Develop system to track time for Recreation personnel for programs and activities, including planning, implementation, evaluation, and supervision time for each activity and program. (CS) 14. Research the feasibility and funding for: 1) remodeling the Citrus Room for additional senior activities; 2) expanding parking lot to the south of the Senior Center; and 3) installing drop ceiling. (CS) * 15. Contract Landscape Architect to prepare conceptual design for Phase 11 of Arroyo Vista Community Park, including 4 to 8 tennis courts. (CS) G. Reinforce and enhance Moorpark's attractive community character and safeguard its desirable resources. 5. Develop program guidelines for City Council consideration for use of Art in Public Places and Tree and Landscape fees. (CS &- CD) 6. Apply for "Tree City U.S.A." designation. (Upon adoption of amended Tree Ordinance.) (CS) 2 CAcitymgAcsobj96 -97 27. Review possible changes to Municipal Code pertaining to the duties and responsibilities of the Parks and Recreation Commission. Recreation Enhance and expand quality recreational opportunities for all Moorpark residents, and effectively coordinate recreational activities with other organizations. -- recrention prociranto target±ny • .• * * (Move to Teen Subsection) • (On-going) 4. Develop procedures for a scholarship -type program for low income families to participate in recreation programs. ** . (Completed and on- going) . __L___' istr ict (Move to Teen Subsection) * 7. Look at offering a more diverse variety of classes which will appeal to all age groups and interests. Expand classes to increase revenue for department to fund 75% of one recreation position from this source by June 30, 19967. * 8. Develop standard procedure for pricing of recrea-�_on classes and programs. . .. . . . .. . .. . . .. .. ... • .. 10. Research feasibility of initiating credit card registration for all fee based programs, as well as other customer service programs such as frequent user discounts and early registration for return participants. In conjunction with the City Clerk, develop a volunteer appreciation program for recreation volunteers. - - - 13. Assess feasibili„y _`or :se of baske'. ii ' court lighting a- _ -_n _ -a_-!, .. 14. Evaluate initiatior. c f *ee -,pen gym volleyball an,i basketball for possible impl= -.entatic: by _`a11, 199-:__-6. (On- going) . .. .. - .. of 4th of .. (on-going) 17. Consider including a "Fun Run" as part of a City Special Event. .. • •• • : .. -L I 1=-.3 L X L- pi!ogratrus with use of .•. e0R.M211ity Park. (On-going) 20. Evaluate feasibility and interest in involving City's HOA's and apartment complexes, which would provide classes and activities out in the community at "satellite" locations. 21. Develop system to track time for Recreation personnel for programs and activities, including planning, implementation, evaluation, and supervision time for each activity and program. 22�. Develop a Master Plan for the Arts. \ 23. Evaluate incorporating community group and individual volunteer recognition into City Special Events. Provide recreation staffing for programs and activities for youth ages 11 - 19. 1. Develop programs or components of existing programs specifically targeted to the 10 - 14 age group. 2. Evaluate feasibility of establishing a teen center. 39 1 V/ j �_ �'�,' _ �. � !^, .ti`s I • . ' � :. �. �i< 1'.. 1 1 1 Conduct a citywide youth track meet with cooperation from school district as part of teen /middle school intramural program. 4. Offer two (2) teen music festivals per year in conjunction with Rancho Simi Recreation and Park District. 5. Coordinate at least six (6) events with other teen serving agencies in Moorpark. 6. Spend up to ten (10) hours per week on middle and high school campuses, providing outreach programs and encouraging youth to participate in City sponsored activities. 