HomeMy WebLinkAboutAG RPTS 1997 0303 PR REGCITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
March 3, 1997
7:00 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners David Badoud, June Dubreuil, John Oberg,
Janice Parvin, and Chairperson Sandra Thompson.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of February 3. 1997. Staff Recommendation:
Approve as presented.
8. DISCUSSION /ACTION ITEMS:
A. Consider Park Land Dedication _for _Tentative Tract
Map No. 5053 (Pacific Community Developers). Staff
Recommendation: Commission to recommend to City
Council acceptance of fees in lieu of park land
dedication.
B. 1997/98 Park Capital Projects. Staff
Recommendation: Commission to review and comment
on Park Capital Projects for recommendation to City
Council.
Any member of the public may address the Commission during the Public Comment portion
of the agenda. Speaker Cards must be received by the Recording Secretary prior to the
Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shall be imposed
upon each speaker. Copies of the reports or other written documentation relating to
each item of business on the Agenda are on file in the office of the City Clerk and
are available for public review. Any questions concerning any Agenda item may be
directed to the Community Services Department Secretary, 799 Moorpark Avenue,
Moorpark, CA, 93021, (805) 529 -6864, ext. 227.
PARKS & RECREATION AGENDA
March 3, 1997
Page 2
C. Consider 1997/98 Goals and Objectives. Staff
Recommendation: Approve 1997/98 Goals and
Objectives for recommendation to City Council.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT: (`LJ I,bt,'.
The next scheduled Parks and Recreation Commission
meeting will be held on March 9, 1997, for the bi- annual
Park Tour.
`1
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MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California February 3, 1997
1. CALL TO ORDER:
Commissioner Thompson called the meeting to order at
7:05 P.M.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner
Thompson.
3. ROLL CALL:
Present:
Commissioners Dave Badoud, June Dubreuil, John Oberg,
Janice Parvin, and Sandra Thompson.
Staff Present:
Mary Lindley, Director of Community Services, Steven
Kueny, City Manager, and Patty Lemcke, Administrative
Secretary of Community Services.
The City Clerk, Lillian Hare, administered the Oath of
Office to newly appointed Commissioners June Dubreuil,
John Oberg, and Janice Parvin.
4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Consider Nomination and Selection of Chair and Vice
Chair.
MOTION: Commissioner Badoud nominated Commissioner Thompson
for Chairperson. Commissioner Parvin seconded.
The motion was carried 5 -0.
MOTION: Commissioner Oberg nominated Commissioner Badoud
for Vice Chairperson. Chairperson Thompson
seconded. The motion was carried 5 -0.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
Minutes of the Parks and February 3, 1997
Recreation Commission
Page 2
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of December 2, 1996. Staff Recommendation:
Approve as presented.
B. Parks and Streetscapes Ouarterly Status Report
Staff Recommendation: Receive and file the report.
MOTION: Commissioner Badoud moved to pull item 7.B for
discussion and approve item 7.A. Commissioner
Oberg seconded. The motion was carried 5 -0.
Commission and staff discussed the vandalism issue
at the parks, Poindexter in particular. Mr. Kueny
stated that he would request a vandal report from
Allen Walter, Supervisor of Maintenance and
Operations, as a Box Item for the next scheduled
meeting. The report will reflect cost of material
and the amount of time staff spends on repairs.
Other issues discussed were repair of pitted tennis
and basketball courts, and the posting of signs at
Poindexter Park for the BBQ's.
MOTION: Commissioner Badoud moved to receive and file item
7.B. Commissioner Parvin seconded. The motion was
carried 5 -0.
8. DISCUSSION /ACTION ITEMS:
A. Overview of Information Binder. Staff
Recommendation: Receive and file.
Staff briefly explained and discussed with
Commission the material provided in the
informational binder. A tentative workshop may be
scheduled following the joint meeting with Council.
Staff stated that a map clarifying the park zones
would be provided as a Box Item at the next
meeting.
MOTION: Commissioner Badoud moved to receive and file the
report. Commissioner Dubreuil seconded. The
motion was carried 5 -0.
Minutes of the Parks and
Recreation Commission
Page 3
February 3, 1997
B. Preview of Upcoming Aaenda Items: 1) Information
on Future Development Projects and Proposed
Dedicated Park Land, Including the Proposed Six
Acre park; 2) AVCP Phase II and Conceptual Design;
3) 1997/98 Goals and Objectives; 4) Joint Meeting
with City Council on March 26, 1997. Staff
Recommendation: Review and discuss items.
MOTION: Commissioner Badoud moved to receive and file the
report. Commissioner Oberg seconded. The motion
was carried 5 -0.
C. Proposition 218 Discussion: Staff Recommendation:
Review and discuss.
Staff reviewed with Commission the impact
Proposition 218 will have on park maintenance, due
to the shortage of funds, and discussed
assessments.
MOTION: Commissioner Badoud moved to receive and file
report. Commissioner Parvin seconded. The motion
was carried 5 -0.
