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HomeMy WebLinkAboutAG RPTS 1998 0706 PR REGCITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA July 6, 1998 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners David Badoud, June Dubreuil, John Oberg, Sandra Thompson, and Chair Janice Parvin. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of May 4. 1998. Staff Recommendation: Approve as presented. 8. DISCUSSION %ACTION ITEMS: A. Consider Park Rental Policy and Procedure Review. Staff Recommendation: Review and recommend to City Council, staff's drafted Park Rules and Regulations, Park Facility Rental Procedures, and the updated Municipal Code. B. Consider Tri- Valley Roller Hockey Proposal. Staff Recommendation: Consider Roller Hockey proposal from Tri- Valley, and indicate its support for the concept of contracting out the operation of youth roller hockey leagues, pending satisfactory arrangements on improvements to the multi purpose court and league operational provisions. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227. Parks and Recreation Commission Agenda July 6, 1998 Page 2 C. Consider the Installation of Vending Machines at City Parks. Staff Recommendation: For Commission to support the current policy of not allowing for the operation of food and beverage vending machines in City parks. D. Consider Playground Equipment Replacement for Griffin Park. Staff Recommendation: Approve the proposed playground equipment design specifications for Griffin Park. E. Youth Sports Committee Update, Oral Report from attending Commissioners and staff. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: h t MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: May 4, 1998 Chairman Parvin called the meeting to order at 7:20 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Dubreuil. 3. ROLL CALL: Present: Commissioners June Dubreuil, John Oberg, and Chairman Janice Parvin. Commissioners Badoud and Thompson were absent. Staff Present: Mary Lindley, Director of Community Services, Shelly Shellabarger, Recreation Superintendent, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of April 6, 1998. Staff Recommendation: Approve as presented. B. Parks Ouarterly Report, Staff Recommendation: Receive and file report. Parks and Recreation Commission Meeting May 4, 1998 Page 2 C. Recreation Programming Ouarterly Report. Staff Recommendation: Receive and file report. D. Consider Special Event: Easter Egg Hunt Report. Staff Recommendation: Receive and file report. MOTION: Commissioner Dubreuil moved to approve the Consent Calendar as presented. Commissioner Oberg seconded. The motion was carried 3 -0. Commissioners Badoud and Thompson were absent. 8. DISCUSSION /ACTION ITEMS: A. Consider Park Donation Guidelines and Gift Catalog. Staff Recommendation: For Commission to approve the formalization of the Park Partnership Donation Program and the establishment of the Recreation Scholarship and Event Sponsorship Programs for City Council consideration. Ms. Shellabarger and Ms. Lindley reviewed with the Commission the four categories presented in the drafted catalog, prepared by the Ad Hoc Committee. Ms. Lindley stated that the Arroyo Vista Center will display a board which will identify the two different donation categories of general and memorial. Commissioner Dubreuil inquired if the Committee had discussed how the catalogs will be distributed, and suggested the Committee take into consideration ways to distribute the catalog to new residents. Commissioner Oberg stated that he is very much in favor of the Scholarship and Sponsorship programs that will be offered, and confirmed with staff that there has been inquiries from families who will benefit from this type of program. Parks and Recreation Commission Meeting May 4, 1998 Page 3 Chair Parvin suggested the title of the catalog be changed from "Make a Wish," to "Make a Wish Come True." MOTION: Chair Parvin moved to approve staff's recommendation for City Council consideration. Commissioner Dubreuil seconded. The motion was carried 3 -0. Commissioners Badoud and Thompson were absent. B. consider Park Rules and Park Facility Rental Fees Staff Recommendation: Review the various use and rules governing City parks and make appropriate recommended changes. Commissioner Dubreuil requested staff to draft a document of revised park rules and regulations, to include staff's recommended additions, considering staff is familiar with problems that occur on a day to day basis with park rentals. It would also be more appropriate, time wise, to discuss this item with a full Commission present. CONSENSUS: The Commission requested that staff prepare a drafted document of revised Park Rules, referring to the current Municipal Code and the Rules and Regulations of Parkland, for the Commission to review at the June 1, 1998 meeting. C. Consider Replacement of Playground Equipment at Griffin Park. Staff Recommendation: For Commission to forward a recommendation to the City Council to amend the FY 1997/98 Budget to allocate $35,000 from the Park Improvement Fund to replace playground