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HomeMy WebLinkAboutAG RPTS 1997 0915 PR REGCITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA September 15, 1997 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners David Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chairperson Sandra Thompson. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: S. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: (�'G.i�� , ,�<1 >> :l���lc)1 vti, (ij ; l \, l(i. \ c 11C '.7 I Y C -r] 4., C'u 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of July 21, 1997. Staff Recommendation: Approve as presented. B. Parks Ouarterly Report. Staff Recommendation: Receive and file the report. 8. DISCUSSION /ACTION ITEMS: A. Presentation of Proposition "P ". Staff Recommendation: Receive presentation. B. Consider Installation of a Volleyball Court at Griffin Park. Staff Recommendation:That Commission concur with staff`$ suggestion to construct a grass volleyball court at Griffin Park. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227. Parks and Recreation Commission Meeting Agenda September 15, 1997 Page 2 C. Status Report on Tennis Courts at Arroyo Vista Community Park, Phase II Conceptual Design. Staff Recommendation: Receive and file the report. -- D. Select Parks & Recreation Commission Representation to the Youth Sports Council. Staff Recommendation: Select two Commissioner to serve on the Youth Sports Council. E. Consider Moorpark Community Celebration Event Report and Evaluation Sheet. Staff Recommendation: Provide any additional comments and receive and file the report. F. July 3rd Event Summary. Staff Recommendation:' Receive and file the report. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: • J r c C. V MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: July 21, 1997 Chairman Thompson called the meeting to order at 7:05 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Parvin. 3. ROLL CALL: Present: Commissioners Dave Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chairman Sandra Thompson. Staff Present: Mary Lindley, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of June 2. 1997, Staff Recommendation: Approve as presented. B. Approval of the City Council and Parks and Recreation Joint Meeting Minutes of March 26 1997 Staff Recommendation: Approve as presented. Parks and Recreation Commission Meeting of July 21, 1997 Page 2 MOTION: Commissioner Badoud moved to pull item 7.A for discussion and approve item 7.3. Commissioner Oberg seconded. The motion was carried 5 -0. Commissioner Badoud inquired on the "No Stopping" signs posted on the Arroyo Vista access road. This posting is not in accordance with the motion on item 8.A of the June 2, 1997 minutes. Ms. Lindley stated that she would follow up on the posting and provide the Commission with a report. MOTION: Commissioner Badoud moved to approve item 7.A. Commissioner Parvin seconded. The motion was carried 5- 0. 8. DISCUSSION /ACTION ITEMS: A. Oral Report from the Roller Hockey Ad -Hoc Committee, Staff Recommendation: Receive oral report from Roller Hockey Ad -Hoc Committee. Chairman Thompson feels the biggest drawback to increasing participation in roller hockey is the league's scheduling. Roller hockey league's season overlaps with other sports league seasons; which forces kids to pick one sport over another. Commissioner Badoud stated that parents expressed concerns that the court may be converted to basketball court and that this limits their willingness. To pursue participation in roller hockey. He requested a report on the final decision on the placement of basketball poles and lighting for the multi- purpose court. The Ad -Hoc Committee ( Badoud and Thompson) recommended that this item be discussed again at a later time when the Recreation Supervisor is hired and handling the organization of the sports leagues. This will provide better direction for both the Committee and staff. Parks and Recreation Commission Meeting of July 21, 1997 Page 3 B. Consider Park Amenity Specification Report, Staff Recommendation: Consider additional park amenities and approve the attached Park Amenities Specification List. The Commission requested the following additions to the list. A. Picnic Area Structures: 1. Roof - asphalt or steel. B. Restrooms: 1. Separate, lockable utility /storage room. 2. External electrical outlet. 3. Lay conduit for cable access. C. Recreational Areas: 1. Pay Phone 2. Bike Rack 3. Basketball courts be equipped with sleeves to accommodate a volleyball net. 4. Bermuda grass to be planted on the infields of the baseball fields. 5. Hose bib behind pitcher mounds. 6. Base pegs to be installed in ground, base sleeves attached to base. 7. Aluminum benches for ballfield dug outs. 8. Separate potable water from irrigation system to accommodate possible well water. 9. Consideration to be given on the direction of the afternoon sun when planning the positioning of ballfields and other sports facilities. D. Playground: 1. Provide a balanced mix of Fibar and sand for play areas. 2. Tot Lot - include fencing when in close proximity to street. E. Miscellaneous 1. Bulletin boards to post City recreation activities and park reservation board. Parks and Recreation Commission Meeting of July 21, 1997 Page 4 2. Consider bike paths to and around parks. 3. Provide a balance of slow growth and fast growing trees; evergreen and seasonal trees. MOTION: Commissioner Badoud approved the established Park Amenities Specification List with the stated additions. Commissioner Oberg seconded. The motion was carried 5 -0. C. Schedule a Commission and Staff Park Tour. Staff Recommendation: Commission and staff to schedule a date to tour all City parks. Commission and staff scheduled the next Park Tour for Sunday, October 12, commencing at 12:30 p.m., meeting at the Community Center. D. Consider Moorpark Community Celebration Event Report and Evaluation Sheet. Staff Recommendation: Provide any additional comments and receive and file the report. Ms. Lindley gave a brief summary of the event and stated the only negative input she received was having the event on a Sunday which some residents felt interfered with church services. She also suggested to Commission that some changes for consideration next year would be to expand the games for small children, and to publicize the classes offered by the City by involving the contract instructors. Commissioner Parvin felt the name of the event "Community Celebration," was not specific enough to the public, and suggested the name be enhanced and perhaps related to a theme. Commissioner Dubreuil agreed with Ms. Lindley on using this event to promote the City's classes. She also feels advertisement of the event should be broader through the press. Chairman Thompson complimented the bands that performed voluntarily for the event. Parks and Recreation Commission Meeting of July 21, 1997 Page 5 MOTION: Commissioner Parvin moved to receive and file the report. Commissioner Dubreuil seconded. The motion was carried 5 -0. E. Schedule the Parks and Recreation Commission Meeting for the Month of September. Staff Recommendation: Commission and staff to schedule a date for September's Commission meeting. The next Commission meeting is scheduled for September 15, 1997, at 7:00 p.m. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chairman Thompson announced Mary Lindley's acceptance of the position of Director of Community Services, and Shelly Shellabarger's promotion to Recreation Superintendent. Commissioner Badoud congratulated Moorpark Little League's 10 and 13 year old division teams who qualified for two tournaments and recognized the Moorpark Little League Board and players for hosting the tournaments. Commissioner Parvin requested the following items be agendized for future consideration: Installation of a sand volleyball court at Virginia Colony Park, and a report on the Commissions possible involvement in promoting Proposition "P". Commissioner Parvin also announced the two summer park concerts on July 27 and August 17, at Arroyo Vista Park, from 4:00 to 6:00 p.m., and Teen Skate Night at Arroyo Vista Park on August 8. Commissioners Dubreuil and Oberg requested status reports on the tennis courts approved by City Council for Arroyo Vista Park, Arroyo Vista Park Phase II Conceptual Design, and the Commissions' participation in the Country Days parade. Ms. Lindley informed Commission the following would also be agenda items: Youth Sports Council update, review of park rental rules and regulations, and the July 3rd event summary. Parks and Recreation Commission Meeting of July 21, 1997 Page 6 10. ADJOURNMENT: Chairman Thompson adjourned the meeting at 8:31 p.m. until the next scheduled meeting of September 15, 1997. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: SANDRA THOMPSON CHAIRPERSON CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Mary Lindley, Director of Community Services DATE: September 10, 1997 SUBJECT: Parks Quarterly Report (April 1, to June 30, 1997) PARKS Griffin Park: Basketball backboard and hoop were replaced after being damaged by players hanging on hoop. Monte Vista Park: Due to the high brush fire hazard and a notice to weed abate by the VCFD, a bulldozer was brought in and staff recut areas adjacent to all structures. Sunridge handled all required hand work per landscape contract. A resident on Donnybrook requested large pepper tree overhanging her property be trimmed. Bob's Tree Service trimmed all trees of this nature at the park. Arroyo Vista Park: A double locking device was installed on the well house door to allow the City and SCE to both have access to facility. The sign and light at the entry to the park was removed, due to construction of the new sidewalk, and relocated to a more opened viewed area. All sprinkler lines along the service road were removed for construction of the access road. The sprinklers were replaced and the area reseeded when construction was completed. Three large shrubs on the north side of the roller hockey rink were removed. The shrubs planted prior to the rink, were reported as a hazard to the players. All sprinklers that were covered as a result of the access road improvement, were repaired on the football field. The sprinklers were buried when the elevation of the field was required to be raised to allow for correct drainage to be reinstated. The field was then reseeded. AVCP ballfield #2 (lighted) was flooded. Unknown persons vandalized the irrigation valve that watered the play area on April 28. The vandalism caused the valve to operate during all cycles of the well watering, which was approximately 10 hours. The field was unplayable for two days. The valve boxes have now been secured with bolts to remove /reduce access. A complaint was received about the lack of watering on the park slope. The slope has experienced on going vandalism to the irrigation system. Juveniles using the slope are damaging the sprinklers, which cause erosion problems. The slope irrigation has been removed from the irrigation clock and is watered manually during the day to catch damaged sprinklers before erosion can take place. The slope contains natural, growth and can be maintained with little water. Also a pathogen or rodent is attacking acacia ground cover turning it brown. A source and cure is being looked into. The irrigation thrust blocker pipe cracked at the connection of the well to the domestic connection. An outside contractor was contacted to repair on July 2. During the paving of the service road, the water line backflow device was moved (by the County) and developed a leak after the road was paved. A new line was installed by park staff, replacing leaking line under pavement. Five dead trees were removed from slope of the park. The trees were declining prior to the park construction and never recovered. Arroyo Vista Center: A new refrigerator was purchased and delivered to AVRC on July 8. The cost was $2,052.25. Park staff will install, and the old refrigerator will be brought over to the Community Center and used in addition to the existing one in the kitchen. The Dance Room mirror was replaced after it had been cracked by a unknown person or party. The cost was $312.00. Gymnasium floor refinishing project was completed. Mountain Meadows: Restroom signs were vandalized on June 30 and had to be replaced. Poindexter Park: The entry road was regraded and prepped by staff. Western Oil Spreading Service applied an oil based treatment. However, oil surface appeared to break down. The road was re -oiled by Western Oil Service. Unknown persons damaged the photo cell, causing the lights to stay on during daylight hours. The photo cell was replaced and lights are functioning properly. Peach Hill Park: Unknown persons turned off the backflow device at the south parking lot. The device was turned off possibly by the person placing a stick through the cage and pushing on the handle. To prevent this, all handles have been removed. Day time watering was approved to return turf condition to normal. All Parks: A bid was requested for hot pressuring washing all park pavilions and restrooms in preparation for the high park use associated in the summer months. High use of 100 -300 students per day was reported during a two week period at all City parks during the month of June. This was due to City schools having their end of the year parties at City parks. Requested to add signage to pavilions to reduce rental problems. City of Moorpark Park Rentals. All City Park Facilities can be reserved. Please call 529 -6864 for availability and fees. Reserved Park Permit Holders have exclusive rights to all reserved facilities per fees paid. Basketball Courts and Tennis Courts: The court resurfacing project at Tierra Rejada, Mountain Meadows, and Campus Canyon Parks has been completed. NOTHING HAS BEEN PROVIDED IN THE AGENDA PACKET FOR THIS ITEM PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services , 1 ` DATE: September 10, 1997 SUBJECT: Consider the Installation of a Volleyball Court at Griffin Park Discussion At the Commission's July meeting, staff was asked to provide the estimated cost for constructing a sand volleyball court at Virginia Colony Park. Interest regarding a volleyball court at this park was generated as a result of Moorpark Community High School's use of the Park earlier this year. The School erected a temporary volleyball court using poles mounted in concrete and placed in the center of the open grass area of the Park. The use of the Park in this manner was unauthorized, and City staff removed the equipment. The City has one existing outdoor volleyball court facility which is located at Glenwood Park. This is a grass court which is not lined. The City has a volleyball net which is available for rent. This facility receives very little use. In addition to