D. Staff to Provide a Brief Summary on Prior C.P.R.S.
Conference Attendance, Expenses, Benefits, and
Budgeted Amount. Staff Recommendation: Staff to
provide Commission with C.P.R.S. Conference
information from 1996, and Commissioners to decide
attendance to the 1997 C.P.R.S. Conference.
CONSENSUS: Four (4) Commissioners will be attending the
Conference and the budgeted amount of $1500.00
will be divided among the four (4)
Commissioners. Staff to provide a report on the
additional costs of the plane flight and hotel
room. Commissioners attending will be Dubreuil,
Oberg, Parvin and Thompson.
E. Schedule a Commission and Staff Park Tour. Staff
Recommendation: Commission and staff to schedule a
date to tour all City parks.
CONSENSUS: Commission and Staff Park Tour to be held on
Sunday, March 9, 1997, to meet at the Community
Center at 1:00 p.m.
Minutes of the Parks and February 3, 1997
Recreation Commission
Page 4
9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS:
Commissioner Badoud requested the Master Calendar
of Events to be a monthly Box Item. He also
requested the following for future agenda items
under Action /Discussion Items:
1) To add to the Consent Calendar as an on -going
item, a new report titled "Park Priority List."
2) Review of the Recreational Brochure. Not to be
placed on the agenda until after Commission's Joint
Meeting with City Council.
3) To discuss a joint meeting to be held with both
Conejo Valley and Simi Valley Park and Recreation
Districts.
Commissioner Oberg requested a short staff report
listing the current volunteer programs.
Commissioner Dubreuil requested a report on the
community events being scheduled for 1997, and
attempting to target a few towards High Street
being the focal point of the event.
Chairperson Thompson congratulated new
Commissioners on their appointment. She also made
the following announcements:
1) The upcoming Joint Commission and City Council
meeting scheduled for March 26, 1997, at 7:00 p.m.
2) The Roller Hockey Clinic, co- sponsored by the
Los Angeles Blades, scheduled on February 17, to be
held at Arroyo Vista multi - purpose court.
3) The annual Mardi Gras, to be held at Arroyo
Vista Park, on February 17, from 10;00 a.m. to 1:00
p.m.
CONSENSUS: All listed future agenda items are acceptable.
Minutes of the Parks and February 3, 1997
Recreation Commission
Page 5
10. ADJOURNMENT:
Chairperson Thompson adjourned the meeting until
the next regularly scheduled meeting of March 3,
1997, at 7:00 p.m. The time was 9:28 p.m.
Respectfully submitted,
Patty Lemcke
Administrative Secretary APPROVED:
SANDRA THOMPSON
CHAIRPERSON
AGENDA REPORT
PARKS AND RECREATION COMMISSION
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services r +
DATE: February 24, 1997
SUBJECT: Consider Park Land Dedication for Tentative Tract Map No. 5053 (Pacific
Communities Builders)
Background
On October 16, 1996, the City Council authorized staff to begin steps necessary to prescreen the
Overland application (now know as Pacific Communities Builders) and process a General Plan
amendment for Tentative Track Map No. 5053. This is a proposed residential development
consisting of 305 dwelling units on 35.23 acres located south and contiguous to Los Angeles
Avenue in the vicinity of Maureen Lane and Goldman Avenue.
The City has two options concerning park development when considering new development
projects. It can either require the developer to dedicate parkland or require in -lieu fees
( QUIMBY). The City's Master Plan does not call for a park in this area. In addition, with the
project's close proximity to Arroyo Vista Community Park (by way of the future pedestrian
bridge), Poindexter Park and the future Villa Campesina Park staff is recommending the collection
of fees rather than the dedication of park land. These fees will be applied toward the applicable
funds to be available for park improvements.
If the City were to require park land dedication, approximately 4.91 acres would be dedicated for
the proposed project. Pursuant to the City's Code regarding QUIMBY fees, the equivalent in lieu
fee is based on the number of park land acres be to dedicated times the value of the property with
an additional 20 percent on top.
Recommendation
Commission to recommend the acceptance of fees in lieu of park land dedication for Tentative
Track Map 5053 (Pacific Communities Builders).
CADOMCOMSI.-IMPnCIPIC11COM
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1 I Z �Y • Cy,� r •—•
AGENDA REPORT
PARKS AND RECREATION COMMISSION
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services )
DATE: February 18, 1997
SUBJECT: Consider Proposed Capital Improvement Budget for 1997/98
Each year, the Parks and Recreation Commission reviews the Park Improvement Fund (Fund 212)
to provide the City Council with a recommendation on capital projects to be considered for the
upcoming fiscal year.
Attached to this report is the five -year Capital Improvement Program for the City's parks.
Included is information (Attachment A) related to estimated funds balances in each park
improvement zone and past and current projects that the City Council has previously approved.
