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HomeMy WebLinkAboutAG RPTS 1997 1117 PR REGCITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA November 17, 1997 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners David Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chairperson Sandra Thompson. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of September 15, 1997. Staff Recommendation: Approve as presented. B. Approval of the Park Tour Commission Minutes of October 12, 1997. Staff Recommendation: Approve as presented. C. Parks Ouarterly Report. Staff Recommendation: Receive and file the report. 8. DISCUSSION %ACTION ITEMS: A. Review Park Tour. Staff Recommendation: Review observations and comments resulting from the Commission's October 12 Park Tour. B. Status Report on Scheduled Fall and Winter Events. Staff Recommendation: Receive and file the report. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227. Parks and Recreation Commission Agenda Page 2 November 17, 1997 C. Consider Volleyball Court at Griffin Park. Staff Recommendation: Approve grass volleyball court at Griffin Park. Lal E. F. Review of Youth Sports Committee Meeting. Staff Recommendation: Receive and file report. Halloween Event Report. Staff Recommendations: Receive and file report. Halloween Teen Dance Report. Receive and file report. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: Staff Recommendation: i' 6 1 -,,� lit : - i l . it G - al i i 1 1 . V MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: September 15, 1997 Chairman Thompson called the meeting to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Dubreuil. 3. ROLL CALL: Present: Commissioners Dave Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chairman Sandra Thompson. Staff Present: Mary Lindley, Director of Community Services, Steven Kueny, City Manager, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Commissioner Badoud requested the upcoming Park Tour in October be added to the Discussion /Action Items for discussion of different methods of advertising the tour to the public, i.e., channel 10. Staff suggested this issue could be decided at a scheduled meeting with Commissioner Badoud and staff, without adding to the agenda. PUBLIC COMMENTS: Mr. Keith Millhouse, 12417 Willow Grove Ct, Moorpark, voiced two concerns regarding Arroyo Vista Community Park: 1) An area utilized by AYSO on Saturday, September 6, was muddy and quite wet. Minutes of the Parks & Recreation Meeting of September 15, 1997 Page 2 Staff informed him this matter would be discussed with Maintenance and Operations, but feels there was perhaps a broken line or sprinkler that contributed to the excess water, not the scheduled watering. 2) He expressed concern with the scheduling of the different uses by sports organizations and the number of games that took place on Saturday, September 6. He feels with AYSO and the Kiwanis Softball Tournament being played at the same time, it created a hazardous situation. The public was parking and walking in an area where a potential foul ball could cause injury, and indeed shattered a windshield of a vehicle. Staff discussed different options with Mr. Millhouse and the Commission on future scheduling of both City and Moorpark softball organizations' tournaments at Arroyo Vista Park. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of July 21. 1997. Staff Recommendation: Approve as presented. B. Parks Ouarterly Report. Staff Recommendation: Receive and file the report. MOTION: Commissioner Badoud moved to receive and file item 7.A and pull item 7.B for discussion. Chairperson Thompson seconded. The motion was carried 5 -0. Commissioner Parvin was concerned about Peach Hill Park's backflow device vandalism, and suggested this item be included on the Parks Amenities and Equipment Working List. Commissioner Parvin moved to receive and file item 7.B. Commissioner Dubreuil seconded. The motion was carried 5 -0. Minutes of the Parks & Recreation Meeting of September 15, 1997 Page 3 DISCUSSION /ACTION ITEMS: A. Presentation of Proposition "P ". Staff Recommendation: Receive presentation. Mr. Steven Kueny, City Manager, gave an oral presentation on Proposition "P ". one public speaker, Mrs. Eloise Brown, 13193 Annette Street, Moorpark, informed the Commission, according to the Brown Act, they are unable to campaign for Proposition "P" during a Commission meeting since these meetings are paid for by the taxpayers. The Commission and Mr Kueny discussed reviewing a survey conducted by the League of Cities and the impact of Proposition 218 since it was passed, and the non availability of funds through the City's General Fund if Proposition "P" does not pass. B. Consider Installation of a Volleyball Court at Griffin Park. Staff Recommendation: That Commission concur with staff's suggestion to construct a grass volleyball court at Griffin Park. Ms. Lindley gave a brief explanation on the choice of Griffin Park as opposed to Virginia Colony Park, the obvious reason being the size difference of Griffin at 5 acres and Virginia Colony having only 1 acre. Also she explained the recommendation of grass instead of sand or concrete is due to the low cost and available funds. Chairman Thompson suggested that a volleyball court should be considered at Arroyo Vista Park, having the Center at the Park would make the check out of the net more convenient. Commissioner Parvin feels that there is a definite need for a volleyball court in the Campus Hills area, and agreed with Griffin Park. Minutes of the Parks & Recreation Meeting of September 15, 1997 Page 4 MOTION: Commissioner Parvin moved to accept staff's recommendation to construct a grass volleyball court at Griffin Park. Commissioner Dubreuil seconded. The motion failed 2 -3 with Commissioners Badoud, Oberg and Thompson opposed. Commissioner Badoud stated that what prompted this item was the installation of a volleyball court at Virginia Colony and questioned staff as to the change to Griffin Park. Staff explained that the majority of use of a