the court at Glenwood Park, the City also has an indoor court in the AVRC gym. If the Commission wishes to pursue a volleyball court in the Campus Park area of the City, staff suggests considering Griffin Park rather than Virginia Colony Park. Virginia Colony is our smallest park, consisting of one acre. It currently contains a play lot, picnic tables and barbeques. In staff's opinion, the installation of a volleyball court would impact the open grass area that exists now. Open turf areas serve more variety of uses than do volleyball courts, and for a park the size of Virginia Colony, open spaces are in demand. Griffin Park is comprised of approximately five acres. It contains a play lot, tot lot, picnic tables, barbeques, restrooms and a lighted basketball court. Approximately one year ago, the City expanded the size of the Park to the south along the 118 Freeway. This area is open turf and would be a good location for a volleyball court. The placement of a volleyball court in this location would not impact the Park's open space. If the Commission concurs with staff recommendation to install a volleyball court at Griffin Park C ADOCS \COMSER V\V OLLBALC. COM Volleyball Court Page2 rather than Virginia Colony Park, staff further suggests that the facility be a grass court rather than sand or concrete. There are no funds currently available to construct a sand or c.Qncrete court in the City's FY 1997/98 budget. In order to pursue either one of these options, staff would need to request approval for a budget amendment from the City Council. A concrete court would cost approximately $7,000 to $10,000 and a sand court would cost approximately $3,000 to $5,000. Since staff is unable to estimate the amount of use the facility would receive, the investment may not prove to be cost effective. The construction of a grass court could be performed by City personnel and would require an expenditure of approximately $400, significantly less than the other two options. This cost could be funded from the City current budget and would not require additional action on the part of City Council. A report drafted by the City's Maintenance and Operations Supervisor, Allen Walter, has been attached to this agenda report and provides details on the cost to construct a grass volleyball court. Recommendation It is recommended that the Parks and Recreation Commission concur with staffs suggestion to construct a grass volleyball court at Griffin Park. C ADOCS \COMSER V\VOLLBALC.COM ITEM - 9, C-- PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services DATE: September 10, 1997 SUBJECT: Status Report on Tennis Courts and Conceptual Design for Arroyo Vista Community Park Phase II Discussion At its July 7 meeting, the Commission requested a status report on the construction of tennis courts and the conceptual design of Arroyo Vista Community Park (AVCP) Phase II.. In regards to the tennis courts, the City Council appointed an Ad Hoc Committee comprised of Councilmembers Perez and Wozniak to consider and make a recommendation on the placement of 8 to 12 lighted tennis courts at AVCP. The Committee met on August 18 at AVCP to discuss the various options for placement of the courts. Moorpark Unified School District (MUSD) has also expressed an interest in sharing the use of the tennis courts and participating financially with the construction of the courts. The City's Ad Hoc Committee members also serve as members on the City/MUSD Joint Facility Use and Program Committee. The City/MUSD Committee met to hold preliminary discussions on the tennis courts and additional meetings are planned as the project progresses. In consideration of MUSD's involvement, placement of the tennis courts has been focused mainly in the western half of the Park to provide easy access to Moorpark High School students. Additionally, City staff met with MUSD's landscape architect to review AVCP site plan in an effort to identify any future drainage or other grading concerns that might impact the location of the tennis courts. This process is also continuing. Work on soliciting bid proposals for the conceptual design for AVCP Phase II are well under way. A Request for Proposals was drafted and has been distributed. Proposals are due to the City by September 25. A copy of the RFP has been attached to this agenda report for the Commission's review. Additionally, staff is proceeding with securing a topographical survey of the undeveloped portion of the park. This survey will aid the successful contractor in identifing any drainage issues that may need to be considered in regards to the placement of future park amenities. Recommendation Receive and file this report. C ADOCSTOMSERVUENNISCI COM CITY OF MOORPARK COMMUNITY SERVICES DEPARTMENT ARROYO VISTA COMMUNITY PARK CONCEPTUAL MASTER PLAN REQUEST FOR PROPOSAL AUGUST 1997 CITY OF MOORPARK ARROYO VISTA COMMUNITY PARK CONCEPTUAL MASTER PLAN I. INTRODUCTION AND BACKGROUND A. General Project Description: The City of Moorpark is proceeding with the planned development of Phase II of Arroyo Vista Community Park (AVCP) and evaluating modifications to, and or additional improvements for AVCP Phase I. The Park is located on an approximately sixty-five (65) acre parcel of property located east of Tierra Rejada Road and Moorpark High School, and south of the Arroyo Simi. To date, approximately V2 (34f acres) of the Park has been developed. The City is seeking a qualified landscape architect to create a revised conceptual design Master Plan (Plan) which incorporates the planned improvements in Phase II and reexamines the placement of remaining planned improvements in Phase I. The selected landscape architect is encouraged to proposed design alternatives and options to develop and/or improve upon the approved design theme set forth in the current ark Master Plan. B. Summary of Efforts to Date: A number of tasks have already been completed in bringing this project to its present state of implementation. Those efforts include the following: 1) Acquisition of the property 2) Preparation of the current Park Master Plan 3) Preparation of a boundary survey 4) Environmental review document 5) Initial development of Phase I Within the next month, the City plans to proceed with a topographical survey of the area included in Phase II which will be made available to the landscape architect selected to prepare the Plan. C. Park Master Plan Design: The City has an existing Park Master Plan for the site. A copy of the illustrative plan from that document is attached as Exhibit 1. D. Phase I: AVCP Phase I is generally referred to as the developed portion of the park encompassing approximately 34f acres. Phase I includes all existing improvements and with the exception of the temporary football field, bleachers, and unpaved parking lot adjacent to the football field area. AAAVCP2.RFP 1 E. Phase 11: AVCP Phase 11 is generally referred to as the undeveloped portion of the park encompassing approximately 32± acres. Phase II begins east of the soccer- fields and includes the temporary football field, bleachers, the unpaved parking lot adjacent to the football field area, and the remaining undeveloped area. G. Project Coordination: The City may retain the professional services of a project administrator to provide project coordination. II. SCOPE OF WORK A. General: The City of Moorpark requests proposals from selected qualified landscape architectural firms