7. Develop a Youth Master Plan. 8. Develop ten (10) new enrichment classes. for teens, including classes such as vocational interest classes, entrepreneurial skills, and mentoring, and intergenerational activities. 9. Evaluate feasibility and interest for "late night" activities for teens at Arroyo Vista Recreation Center. Senior Citizen Pro r� ams Provide recreation staffing for programs and ac vities for Senior Citizens. ** lwpqsm� .. • 0 • ..(.1LL V."1 U, ___V 50U Ut.J V\„x141 i11{G.GVV V14000U, ILG4 ...11 .��.a_cclaiaay.�I �ua_yia.. 'J _'c 'J .W"e.a, 11 IJ l ILc_LL "c c IA SpOrto and speakers' . (On- going) ** 3, Conduct a second Senior Expo (May, ,;in997 . ** 4. duct an intergenerational holiday program, and assist ith evaluating implementation of on -going tergenerational 0xc3grams. 40 Research other -,-rants ar.d fun djrig ava_;.a program costs. * 6. _ ; iroq ram priority with Senior Advia/ory Committee) _r,.- ....... ...t..........� .....mot.., (on- going) 8. Research the feasibility and funding for: Space, 1) remodeling the Citrus Room for additional senr activities; 2) expanding parking lot to the south o the Senior Center; and 3) installing drop ceiling. 9. Conduct Sghior Olympics Program (October, 1996). Parks Provide well- maintained, safe general purpose parks in all areas of the City and construct budgeted improvements in a timely manner. ..,..� .. .. 29, ±9967 • open • • . * 2. In potential for improvement of the land above the underground portion of the Happy Camp Drain in the Virginia Colony as a linear park. * 3. Continue assessing feasibility of performing additional park maintenance functions by City staff and develop final work program for City staff. BeVe!Op PrOPOSed (Completed) .. - .- tile iMprOventeilt Of tile j"�.�d neighborhood park. (Coordination iprogress) ** 3-1, 1995- (Completed December, 1995) NOW 41 __ __ .cmpleted November, 1995) }, Be Ve± lip P±aL I tIJ tI ___� Park. (Completed by June 30, 1996) Complete improvements to south area of park leased from Cal Trans. 9. Complete improvements in the 1995 96 1996 -97 Budget. * 10. Develop a report on the estimated construction and maintenance costs for a municipal swimming pool and research alternative funding strategies. 11. Evaluate other potential uses for Arroyo Vista Community Park, such as, land lease for private health club and interim facilities such as a driving range. eanyon Parks. (Completed) i3. Provide train±nv to have at ±east "IteLialn-e staff Prevention devices by 6dne 38, i9 . (Completed) Park. court lighting at Sriffin (see Recreation Item #13) 15. Investigate expansion of Arroyo Vista Community Park by incorporating use of adjacent Southern California Edison property. 16. Expand the Arroyo Vista Community Park Memorial Grove and Poindexter Park Veteran's Memorial Grove. * 17. Review Park Use Rules for possible revision including group size, dog shows, skateboarding, moon bounces, etc. Park. ie. Evaluate need fOr iftailltelletnee fac±±ilcy a1c Arroyo Vista (Fenced storage facility installed in 1996) 19. Contract Landscape Architect to prepare conceptual design for Phase II of Arroyo Vista Community Park, including 4 to 8 tennis courts. 42 20. Research cost for purchase and installation of temporary parking lot security lighting for two gravel parking lots at Arroyo Vista Community Park. 21. Consider cost and funding options for installing outfield fence for Softball Field kl, at Arroyo Vista Community Park. 22. Evaluate possible root bound problem and remove certain sycamore trees at Peach Hill Park and replace with new trees. 