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HomeMy WebLinkAboutAG RPTS 1997 0505 PR REGCITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA May 5, 1997 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners David Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chairperson Sandra Thompson. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of April 7, 1997. Staff Recommendation: Approve as presented. B. Parks Ouarterly Status Report, Staff Recommendation: Receive and File the Report. 8. DISCUSSION /ACTION ITEMS: A. Consider Carlsberg Park Conceptual Design. Staff Recommendation:, Discuss the conceptual. design of the Carlsberg 6.5 acre park and provide a recommendation for consideration to City Council. (Continued from 4/7/97) B. Consider City's Youth Roller Hockey Program. Staff Recommendation: Provide recommendations on the enhancement of the youth roller hockey program. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021, (805) 529 -6864, ext. 227. C. Consider Parking at Arroyo Vista Community Park. Staff Recommendation: Provide recommendations if deemed appropriate. D. Consider Reports by Attending Commissioners of the 1997 California Pacific Southwest Recreation and Park Conference. Staff Recommendation: Receive oral reports from Commissioners. (Continued from 4/7/97) E. Consider Reports by Attending Commissioners of the March 9, 1997 Park Tour, Staff Recommendation: Receive oral reports from Commissioners. (Continued from 4/7/97) 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: The next regularly scheduled Parks and Recreation Commission meeting will be held on June 2, 1997. MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: April 7, 1997 Chair Thompson called the meeting to order at 7 :12 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Parvin. 3. ROLL CALL: Present: Commissioners Dave Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chair Sandra Thompson. Staff Present: Mary Lindley, Director of Community Services; Shelly Shellabarger, Recreation Supervisor; and Debra Broussaliari, Executive Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of March 3, 1997. Staff Recommendation: Approve as presented. MOTION: Commissioner Badoud moved and Commissioner Parvin seconded a motion to approve Item 7.A. as presented. The motion carried by unanimous voice vote. Minutes of the Parks and Recreation Commission Page 2 April 7, 1997 8. DISCUSSION /ACTION ITEMS: A. Consider Special Evens Report for Fiscal Year 1997/98. Staff Recommendation: Review report and make recommendation to City Council on special events for fiscal year 1997/98. Shelly Shellabarger, Recreation Supervisor, gave the staff report and highlighted the programs recommended for discontinuation. Commissioners Parvin and Oberg stated they would like the Letters from Santa continued, if possible. It was discussed that possibly the Seniors could continue this program if a database program and different letter format were used. Regarding the discontinuation of "Visits with Santa," Commissioner Badoud requested staff to keep a referral list of other organizations that would provide this service. Ms. Shellabarger stated this could be done for this program as well as the "Rose Parade Trip," also recommended for discontinuation. Commissioner Badoud suggested the Mini Mardi Gras be extended into a longer event; combining the Community Celebration and the Children's Festival and moving the event date to possibly May 30; in the Community Celebration, include a youth sports activity; have some of the concerts taped for promotional use of the City's recreation programs and possibly honor high school and youth league winners during a concert; a concert could be coordinated with the opening days of the local soccer or football organizations; change the date of the Halloween Party; have a rain date provision for the Valentine Hayride and consider an option for the purchase /delivery of a flower or corsage. Commissioner Dubreuil suggested moving the Tree Lighting Ceremony and the Valentine Hayride to High Street. She would like to see more community events moved to High Street. For the Valentine Hayride, she also suggested using a horse drawn carriage down High Street for the rides. Minutes of the Parks and Recreation Commission Page 3 April 7, 1997 Commissioner Oberg agreed to have the Mini Mardi Gras event hours extended to 2:00 p.m., but he opposed an all -day event as it may turn into a child care event requiring too much staff time. He would leave the Halloween Party on October 26 and not change the date. He does support the idea of having a concert on a sports league opening day and possibly shifting it to a Saturday afternoon. He recommends keeping the Children's Festival as a separate event and not combining it with the Community Celebration. Commissioner Parvin recommended having the July 3rd Fireworks event on July 4th in future years. Chair Thompson supports requesting donations at the gate to help fund the Fireworks event, and suggested using the City bus as a shuttle service to the site to generate revenue. She supports staff recommendations for the 97/98 special events. Commissioner Dubreuil also discussed having a $5 per car parking charge to help fund the Fireworks event. Commissioner Badoud suggested encouraging parking at the new Lucky's development with picnicking at Tierra Rejada Park with contribution wells placed at various parks. Ms. Shellabarger stated the concert series dates are tentative, and Ms. Lindley reminded the Commission that sponsors and donations are needed to fund the event; otherwise, the concerts may not be possible. She also stated the Fireworks event location being considered is at the Arroyo Vista Community Park. Commissioner Dubreuil suggested reducing the number of summer concerts to two events with two bands performing at each concert, combining some of the concerts with some type of recognition event for community leaders and youth, and opposed spending money for taping the concerts. Chair