to provide landscape architectural services for the preparation of a conceptual design for AVCP Phase II and recommended modifications to Phase I. The final product will be a conceptual design of Phase II and any added or modified improvements recommended for Phase I. The plans will identify desired park facilities and amenities, and their placement; park landscape; and other related park features as more specifically described below: B. Park Improvements Elements: Although the general guideline for the design shall be the current Park Master Plan, the consultant should note that park improvements have been constructed which differ from this plan and additional modifications have been identified by the City. Be advised that the City has deleted the lake shown in Phase II of the existing Park Master Plan, and relocated the restroom/snack bar facility and the tot -lot and added a multi purpose court in Phase I. Also, the City is developing plans to expand the existing paved parking lot to the south and currently considering the placement of eight (8) to twelve (12) tennis courts in the southwest corner of the park. Work to be provided includes an evaluation and recommendation regarding the site location of the proposed future pool facility, including the size and type of pool(s); e.g., Olympic, diving, and/or therapy. The selected Landscape Architect is encouraged to propose design alternatives and options that, while compatible with the existing architecture treatment of the recreation center /gym, also provide special features that enhance the aesthetics of the park. Conceptual design must be consistent with the project's environmental document which is provided as Exhibit 2 and consider drainage, lighting and noise impacts when recommending the placement of improvements and facilities. A visit to the site to observe the existing park improvements and surrounding areas prior to submission of a proposal is mandatory. AAAVCP2.RFP 1. The development of the conceptual design for Arroyo Vista Community Park should consider, at a nunmuull, the following elements: A. Open /Passive Park Area: Phase 11 should include open turf areas, as a majority of the active sports facilities exist in Phase I of the Park. The landscape design should be generally consistent with the Park Master Plan from the area beginning with the temporary football field to the eastern end of the Park's boundary. B. Soccer Fields: Between eight and twelve new soccer fields. These field could potentially replace or supplement the existing fields. C. Picnic Pavilion: A minimum of one large picnic pavilion designed to accommodate 100+ people and two or more smaller pavilions with architectural features consistent with existing pavilion in Phase I . D. Tot Lot: A minimum of one large tot- lot/play lot to serve as the primary play area. The smaller secondary play area currently exists and is located in Phase I. E. Parking lot: Placement of at least one new parking lot, in addition to the existing paved and three unimproved parking lots, to provide adequate parking for the cumulative uses. F. Football Field: Identify the placement of a football field. The existing football field was constructed as a temporary facility and may be moved if a more desirable location is identified. The football field should include two sets of bleachers and a site for a snack bar /restroom and storage building. The recommended placement of the field should take into consideration lighting and amplified sound and their impacts on residents on the south side of the Park. G. Running Trail: Consultant shall identify a course for a running trail. The trail should be readily accessible to the High School at the southwestern edge of the park, against the slope (location in Phase I) and continue along the perimeter of the Park. Consultant to recommend most likely connection point with the High School to the southwest. H. Aquatic Facility: Evaluate the City's proposed pool facility in relationship to location, size, and type of facility; e.g., Olympic, diving, therapy and other uses. This facility is tentatively planned to be located in Phase I, in the area east of the gym. A:\AVCP2.RFP 3 Other Miscellaneous Amenities: Identify placement of walkways, picnic areas, benches, lighting, and any other appropriate amenities. Special Features: Consultant is strongly encouraged to propose special or unique features and /or amenities not previously identified or considered by the City that would draw residents to the park and would complement the existing improvements. 3. Optional Park Improvements: The City has identified the following amenities as desirable but not required. The consultant should consider these amenities and their appropriateness when developing the conceptual design. These amenities could be recommended for either Phase I or Phase II. A. Skateboard facility: Permanent skateboard facility large enough to accommodate six to eight skateboard ramps. B. Basketball Courts: Two to six full size basketball courts. Placement of courts should take into consideration the possibility of lights and their impact on the residents along the top of the Park's south slope. C. Sand or grass Volleyball Courts: One or two sand volleyball courts. D. Restroom: One new restroom facility (Phase II only). E. Bicycle Motor Cross: A Bicycle Motor Cross (BMX) track/course. F. Band shell: Band shell to stage concerts and other forms of outdoor entertainment. C. Design Phases: The consultant shall be required to attend a minimum of five public meetings that may involve staff, the Commission, City Council, and or the general public prior to finalizing the conceptual design. Consultant shall provide a sperate unit cost for any meetings beyond the five identified. 1) City staff is available to walk through the proposal site or to answer questions concerning this RFP. 2) Consultants can contact the Community Services Department for an appointment to discuss this RFP. Any changes will be identified in an addemdum to all firms /individuals who receive an RFP. 3) A site plan is provided as Exhibit 3. A:\AVCP2.RFP 4 III. FINAL WORK PRODUCT The final work product shall include conceptual drawing(s) in a presentable form for public meetings, including a blue line site plan with an 8 ' /z" x 11 " Xerox reduction, and same size acetate copy. Once the City Council selects a conceptual plan, a final design drawing, in a presentable form, including a color rendering, blue line site plan, in a size to be mutually agreed upon, and a 8 '' /z" x 11 reductions shall be provided to the City and shall be the property of the City. Additionally, any reports, drawings, analysis, other documents or products shall be the property of the City. The cost for the above are to be included in consultant's fee. IV. QUALIFICATIONS Potential providers of the requested services must be a California licenced landscape architect and must be able to clearly describe appropriate and relevant qualifications to perform the landscape architectural design services requested herein and demonstrate experience of similar work in size and scope. V. PROPOSAL FORMAT Each proposal should be organized as to clearly address the following requirements: A. Agents and Address: List the names, qualifications, and experience of the individuals assigned to provide the requested design services and designate the person to serve as Project Manager. List the