In addition, the attachment shows projects that have been identified in the past by the City
Council and/or the Parks and Recreation Commission.
The Park Improvement Fund is comprised of so- called Quimby park in -lieu fees, fees imposed on
new multi - family residential and commercial /industrial projects, parkland lease revenue, and
interest income on the fund balance. Pursuant to City Council's approved action, there are five
park improvement zones in the City. Funds are collected within a zone when new development
takes place. Of the newly collected funds, 60 percent stay within the zone where the funds were
collected. These funds can only be spent on neighborhood park facilities located within that zone.
The remaining 40 percent go into a community park fund which funds improvements of
community park facilities (Arroyo Vista Community Park).
During 1996/97 very little park improvement activity took place. As of June 30, 1996, the Park
Improvement Fund Balance was $433,024 for all park zones. As the attachment shows, the
Community Park fund has a significant deficiency ($409,427 as of June 30, 1996). The City
Council has approved several loans to this fund (General Fund and inter -zone) which will be
repaid as new fees are collected. In addition, there are no funds in the Mountain Meadows
Zone (Zone 5). Funds were expended in excess of the available park development money in this
zone or loaded to other park zones. In this zone, as well as zones with limited funding, identified
projects are listed as "Future/Unfunded ". Its important to note that anticipated revenue identified
under the Community Zone may not be received in FY 1997/98, therefore, the Commission
should approach those funds in a conservative fashion.
CADOCS \COMSERV\PARKIMPR.COM
Park Capital Improvement Budget
2
In FY 1996/97, the City Council budgeted funds for a teen center, AVRC kitchen equipment,
AVCP conceptual design, and paving the access road at AVCP. Staff anticipates that all of these
projects will be complete or start by June 30, 1997 with the exception of the teen center. It is
likely that the teen center project will be carried over to FY 1997/98.
The only project identified by staff for funding in FY 1997/98 is the replacement of wooden
benches with concrete benches at Campus Park and Griffin Park. The wooden benches are
weathered and have graffiti markings etched into them. This is a replacement project that past
Commissions have identified.
The Commission is being asked to consider staff suggestions and to identify any other projects for
FY 1997/98 it deems appropriate for a recommendation to the City Council.
Recommendation
Recommend Park Improvement Capital Projects for FY 1997/98 to the City Council for
consideration.
C:\DOCS \COMSER V\PARKIMPR.COM
Attachment "A"
Park Capital Improvement Budget
P
Jul -96
Project
Project
I Fund
I
Proposed Expenditures
Title
COMMUNIITY ZONE
Cost
1994 -95
I 1995 -96
Balance
I
1996 -97
1997 -98
1998 -99 1999 -2000 2000 -20001 Future /Unfund,
I
Arroyo Vista Park
Ballfield (2) Improvements
$88,875
$26,865
$62,010
t I
Ballfield Lights
$171,034
$85,517
i
Restroom/Concession
$126,000
$0
I
$12.6,000
_ . $85,517
Hardscape Work
! $19,213
$19,213
Play Equipment
$62,295
$58,317
i $3,978
Picnic Area Improvements
$37,948
$37,948
i
I
I -
Tennis Court Complex
! $400,000
$0
I
t
Auquatics Facility
51,500,000
$0
!
j
I $400,000
Infrastructure
554,749
-
$7,522
i $47,227
-
l $1,500,000
t
Rollerhockey Rlnk and Lights
$123,103 ;
$10,460
$62,643
�
Water Well (New and Repair)
$95,000 I
$35,148
$59,816
_
j
j
I $50,000
Portable Court Screening_
$1,100
1
L
Backboards, Poles, Court Striping-
$0
_
I
t
$0
$0
I $ 1,100
i
Teen Center !
$75,000
I
$75,000
I
l
Kitchen Equipment - GF
$?01000
j
1 $10,000
!
r 1 $10,000
AVCP Conceptual Design Phase II
$10,000.
j $10,000
I
Paved Access Road
580,000 j
1
t
�
Sub Total i
$2,864,317.
$280,990
$361,674
_$80,000
$175,000
$O
i
I
Cummunity Center
-
Regrade East Grass Area For Bocce Ball
$6,000
Monument Sign and Redwood Building Signs
$4,600
$4,600
!
j $6,000
Computerized Irrigation System/Weather Station_
$36,500
Sub Total
$47,100
$4,600
$0
$0
r $36,500
TOTAL FOR ZONE
__ ..
$2,958,517
$290,190
I
$361,674
_
$175,000
SO I
- $0
t
I
_ - . I
.......
- - t
Municipal Pool 1
- -- -.
I
$25,034
Projected Mission Bell Parts Improvement Funds
!
!
$293,000
Projected West America Park Improvement Funds 1
Projected Colmar Park Improvement Funds
.... -. -.
I
$42,180
$30,000 !
Available in Community Zone
j
I
$395,765
$34,091
I
i ($40.9,427)
($584,427)
i
.. - -.