Thompson supported focusing on three concerts. Minutes of the Parks and Recreation Commission Page 4 April 7, 1997 Ms. Lindley summarized the Commission's recommendations as follows: The Commission concurs with staff's recommendations with the addition of limiting the concerts to three (3), which includes one concert during the Fireworks event and video taping; Staff to investigate funding for the taping of events; combine the concerts with recognition events; and investigate if another community group will take over the Letters from Santa program. Commissioner Parvin offered to assist with the Letters from Santa program. Commissioner Badoud recommended that if this year's Community Celebration is not attended well, to combine it with the Children's Festival in May 1998. MOTION: Commissioner Dubreuil moved and Commissioner Parvin seconded a motion to approve staff's recommendations and the Commission's recommendations as stated by Mary Lindley (above) and to send their recommendations to City Council for approval. The motion carried by a 4 -1 vote with Commissioner Badoud opposing. B. Consider City's Quarterly Recreation Brochure. Staff Recommendation: Review Recreation Brochure and provide comments and /or recommendations. Shelly Shellabarger, Recreation Supervisor, gave the staff report and answered Commission's questions. The Commission discussed the success rate of the contract classes, how to increase this rate, and how to better distribute the brochure. Commissioner Dubreuil complimented Ms. Shellabarger on the production of the Recreation Brochure. Commissioner Parvin recommended making the print on the registration form bigger to improve its readability. MOTION: Commissioner Badoud moved and Commissioner Parvin seconded a motion to expand distribution of the brochure to include grocery stores, if they are Minutes of the Parks and Recreation Commission Page 5 April 7, 1997 cooperative, counters at local schools, and at youth sports organizations that have snack bars, and expand advertising to get commercials on Channel 10. The motion carried by unanimous voice vote. MOTION: Commissioner Dubreuil moved and Commissioner Oberg seconded a motion to pull Item 8.E. and reorder the agenda. The motion carried by unanimous voice vote. E. Consider Carlsberg Park Conceptual Design. Staff Recommendation: Discuss the conceptual design of the Carlsberg 6.5 acre park and provide a recommendation for consideration by the City Council. Ms. Lindley gave the staff report and introduced Robert Graves, Landscape Architect for the park, who was available to answer Commission's questions regarding the passive and active areas of the park and its design. Ms. Lindley stated this item will be brought back in May for further consideration but requested the Commission's ideas and suggestions at this time. At this point in the meeting, three public speakers addressed the Commission on this item as follows: Robert J. Pereira, 4074 Brindisi Place, Moorpark. He is President of the Moorpark Tennis Club and stated statistics on the popularity of tennis, it is an inexpensive sport, you don't need to belong to a club to play tennis, and tennis facilities could be a drawing card for the developer. He stated the City needs seven (7) lit tennis courts to allow adults and seniors to play in the evening. The Moorpark Tennis Club avails itself to help make a tennis facility. In response to Commissioner Dubreuil, Mr. Pereira stated six to eight courts are needed to run a tennis tournament. In response to Commissioner Parvin, Mr. Pereira stated there are approximately 300 members in the Moorpark Tennis Club. Steven Freeman, CPA, 12200 Willow Hill Drive, Moorpark. He is a member of the Moorpark Tennis Club. He stated many of their members belong to other clubs because Minutes of the Parks and Recreation Commission Page 6 April 7, 1997 Moorpark doesn't have enough tennis courts; tennis is a good sport for the community; the current three unlit courts are not serving the greater Moorpark community; tennis players must leave the community to play tennis; and asked why does the community needs another baseball diamond when one exists at Peach Hill Park only one mile away. Cheri Ackermann, 4172 Willow Creek, Moorpark. She stated a lack of tennis courts in the City is a problem but having no lit courts is a big problem; the current three courts no longer accommodate the needs of the community; only a small percentage of our population can enjoy tennis; tennis is a neglected sport in the City; the two proposed courts in the Carlsberg park should at least be lit courts and would, hopefully, include four (4) lit courts instead of the two (2) proposed. ' The Commission and Robert Graves discussed the proposed park conceptual plans. Mr. Graves estimated the cost for lighting one tennis court at $15,000, and the estimated cost to construct a tennis court at $35,000. He estimated the cost for a softball field at $25,000. The idea of stubbing the park for later development was also discussed. Chair Thompson stated the lighting of the tennis courts should be done when the courts are constructed. Installing lights after residents have moved in has historically caused complaints from the area residents. Commissioner Badoud agreed with Chair Thompson's comments regardfug lighting and also stated additional parking is needed. Commissioner Dubreuil stated that she spoke with some representatives of the soccer community who believed a soccer field at this park may not be necessary. She agreed that more tennis courts are needed and was in favor of utilizing this park for tennis facilities. She believes it is more advantageous to group the tennis facilities together rather than spreading courts here and there throughout the City. She also believes tennis facilities at this park could be a benefit to the developer as a marketing tool. Minutes of the Parks and Recreation Commission Page 7 April 7, 1997 Chair Thompson also does not view this park as a site for soccer games. In response