location, address, and telephone number of the office from which the services are to be provided. B. Statement of Qualifications: Provide sufficient' information to demonstrate possession of the qualifications required herein. The information should include a list of names, addresses, telephone numbers and contact persons of agencies for which similar services have recently been provided. C. References: The City requires positive responses from three references from three recent clients for which similar services were provided. D. Statement of Understanding of the Project: Provide a narrative of the Consultant's understanding of the scope and nature of the project. E. Design Approach: Provide a statement describing the design approach or philosophy to be used by the Consultant in developing conceptual design. The statement should describe the various resources to be used. A:\AVCP2.RFP 5 F. Description of Work Product: Provide a statement describing all interim and the final Work Product, including the various steps and tasks that will be required. G. Statement of Methods and Procedures: Provide a statement describing the methods, means and procedures to be employed by the Consultant in developing the Plan. The statement should include a description of the separate-design disciplines to be used. H. Identify Subconsultants: Provide a list of all subconsultants or specialists by name or firm, including but not limited to, civil engineer and lighting or acoustics specialist. I. Schedule: Provide of schedule identifying the time required to complete the necessary tasks and time frame in which the City can expect the final product. J. Agreement: Contractor shall be willing to sign City's Standard Professional Services Agreement (attached). K. Fee Schedule: Provide a fee proposal and suggested pay schedule. VI. EVALUATION AND SELECTION The City will consider selection of a consultant from the list of those submitting proposals. The selection process will consist of the screening of proposals by City staff and may require presentations by the two or three finalist before an evaluation panel. The panel will then recommend to the City Council the firm judged to best meet the needs of the City. Proposals will be evaluated on the basis of qualifications, experience, staff resources, and understanding of the scope of work, approach, methods and procedures, commitment to schedule, fee and other pertinent information. VII. SUBMITTAL INSTRUCTIONS A. Submittal Date: All proposals must be received by the Director of Community Services by 2 p.m. on September 25, 1997. B. Form: Ten (10) identical copies of the proposal shall be submitted in a sealed envelope (s) with the company's return address and the words: "Proposal: AVCP Phase II" on the outside. The proposals shall be addressed as follows: A:\AVCP2.RFP 6 City of Moorpark 799 Moorpark Ave. Moorpark, California 93021 ATTN: "Sealed Proposal" - Community Services C. General Information -- 1) Proposals shall be signed by an authorized official of the consulting firm. 2) Proposals shall be valid for a minimum of sixty (60) days. 3) The City reserves the right to reject any and all proposals with or without cause, and waive any informalities as may occur in the submittal and selection processes. 4) The City reserves the right to expand or reduce the scope of the work subject to negotiation with the successful bidder. 5) Payment will be monthly, based on percentage of actual work completed and accepted by the City. All "in house" reproductions and progress reproductions are to be included in the contract. 6) Note - the City will competitively solicit proposals for construction plans and working drawings. 7) Inquiries: Telephone inquiries should be directed to the following: Mary Lindley, Director of Community Services (805) 529 -6864 ext. 216. A:\AVCP2.RFP 7 PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks and Recreation Commission -. FROM: Mary K. Lindley, Director of Community Services j )v DATE: September 10, 1997 SUBJECT: Select Parks and Recreation Commission Representation to the Youth Sports Committee Discussion The Commission is being asked to select two of its members to serve on the newly formed Youth Sports Committee. The City Council approved the formation of this Committee at its meeting on May 21. The first meeting of the Committee is planned for October. The City Council Agenda Report concerning the Youth Sports Committee is attached to this report to provide the Commission with additional background information on the purpose and membership of the Committee. Recommendation Select two Parks and Recreation Commissioners to serve on the Youth Sports Committee. C ADOMCOMSERMTHSPORT. COM {+ f � � 'YleYl-f— ITEM RD • C. CITY COUNCIL AGENDA REPORT CITY OF MOORPARK TO: The Honorable City Council �- FROM: Mary K. Lindley, Director of Community Services l DATE: May 12, 1997 (CC Meeting of May 21) SUBJECT: Consider the Formation of a Youth Sports Committee Executive Summary The City Council is being asked to consider and approve the formation of a Youth Sports Committee. It is proposed that the Committee be comprised of one representative from each Moorpark youth sports organizations and two City Parks and Recreation Commissioners and that the Committee meet twice a year to discuss shared use of City park facilities and identify any mutual concerns. Background At the joint meeting of the City Council and the Parks and Recreation Commission on March 26, 1997, a desire for a youth sports committee was expressed by both bodies. In an effort draft a purpose for the proposed Committee, staff contacted 13 cities to see how others use such a committee. None of the 13 had formal youth sports committees; i.e., written statements of purpose, and none, with the exception of two, the cities of Cerritos and Irvine, even had informal committees. The City of Cerritos meets with youth sports organizations twice a year to review schedules and to discuss any new developments. The City of Irvine also holds meetings twice a year to discuss shared use of fields. All of the other cities contacted prefer to deal with the individual youth sports organizations on a one -on -one basis. Each year, staff members meet with organization representatives to discuss practices and game schedules, use of fields and facilities, and any new developments or requests. Often the use of fields is allocated on a percentage basis according to the number of city participants enrolled in the organizations. Traveling teams are often identified as having the lowest priority since they involve a number of non - residents and compete outside of their respective cities. Based on the discussion at the joint meeting, staff proposes the formation of a Youth Sports Committee for the purpose of identifying schedules and facility use requests. City staff would have final approval over the scheduling of facilities. In addition, the Committee would serve as a 000101 Youth Sports Committee Page 2 "sounding board ", providing Commissioners, staff and the other organization representatives with an opportunity to learn about future developments, mutual concerns, and long range goals. The Committee would be staffed and facilitated by the Community Services Director, with assistance from the recreation staffperson responsible for youth sports, and would meet twice a year, in the Spring and Fall. Following each meeting, minutes will be provided