$219,247
I
.. _. ._-
$0
I I I
1 --
P
Park Capital Improvement Budget
i Jul -96
Project Project I Fund Expenditures
Title Cost 1994 -95 1995 -96 i Balance 1996 -97 1997 -98 1998 -99 1999 -2000 2000 -2001 !Future /Unfunded
Zone 3
to Community_Zone
I Available in Zone 3
F
1
Campus Park
Align Fence and Wall Near Freeway
$5,000
$5,000
I
Replace Picnic Tables
$3,00_0
$3,000 1
Replace Be rbeques
$800
I $800
Spring toys
$1,500
$1,5_00
Computerized Irrigation System
$7,196 i
I
Trash Cans
$600
$600
$7,196
Security Lighting
$5,000
$5,000
Re -Roof Restroom
$2,500 ;
$2.500
Sub Total
$25,596
$11,500
1 $3,900
$0
; $3,000
$0
ComRULCiny2o_ park
Playground Equipment
$7,500
I $7,500 1
Computerized Irrigation System
$7,196
Security Llgthing
$15,000
$15,000
$7,196
Sub Total
529,696 '
$22,500 1
'
$7,196
Griffin Park
Replace Picnic Talbes
$3,000
$0
$3,000
Improve College View Drive as Parking Lot
$15,000.
$15,000
Computerized Irrigation System.
$7,196
Sub Total
$25,196
$15,000
$0
I
$3,000
$7,196
1 $0
Virginia Colony Park
Computerized_ Irrigation System
$7,250
$7,250
!
Sub Total
$7,250
$7,250
TOTAL FOR ZONE
$87,738 !
$18,750
$41,400
$0
i $6.000 1
1 e�
to Community_Zone
I Available in Zone 3
F
Park Capital Improvement Budget
Project
Title
Project
Cost
1994 -95
f
1995 -96 1
Jul -96
Fund
Balance
I Expenditures .
1996 -97
1997 -98 i
1998 -99 I 1999 -2000 2000 -2001 •Future /Unft
Zone 1
Poindexter Park
I !
i
t
Complete Park Improvements
$1,054,010
$1,032,600
I $21,410
{
Sub Total
I $1,054,010
$0
T $1,032,600 I
_
I $21,410
I
Villa Camjysina Pak
Complete Park Improvements
� 0 •
i
TOTAL FOR ZONE
I
51,054,010 1
$O
a $1,032,600
_
$21,410 •
+
$0
$o
Loan to Community Zone
' I
(5225.000)
I i
Available in Zone 1
J
S290,537 .i
$269,127 1
$269,127_ I
l
ZONE S
CotillDrn Trail Park
.i.
.....
Complete Park Improvements
0 •
Mountain Meadows Park
Install Irrigation in Ballfield Infield(s)
$4,000
Field Lights
$60,000
I
$4,000
Computerized Irrigation
$4,701
i j . $60,000
Replace all Wood Play Equipment**
$0
$0
j j $4,701
Sub Total
$68,701
$O
$0
TlerEa Relada Park
Add Fourth Tennis Court
$30,000
i
$30,000
Light Tennis Courts
$80,000:
I
I 000
— $80
Computerized Irrigation System
$4,947
- -
— -
t I
-- -- 1
1
- • - --
-. _ . �.._ .
- -
$4.947
Sub Total
$114,947
$O
J I
- ;O
-- - - -- I
-- I
TOTAL FOR ZONE
$183,648
$O
_ $O
Available in Zone 5
($13,800)
(513,800)
{513,800) !
($13,800)
j
I I
'_
A.
�
-
F 3
Park Capital Improvement Budget
Project
Title
Project
Cost
1994 -95
I
1 1995 -96
Jul -96
Fund
Balance
Expenditures
1996 -97 1997 -98
1998 -99 1999 -2000 2000 -2001 . Future /Unfunded
Zone 6
Glenwood Park
Computerized Irrigtion System
$14,500
j
I
i
i
1
514,500
Restroom Facility
$75,000
J j
S75,000
Replace Barbeques
$2,000
I
I -$- 2 ,00- 0
Security Lighting
512,000
;
$12,000
_
Trash Cans
I $600
$600
Drinking Fountain
$1,500
j $1,500
i
Sub Total
$105,600
$0
1
$14,100
I
$0 $0
TOTAL FOR ZONE
$105.600
$0
_ 514,100
Available in Zone 6
$52.897
j $38,797
$48,720
$48,720 !