volleyball court at Virginia Colony Park would be the students of Moorpark Community High School, and not the residents in the area. Also comparing the available locations of each park, Griffin Park would be easier to incorporate a court than Virginia Colony Park. Commissioner Oberg moved to table item 8.B until November's Commission meeting, allowing for the October Park Tour, which will allow the Commission to view the available locations at the different parks. Commissioner Badoud seconded. The motion was carried 3 -2, with Commissioners Parvin and Dubreuil opposed. C. Status Report on Tennis Courts at Arroyo Vista Community Park, Phase II Conceptual Design. Staff Recommendation: Receive and file the report. Ms. Lindley informed the Commission that the RFP had been mailed to referred architects, and the bid closing date has been set for September 25, 1997. The Ad Hoc Committee (Perez and Wozniak) have set a meeting on September 17, with staff and a representative from the school district to decide the placement and the number of courts. Commissioner Dubreuil questioned the shared maintenance of the courts with the school district. Ms. Lindley stated that an agreement will be drawn up with the specifics of maintenance and use. Minutes of the Parks & Recreation Meeting of September 15, 1997 Page 5 Commissioner Oberg stated that he would like to join the Ad Hoc Committee meeting on September 16. He is concerned about the number and location of the courts. Concerned was also voiced by Commissioners regarding the displacement of current activities that may occur when the courts are installed. MOTION: Commissioner Badoud moved to receive and file the report. Commissioner Dubreuil seconded. The motion was carried 5 -0. D. Select Parks & Recreation Commission Representation to the Youth Sports Council. Staff Recommendation: Select two Commissioners to serve on the Youth Sports Council. MOTION: Commissioner Oberg moved to select Commissioners Dubreuil and Badoud to serve on the Youth Sports Council for one year. Commissioner Parvin seconded. The motion was carried 5 -0. E. Consider Moorpark Community Celebration Event Report and Evaluation Sheet. Staff Recommendation: Provide any additional comments and receive and file the report. MOTION: Commissioner Oberg moved to receive and file the report. Commissioner Parvin seconded. The motion was carried 5- 0. F. July 3rd Event Summary, Staff Recommendation: Receive and file the report. Ms. Lindley explained the Event Summary Report to Council is a continued item to a November meeting for additional consideration. Minutes of the Parks & Recreation Meeting of September 15, 1997 Page 6 MOTION: Commissioner Parvin moved to receive and file the report. Commissioner Badoud seconded. The motion was carried 5- 0. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Dubreuil requested a status report of the upcoming winter events be placed on October's agenda, and consideration of moving the Tree Lighting Ceremony to High Street. Commissioner Oberg requested a box item reflecting the reorganization and responsibilities of the Community Services Department. Commissioner Badoud thanked the Kiwanis for the effort and time put into their annual softball tournament. He requested a report to be placed on October's agenda reflecting the upcoming softball tournaments scheduled at Arroyo Vista Park for discussion to address the scheduling problem stated by Mr. Millhouse. Commissioner Parvin thanked Boy Scout Troop #707 for their volunteer work at Monte Vista Park. She also invited the public to come out and join in the Country Days Parade, and Moorpark's Teen Music Fest '97 on October 4. Chairman Thompson announced the Craft Fair following the Country Days Parade. She also encouraged residents to read their Fall Recreational Brochure and review the upcoming classes and City events. Chairman Thompson commended all the volunteers who have participated in Moorpark's youth sports organizations for all the energy and time they have given over the years. She also congratulated Moorpark City employees, John and Stephanie Casillas on the birth of their first child, Daniel Joseph. Minutes of the Parks & Recreation Meeting of September 15, 1997 Page 7 ADJOURNMENT: Chairman Thompson adjourned the meeting until the next regularly scheduled meeting of October 6, 1997. The time was 9:28 p.m. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: SANDRA THOMPSON CHAIRPERSON 7-6 MINUTES OF THE SPECIAL PARRS AND RECREATION COMMISSION MEETING PARK TOUR Moorpark, California 1. CALL TO ORDER: October 12, 1997 The Park Tour was called to order at 12:41 p.m. at the Moorpark Community Center. 2. ROLL CALL: Present: Commissioners Dave Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chairman Sandra Thompson. Staff Present: Steven Kueny, City Manager, and Allen Walter, Supervisor of Maintenance and Operations. 3. Park Tour Community Center: A fence along the Moorpark Avenue frontage of this site to protect children from running out into the highway was discussed. Poindexter Park: Mr. Kueny briefed the Commission on the school district's plan for the gym and the possibility of expanding the park to the north in the future. There was some concern expressed about the maintenance required for the wooden gazebo and the amount of sand from the one portion of the children's play area into the playground with the Fibar. Glenwood Park: Commission inquired if the new play equipment had been approved as part of the budget and wanted to know the status. It was also suggested that staff put a label or other form of message on the volleyball poles indicating where they could obtain a net. Also noted was a large dry area which may be partially a result of the soccer games, but this area also had a large infestation of low growing, spreading weeds which needs to be addressed. Arroyo Vista Coamiunity Park: Staff briefed the Commission on the location of the new fence and the possible expansion of the parking lot on the east side of the football field. Commissioner Badoud stressed the