to the City Council and the Parks and Recreation Commission. Staff has identified the following youth sports organizations for inclusion in the Committee: Little League, AYSO, Girls Softball, Packer Football, Moorpark Striders Track Team, Moorpark Basketball Association, Moorpark Tennis Club, and the two traveling teams - Soccer Express and Sharks Girls Softball. Additionally, there appears to be a youth wrestling team in Moorpark. To date, staff has not been able to identify a contact person, but will continue to research and, if appropriate, include it for membership on the Youth Sports Committee. Recommendation Staff recommends that the City Council approve the formation of a Youth Sports Committee consisting of one representative from each youth sports organization as identified in the agenda report and two City Parks and Recreation Commissioners which will meet twice a year for the purpose of discussing shared use of City park facilities and identifying mutual concerns. C:\DOCS \COMSERV\SPORTSCO.AGD OWIL0 2 PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Shelly Shellabarger, Recreation Superintendent and Stephanie Shaw, Recreation Coordinator DATE: September 10, 1997 (City Council Meeting of September 15, 1997) SUBJECT: Consider Moorpark Community Celebration Event Report and Evaluation Sheet. Event Description On Sunday, June 8, the City of Moorpark and the Moorpark Police Department sponsored the Moorpark Community Celebration at the Arroyo Vista Community Park. The event ran from 10:00 am to 4:00 pm. Event set up began at 6:30 am and clean up lasted until 5:00 pm. Activities included numerous vendors, information booths, live entertainment, pony rides, castle maze, jolly jump, carnival games, car show, bike show, & food booths. An estimated 3,000 people attended the event throughout the day. Admission was free, and attractions such as games and the jolly jump required a small fee. Door prizes were donated by local businesses including Miami Tan, Tang Soo Do, Kavlico, Taco Bell, Mad Science, Lucky's and Bauduccos. The Boy Scouts of America, Troop 601 ran game booths and assisted with set -up and clean-up. Advertising included a display ad in the June 6 Moorpark Star, Life Section as well as a listing in the June 6 Moorpark Star, Time Out Section and the June Happenings Magazine. Flyers were distributed by DARE officers, and placed at AVRC & City Hall. The event was posted on the marquees and listed in the Spring and Summer Community Services Brochures. Entertainment featured Doc Dewberry as Master of Ceremonies, Heaven Bound (a local band), a Martial Arts America Karate Demonstration, Night Train (a Blues -rock band), Perfection on Wheels bike demonstration, Tang Soo Do University karate demonstration, Bike Show awards and Car Show awards. The revenue in donations, vendor fees and ticket sales was $926. Total expenditures for this event was $2,900. The budget allotment for Moorpark Community Celebration was $4,150. 46 Recommendations For Future Events • Volunteers for many events come from local churches. Staff recommends holding the event on Saturday so as not to conflict with church activities in 1998. • Consider changing the event hours from 10:00 am - 4:00 pm to 11:00 am - 4:00 pm as the attendance did not pick up until 11:00 am. • Offer indoor spaces for vendors. Some vendors with lightweight or fragile goods have problems in the high winds. • Discontinue free T- shirts. They did not have the expected draw and the expense was considerable. Additional advertising, or the rental of a unique attraction would be a better use of monies. • Expand vendor mailing list to include non - Moorpark businesses that service Moorpark residents (i.e., Club Disney, Chuck E. Cheese, etc). • Expand the event to feature all aspects of recreation and community elements in Moorpark including all sporting groups, churches, schools, local dance studios etc. Consider the possibility of adding carnival rides (if this is a possibility, expand the event to Saturday & Sunday). • Place a display ad in the Moorpark Star the weekend prior to as well as the weekend of the event. • Continue free raffle. • Continue game booths; possibly seek non -profit organizations to run them. • Close office and gym during event. Staff Recommendation Staff recommends that Commission provide any additional comments and receive and file report. 46 MOORPARK COMMUNITY CELEBRATION COMMUNITY ORGANIZATIONBUSINESS INVOLVEMENT Name of Group Description Contact Advanced Tinting window tinting Caesar Robledo Buckaroo Ponies pony rides Steve or Dick Calif. Conservation Corps Info /oil containers Sharon Reifer Calif. Hwy Patrol Patrol Car & officer Cards by Nelle Belle cards, pins, ceramics Nelly Klein Christmas Around World Ornaments Jean Calderon City of Moorpark Info /games Stephanie Cragoe Pest Services Inc Info David Cragoe Creative Memories photo albums Grace Rice DAP Productions MC Doc Dewberry Designs by Dianne jewelry Dianne Barrow Dispenz It can dispenser Ro Hawkinson DOTS rubber stamps Denise Dearborn DRT Info Allen Walter Elvenstar Farms Pony Alwin Financial Network Invest. Info Steven Keifner Fire Dept. 3 Engines Flowered with Love Florals Ellen Hoshaw Grace Brethren School churros, cotton candy Jennifer Guellich Inkwork T -shirts Tony Enlightened Rose Lighted silk roses Debra Perry International Travel Info Martha Acero Jolly Jumps Jolly jump Patsy Juan Moortime Bikes bike show John Kiwanis of Moorpark Info & fingerprinting Dorothy Vandoveer Kung Fu'od Oriental food Margaret Tam L.A.Blades Info Garett Jamison Mad Science Science activity Bruce Durgin Martial Arts America karate demo Dan Anderson MedTrans Ambulance Demo Moment In Time B &W pictures Cindy Kersey Moon Walks Castle maze Mike Moorpark Counseling Assoc. Face Paint & Info Cindy Liggett Night Train band Adolfo Vega Pampered Chef kitchen utensils Linda Williams Pick Ups Limited car show Lee Project Pride Beverages Cynthia Leyva -Frutos Red Cross Info & vehicle Diana Grace Roxannes Cafe Coffees, cookies Barb RTA Financial Services Info Rich Adams Science Adventures Info /activity Vicki Shiloh Church Game & Info Carol Borsos Story, Adam DC chiropractor Adam Story Sonrise Church band Michael Culver Tang Soo Do University Info Jason Flame Teen Council Transportation Commission Vortech Engineering Vta County Sheriff :Miami Tan Tang Soo Do L &S Letterpress Mad Science Bauduccos Lucky Taco Bell Kavlico Inkworks Info, sodas, game Jami Evans Info & balloons Adam Martinez Display Chris Cowles SWAT Team, Bomb Squad, Search & Rescue, K -9, DARE, DONATIONS Tans Karate Lesson flyers at discount $125 gift certificate $40 gift certificates (2) tandem bike $100 $100 shirts at cost COMMISSION EVENT EN . _I..UATION FORM ■■ Reviewer: JAWPOW Ame-aes V Event: a Date: _ appiE $ " 1. To what degree were you satisfied with program? 2. Please rate your reaction to each element of this event: A. Leadership/Staff B. Location/Facility C. Cost of activity D. Time of day E Program content F. Publicity/Marketing G. Other 3. Estimated attendance: 400 Very Not Satisfied Satisfied Neutral Satisfied COMMENTS 4O 3 2 1 B 4 3 2 1 4 3 2 1 4 3 2 1 3 2 1 4 Q 2 1 AWL -A� WO&AW +�KO> VIAr 4 3 2 1 ,Wy a— ,— 'r&W ciry_ �� .��_ • '_ is -. .�. ov �• y I i_ • _I t' l" ��• 5. Please share comments about how you would improve this event.: :' — auoa,lei in TD NAhm 15MW rs"W 1P"- 1T20J16WAp ITAW %aoTy*. Z Sr►. &A-r -ry QW, L-mrK— WLPW- S-r- to 66 lac-ra i C- 6. What changes would you make? _ b4W OIRRA /— UP Loa" LIrAEsEa• 7. Did this event meet our goal and objective? To what % ?