to Commissioner Parvin, Ms. Lindley stated the development of the proposed tennis courts at Arroyo Vista Community Park are dependent upon development fees and cannot provide a specific date when the courts will be built. Chair Thompson requested Ms. Lindley to investigate "what is the general number of courts per population in other cities." Ms. Lindley will report back to the Commission but stated that some cities have school tennis facilities that are open to the public and other cities do not. Therefore, obtaining an accurate city - by -city standard may be difficult. Mr. Graves stated the builders are interested in trying to get the park up and running by March 1998. Ms. Lindley further clarified that the actual developer contract states it shall be developed by the 227th dwelling unit. The Commission also discussed the possibility of using funds designated for the Arroyo Vista Community Park tennis courts to be used for the development of tennis courts in this park. Commissioner Oberg stated that he liked Park Concept A with some modifications. Mr. Graves stated that the original directives of the park design mandated that the baseball and soccer fields were not' .to overlap and their sizes were mandated. If the soccer field could be reduced in size, it would give more design flexibility. Commissioner Badoud stated there is still a demand additional softball fields in the City, but if the field has no lighting, the use would probably be limited to girls softball activities and would not typically be used as adult facilities. He believed soccer field would have more use. for the In response to Commissioner Parvin, Mr. Graves stated the developer is certainly willing to look at tradeoffs Minutes of the Parks and Recreation Commission Page 8 April 7, 1997 from a cost standpoint, but he couldn't speak about the developer's desires for this park as a tennis court facility. Mr. Graves stated when developing the park concept(s), he tried to think in terms of the visual impacts of this park on natural open space. Commissioner Parvin stated she liked Park Concept D with four (4) tennis courts. MOTION: Commissioner Badoud moved and Commissioner Dubreuil seconded a motion to recommend that the developer rework its design concepts to include up to 50 percent (50$) more parking and to replace the basketball court and the baseball field with as many lit tennis courts as possible, but with space available for up to six (6) courts to be provided by a tennis club or the City. The motion failed by a 2 -3 voice vote with Commissioners Oberg and Parvin and Chair Thompson opposing. Commissioner Parvin stated she is not willing to give up any baseball field but is willing to give up the soccer field. Commissioner Oberg stated he is concerned about asking for lit courts when no lighting is in the plan and the need for funding, wants to preserve the scenic view in back of the nature preserve, doesn't want any lighting to affect this area, simply believes the developer could redesign Park Concepts A and B, and could not support the motion. Commissioner Debreuil restated two unlit tennis courts are not beneficial to the tennis club and the parks need to be effective for our community. Chair Thompson stated the need for tennis courts that are together in one park should be addressed either at this park or at Arroyo Vista Community Park; would like more definite information on when the tennis courts will be constructed at Arroyo Vista Community Park; and wants to keep the basketball court in this park. MOTION: Commissioner Badoud moved and Commissioner Parvin seconded a motion to defer this item until the May meeting with recommendations for staff to come back Minutes of the Parks and Recreation Commission Page 9 April 7, 1997 with additional information. The motion carried by unanimous voice vote. AT THIS POINT IN THE MEETING, the Commission recessed. The time was 9 :50 p.m. At 10:02 p.m, the Commission reconvened. C. 1997/98 Park Capital Projects. Staff Recommendation: Commission to review and comment on Park Capital Projects for recommendation to City Council. (Continued from 3/3/97) Ms. Lindley gave the staff report. In response to Chair Thompson, Ms. Lindley stated the poor condition of the basketball court at Campus Canyon Park is being treated as a maintenance issue. Staff is getting costs to temporarily correct the problem instead of totally replacing the court. In response to Commissioner Parvin, Ms. Lindley further stated the problem with the court is that the aggregate is popping out, but she was informed that this condition eventually stops and the temporary corrections should last three to five years. The Commission then proceeded to make recommendations for 1997/98 Park Improvement Capital Projects by Zones, as follows: Community Zone Commissioner Badoud recommended striping the dirt area at Arroyo Vista Community Park, as done in the past, to better aid the flow of traffic. Ms. Lindley stated this could be accomplished as a maintenance item. MOTION: Commissioner Badoud moved and Commissioner Dubreuil seconded a motion to not carry the $75,000 budgeted for the teen center into the 1997/98 budget year. The motion carried 3 -2, with Commissioners Parvin and Oberg opposing. Minutes of the Parks and Recreation Commission Zone 3 MOTION: Commissioner Badoud for an obstacle or Park area. The mot Page 10 April 7, 1997 moved to allocate capital revenues skateboard.type park in the Griffin ion died due to lack of a second. MOTION: Commissioner Parvin moved and Commissioner Dubreuil seconded a motion to add another basketball court in Zone 3 with no recommendation on its placement in any specific park. The motion carried 3 -2 with Commissioner Oberg and Chair Thompson opposing. MOTION: Commissioner Badoud moved and Commissioner Parvin seconded a motion to make improvements to the baseball diamond at Campus Canyon Park and to replace the wooden picnic tables as recommended in the proposed budget. Motion carried by unanimous voice vote. Zone 