23. Research costs and benefits for having certified arborist conduct annual review of all City owned trees. Facilities Efficiently maintain Community Center, City Hall, Arroyo Vista Recreation Center, and other facilities in a clean and safe condition. (Defer until further direction as an t of decision to expand City Hall) 2. Research and modify CiZance onditioning system. * 3. Upgrade facilities to ir use by completing budge ted improvements 996 1997. * Recreettiull . On- going) 5. Assist Adminis ative Services in determining long term maintenance eeds of Redevelopment Agency owned properties d buildings. * * Be, V, APP' een into i (Completed with study conducted under Parks 44) .- (Completed) 43 (Completed) AGENDA REPORT c Parks and Recreation Commission x'.�; TO: Parks and Recreation Commission i FROM: Mary K. Lindley, Director of Community Services' DATE: March 7, 1997 ( April 7 Meeting) L ?� SUBJECT: Consider the 6.5 Acre Park Proposed in Carlsberg Specific Plan "j-,. },x.rr tt�•�, -; c_• 1. Background iz At its March 19 meeting, the City Council directed C T Financial (Carlsberg), to proceed with the conceptual design of the Carlsberg 6.5 acre park. In addition, the Council directed that the Parks and Recreation Commission provide comments and a recommendation regarding the park's design and recreational amenities. The Carlsberg Specific Plan includes a 6.5 acre park. Carlsberg is obligated to design and construct the park as part of its agreement with Lennar Homes who will control the construction of the 552 dwelling units. The Settlement Agreement with the City contains provisions that specifically address the park and its amenities (Attachment A). The park provisions include: • A softball field with a minimum of 300 foot outfield radius, backstop, foul line chain link fencing, fenced dugouts, and bleachers to seat 150 people. • Regulation soccer field (225 feet wide and 360 feet long) and two semi- permanent goals • Two tennis courts. • Full basketball court } • Children's play equipment and tot lot similar in size to lot at Tierra Rejada Park. • Concrete block restroom with tile roof. • Picnic shelter. • Off - street parking with 30 spaces. The Agreement also states that the Park's final design, plans, and specifications shall be approved J • .. ..., 11 1�.'I t ^., l .. ` 4 .. l.J I. � � -, .. 1 rl �C:.J.�S L r, 6.5 Acre Park by the City Council. The design shall include applicable handicapped requirements, hardscape, landscape, security lighting necessary perimeter fencing, trash bin enclosures, bike racks, barbecues, picnic tables, identification monument signs, etc. The park shall be dedicated to the City and available to the public prior to the occupancy of the 227th dwelling unit within the boundaries of the Amended Specific Plan. The Developer is required to provide a minimum of one year's maintenance for the park and its amenities. The Developer has secured a landscape architect to draft a preliminary conceptual design for the proposed park. The architect has presented the City with two alternative conceptual park designs (see attachments B & Q. The alternative conceptual designs illustrate park amenities in different locations. When considering the final location for the approved amenities, it will be important to consider the proximity of said amenities to surrounding residential dwellings and the relative elevation differences. At the March 19 meeting, the Council expressed an interest in exploring the feasibility of adding two additional tennis courts to the two required by the Settlement Agreement. Any such change to the park amenities contained in the Settlement Agreement will require the approval of the developer. As a result, if the City were to request additional tennis courts it most likely would have to eliminate another park amenity(ies) or features. The Commission is being asked to consider whether additional tennis courts could be desirable over the other amenities identified in the Settlement Agreement. Discuss the conceptual design of the Carlsberg 6.5 acre park and provide a recommendation for consideration by the City Council. C:\DOCS \COMSERV\CARLSPAR.AGD Ik / Iv�t TT n \� ii 1 1 I I 11 Z O . �� r/•`Y� Ste, Q� \A