���O 8. Do you think this event should be held again? V-419!* COMMISSION EVENT EVALUATION YORM Reviewer: r,. Lti e c.� �� Event:�,rl�v m� �� (Q . �.►� Very Not Satisfied Satisfied Neut-al Satisfied COMMENTS 1. To what degree were you satisfied with program? 4 (7) 2 1 __ - -- 2. Please rate your reaction to each element of this event: A. Leadership /Staff 4 3 2 1 B. Location/Facility 4 3 2 1 C. Cost of activity 9 D. Time of day 3 3 2 3 1 1 E Program content 3 2 2 1 Ol F. Publicity/Marketing 4 3 G. Other 4 3 2 1 3. Estimated attendance: LOU,-" b4eM 4. Please share comments about things you liked and • Q p1j�Q L � c,/UZAh�ff Date: �A A 6 it 5. Please share comments about how you would improve this event.: n . ... -k .. X--t n L.. A ei1i-�- e--� 0 6. What changes would you make ?_� ►` "`^n'�"�" �"� - - -- — 7. Did this event meet our goal and objective'? To what %? _. - ..__ —._ - -- -- - -. - -- 8. Do you think this event should be held again ?_ _ / �_ - -- - - - - -- — 9. General Comments and Suggestions: �. [JZ 11 l 1' y'� ��t.� �u-�- - -41 5- R PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Shelly Shellabarger, Recreation Superintendent DATE: September 10, 1997 (City Council Meeting of September 15, 1997) SUBJECT: July 3rd Event Summary Summary The Parks and Recreation Commission is being asked to review the 1997 July 3rd Fireworks Committee's event evaluation. This report includes the history of the event, a description of the 1997 event, a brief review of the management of fireworks shows in neighboring jurisdictions and the committee review and recommendations for future events. Background On March 7, the City Council committed $5,000 towards the 1997 Fireworks Event, appointed Councilmember Wozniak as the City's representative to the fireworks committee, directed that the committee proceed with solicitation of donations and that staff report back to the Council regarding the status of fundraising efforts. On May 21, staff reported the status of the fireworks committee's effort to raise event donations. Due to the low donation activity, the Council committed an additional $5,700 towards the event, bringing the City's contribution to $10,700, and directed the fireworks committee to proceed with the 1997 July 3 event. Event History In 1995 the Ventura County Star approached Moorpark Unified School District, the Moorpark Chamber of Commerce and the City, with a proposal for co- sponsoring a community fireworks show. The four entities co- sponsored this event which was held at the high school football stadium. In 1996 the Star declined to co- sponsor the event but donated $1,000. The co- sponsors were the School District, the Chamber and the City. Business sponsors were solicited to help offset costs. Once again, the event was held at the high school football stadium. Holding the event at the stadium created additional work to ensure minimal impacts to the track and turf area. Spectators were not allowed on the turf or track area. At the post event evaluation meeting, the School District representative requested that the committee identify an alternate site for future events. The 1997 event was scheduled to take place at Arroyo Vista Community Park. Though the School District and the Chamber were again listed as co- sponsors, the City assumed the lead for funding, planning and organizing the event. With the exception of $4,500, the City funded the cost of the Fireworks Event. The Chamber assisted with obtaining insurance (which was reimbursed by the City) and donated the use of some event supplies. The School District agreed to allow the use of Moorpark High School parking lots at no cost. 1997 Fireworks Event Description The 1997 Fireworks Show took place on July 3, 1997. The gates opened at 6:00 pm and the concert began at 7:00 pm. The twenty minute fireworks show began at about 9:05 p.m. Activities took place at Arroyo Vista Community Park and neighboring parks. Community organizations signed up to sell food, sodas, candy and other items. At Arroyo Vista Community Park exclusively, the activities included a rock & roll concert featuring The Hodads and carnival games. The event was free to the public. Based on input from Moorpark Police, event volunteers and staff, it is estimated that over 8,000 people enjoyed the show at Arroyo Vista and the outlying sites. The City depends in large part on volunteers to carry out many of the functions needed to run the event. Organizations that volunteered included Moorpark Rotary (security), Moorpark Kiwanis (security), Moorpark Presbyterian Church (clean up), Girl Scout Troop 916 (carnival games), Shiloh Church (carnival games). HAM operator services were provided by RACES. Radios were donated by Evans Trade Show Management and security jackets were donated by the Chamber of Commerce. John Casillas and Todd Henderson, two of the City's EMTs, also volunteered at this year's event. Other support services included parking and traffic control, provided by the Moorpark Police Explorers and the Ventura County Sheriff's Department, and the Fire Department sent a unit from Station 40 to cover this event. A 40 cu bin and 20 trash containers were donated by Moorpark Rubbish. Additionally, this event depends on securing a number of vendors so that the attending public can purchase and enjoy food and drink items. As in the past, local nonprofit organizations were invited to submit an application to operate food booths. Once the interested groups were confirmed, we solicited for -profit businesses to create a balance in our food item offerings and ensure that there were enough vendors to satisfy the expected turn out. At this year's event, there were six nonprofit groups and three local businesses providing food services to our visitors. Consistent with past Fireworks Events, the Ad Hoc Committee was tasked with securing donations to offset the costs of the event. The committee succeeded in raising a total of $4,500 from the following donors: Kavlico Corporation ($1,000), the Ventura County Star ($1,000), CT Financial ($500), Blue Cross of California ($500), Charles Abbott & Associates ($500), Moorpark Rubbish Disposal ($250), Vortech Engineering, Inc. ($250), XP Systems ($250) and Marketplace Properties ($250). Staff originally estimated that the costs for the 1997 Fireworks Event would be approximately $14,000. Actual costs for the event were approximately $11,000. Some of the savings can be attributed to the use of Sheriff's Explorers and reserve officers in place of sheriff deputies. To implement the recommendations of the committee (below), staff estimates that the appropriate budget for the 1998 Fireworks Event is closer to $15,000. Since the fireworks event falls so close to the beginning of the fiscal year, expenses typically occur in two fiscal budgets. Expenditures associated with deposits to secure the fireworks company, band, advertising and some minimal supplies (pre -event expenses) are paid in the months of May and June. All other remaining expenses are paid in July and August. Of the $11,000 spent on the 1997 fireworks event, the City expended approximately $3,000 in fiscal year 1996/1997 on pre - event expenses. Staff anticipates that the City will incur about the same amount of pre -event expense in 1998 and, therefore, no