1 MOTION: Commissioner Badoud moved and Commissioner Oberg seconded a motion to replace both of the current grass infields to Bermuda grass at Poindexter Park. The motion carried 4 -1 with Chair Thompson opposing. Zone 5 - No recommendations were made. Zone 6 MOTION: Commissioner Oberg moved and Commissioner Parvin seconded a motion to allocate funds toward new playground equipment at Glenwood Park to replace the existing wooden structures. The motion carried by unanimous voice vote. Zone 4 The Commission discussed the need for information boards at Peach Hill Park, and other parks, stating where to call for reservation disputes, questions, or complaints. Ms. Lindley agreed this should be at each park location, will look into the matter, but it's not needed as a budget item from Zone 4. Commissioner Dubreuil is concerned about the appearance of the Monte Vista Nature Park and requested staff to Minutes of the Parks and Recreation Commission Page 11 April 7, 1997 investigate whether wildflowers could be added to the landscaping to beautify the appearance of the parking and street level area. Ms. Lindley stated she will investigate this matter. D. Consider 1997/98 Goals and Objectives. Staff Recommendation: Approve 1997/98 Goals and Objectives for recommendation to City Council. (Continued from 3/3/97) Ms. Lindley gave the staff report. The Commission recommended the following 1997/98 Goals and Objectives. * Formation and schedule of a youth sports council. * Develop an event summary report and success measurement criteria that will be sent to City Council in a summary format. * Identify and evaluate the feasibility of forming other community councils. * Research feasibility of initiating credit card registration for all fee -based programs, as well as other customer service programs such as frequent user discounts and early registration for return participants. (Item 10, page 38, from Attachment B) * Revise park land dedication ordinance and park master plan. (A carryover item from 1996/97.) .L * Evaluate the feasibility of establishing a teen center. (A carryover item from 1996/97.) * Develop a youth master plan. (A carryover item from 1996/97.) * Develop ten new enrichment classes for teens. (A carryover item from 1996/97.) * Proceed with the conceptual design of AVCP Phase II. (From staff report) Minutes of the Parks and Recreation Commission Page 12 April 7, 1997 * Coordinate the conceptual design of the 6.5 acre Carlsberg Park.,(From staff report) * Research the feasibility of funding and constructing a skateboard park. (From staff report) * Design and implement two recreation activities /classes for physically and /or mentally challenged youth. (From staff report) * Tape four (4) hours of recreation activities for replay supporting recreation programs and events (see Item 8.A., page 1, from Attachment A) * Expand the recreation volunteer program (see Item 11, page 38, from Attachment B) * Develop a Master Plan for the Arts (Item 22, page 39, of Attachment B) * Evaluate incorporating community group and individual volunteer recognition into City Special Events. (Item 23, page 39, of Attachment B) * In conjunction with Item 3, page 40, of Attachment B, provide a recreation program for youth track and field if the City can coordinate with the schools. * Investigate expansion of Arroyo Vista Community Park by incorporating use of adjacent Southern California Edison property. (Item 15, page 42, of Attachment $) * Review Park Use Rules for possible revision including group size, dog shows, skateboarding, moon bounces, etc. (Item 17, page 42, of Attachment B) * Contract Landscape Architect to prepare conceptual design for Phase II of Arroyo Vista Community Park, including 4 to 8 tennis courts. (Item 19, page 42, of Attachment B) Minutes of the Parks and Recreation Commission Page 13 April 7, 1997 * Investigate feasibility of buying a permanent stage for recreation activities. * Develop a voluntary "Adopt a Park Program" to address vandalism in our parks. * Develop a "Gift Catalog Program" and /or "Friends of the Parks Program" for donations or memorials by residents. * Review the OSCAR update currently underway. MOTION: Commissioner Oberg moved and Commissioner Parvin seconded a motion to forward the 1997/98 Goals and Objectives as outlined in the staff report and as provided by the Commission to the City Council for approval. The motion carried by unanimous voice vote. F. Consider the Establishment of a Park Amenities and Equipment "Working" List. Staff Recommendation: Approve the establishment of an ongoing park amenities and equipment "working" list. MOTION: Commissioner Parvin moved and Commissioner Dubreuil seconded a motion to approve Item 8.F. as written. The motion carried by unanimous voice vote. G. Consider Reports by Attending Commissioners of the 1997 California Pacific Southwest Recreation and Park Conference. Staff Recommendation: Receive oral reports from Commissioners. H. Consider Reports by Attending Commissioners of the March 9, 1997, Park Tour. Staff Recommendation: Receive oral reports from Commissioners. MOTION: Commissioner Oberg moved and Commissioner Parvin seconded a motion to continue items 8.G. and 8.H. to the May Parks & Recreation Commission meeting. The motion carried by unanimous voice vote. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: A. At Commissioner Oberg's request, Ms. Lindley will provide, as box items, information on when development Minutes of the Parks and Recreation Commission Page 14 April 7, 1997 of a youth master plan is expected to begin and when the draft OSCAR is expected to go to the Commission. B. Commissioner Badoud requested a staff report regarding review of the roller hockey program. C. In response to Commissioner Dubreuil's inquiry, Ms. Lindley stated she will provide the Commission with a copy of the Youth Sports Council agenda item proposed for the May 7 City Council meeting. D. Commissioner Parvin congratulated the recreation staff on providing an excellent Easter Egg Hunt for the community. E. Chair Thompson thanked Deb Broussalian for filling in as the Secretary to take the meeting minutes; extended sympathy to Patty Lemcke and her family; and announced the Community Celebration event is June 6. F. Commissioner Oberg requested a draft post evaluation event form for consideration at the next meeting. He also requested a copy of the SCJPIA report on the safety of the park playground equipment as a box item. 10. ADJOURNMENT: Chair Thompson adjourned the meeting at 11:26 p.m. Respectfully submitted, Deb Broussalian Executive Secretary c: \ATCM \P&Rmin4.797 APPROVED: SANDRA THOMPSON Chair . —,— —7 r� CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Mary Lindley, Director of Community Services Prepared by: Allen Walter, Supervisor of Maintenance and Operations DATE: April 15, 1997 (for May 5, 1997 meeting) SUBJECT: Quarterly Report of Parks, January through March 1997. PARIS Arroyo Vista Park: V -ditch rain damage was repaired. The ditch which runs along the rear service road was deepened to provide a natural barrier which will prevent vehicles from entering the park turf. (The V -ditch has since been eliminated due to the access road construction project.) Two turf irrigation sprinkler valves (by restrooms) became stuck in the open position causing turf flooding. Investigation showed a heavy deposit of silt in well lines and filters. Lines have been flushed and well filters cleaned, resolving the problem. Telephone pole fence has been repaired. The fence had been damaged as a result of the winter weather. Football field parking lot was regraded and weeded. Football field low areas filled in to improve drainage and playing area surfaces. Football field irrigation timer was replaced. The existing timer was malfunctioning causing turf damage. The old timer became too expensive to repair. Softball field (lighted) was upgraded with imported brick dust to improve drainage and safety. Both fields were ripped, rolled and graded for the softball season which began March 3. The access road is currently under construction and should be completed by April 30. The road will be paved from the end of the existing asphalt to the pedestrian bridge. This project is being coordinated by the Public Works Department. Water line installed by Packer Football was damaged by road paving construction. The pipe was traced back to point of connection and capped to prevent any further breaks. The break caused the restrooms to be closed for two days to allow repairs to be completed. In addition, other waterline damage disrupted the watering schedule and staff is attempting to eliminate dry spots. Turf area was fertilized and aerified per our contract. Noticeable dirt plugs will be seen on the turf for a short period of time. Football field goal posts were repainted yellow. It had been reported that the water pressure at the restrooms and softball field irrigation system had decreased. Upon inspection, staff determined that when the water had been turned back on, after construction disruptions, the valve had not been completely opened. The problem has been resolved. Arroyo Vista and Peach Hill Park: Softball season has begun. Both parks have been equipped with light pole pads. Pads are set up each day of League play by staff and removed in the evening to prevent damage or loss. Peach Hill Park: Twenty -five new trees were planted at Peach Hill Park at various locations. The tree holes were dug with a back hoe to allow complete root growth in the hard soil. Amendments were also added to the soil to encourage growth. Sunridge assisted in the planting. The softball field was ripped, rolled and graded for the softball season. The wood fence on the west side of the park in front of the restrooms was repainted. Skylight screen was added to the women's restroom skylight. Playground fibar was reestablished in low areas. Additional fibar purchase will be necessary. Wood chips were added to the circle planter by the playground. The planter has had several plants and shrubs destroyed by park patrons. All softball field light bulbs were changed on March 6 (budgeted item). Outfield pole electrical supply connection, used for special events, was vandalized. It appeared that unknown person(s) used a bat to destroy the security box. The security box was replaced and raised to protect. Mountain Meadows Park: Sunridge Landscape reported landscape crews are being contacted by Girls Softball personnel requesting softball field work. Crews were told to "weedeat" practice foul lines. City staff was not advised of any requests by Girls Softball. Sunridge had been advised to verify requests with City before taking action. New vandal -proof toilet paper holders were installed in the restrooms. Vandalism of holders and the removal of toilet paper (used to plug -up toilets) has been an on -going problem. The use of these new devices, if proven effective, will be added to all park restrooms. Softball field was regraded for the softball season. Monte Vista Park: Unknown person(s) attached an explosive device to the backflow cage. The device was a string activated firework concealed in a soda can. The can was attached to the cage and when picked up, the string pulled the charge, causing a small explosion in the can. The charge was small and no injuries occurred. The Ventura County Sheriff's Department was contacted for an incident report. Large tree on the south side was thinned and lifted. Tierra Rejada Park: Pilaster caps have been installed on the west end wrought iron fence addition. This completed the project and Rosen Construction contract is complete. Virginia Colony Park: Moorpark School District has placed temporary volleyball net poles on turf. The overuse of this area damaged the turf. The school has been notified on three occasions that the poles are not authorized and are creating turf damage to the Park. The school picks up the poles and then at a later date returns them to the Park. On March 17, Allen Walter instructed