(S52,703)
ZONE 4
a
j
I
Peach Hill Park
Replace Ba
pl rbeques
$400
$400
Basketball Court
$20,000
$20,000
I
Replace Tiny Tot Play Equipment
$18,200
$18,200
}
Computerized Irrigation
$12,154
$12,154
Sub Total
$50,754
$18,200
$20,400
! $12,154
Monte Vista Park
Computerized Irrigation
$1.2,154
� i
�
j
i �-
$12,154
Sub Total
$12,154
$12,154
�
I
_
i
- ._
Carlsbera Park
Complete Park Improvements
0'
{
1 -
-_.. -
TOTAL FOR ZONE
562,908
$18,200
-
$20,400 i
f
$24,308
Available in Zone 4
1 $45,445
1 $25,045
$26,792
$26,792 $26,792
F 1
Park Capital Improvement Budget
Project Project
Title Cost
Jul -96
Fund
1994 -95 1995 -96 Balance
Expenditures
1996 -97 1997 -98 1998 -99 1999 -2000 2000.2001 Future /Unfunded
GRAND TOTAL ALL PROPOSED CIP $4,386,311
i
$322,576 i $1,537,574 f
i I
i $196,410 $6,000 $0 i
TOTAL AVAILABLE FUNDS
$2,002,595 $465_,021 $433,024
;307,921 i $287,921 $287,921 i J
'Financed and Developed by Others
•• Funded through surplus CDBG Funds
1
—Funded by Moorpark Basketball Associatlbn
F 53
1 _-,
b
AGENDA REPORT
PARKS AND RECREATION COMMISSION
TO: Park and Recreation Commission
FROM: Mary Lindley, Director of Community Services q1,
DATE: February 24, 1997
SUBJECT: Consider 1997/98 Goals and Objectives
As discussed at the Commission's February 3 meeting, each year the City Council adopts at list of
goals and objectives. To aid in that process, the Commission is being asked to consider and
recommend to the Council goals and objectives that directly relate to park and recreation
programs and activities. A summary of the goals and objectives for 1996/97 has been provided
as Attachment A to this report. The list has been modified to show the objectives that were
assigned specifically to the Community Services Department only. I have inserted an asterisk to
indicate the objectives related to the Parks and Recreation matters.
Since the City was without a specifically dedicated Director of Community Services for the first
six months of the 1996/97 fiscal year, many of the Department's objectives have not been
completed and are not expected to be completed by June 30. Therefore, staff recommends that
the Commission include these items as carryover objectives in its recommendation to the City
Council. The carryover items from 1996/97 goals and objectives that are directly related to the
Parks and Recreation Commissions are as follows:
• Revise park land dedication ordinance and park master plan.
• Evaluate the feasibility of establishing a teen center.
• Develop a youth master plan.
• Develop ten new enrichment classes for teens.
In addition, staff has identified new potential objectives for fiscal year 1997/98 that it would like
the Commission to consider for recommendation to Council including the following:
Proceed with the conceptual design of AVCP Phase II.
CADOCSTOMSERV\OBJECT98.COM
1997/98 Goals and Objectives
2
Coordinate the conceptual design of the 6.5 acre Carlsberg park.
Research the feasibility of funding and constructing a skateboard park.
Design and implement two recreation activities /classes for physically and /or mentally
challenged youth.
Lastly, Attachment B is a "master" list of Community Services objectives that the Commission
may find useful for its discussion on this issue. This list consists of projects /work efforts compiled
by staff and the City Council over the last several years. These are items that were identified at
one time or another as desirable to accomplish.
For the Commission's information, since the Department encompasses more than parks and
recreation staff will be looking at additional objectives which address current efforts to participate
in the reorganization of the County library system, remodeling the senior center, better utilizing
the City's government cable television channel, improvements to City's cable television broadcast
system and equipment, and exercising the City's emergency response plan.
Recommendation
Approve a list of objectives for 1997/98 for recommendation to the City Council that includes the
1996/97 carryover items and the new items as identified in the staff report.
C ADOC ST OMSER V\OBJEC T98. C OM
CITY OF MOORPARK
Mission Statement, Goals, and Objectives
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
DEPARTMENTAL GOALS AND OBJECTIVES FOR FY 1996/97
A. Expand and encourage community involvement in establishing the
general policies of the City and increase the public's understanding of
local government operations.
8. Tape 25 hours of Moorpark activities for replay supporting public
information and community promotion efforts and evaluate the
feasibility of taping a video about Moorpark City government. (CS)
B. Revitalize downtown Moorpark with a focus on High Street and the
surrounding business district and residential neighborhoods.
C. Improve traffic circulation and mitigate impacts on the movement of
traffic through the City.
D. Strengthen the City's fiscal well -being and long -range financial growth.
* 9. Revise park land dedication ordinance and Park Master Plan including
evaluation of existing Park Improvement Fund Zones and evaluate
adequacy of current parks improvements fee for commercial and
industrial development. (CS)
10. Develop schedule to amortize and fund replacement of park amenities,
facilities and related equipment. (CS)
1
CAcitymgr \ceo6j96 -97
E. Reduce the potential for juvenile crime through intervention and
prevention efforts.