need to prohibit parking on the grass by installing a fence or other barrier on the east side of the football field. We also indicated that we would be planting additional trees on the slope south of the football field. The Commission was also concerned with the handicap access from the parking lots and the need to provide a safe access through the barriers. We also came across two moon bounces which were apparently not part of approved park rentals and a van parked near the mature trees where the tennis courts are planned to go. Allen had them remove the vehicle. It is important for the Arroyo Vista recreation staff to be aware of the park rentals and to ensure that cars are not being driven outside of designated areas. Country Trail: No comments. Tierra Rejada Park: The Commission noted the need to purchase a matching rail on the platform for the northern slide. Staff had recently installed a wooden barrier to satisfy comments received from Risk Management. Mr. Walter pointed out that we continue to have problems with kids attempting to burn holes in the tennis courts, wind screens. Mountain Meadows: Commissioner Dubreuil pointed out there should be a walkway that connects the playground to the other areas of the park. The easiest way to do this would be to consider extending the sidewalk to a point east of the parking lot to the south side of the park. This was a general comment she had on the parks, and should be considered when reviewing the Carlsberg Park plans. Peach Hill Park: We observed a large worn area east of the basketball court. It appears to be a result of the extensive soccer play. This area should be investigated to make sure there are no irrigation problems. Monte Vista Nature Park: This site was not toured. Virginia Colony Park: There was no interest in installing the volleyball court at the park. It was suggested the school district should consider installing one at the adjacent school site. Campus Park: It was the general consensus that the six or seven concrete climbing apparatus items in the playground be removed. Mr. Kueny suggested that it be placed on an agenda for formal action. It was also suggested that some type of vine be planted to hide the chain link fence and inhibit climbing the fence. Many of the mature trees in this park are in need of trimming. The future of the few remaining wooden picnic tables was discussed. Griffin Park: The Commission appeared to be interested in considering a name change for this park. There is a history to this issue. It was considered by the City Council in about 1990. At that time, on a split vote, they approved retaining the Griffin name. One of the existing Pine trees needs to be removed. The Commission supported the idea of installing a grass volleyball court at the southeast corner of the park. They want to consider installing a permanent net which would be locked to deter vandalism or theft. Three cars were parked beyond the limits of parking on the south end which precluded the ability to make U -turns at the end of the street /parking lot. Staff may want to consider painting the curb red in this prohibited area even though this is not standard procedure. Campus Canyon Park: It appears that the infield needs to be improved. Staff apparently spends minimum time on maintenance of this area because of the lack of regular programs. Consideration should be taken installing an infield irrigation system that would be part of the automatic controls to ensure that it is watered. It should be added to regular maintenance at some frequency. The field does get heavy weekday use during the spring baseball /softball seasons. The Commission appeared to be pleased with the resurfacing of the basketball court. They did not seem to know that Express Soccer was using this park, and they supported reinstalling the east soccer goal. They liked the idea of moving the west goal as far west as possible to keep the east goal as far from the property line wall as possible. It was also suggested that staff plant additional trees at the toe of the slope of the soccer field between the soccer field and the right field of the softball diamond. Mr. Kueny concurred that this would be a nice addition to the park. They also expressed some concern 1 � about the slow growth of the trees in the park. 4. ADJOURNMENT: The Park Tour was adjourned at 4:05 p.m. Respectfully submitted, Patty Lemcke Administrative Secretary C AM\PR &CC\PARKT0 --1. WPD APPROVED: SANDRA THOMPSON CHAIRPERSON CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Allen Walter, Supervisor of Maintenance and Operations DATE: October 27, 1997 (for November 17 Commission Meeting) SUBJECT: Parks Quarterly Report (July 15, 1997 to October 15, 1997) COMMUNITY CENTER PARK No major activity at this location. POINDEXTER PARK 1. Some of the Gazebos' white picket side panels are being removed by vandals, and others are being damaged by kicking and breaking them free of the rails. The panels have been replaced with the surplus left from construction and the Gazebos have been repaired by park staff, however, the last of the surplus has been used. 2. The security lights located at the restroom building are a constant vandalized item. They are low enough that persons at ground level can reach the light and damage the fixture. The lights were moved to a higher location prior to the park being opened, however, the additional height was not enough to prevent this activity. A high pressure sodium light has been located as a replacement for the smaller lights and can be installed at the highest point on the restroom/storage building, and still be effective. The cost of the light is $250. 3. Two drinking fountains were vandalized by fountain handles being broken off. The cost to repair was $120. 4. The horseshoe pit posts were stolen, and new stakes were installed. GLENWOOD PARK Large tree roots caused a sidewalk lift of approximately 3 inches, adjacent to the playground area, which has been repaired. The roots were removed, and the tree will be monitored for stability and disease. 