equipment at Griffin Park. Ms. Lindley explained that the $35,000 stated in staff's report was an error, and should read $30,000. Ms. Lindley informed the Commission that Little Tykes Play Equipment has offered the City two options to choose from: Replace the orange painted components that were recalled at no cost, or purchase new equipment at a 50% savings. Parks and Recreation Commission Meeting May 4, 1998 Page 4 Commissioner Dubreuil requested that staff be very specific in the recommendation to Council, that the $30,000 is being allocated from the Park Improvement Fund, and this money cannot be used for park maintenance. She does not want to mislead the public to think the City could have used these funds for park maintenance instead of purchasing new play equipment. Commissioner Oberg agreed with Commissioner Dubreuil regarding the public's assumption that these funds could be used for park maintenance, but feels the Council will clearly state the source of the funds can only be used for park improvement, and the replacement of the play equipment is a definite safety issue. MOTION: Chair Parvin moved to approve staff's recommendation in the amount of $30,000. Commissioner Oberg seconded. The motion was carried 3 -0. Commissioners Badoud and Thompson were absent. D. Consider Parks and Recreation Commission Summer Recess. Staff Recommendation: Commission to approve a recess for the month of August, canceling its August 3 meeting, to coincide with the City Council's recess. MOTION: Commissioner Dubreuil moved to approve staff's recommendation. Chair Parvin seconded. The motion was carried 3 -0. Commissioners Badoud and Thompson were absent. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chair Parvin announced that registrations will begin on May 11 for Camp Moorpark, with Camp beginning on June 15. She also congratulated staff on the successful grand opening Skateboard Party, which took place on April 24. Parks and Recreation Commission Meeting May 4, 1998 Page 5 Chair Parvin adjourned the meeting at 8:25 p.m. until the next regularly scheduled meeting of June 1, 1998. APPROVED: JANICE PARVIN Respectfully submitted, CHAIRMAN Patty Lemcke Administrative Secretary i R AGENDA REPORT CITY OF MOORPARK TO: Parks and Recreation Commission FROM: Shelly Shellabarger, Recreation Superintendent DATE: June 8, 1998 (Parks & Recreation Commission Meeting of July 6, 1998) SUBJECT: Park Rental Policy and Procedure Review BACKGROUND: Responding to the changing community and the nature of park rentals, staff has been working to revise the documents which govern park rentals and usage. At the May 4 Parks and Recreation Commission Meeting, Commission requested staff to further review and refine the documents governing park rentals, requesting that staff draft a recommendation for review. DISCUSSION: Park rentals and use are governed by two documents: The Municipal Code and the Park Rules and Regulations. What follows is a review of these documents, recommended changes and justifications for these changes. The Municipal Code The Municipal Code is supported by City ordinance and is enforceable by law. Staff believes that items in the Municipal Code should be restricted to legal issues or to the major issues which require compliance to ensure citizen safety and the effective management of City properties. Staff has reviewed the sections of the Municipal Code related to parks (see Attachment A) along with current park rental issues and developed some recommendations for the amendment of the Municipal Code. These amendments are noted below (rendered in legislative format). Require Permits for Large Groups: Staff recommends that the Municipal Code be amended to require groups of over seventy -five (75) people to obtain a permit. This item is recommended in response to the growing number of large "drop -in" gatherings at local parks. In some cases, these drop in gatherings impact permitted gatherings and organized activities. Occasionally these gatherings result in a great deal of property damage and excessive drinking. A reference in the Municipal Code backed up with an enforceable City ordinance gives staff additional support when dealing with these situations. Staff recommends the following additions to the Municipal Code: Section 12.16.140 Requirement and Enforcement of Park Rental Permits. The City of Moorpark rents portions of its parks and park facilities. The City has the ability to deny and enforce park and facility rental permits. No person shall interfere with an authorized permitted rental of City property. No Person or group shall hold a gathering at a City park which exceeds seventy -five (75) people in attendance without first obtaining a permit for said gathering from the City. 12.16.150 Requirement and enforcement of attraction permits. No person or group shall locate attractions on City property without obtaining a City issued permit. Such attractions included, but are not limited to, pony rides, dunk tanks, rides and moon bounces. Clarification Amendment: Staff further recommends an amendment to Section 12.16.120 for the