* 2. Evaluate feasibility of establishing a teen center. (CS)
* 3. Develop a Youth Master Plan including City's role relative to other City
based and regional agencies. (CS)
* 4. Develop ten (10) new enrichment classes for teens, including classes
such as vocational interest classes, entrepreneurial skills, and mentoring,
and intergenerational activities. (CS)
* 5. Evaluate feasibility and interest for "late night" activities for teens at
Arroyo Vista Recreation Center. (CS) (completed S& ongoing)
F. Enhance the delivery of services and expand program efficiencies.
13. Develop system to track time for Recreation personnel for programs and
activities, including planning, implementation, evaluation, and
supervision time for each activity and program. (CS)
14. Research the feasibility and funding for: 1) remodeling the Citrus Room
for additional senior activities; 2) expanding parking lot to the south of
the Senior Center; and 3) installing drop ceiling. (CS)
* 15. Contract Landscape Architect to prepare conceptual design for Phase I1
of Arroyo Vista Community Park, including 4 to 8 tennis courts. (CS)
G. Reinforce and enhance Moorpark's attractive community character and
safeguard its desirable resources.
5. Develop program guidelines for City Council consideration for use of
Art in Public Places and Tree and Landscape fees. (CS S& CD)
6. Apply for "Tree City U.S.A." designation. (Upon adoption of amended
Tree Ordinance.) (CS)
2
C Acitymg r\cso ba96 -97
27. Review possible changes to Municipal Code pertaining to
the duties and responsibilities of the Parks and
Recreation Commission.
Recreation
Enhance and expand quality recreational opportunities for all
Moorpark residents, and effectively coordinate recreational
activities with other organizations.
.. recreatioLl PrOyraills
(On-going)
* * (Move
to Teen Subsection)
- vents. (On-go
4. Develop procedures for a scholarship -type program for low
income families to participate in recreation programs.
** illitiate Toiler hockey progrmtt. (Completed and on- going)
school district- (Move to Teen Subsection)
* 7. Look at offering a more diverse variety of classes which
will appeal to all age groups and interests. Expand
classes to increase revenue for department to fund 75% of
one recreation position from this source by June 30,
19 9fr7 .
* 8. Develop standard procedure for pricing of recreation
classes and programs.
.. r St"LlIfter band concerts.
10. Research feasibility of initiating credit card
registration for all fee based programs, as well as
other customer service programs such as frequent user
discounts and early registration for return participants.
11. In conjunction with the City Clerk, develop a volunteer
appreciation program for recreation volunteers.
- 11001UZO - - - _
W•
13. Assess feasibility of charging for use of basketball
court lighting at Griffin Park.
14. Evaluate initiation of fee for open gym volleyball and
basketball for possible implementation by fall, 199 -56.
(On- going)
Uri
..
(On-going)
17. Consider including a "Fun Run" as part of a City Special
Event.
±8. Bedicerte :: Staff. hour'. - -
. .. • •• •
: et—LI terel7t ill "'Urptjrate erftP±07ee -
P!rogrerllts With t2se of ... Vista Recreation eenter et
(On-going)
20. Evaluate feasibility and interest in involving City's
HOA's and apartment complexes, which would provide
classes and activities out in the community at
"satellite" locations.
21. Develop system to track time for Recreation personnel for
programs and activities, including planning,
implementation, evaluation, and supervision time for each
activity and program.
22. Develop a Master Plan for the Arts.
23. Evaluate incorporating community group and individual
volunteer recognition into City Special Events.
Provide recreation staffing for programs and activities for youth
ages 11 - 19.
1. Develop programs or components of existing programs
specifically targeted to the 10 - 14 age group.
2. Evaluate feasibility of establishing a teen center.
39
3. Conduct a citywide youth track meet with cooperation from
school district as part of teen /middle school intramural
program.
4. Offer two (2) teen music festivals per year in
conjunction with Rancho Simi Recreation and Park
District.
5. Coordinate at least six (6) events with other teen
serving agencies in Moorpark.
6. Spend up to ten (10) hours per week on middle and high
school campuses, providing outreach programs and
encouraging youth to participate in City sponsored
activities.
7. Develop a Youth Master Plan.
i 8. Develop ten (10) new enrichment classes for teens,
including classes such as vocational interest classes,
entrepreneurial skills, . and mentoring, and
intergenerational activities.
9. Evaluate feasibility and interest for "late night"
activities for teens at Arroyo Vista Recreation Center.
Senior Citizen Programs
Provide recreation staffing for programs and ac vities for Senior
Citizens.
** +7
.. _L4111. J, J4L.. 11 5,.V Jtl l..V 11.11 1111.. G-GJ� l lc JJG J, 11G -1 I1
-(0n-going)
** 3. Conduct a second Senior Expo (May,
1997 .
** 4. C
duct an intergenerational holiday program, and assist
2ith evaluating implementation of on -going
intergenerational programs.
40
** 5. Research other grants and fund' g available to offset
program costs.