2. The drinking fountain located by the picnic area was removed. The fountain was irreparable due to age. The fountain has not been replaced. ARROYO VISTA PARK Pederson Fence Company was awarded the perimeter fence contract to install a 4x4 post wood fence along the perimeter of the park. The fence will be 42" tall and installation will be along the south side of the access road, the north side of the access road east of the telephone pole fence, the turf line east of the football field going south, and around the parking lot north of the pedestrian bridge. Our parks crew will extend the telephone pole fence to the west and to the edge of the access road to delineate our property line. This will enclose a majority of the park from vehicular traffic. Work is scheduled to begin in early November. 2. A 4 inch water line broke in the park along the service road east of gate #2. The line has been repaired and well water service returned. This is the third 4 inch mainline break at Arroyo Vista Park. The cause is unknown at this time, however, the well high pressure may be playing a significant role in this problem. 3. Two electric conduit pipes located along the southwest side of the football field had to be cut and boxes were added to conceal the wires. These wires were installed by Packer Football for future lights and they were left approximately 8 inches above the turf after construction. The pipes created a foot traffic hazard. 4. Playground swing seats were converted to tot seats with straps for extra protection for small children using the play equipment. 5. New signs were added to the three (3) entry gates stating "Open 8:30 am - Close 10:00 pm, Saturday / Sunday close at 5:00 pm in Winter, 7:00 pm in Summer." 6. "No Parking" signs were installed along the service road by Public Works. ARROYO VISTA ENTRY ROAD The parkway along side the entry road on the west side, across from Moorpark High School, was backfilled with soil and leveled. A landscape plan has been submitted for approval. If approved, park staff will complete landscaping and irrigation. Estimated cost: $2,600. 2. Four barrier rocks were placed along gate #2 to provide a natural barrier to stop vehicle access to the Arroyo from the Park. A plan is in design to connect the telephone fence along the Arroyo south to the service road. This will be done in conjunction with the perimeter fence project. ARROYO VISTA PARK FACILITY 1. The motor switch which lowers one of the basketball backboards in the AVRC gym burned - out. This is the second switch of six to burn -out. Additional switches have been ordered to reduce down time and game rescheduling. 2. Gym floor aluminum molding was re- secured to the wood floor perimeter. This is an ongoing problem and requires monitoring. 3. Two Gym basketball rims required replacing at a cost of $400. Damage is occurring to the securing devices of the rim to the backboard due to patrons "hanging" on the rims. Two backboards required the foam pad to be replaced. The pad prevents injury if bodily contact occurs with the backboard edge. Cost $280. TIERRA REJADA PARK 1. After a Risk Management Inspection, the City was requested to remove a hazardous piece of play equipment. The item was removed and a temporary safety panel was added to stop access to a fall zone. A permanent safety panel has been ordered ($350) and will be installed when received. 2. Due to vandals continually destroying the toilet paper dispensers, new dispensers were fabricated and installed. The new devices are locking and are more difficult to damage. The new toilet paper dispensers have now been installed in all park restrooms. 3. A Moorpark Mormon Church volunteer group re- painted the black wrought -iron fence along the Park perimeter. The City supplied the materials and the church, the labor. PEACH HILL PARK 1. Two trees were donated by Robert Sabine in memory of his mother, Margaret Sabine. He requested the trees be planted at Peach Hill Park because his mother had been involved in the design and implementation of the Park through her position as a Park Commissioner. The trees were planted, have adjusted and are in good health. MONTE VISTA PARK 1. A Moorpark Boy Scout troop is scheduled to clean the Monte Vista Park slope drains as an Eagle Scout project in November. This is a timely project with the suspected high rains forecasted. Monitoring of this project will ensure that all drains are clear. 2. The Ventura County Fire Department conducted hose drills at the Park on Sundays, October 19 and 26. On October 20, resident Mr. Rudischauen, donated three trees to the City. Mr Rudischauen requested the trees be planted at Monte Vista Park, which is close to his residence, and he and his wife often walk there. 4. Boy Scout Troop 702 completed trail repair, painting and sign replacement for their Eagle Scout project. VIRGINIA COLONY PARK The playground fall zone surface fibar required replacing to provide a safe fall zone depth per required standards. The cost was $600. CAMPUS PARK Five new one -piece concrete picnic tables were purchased and installed to replace the old wooden tables. They were glued to slabs for additional security. The old wooden tables were taken to Arroyo Vista Park and placed along the football field barrier fence. This project was funded from the Park Improvement Budget. CAMPUS CANYON PARK Several roof tiles were damaged along the outer edge of the restroom roof. A citizen reports the damage is done by juveniles hitting their soccer ball against the edge. All tiles have been replaced. GRIFFIN PARK Iron Mountain Forge has informed the City that parts of the playground equipment, manufactured between 1986 -88, have been recalled due to excessive lead in the paint. These parts have been distinguished by orange paint. All parts will be replaced at no cost to the City. Park staff will work with Iron Mountain Forge to remove and replace the equipment. 2. The playground slide has acquired a hole from normal wear. The park staff has repaired this slide several times. A bid was requested for a replacement. The cost is approximately $1,600. 