park staff to pick up and store the poles at City facilities. Sunridge has been told to repair the turf damaged areas. Griffin Park: Four trees were planted to replace four trees that died along the south end of the Park. The trees were part of the park expansion project and did not recover from the transplanting shock. Rodent control is continuing. Please note that because the Park is used by children, traps and poisons must be placed outside the Park grounds for safety. This will increase the amount of time required to eliminate the rodent problem. Basketball backboard was damaged and removed. The backboard has been welded several times, however, further damage will require replacement, cost at approximately $450.00 Basketball court light was damaged by high winds. The light required new parts. Light has been repaired and replaced. Campus Canyon Park: Twenty-four shrubs and vines were planted around the restroom building. This will limit available area for graffiti activity. Softball field was regraded. Bollard added to vehicle ramp on east sidewalk at turf. Moorpark Girl Scout Troop 207 requested and planted a Pepper tree by the playground on March 12. City staff member, Todd Henderson, assisted the Troop in the planting and care of the tree. Campus Park: Cement playground equipment was removed per SCJPA safety report. The playground fall zone was not adequate, and created a hazardous condition for children playing on equipment. The equipment was placed in Griffin park play area. Griffin Park playground sand area is large enough to accommodate the equipment. Poindexter Park: Ballfield elevation was checked to determine the drainage elevation difference and construction performance per plan. Survey showed a one foot elevation difference between first and second base, created for park drainage. The elevation comparison to the construction plan is per plan specs. Picnic tables were treated with a water sealant to preserve the wood (Thompson Water Seal). The tables will be checked periodically to see if preservation is providing results. Bollard installed at south end to stop vehicle access. Tree grates were realigned and leveled. South end gate access pavers replaced and recovered with DG. Empty lot east side of entry road was cleaned up. Ventura County Environmental Health Department removed two 55 -gal. drums. Country Trail Park: Unknown person(s) turned off the backflow device located west of Arroyo West school. The device operated Country Trail Park turf. Several areas were affected, causing the turf to turn brown. The device is back in service and the control handles have been removed. Vandalism to the irrigation system along the upper wrought iron fence planter was reported. Approximately 60 sprinkler bodies were removed from lateral lines. Most were recovered, due to the vandals throwing them onto the Park grounds. All repairs have been completed and system is back in operation. CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA May 5, 1997 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners David Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chairperson Sandra Thompson. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of ABril 7, 1997. Staff Recommendation: Approve as presented. B. Parks Ouarterly Status Report, Staff Recommendation: Receive and File the Report. 8. DISCUSSION /ACTION ITEMS: A. Consider Carlsberg Park Conceptual Design. Staff Recommendation% Discuss the conceptual design of the Carlsberg 6.5 acre park and provide a recommendation for consideration to City Council. (Continued from 4/7/97) B. Consider City's Youth Roller Hockey Program. Staff Recommendation: Provide recommendations on the enhancement of the youth roller hockey program. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021, (805) 529 -6864, ext. 227. C. Consider Parking at Arroyo Vista Community Park. Staff Recommendation: Provide recommendations if deemed appropriate. D. Consider Reports by Attending Commissioners of the 1997 California Pacific Southwest Recreation and Park Conference. Staff Recommendation: Receive oral reports from Commissioners. (Continued from 4/7/97) E. Consider Reports by Attending Commissioners of the March 9, 1997 Park Tour. Staff Recommendation: Receive oral reports from Commissioners. (Continued from 4/7/97) 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: The next regularly scheduled Parks and Recreation Commission meeting will be held on June 2, 1997. n - E l/ , M Jy` AGENDA REPORT Parks and Recreation Commission TO: Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services n DATE: April 25, 1997 ( May 5 Meeting) SUBJECT: Consider the 6.5 Acre Park Proposed in Carlsberg Specific Plan Background On April 7, the Parks and Recreation Commission had its first opportunity to review preliminary conceptual designs for Carlsberg Park and to ask questions of the landscape architect. In addition, the Commission heard from several members of the public representing the Moorpark Tennis Club. The Carlsberg Specific Plan includes a 6.5 acre park. Carlsberg is obligated to design and construct the park as part of its agreement with Lennar Homes who will control the construction of the 552 dwelling units. The Settlement Agreement with the City contains provisions that specifically address the park and its amenities (Attachment A). The park provisions include: • A softball field with a minimum of a 300 foot outfield radius, backstop, foul line chain link fencing, fenced dugouts, and bleachers to seat 150 people. • Regulation soccer field (225 feet wide and 360 feet long) and two semi - permanent goals. • Two tennis courts. • Full basketball court. • Children's play equipment and tot lot similar in size to lot at Tierra Rejada Park. • Concrete block restroom with the roof, • Picnic shelter. • Off - street parking with 30 spaces. 