** (Program not a
priority with Senior Advi 7 ry Committee)
event.s and ./(On- going)
B. Research the feasAility and funding for:
- r1C -1 CQL PCIL -LV ¢J GA .�ca•i va. u�. �.ivi�•� ivvaa, c..� .�aa- --u--
office Space, 1) remodeling the Citrus Room for
additional sen or activities; 2) expanding parking lot to
the south of the Senior Center; and 3) installing drop
ceiling.
9. Conduct Senior Olympics Program (October, 1996).
Parks
Provide well - maintained, safe general purpose parks in all areas of
the City and construct budgeted improvements in a timely manner.
i. eomp±ete .. by Febrt2etry
• open July, 1996)
* 2. In potential for improvement of the land above
the underground portion of the Happy Camp Drain in the
Virginia Colony as a linear park.
* 3. Continue assessing feasibility of performing additional
park maintenance functions by City staff and develop
final work program for City staff.
4. -- - -.. eZ,
f- o r cv,ftpietion
- -.
deve±oputent and venturer eocnty ...
(Coordination iprogress)
** 6. e0lLtPlete i11!Lj_r0VeMe1LtS Of H01fte Acres Buffer gone by Atig-cst!
'ter (Completed December, 1995)
41
**
(Completed November, 1995)
**
Park. (Completed by June
30, 1996) Complete improvements to south area of park
leased from Cal Trans.
9. Complete improvements in the 1995 96 1996 -97 Budget.
* 10. Develop a report on the estimated construction and
maintenance costs for a municipal swimming pool and
research alternative funding strategies.
11. Evaluate other potential uses for Arroyo Vista Community
Park, such as, land lease for private health club and
interim facilities such as a driving range.
eanyon Parks. (Completed)
13. Provide tra±ning to have at ieast ntenance Staff
prevention devices by 6,cne BO, . (Completed)
Park. court lighting at Eiriffin (see Recreation Item #13)
15. Investigate expansion of Arroyo Vista Community Park by
incorporating use of adjacent Southern California Edison
property.
16. Expand the Arroyo Vista Community Park Memorial Grove and
Poindexter Park Veteran's Memorial Grove.
* 17. Review Park Use Rules for possible revision including
group size, dog shows, skateboarding, moon bounces, etc.
. (Fenced storage facility installed in
1996 )
19. Contract Landscape Architect to prepare conceptual design
for Phase II of Arroyo Vista Community Park, including 4
to 8 tennis courts.
42
B
20. Research cost for purchase and installation of temporary
parking lot security lighting for two gravel parking lots
at Arroyo Vista Community Park.
21. Consider cost and funding options for installing outfield
fence for Softball Field #1, at Arroyo Vista Community
Park.
22. Evaluate possible root bound problem and remove certain
sycamore trees at Peach Hill Park and replace with new
trees.
23. Research costs and benefits for having certified arborist
conduct annual review of all City owned trees.
Facilities
Efficiently maintain Community Center, City Hall, Arroyo Vista
Recreation Center, and other facilities in a clean and safe
condition.
iiuVi v V c Lac 1111A11111I" 1. VIl ".Y Vc L_e1 FCL.L nlLly 1V 4. .
(Defer until further direction as an tcome of decision
to expand City Hall)
2. Research and modify City HalVair conditioning system.
* 3. Upgrade facilities to e ance their use by completing
budgeted improvements 1pq June 30, i996 1997.
*
. On- going)
5. Assist Adminis ative Services in determining long term
maintenance eeds of Redevelopment Agency owned
properties d buildings.
** .
* 8—
(Completed with study conducted under Parks #4)
.(Completed)
43
- (Completed)
MEMORANDUM
Box Item
TO: Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services >>�
DATE: February 24, 1997
SUBJECT: Vandalism in City Parks
As a result of concerns expressed by the Commission regarding the Quarterly Park Report from
the February 3 meeting, Commissioner Dave Badoud requested that staff provide a summary of
recent vandalism incidents in City parks. The following is meant to respond to Commissioner
Badoud's request.
Allen Walter, the City's Maintenance and Operations Supervisor, reports that the City does not
experience a higher level of vandalism (including graffiti) in its parks than do other jurisdictions.
However, the City does have two parks, in particular, where vandalism is more likely to occur;
Campus Park and Poindexter Park. Campus Park is one of the City's older parks. It receives a
high level of usage from older adolescents and teens. It is not highly visible from arterial or
collector streets which are frequently patrolled by City police. All of these factors make it a good
candidate for vandalism.
Poindexter Park is our newest Park. Like Campus Park, Poindexter is used by older adolescents
and teens. Its proximity to Chaparral Middle School results in a lot of foot traffic from students
as they travel to and from school. Its location also makes some areas of the Park difficult to
observe from Poindexter Avenue when City police drive by.
The City expects some vandalism throughout the year and budgets accordingly. At this time, staff
does not believe that the City is experiencing a rash of vandalism problems and does not believe
that additional steps need to be take to address the matter. We will continue to monitor all of the
parks for incidents of vandalism and make the Commission aware of them through the quarterly
park reports. Please be advised that I have also notified Lt. Mike Lewis about the vandalism
incidents in Campus Park and Poindexter Park and have asked him to request that deputies, if
they are not currently doing so, patrol all parks by driving through the parking lots to ensure that
they see the entire park.