3. Four new one -piece concrete tables were purchased and installed at the park. The tables replaced the old wooden tables. The old tables have been placed in surplus. This project was funded from the Park Improvement Budget. 4. Two trees required removal. One split in half and was a fall danger. The second began leaning, also becoming a fall danger, and in addition, could have caused above ground utility wire damage. ALL CITY PARKS All park backflow devices were tested and certified by a City staff person, John Casillas, who is a certified backflow inspector. The in -house service cost savings was $500 to the city budget. Bulletin boards have been repaired or replaced and are operational at all park sites. The Department uses the bulletin boards to post park rentals. , 1 19 i- / u 1 � 1'44 — n PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services 1 � t — DATE: November 10, 1997 (Commission Meeting of 11/17/97) SUBJECT: Review October 12 Park Tour The purpose of this agenda report is to provide the Commission with an opportunity to review and respond to several of the issues and concerns raised at the Commission's Park Tour held on October 12, 1997. This report does not cover all of the discussion that took place on the Tour but focuses on items where more immediate action was sought. Most of the items involve the expenditure of funds. If the Commission wishes to pursue funding a project, it can either proceed with a recommendation to amend the current budget, or defer action until to the FY 1998/99 Budget process. Staff has provided comments which are identified in bold. The Commission may wish to refer back to the minutes of the Tour for a fuller accounting of various discussions. Community Center: A fence along the Moorpark Avenue frontage of this site to protect children from running out into the highway was discussed. The installation of a fence, preferable black wrought iron, would cost an estimated $20 per foot (approximately $1,000). Funds for this type of project would typically come f :rom the Park Improvement Budget. The Community Center Park is in the Community Park Zone (includes AVCP) which currently has a negative balance of approximately $420,000+. Glenwood Park: Commission inquired if the new play equipment had been approved as part of the budget and wanted to know the status. It was also suggested that staff put a label or other form of message on the volleyball poles indicating where they could obtain a net. C ADOCS \COMSER V\PARKTOUR.AGD October 12 Park Tour Page 2 With the adoption of the FY 1997/98 Budget, the Council approved $15,000 to replace the wooden playground equipment at Glenwood Park. Additionally, staff will affix a sign to the park rental bulletin board with information about the volleyball court and net. Arroyo Vista Community Park: Staff briefed the Commission on the location of the new fence and the possible expansion of the parking lot on the east side of the football field. Commissioner Badoud stressed the need to prohibit parking on the grass by installing a fence or other barrier on the east side of the football field. Staff is proceeding with efforts to install a wooden fence along the south side of the newly improved park access road. Work should begin by the end of November, pending the weather. The project includes the extension of the fence along the east side of the football field that will prevent cars from parking on the grass. This project was funded by a loan to the Community Park Improvement Zone from the General Fund. Tierra Reiada Park: The Commission noted the need to purchase a matching rail on the platform for the northern slide. Staff had recently installed a wooden barrier to satisfy comments received from Risk Management. Replacement parts have been ordered. Mountain Meadows: Commissioner Dubreuil pointed out there should be a walkway that connects the playground to the other areas of the park. The easiest way to do this would be to consider extending the sidewalk to a point east of the parking lot to the south side of the park. Staff concurs that this would be a desirable enhancement. The Mountain Meadows Zone Park Improvement Zone has a negative balance of $2,600+. Since very little, if any, revenue is projected in this Zone in the future, any improvement project would have be to be funded from the City's General Fund or other sources. Campus Park: It was the general consensus that the six or seven concrete climbing apparatus items in the playground be removed. Mr. Kueny suggested that it be placed on an agenda for formal action. It was also suggested that some type of vine be planted to hide the chain link fence and inhibit climbing the fence. Many of the mature trees in this park are in need of trimming. The future of the few remaining wooden picnic tables was discussed. C ADOCSICOMSER WARKTOUR.AGD October 12 Park Tour Page 3 Campus Park is in Zone 3 and there is approximately $260,000 in that Park Improvement budget that could be used to replace the old climbing equipment and the remaining wooden tables. Additionally, staff is looking at the cost of planning vegetation along the south fence. Such an expenditure must be funded from the City's park maintenance budget rather than the Park Improvement Fund. Staff will proceed with a tree triming project that will address the most over grown trees in the Park. Campus Canyon Park: It appears that the infield needs to be improved. Staff apparently spends minimum time on maintenance of this area because of the lack of regular programs. Consideration should be taken installing an infield irrigation system that would be part of the automatic controls to ensure that it is watered. It should be added to regular maintenance at some frequency. The Commission liked the idea of moving the west goal as far west as r possible to keep the east goal as far from the property line wall as possible. It was also suggested that staff plant additional trees at the toe of the slope of the soccer field