additional funds are needed in the FY 1997/1998 budget. Event Participation in Other Jurisdictions Staff has contacted individuals in other Ventura County jurisdictions to gather information about how their fireworks events are coordinated, and what role the local public agency plays. The Simi Valley Rotary and Rancho Simi Valley Recreation and Park District have collaborated for 27 years of the Simi Valley fireworks event. Over the years, the Rotary has taken on a progressively larger role in the event. In 1997, the district's involvement was minimal. The City of Simi Valley assists with permits and provides police services for security and traffic control at no cost to the event organizers. The City of Ojai participates in the Ojai fireworks event at a nominal level by providing insurance and police services at no cost to the event coordinators. The Ojai Independence Day Committee, an independent non -profit organization, raises money to pay for the fireworks and coordinates the event. Staff is in the process of surveying the City of Thousand Oaks/Conejo Recreation and Parks District, Pleasant Valley Park and Recreation District (Camarillo) and the City of Ventura on the organization of their fireworks events. Committee Recommendations For Future Events The 1997 fireworks committee included Councilman John Wozniak, Rick Tate of RACES, Debra Ryono, member at- large, Maibelle Ramirez from Moorpark Unified School District and, City of Moorpark Community Services Department staff members. The committee also had input from the City's police representatives. The committee met on July 17 to conduct an evaluation of the event and identify recommendations for the future. Due to a conflict in his schedule, Councilmember John Wozniak was not able to attend this meeting. The following memorializes the committee's discussion and recommendations: Over all the committee was pleased with many aspects of the event. 46 Location: Arroyo Vista Community Park offers the perfect venue for this event. Wide open grass areas encourage informal picnicking and interaction between groups. The on -site facility provides restrooms and a secure staging area for volunteers and security. Amenities such as play equipment for children, access to electricity and controlled access makes this park perfect for an event of this size. Traffic Control: The flow and manageability of traffic, for this event was excellent. The layout of the parking facilities, combined with the expertise of the Sheriff's department made the ingress and egress quick and well controlled. The Fireworks Show: Unlike past years, there were no major problems with this year's show. The start time was not delayed, the fireworks fired without a hitch and the clean up sweep produced no problem shells. The Fire Department was in attendance and reported no problems with this year's show. In fact, the Fire Marshall used Moorpark's July 3 show as a training session for his staff. Security Lighting: This year the committee rented security lighting to be placed strategically throughout the field to assist patrons in finding their way safely to the parking lot. The lights were conservatively priced and a definite asset to the safety of the event. Volunteer Coordinator: This year a volunteer coordinator was implemented to direct and assign the security teams, coordinate communications and manage equipment check in and out. This position was an excellent addition to the volunteer team. Furthermore, the security volunteers performance is to be commended. They did a wonderful job directing traffic, manning the perimeter and assisting with crowd control. Recommendations include the following: Though Moorpark enjoys a number of active community groups, none of the groups have emerged as a lead for an event of this magnitude. Additionally, these active groups are committed to a number of community activities which further hampers their ability to take over this event. Therefore, the Committee recommends that this event be a City sponsored and funded event. While this event would be sponsored and funded by the City, an event of this magnitude cannot be a success without a wholehearted community effort. This means enlisting the support of community groups to serve on a planning committee and assisting with the event as well as soliciting donations and support from local businesses. In order to effectively plan and implement this event, the Committee recommends that City Council, at this time, commit to sponsoring and funding this event and direct staff to form a committee to begin the planning process. Planning for this event should begin nine months preceding the event. The committee should begin meeting in January. In future, the City should commit to holding this event at the start of the previous fiscal year and allocate funds at the time it adopts its budget. • Recognizing the importance of offsetting costs for this event, the committee recommends that Council direct staff to solicit corporate sponsors. It is further recommended that the committee begin solicitation of donations in January. The Council should consider providing direction to the committee on the establishment of donation centers at the event itself to encourage financial support from the community for this event. The Committee suggested that other creative means of raising donations be explored next year. • The committee recommends investing more funds into the fireworks and offering a longer show. • The committee recommends increasing the number of family activities offered from 7:00 -9:00 pm. Consider adding old fashioned family games such as the three legged race, watermelon eating contest, water balloon toss, tug of war, etc. Invite moonbounce and other attractions to participate. • The pedestrian bridge and Eastern half of the access road should be lit to avoid injuries. There is a potential for additional parking on the far side of the bridge; however, in the interest of safety and the need to maintain a perimeter around the fireworks staging area, the road will have to be sectioned off to assure that spectators do not wander into the restricted area. • The committee recommends that Council consider charging $5 for AVCP parking and $2 for WSD parking. Further, the parking lots should be barricaded earlier (at 12:00 noon) to assure that lots are not clogged with improperly parked cars when the gates open. • The committee recommends that Country Trail Park be discontinued as a remote location since no one used this park to watch the fireworks. • The committee recommends that a drop -off zone be identified for handicapped persons to avoid problems with a full restricted lot. • The committee recommends that the City rent a more powerful sound system which could carry the sound throughout the park. • The committee recommends incorporating local talent to expand the entertainment element. • The committee recommends committee coordination with the City's summer camp staff to relocate extended care pick up to Tierra Rejada Park. Due the fact that the background research on this project is not yet complete, staff requested that the City Council grant additional time to gather information on how such events are handled in local jurisdictions. Staff, working with Councilmember Wozniak will present final recommendations to Council on November 19. Staff recommends that the parks & Recreation Commission receive and file the report.