6.5 Acre Park 2 The Agreement also states that the Park's final design, plans, and specifications shall be approved by the City Council. The design shall include applicable handicapped requirements, hardscape, landscape, security lighting, necessary perimeter fencing, trash bin enclosures, bike racks, barbecues, picnic tables, identification monument signs, etc. The park shall be dedicated to the City and available to the public prior to the occupancy of the 227th dwelling unit within the boundaries of the Amended Specific Plan. The Developer is required to provide a minimum of one year's maintenance for the park and its amenities. The Developer has secured a landscape architect to draft a preliminary conceptual design for the proposed park. To date, the architect has presented the City with four alternative conceptual park designs (see attachments B, C, D, & E). The alternative conceptual designs illustrate park amenities in different locations. When considering the final location for the approved amenities, it will be important to consider the proximity of said amenities to surrounding residential dwellings, elevation differences, and the park's presentation from the street entrance. The Commission should also consider locations for open space areas and the park's relationship with the surrounding hills and proposed nature trail. At the March 19 City Council meeting, the Council expressed an interest in exploring the feasibility of adding two additional tennis courts. Some Commissioners also expressed an interest in additional tennis courts and numbers of up to 6 lit courts were mentioned. In addition, Commissioners commented on the need for additional parking (50% more than is shown currently by the developer), downsizing the baseball and soccer fields to accommodate additional tennis courts, the possible elimination of the baseball field to accommodate tennis courts, and the feasibility of relocating the two planned tennis courts to Arroyo Vista Community Park. Commissioners also expressed that placing the tennis courts at the base of the north slope, away from the homes, and orienting the baseball diamond so that the sun does not interfere with play would be desirable. In addition to individual Commissioner's comments, the Commission also received comments from members of the audience representing the Moorpark Tennis Club. The Club indicated that there were not enough tennis courts in Moorpark to accommodate the demand and asked that consideration be given to the construction of courts, in addition to the two planned. Staff has since had additional discussions with the developer regarding the issue of tennis courts. At this time, the developer is indicating that he is not willing to construct additional courts and will not consent to relocating the two planned courts to AVCP. As was mentioned before, any change to the park amenities contained in the Settlement Agreement will require the approval of the developer. Lastly, staff continues to believe that the appropriate location for tennis facilities designed to accommodate tournament play is AVCP and not in a neighborhood park. Staff will be proposing 6.5 Acre Park to the City Council that it approve a Request for Proposals for the conceptual design of AVCP Phase II on May 7. Should the City Council approve this action, it is quite possible that the proposed tennis courts at AVCP would be constructed, if not before, close to the same time courts would be constructed at Carlsberg Park. Based on the aforementioned information, staff recommends that the Commission consider forming a recommendation to the City Council which includes the following actions: Identify a conceptual design for the Park (either one of the four designs presented or a modification thereof) based on the amenities identified in the Settlement Agreement, and 2. In addition to action 1, identify other amenities, if any, the Commission considers desirable (additional tennis courts, additional parking, etc.) and determine which planned amenities could be eliminated to accommodate said new amenities. This could be considered an alternative in the event the developer agrees and City funds can be made available. Staff plans to present the Commission's recommendation to the City Council on June 4 Recommendation Discuss the conceptual design of the Carlsberg 6.5 acre park and provide a recommendation for consideration by the City Council. C:\DOC S \COMSER V\CARLSPAR.AGD AGENDA REPORT PARKS AND RECREATION COMMISSION To: Parks & Recreation Commission From: Mary Lindley, Director of Community Services Prepared By: Dale Sumersille, Recreation Supervisor -DS Date: April 28, 1997 Re: Consider the City's Roller Hockey Program BACKGROUND: At the April 7 Commission meeting, Commissioner Badoud requested that staff provide a summary report on the City's Roller Hockey program. Roller Hockey is the newest sports program offered by the City. It is played on the multi - purpose court at Arroyo Vista Community Park. The City sponsors youth and adult league play twice a year, in the Spring and in the Fall. The current youth league teams practice on the court once a week (pending on the volunteer coaches availability) and have league games on Saturdays. The adult leagues play games on Sundays mornings. Under our current program, both youth and adult league players are guaranteed 10 games each season. While the early participation numbers for the program were disappointing, more recently the number of youth players has begun to increase. The City still continues to experience low interest in adult league play. The registration fee is $90 per player (will increase to $106 in FY 1997/98) and includes: jersey, trophy for players and coaches, equipment purchase and replacement, medical insurance, officials' fees, and any administrative costs. When the City sets fees for the roller hockey league, and any other league play, staff attempts to identify and cover any costs the City may incur. In order to make roller hockey leagues cost effective, the City requires a minimum of 30 players. All youth players go through a player's evaluation before each season and prior to assigning them to a team. The