C ADOCSTOMSERWARK VAND.MEM
Park Vandalism
2
In the event incidents increase and the City experiences levels of vandalism that exceed the norm,
staff will work with the Commission to identify measures to address the situation. Also be
advised that on Friday, February 21, the City was informed by its contract landscaper that 60
sprinkler heads were removed at Country Trail Park. The police were notified and the sprinkler
heads have been replaced.
Please let me know if you have any questions about the information in this memo.
CA\DOCS \COMSFRV\PARKVAND.MLM
City of Moorpark
Memorandum
BOX ITEM
TO: Parks and Recreation Commission
FROM: SG Shellabarger, Recreation Supervisor
DATE: February 11, 1997 (P &R Meeting of March 3)
SUBJECT: Use of Volunteers
Executive Summary
Pursuant to the Commission's request, this report serves as a summary of the Department of
Community Services' use and retention of volunteers.
Background
The City of Moorpark is a contract city with limited financial resources. With the ability to employ
only a small number of staff, the Department of Community Services has made volunteer usage a
priority. Volunteers come to us from a variety of sources:
COMMUNITY ORGANIZATIONS
The City maintains a list of all active community organizations and sends letters of
invitation to each group for events and special projects. These groups assist at a variety of
levels from sending a few people to help out, to financing the entire event. Organizations
which are currently most active include:
Moorpark Kiwanis - -fund and staff Mardi Gras, staff the Easter Egg Hunt, staff
the Halloween event and provide other services throughout the year.
Kiwanis Key Club and Builder's Club (Jr. High and High School versions
of the Kiwanis) -- provide staff for Mardi Gras, the Easter Egg Hunt and Halloween.
Girl Scout Troop 916 -- provide staff for Mardi Gras, the Easter Egg Hunt and
Halloween and provide other services throughout the year. In 1995 Troop 916
raised $315 for the Trick or Treat Village and in 1997 the troop designed and built
carnival game booths.
Mom's Club of Moorpark -- provide staff for Mardi Gras, the Easter Egg Hunt
and Halloween.
American Legion - -Post the Colors for events related to Veterans or
Commemorative events such as the fireworks and the dedication of the Veteran's
Memorial at Poindexter Park. Provide funding for events and programs such as the
Trick or Treat Village and the WWII Remembrances Video project.
LOCAL VOLUNTEERS
These are individuals who chose to volunteer their time for city events and services,
predominantly in the Senior Center, with Youth Sports and in the Police Resource Center.
They may also include members of the Teen Council, Parks & Recreation Commission or
Senior Advisory Board. Local Middle and High School students assist in the office with
computer input and teen programs. Local teens also volunteer to assist with local
community wide special events.
Volunteers at the Senior Center assist with newsletter collating, manning the information
desk, special projects (like Letters from Santa), serving on the Senior Advisory Committee,
serving on subcommittees, leading activities and classes, assisting in the kitchen, helping
with meals on wheels or food share, performing at senior functions, providing supplies
and repairing items.
Volunteers serve as coaches for roller hockey, Junior Basketball and T -ball leagues.
Coaches meet with teams 2 -3 times per week for practices and games and assist at player
evaluation events at the beginning and end of the season.
COURT REFERRALS
These individuals have been ordered by the court to do community services. The City uses
them for custodial or other duties at Arroyo Vista Recreation Center and Community
Park.They require close supervision and constant monitoring.
VOLUNTEER RECOGNITION
Staff recognizes that the key to volunteer retention is recognition. To that end, the following
measures were implemented:
EVENT RECOGNITION
At each event, volunteers sign in on a designated slip that serves two purposes. First, the
slips serve to track volunteers so they can be acknowledged. Secondly, small prizes are
awarded from the sign in slips as incentives to 1) attend the event and 2) stay until the end
of the event. Volunteers are acknowledged in the form of thank you certificates, letters to
the respective agency and in letters to the editor which are a part of the department's
standard operating procedure following each event.
SERVICE RECOGNITION
The senior center holds an annual banquet for volunteer recognition where volunteers are
the guests at a dinner featuring entertainment, recognition and small award items.
Additionally, volunteers are recognized through the Senior Newsletter which is sent to a
mailing list of 1,200 seniors.
An engraved clipboard or pen set with the coach or team name may be presented to a youth
sports coach as a token of appreciation at the end of each season.
The City of Moorpark holds an annual Employee Recognition dinner at which many city
volunteers are recognized.
VOLUNTEER HOUR TRACKING
The City Clerk's Office is responsible for tracking and reporting volunteer hours. They compile
reports submitted by Kathy LeClair, Dale Sumersille, Carol Ghens and Shelly Shellabarger for
presentation to City Council on a monthly basis.