between the soccer field and the right field of the softball diamond. Staff is in the process of evaluating the softball field at Campus Canyon Park. If only minimal improvements are required, they can be funded in the parks maintenance budget, otherwise funds from the Park Improvement Fund need to be allocated. Campus Canyon is in Park Improvement Zone 3. C:\DOCS\COMSERV\PARKTOUR.AGD 1 (EM _ B • PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK - TO: The Parks & Recreation Commission FROM: Shelly Shellabarger, Recreation Superintendent DATE: November 10, 1997 (Parks & Recreation Commission Meeting of November 17) SUBJECT: Status Report on Scheduled Fall and Winter Events BACKGROUND This report serves as an update on Fall events and a report of events planned for Winter 1998. Staff is in the process of planning Spring events including the 1998 Easter Egg Hunt and Community Celebration. FALL EVENTS The Teen Music Fest was held on October 4 at Arroyo Vista Community Park. There were an estimated 350 people in attendance to view the five bands and the exhibition from Skate Street Ventura. There were food vendors and activities including monster volleyball and frisbee /football checkout. Country Days: Staff developed a leather working craft booth for Country Days which was very popular. The Teen Council also had a booth in the teen area. Staff facilitated teen posters, Candy Jam, coming event flyers and worked with the teen council to prepare their booth and parade application. Staff also worked with Doc Dewberry in the development of a Teen Talent Contest. } Preschool Halloween Playday: Open to ages 3 -8, this program offered six hours of j creative pursuits, crafts, games and a pizza lunch. October 18 from 10:00 am to 12:00 pm. $10. Nine children registered. Halloween Party: Over 700 people attended this annual event. Staff worked to develop new elements for this traditional event. In addition to crafts, moonbounces and petting zoos, Mad Science ran a booth on weird experiments in the kitchen. New activities also included pumpkin painting, decorate you own candy apple and trick or treat bag decorating activities. Turkey Trot Tournament and Autumn Co-ed Classic Tournament: Due to the lack of registrations, these event were canceled. Staff is re- evaluating tournament viability for the future. L J t � `• � 1 i '�' \� .iii ti � .� 1� - � - � i� ,'1(. � -•`� . Halloween Teen Pizza Party: The Halloween Pizza Party was held on October 31. There were three Kiwanis chaperones and eight teens in attendance. No members of the teen council attended. Teen 3 on 3 Basketball Tournament: This event was scheduled for Saturday, September 27 beginning at 10:00 am at the Arroyo Vista Recreation Center. Three teams registered for the event. With a four team minimum, the event was canceled. UPCOMING FALL EVENTS Holiday Craft Fair: This event was scheduled for November 15 from 10:00 am to 4:00 pm. Over fifty vendors have registered as of this time. Little Pilgrim's Workshop: Open to ages 3 -8, this program offers six hours of creative pursuits, crafts, games and a pizza lunch on November 22 from 10:00 am to 4:00 pm. $12. Six children have registered to date. Little Elves Workshop: Open to ages 3 -8, this program offers six hours of creative pursuits, making presents, games and a pizza lunch. December 20 from 10:00 am to 4:00 pm. $12. Nine children have registered to date. Tree Lighting Ceremony: This event is scheduled for December 7 at 2:00 pm at Moorpark Community Center, Apricot Room. The event will be taped and televised. Sleigh Rides With Santa: This event is scheduled for December 21 at 4:00 pm. We have received forty-nine registrations to date. Breakfast With Santa: This event is scheduled for December 6 from 8:00 -10:00 am. There are forty-two registrations to date. 70s Teen Dance Party: This event is scheduled for November 21 from 7:00 -10:00 pm at Arroyo Vista Recreation Center. Teen Holiday Bash: This event is scheduled for December 12 from 7:00 -10:00 pm at Arroyo Vista Recreation Center. WINTER EVENTS Mini Mardi Gras: This event is scheduled for February 16 from 10:00 am -1:00 pm at Arroyo Vista Recreation Center. The event will feature games, crafts and other activities. Valentine Sleigh Rides: This event is scheduled for February 14 beginning at 4:00 pm at Tierra Rejada Ranch. Residents are invited to enjoy a horse -drawn wagon ride. The fee is $20 per couple which includes wagon ride, chocolates, beverages, and flowers for every lady. Teen 3 on 3 Basketball Tournament: This event is scheduled for February 22 beginning at 8:00 am at the Arroyo Vista Recreation Center. The event is open to ages 12 to 16. Awards go to first and second place teams. Teen Ski Trips: These trips are for ages 11 to 17 only. January 26 and February 9. Both dates are student free days for Moorpark Unified School District. Busses leave from the Arroyo Vista Recreation Center at 6:00 am and return approximately 6:00 pm. Ski destination is Mountain High in Wrightwood. Teen Dance Cantina: This event is scheduled for Friday March 13 from 7:00 -11:00 pm at Moorpark Community Center, 799 Moorpark Avenue. The event will feature a live DJ, refreshments and house music. Admission $2 at the door. Receive and File the Report. 