players are evaluated to determine their skill level so that teams can be evenly divided and the coaches can focus on areas were players need improvement. The City's Roller Hockey Leagues are designed to be recreational in nature; i.e., standings are not tracked and at the end of the season all the players receive awards. All players are required to wear protective gear during practices and games. The coaches are all volunteers and the success AAROLERHOC.AGI) Roller Hockey Program Page 2 of the league is dependent on stars ability to recruit a sufficient number of them to accommodate the number of players registered. Each coach is recognized at the end of the season and the City presents them with an award to show its appreciation. The League's officials are National In Line Hockey Association (NIHA) or USA Hockey certified and they are paid a small stipend which is included in the league fees. Currently, our teams play with 5 skaters on the rink; 4 offensive /defensive players and a goalie. The teams play three 12 minute quarters and the City has a mandatory rule that each player must play a minimum of 5 minutes per quarter. The youth leagues play using a ball and the adult leagues use a puck. City staff is responsible for setting up and taking down the rink, keeping score, and monitoring the games. Since Roller Hockey's opening season in the Winter of 1996, City staff has taken steps to enhance play. These enhancements include: requiring that referees be NIHA or USA Hockey certified, staff meetings with coaches before and after the season, National Youth Sports Coaches Association certification for coaches, establishment of rule variations for each age /ability level, the addition of team pictures, and the purchase of team jerseys. To give the Commission an idea of the number of players requested in past leagues, for the Spring league we have the following: Pee Wee Division: A total of 28 youth ages 5 to 7 years of age, broken down into three teams. Youth League (Division I): A total of 46 youth ages 8 to 12 , broken down into five teams. The City did not receive any registrations for adult leagues this season; although we plan to try again in the Summer. In an effort to generate additional interest, the City has sponsored roller hockey clinics and demonstrations with the assistance of a professional team, the L.A. Blades. As long as attendance remains good at these types of events, staff plans to continue offering them throughout the year. Staff has received comments from potential players that the roller hockey seasons overlap with the seasons of other sports leagues. With the number of organized sports play in Moorpark, it is difficult, if not impossible, to arrange schedules so that they do not overlap. Typically, basketball is scheduled for December through March and softball, February through June. This year the City held off the roller hockey season until March, so that individuals participating in basketball could A AROLERHOC. AGD Roller I lockey Program Page 3 enroll in roller hockey. The current roller hockey season will end in late May. We avoid summer leagues since we often get complaints from individuals who do not want to play in the summer heat. Additionally, staff has also received comments that the City's roller hockey program is not competitive; i.e., that we don't post league standings and individual player stats. This may be an area the Commission wishes to provide staff with input and a recommendation. RECOMMENDATION: Commission to provide comments or receive and file this report. AAR01,13RI IOC.AGD IT,- �. AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services DATE: April 25, 1997 SUBJECT: Consider Parking at Arroyo Vista Community Park Background At the Commission's April meeting, Commissioner Badoud requested that an item on parking at Arroyo Vista Community Park (AVCP) be placed on the Commission's agenda for discussion. To assist with the discussion, a map of the Park has been attached to the agenda report. The Park has four designated parking lots: one paved, two gravel, and one dirt. The paved lot adjacent to the Recreation Center receives the greatest use. Because its paved, people prefer this lot, and it is heavily used when activities are going on in the Center, the gym, and when the City holds special events. The two gravel lots are used mostly by people participating in softball and soccer activities. The dirt lot at the far eastern end of the developed parkland is primarily used by Packer Football participants. The access road that leads down to AVCP from Tierra Rejada Road is posted "no stopping" on both sides. As the access road progresses down through the Park, it remains posted as "no stopping" to a point approximately thirty feet east of the driveway of parking lot 2 on the attached map. It is not unusual to find all four lots full on the weekends. When this happens, people park along both sides of the lower half of the access road, even where it is posted "no stopping ". Phase II of AVCP includes additional parking lots and the paving of the current gravel lots. When Phase II is constructed, parking will be made easier and the Park will be able to accommodate additional vehicles and, hopefully, eliminate the need to park along the access road. Occasionally, Moorpark High School makes a special request for use of the paved lot or for parking along the access road for events like their annual graduation ceremony. These requests are typically reviewed by the City Manager and/or City Council. Additionally, the City Council C A\DOC S \COMSERV\A VPARKIN. AGD AVCP Parking Page 2 has a transportation and streets subcommittee which, in addition to other issues, reviews parking concerns related to the High School and its impact on the Park and the residential areas near the School. Recommendation Discuss and provide comments if deemed appropriate. C:\DOCS \COMSERV\AVPARKIN. AGD C:\DOCS\COMSERV\AVPARKIN.AGD A ffcu Iime,,l � A w � � P(A,irvr1 L,.{ # I - t'A" ') L "> Lo ,\„ .,.1 1 .. . .