O a � Lr. so-;•" / •.,;,�� ; sue,.,. '• l �tc,Li�•�`T 4 A PAS' HARDCOUITTA ) 1 L USE DIAGRAM I-MEND 1. BASEBALL FIELD (3001 2. SOCCER FIELD (225' X 36(Y) 3. BASKETBALL COURT 4. (2) TENNIS COURTS 5. RESTROOM 6. PICNIC SHELTER 7. TOT LOT (PLAY AREA) 8. PARKING (30 CARS) 9. PICNIC TREE GROVE •L y Z RESIDENTIAL LOT ``� / P TENNIS COURTS Ll � � oL o•e I ono � oL *De I ® � ` / !U J PARK CONCEPT AO NATURAL OPEN SPACE BASE.3ALL FIELD (BEYOND) SECTION 1 RESIDENTIAL LOT SECTION 2 0 0 u • i Q U Y If g m Q N$ Q o �. D_ $ z 3 f z _ iL U e Z o, a Q e W Ka z LL W« to c� cc: m cr !A a s J W 2 W > 8 Q < �� z r SHEET 1 Of TWO JOB �(• age'' / / ,8 / .. '. :•` '\ � — — _ �,c,. �I `� / ' 3 \ O 11 I I 41 X i -7----- /� I Y� � / 4 - 4•. : t t `F'ri r, �•�,,..�y \ \nb• \ I ��4�_ yA \ USE DIAGRAM 5 ,Y. - A• 9 I I / Q / I FGENQ I. BASEBALL FIELD (3(10) • 2. SOCCER FIELD (225 X 3601 3. BASKETBALL COURT 4. (2) TENNIS COURTS 5. RESTROOM 6. PICNIC SHELTER 7. TOT LOT (PLAY AREA) 8. PARKING (30 CARS) 9. PICNIC TREE GROVE NM: OPTIMUM SOCCER FIELD SIZE (195 X 3301 NS AXIS, POSSIBLE (225 X 360 FIELD ON E -W AXIS, OVERLAPPING THE BASEBALL FIELD AS ILLUSTRATED WITH DASHED LINE I l _ _ / •r ,n+ .jam TENNIS COURTS SCIENCE DRIVE SECTION 1 'F STREET PARK CONCEPT* NATURAL OPEN SPACE BASKETBALL COURT BASEEALL FIELD RESIDENTIAL LOT SECTION 2 U .a•n. 0 i f Q U Y � o Q < �� Q �, 3 a Z3 z� _ • a UQ z Q 2 cr 'a y, n•, C7 �: 0 ;, a W <: CID U U CC J � 3 Q () r v z SHEET 2 JOB ~ � — ' / \ \ � \ / / ' CARLSBERG RANCH - PARK aftrpl r. D � n � N 0�� - - � ` ` \ � } « ,r. -- ~. � 4b ` ' . � \ ` - � \ ` CARLSBERG RANCH - PARK kftrof FEVSKM TENTATIVE TRACT 4973 A 4974 - MOORPARI� CA. h*% cmowft an$ AGENDA REPORT PARKS AND RECREATION COMMISSION TO: Parks and Recreation Commission FROM: Mary Lindley, Community Services Director Y Q�l DATE: March 19, 1997 (April 7 Meeting) SUBJECT: Consider Establishment of a Park Amenities and Equipment "Working" List Background At its March 3 meeting, the Commission requested that staff report back on the establishment of an on -going list to be used by the Commission to identify and track desirable park amenities and equipment for future reference. As suggested by Commissioner Badoud, when the Commission becomes aware of amenities and equipment that they believe would benefit our City parks, they need a mechanism to capture the information. When funds become available for park improvements, the Commission can refer back to this "working" list to assist with the formation of a recommendation. Staff recommends the implementation of a "working" list of park amenities and equipment specifications. The list would not need to be agendized and Commissioners would not need the approval of the full Commission to add items. Commissioners would contact staff at any time to request the inclusion of new items. As items are added to the list, staff would provide Commissioners with an updated copy as a "box item ". The specific types of items to be identified on the "working" list include, but are not limited to, playground equipment, drinking fountains, bike racks, sports facilities (basketball, baseball, soccer, etc.), picnic amenities, lights, and other park items the Commission deems appropriate. When the Commission is tasked with making a recommendation regarding park improvements, it could refer back to the "working" list. It is at that time the Commissioners would discuss the pros and cons of the various park amenities and equipment on the list prior to making a recommendation. Additionally staff envisions that during that discussion, the Commission could vote to remove items from the list that are no longer deemed desirable. Recommendation Staff recommends that the Commission approve the establishment of an on -going park amenities and equipment "working" list to aid with future park improvement recommendations. C ADOC ST OMSER V\PARKSPEC. AGD