5 C PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services DATE: November 10, 1997 (Commission Meeting of 11/17/97) SUBJECT: Consider Volleyball Court at Griffin Park On September 15, 1997, the Commission voted to delay its decision on the installation of a volleyball court until after its October park tour. With the completion of the tour, staff is bringing this item back for Commission consideration. Interest regarding a volleyball court at Virginia Colony Park surfaced as a result of Moorpark Community High School's use of the Park earlier this year. The School erected a temporary volleyball court using poles mounted in concrete and placed in the center of the open grass area of the Park. The use of the Park in this manner was unauthorized, and City staff removed the equipment. The City has one existing outdoor grass volleyball court facility which is located at Glenwood Park and a net is available for rent at AVRC. This facility receives very little use. In addition to the court at Glenwood Park, the City also has an indoor court in the AVRC gym. It was stars recommendation that if the Commission wished to pursue a volleyball court in the Campus Park area of the City, it considered Griffin Park rather than Virginia Colony Park. Virginia Colony is our smallest park, consisting of one acre. It currently contains a play lot, picnic tables and barbeques. In staffs opinion, the installation of a volleyball court would impact the open grass area that exists now. Open turf areas serve more variety of uses than do volleyball courts, and for a park the size of Virginia Colony, open spaces are in demand. Griffin Park is comprised of approximately five acres. It contains a play lot, tot lot, picnic tables, barbeques, restrooms and a lighted basketball court. Approximately one year ago, the City expanded the size of the Park to the south along the 118 Freeway. This area is open turf and would be a good location for a volleyball court. The placement of a volleyball court in this location would not impact the Park's open space. C ADOC S \C OMSERV\VOLLEYBA. C OM Volleyball Court Paget If the Commission concurs with staff's recommendation to install a volleyball court at Griffin Park rather than Virginia Colony Park, it is further recommended that the facility be a grass court rather than sand or concrete. There are no funds currently available to construct a sand or concrete court in the City's FY 1997/98 budget. In order to pursue either one of these options, staff would need to request approval for a budget amendment from the City Council. A concrete court would cost approximately $7,000 to $10,000 and a sand'court would cost approximately $3,000 to $5,000. Since staff is unable to estimate the amount of use the facility would receive, the investment may not prove to be cost effective. The construction of a grass court could be performed by City personnel and would require an expenditure of approximately $300, significantly less than the other two options. This cost could be funded from the City current budget and would not require additional action on the part of City Council. Additionally, based on the Commission's earlier discussion, a net would be purchased at a cost of approximately $100 and remain in place in an effort to make the court more available and easier to use. If the net is damaged as a result of vandalism, this policy will be reexamined and most likely we will revert back to our standard policy by making the net available for rent at Arroyo Vista Recreation Center. Staff recommends the installation of a grass volleyball court at Griffin Park as outlined in the Agenda Report. C:\DOCS\COMSERV\VOLLEYBA.COM t� ,f PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services r� DATE: November 12, 1997 (Commission Meeting of 11/ 17/97) SUBJECT: Youth Sports Committee Meeting Summary The first meeting of the Youth Sports Committee was held on October 21, 1997. Those in attendance included Commissioner Dubreuil and representatives of AYSO and the Moorpark Tennis Club. Because of the low attendance, the group agreed to reschedule the meeting to a date after the new year. Some initial discussion did take place prior to adjourning. Specifically, it was agreed that the Committee could serve as a forum for sharing ideas; combining resources, when possible; planning for future facility and scheduling needs; formation of a "master calendar"; and a lobbing group for youth sports needs. A letter has been sent to each youth sports organization in Moorpark notifying them of our plans to meet after January 1. Meeting notices will be sent out again closer to the meeting date. Receive and file. PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks & Recreation Commission FROM: Shelly Shellabarger, Recreation Superintendent DATE: November 6, 1997 (Parks & Recreation Commission Meeting of November 17) SUBJECT: Consider Special Event Report: Halloween Party BACKGROUND Attached is the report prepared by Recreation Coordinator Stephanie Shaw evaluating the Halloween Carnival and Trick or Treat Village on October 25, 1997. This event was held at Arroyo Vista Recreation Center with well over 700 people in attendance. Groups involved included Moorpark Kiwanis, Chaparral Middle School ASB, Mesa Verde Builder's Club and Girl Scout Troop 916. There were 30 volunteers contributing over 100 volunteer hours. The City budgeted $1,525 towards the Halloween event. Approximately $1,285 was spent on supplies and part time staff salaries, and the City generated $494.95 in revenue from the sale of game tickets and craft booths. Staff received one event evaluation form (attached). STAFF RECOMMENDATION Staff Recommends that the Commission Receive and File the Report EVENT REPORT To: Shelly Shellabarger, Recreation Superintendent From: Stephanie Shaw, Recreation Coordinator Re: Halloween Event Summary Date: October 29, 1997 Event Description Halloween Party and Trick or Treat Village Date: Saturday, October 25, 1997 Time: 10:00 am to 1:00 pm Location: Arroyo Vista Recreation Center Age group: 3 to 12 years of age This event included the Trick or Treat Village, Crafts, Games, Activities, and a Costume Contest. Staff working the event were Stephanie Shaw, Katie Berry, Stephanie Casillas, Tim Elston, Gailya Jankovskis, and Anthony Sylvers. Volunteers included Kiwanis (8), Girl Scouts (9), Builders Club (7), and Chaparral Middle School (6). CARNIVAL GAMES: The 10 games included Boowling, 13th Hole, Ghost Toss, Eyeball Stew, and The Graveyard. Games were located in the Multipurpose room along with the prize booth. Games were staffed by volunteers from Girl Scouts, Chaparral Middle School, and Builders Club. The prize booth was staffed by Kiwanis volunteers. CRAFTS: Crafts included Make Your Own Carmel Apple, Pumpkin Painting, and Trick or Treat Bag Decorating. Craft booths were run by City staff and they were sold out well before 1:00 pm. Mad Science also attended, hosting a "Make Bugs in Goo" booth. TRICK OR TREAT VILLAGE: The Trick or Treat Village included the house and castle, a graveyard, and a pumpkin patch. David Stafford (Kiwanis volunteer) played Frankenstein's monster. Volunteers from Builder's Club and Girl Scouts also assisted in the Village. The Trick or Treat Village was located in the dance room. OTHER ACTIVITIES: Outside the building were activities such as pony rides and petting zoo (Party Animals), and a balloon typhoon (Moonwalks). Moonwalks also brought a moon bounce which has to be taken down due to wind. COSTUME CONTEST: A Costume Contest was held at 1:00 pm, coordinated by Shelly Shellabarger, Recreation Superintendent. A total of twenty-eight children signed up to participate, and Janice and Dave Parvin served as judges. ATTENDANCE There were approximately 700 people in attendance at this event throughout the three hour period. Of the 700 people, it is estimated that 400 were children. We had 30 volunteers who donated approximately 100 hours and the remaining attendance is attributed to parents. FINANCE Program Expenses Account Number: 100.700.7208.000.9271 Event Supply costs $1069.68 Pic N Save (decorations): $ 47.08 US Toy (prizes) $303.89 Oriental Trader (prizes) $200.75 S & S (crafts) $ 27.08 Smart & Final (candy) $179.82 Smart & Final (more candy) $178.82 Happenings (advertisement) $84.08 Petty cash (crafts, misc) $48.16 Account Number: 100.700.0000.000.9003 PT staff costs $214.90 5 staff at 28.75 hours TOTAL EXPENDITURE: REVENUE: Crafts Game Tickets TOTAL EXPENDITURE LESS PT STAFF AND REVENUE: BUDGET ALLOWANCE: COMMENTS $1284.58 $494.95 $110.00 $384.95 $574.73 $1525.00 Advertising included the following: Press releases sent to local newspapers and radio stations, display ad placed in Happenings, posting on all four City marquees, flyers to MUSD students, and posters and flyers placed in Moorpark businesses. The carnival games, Trick or Treat Village, and crafts were set up on Friday, the day before the event. Only last minute preparations (such as inflating balloons, melting carmel, etc) were done on Saturday morning. Volunteers arrived between 9:30 and 9:55 am. The event began at 10:00 am, with several children waiting for the doors to open. The bulk of the crowd attended between 10:45 and 11:45 am. Most of the clean up for the event was done by 2:00 pm. It should also be noted that Tierra Rejada Ranch donated 50 pumpkins for the pumpkin painting booth. SUMMARY The event was very successful. All staff and volunteers did an excellent job. SUGGESTIONS FOR FUTURE EVENTS 1. Purchase more craft supplies. All crafts were sold out an hour before the end of the event. 2. Add 3 to 5 more games. Some people commented about fewer games this year. 3. Consider an admission fee instead of charging separately for crafts and games. (Example: admission is $2, for which you get 10 game tickets, a craft ticket, and admission to the Trick or Treat Village.) PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks & Recreation Commission FROM: Shelly Shellabarger, Recreation Superintendent if— DATE: November 6, 1997 (Parks & Recreation Commission Meeting of November 17) SUBJECT: Consider Special Event Report: Teen Halloween Party BACKGROUND Attached is the report prepared by Recreation Coordinator Stephanie Shaw evaluating the Teen Halloween Party on October 31, 1997. This event was held at Arroyo Vista Recreation Center. Eight teens attended. Three Kiwanis volunteers chaperoned. The next Teen event is the 70's dance party scheduled for November 21. STAFF RECOMMENDATION: Receive and File the Report EVENT REPORT To: Shelly Shellabarger, Recreation Superintendent From: Stephanie Shaw, Recreation Coordinator Re: Teen Halloween Event Summary Date: November 2, 1997 Event Description Teen Halloween Party Date: Friday, October 31, 1997 Time: 7:00 to 10:00 pm Location: Arroyo Vista Recreation Center Age group: 12 to 17 years of age This event included a live D.J. and dancing, food, and a costume contest. DANCING: Ray Meza was the disc jockey for this event. He brought a full sound system, colored strobe light display, and fog machine. He played a wide variety of music throughout the night. FOOD: Food included pizza, beverages, and snacks. Pizza was ordered from West Coast Pizza. The City was given a substantial discount on the order (regular price for a jumbo is $9.99, our cost was $5.99). Beverages included sodas (left over from Music Fest), and punch. Also available were cookies and candy. COSTUME CONTEST: The costume contest was not successful. There were no entries for the contest. Moorpark Melodrama donated two tickets to "The Road to Transylvania" as prizes, but they were not used. ATTENDANCE Exactly eight teens attended the event and approximately ten others came by, but left when they saw there was not a large crowd. FINANCE Program Expenses Account Number: 100.704.7005.000.9251 Event Supply costs $300.00 Disc Jockey (Ray Meza) $175.00 Advertising $ 84.08 Pizza/beverages $40.92 Account Number: 100.704.0000.000.9003 Part Time staff costs $29.92 1 staff for 4 hours TOTAL EXPENDITURE: $329.92 REVENUE: $ 0.00 COMMENTS Advertising included the following: Press releases sent to local newspapers and radio stations, display ad placed in Happenings, posting on all four City marquees, flyers to MUSD students, and flyers placed in Moorpark businesses. Volunteer chaperones were provided by the Moorpark Kiwanis. All three volunteers stayed throughout most of the event even though attendance was very low. SUMMARY This event was not successful due to lack of attendance. SUGGESTIONS FOR FUTURE EVENTS 1. Work with the Teen Council to distribute information about this and similar events. 2. Perhaps focus on a smaller age group; either 11 to 15 or 16 to 18 years of ages. The large age group might contribute to the lack of interest. 3. Identify opportunities to involve other youth organizations such as Project Pride and the schools.