purposes of clarification. The recommended change takes the existing section and splits it in two, establishing the following new sections: Section 12.16.120 Fireworks and weapons prohibited. No person shall discharge any firearm, firecrackers, rockets, torpedoes or other fireworks, or airguns, or slingshots in any public park, open space or recreational grounds. Fui-t e- i-eereatien jv. .nas unless in areas specifically designated for such purposes. (Ord. 81 § 1 (part), 1986) Section 12.16.160 Other prohibited activities. No person shall engage in the activities of golf, archery, motor driven model airplane flying or rocketry in any public park, open space or recreation grounds unless in areas specifically designated for such purposes. (Ord. 81 § 1 (part), 1986) Park Rules and Regulations The City's Park Rules and Regulations are outlined in Resolution No. 86 -351. These items summarize guidelines and fees for the use of parks and are not enforceable by law. This document also describes the procedures by which the City issues permits for the park facilities. Staff has reviewed the Rules and Regulations Governing The Use of Facilities In Public Parkland and recommends the following changes. Document Restructuring: A new Park Rules document has been drafted which dovetails current rules and regulations with the Municipal Code(see Attachment A). The language was adapted to make it more customer friendly and is presented to the Commission with the proposed procedural changes in legislative format. Please remember, that the legal language still appears on the rental documents and permits. Classification of Groups: Staff is proposing changes in the Classification of groups to provide better consistency between the park rental and the facility rental priority classifications. This reclassification provides for park rental by other government agencies as well as residents within the MUSD boundaries and therefore reflects a broadening of the park rental classifications. The proposed changes to the current groupings are as follows. �= GROUP 1 City sponsored programs or co- sponsored programs. rT rc 11 GROUP 2 ' Residents of the City of Moorpark and organizations which are tax exempt under Section 501 Q (3) of the U.S. Revenue Code chartered within the City limits of the City of Moorpark, and other qualifying non - profit organizations. This includes such uses as recreation /youth serving organizations, Homeowners Association meetings and political fund - raisers for the City of Moorpark elections or other political offices where the candidate is a City resident. Other governmental agencies (the County, School District, for example), and their commissions, boards or departments. !!I- GROUP 3 ' Residents of the Moorpark Unified School District boundaries that reside outside of the City limits; non - profit service organizations not covered under Group 2; and City of Moorpark business and commercial for profit organizations where no admission fee is charged and no product is sold (i.e: for recreational purposes). C-j=ASG- 4- GROUP 4 c= a�see- City of Moorpark businesses and for profit organizations (business purposes), and non City residents, organizations and businesses. Restricted Locations for Moonbounces and Ponies: Due to the current use patterns and past instances of damage to property, moonbounces should be restricted to the Arroyo Vista Community Park, Peach Hill Park, Griffin Park and Poindexter Park parking lots. Ponies should be restricted to the Arroyo Vista Community Park parking lot. Age Restriction: It is recommended that no one younger than 21 years old be allowed to rent a park. This is because minors cannot be held legally liable for contractual agreements. Increasing the age to 21 helps to ensure that an individual with a level of maturity is responsible for the rental. Additionally, this brings park regulations in line with facility rentals. Advance Rental: Staff recommends changing the number of days in advance a park rental can be requested from 60 days to 90 days in advance of an event. This brings the policy in line with the facility rental policy. Required Permit For Large Groups: As discussed above in reference to the Municipal Code, staff is recommending that we require, by ordinance, that large groups, of over seventy -five people, secure a permit. Facility Deposit For Large Groups: In addition, staff recommends requiring a nominal deposit for groups over seventy -five people. The reason for this change is the fact that the larger gatherings tend to require additional clean up and, frequently, repairs of equipment or facilities. Currently, the City has no mechanism in place to recapture these costs. Last Minute Rental Administration Fee: Staff is requesting a $5 late registration fee to cover administration costs associated with last minute rentals (those with less than seven (7) days notice). It is hoped that this fee will discourage the practice of requesting "drop -in" rentals. Extension to Appeal Review: Currently the or his /her designee has three (3) days to appeal of a ruling on a refund deduction, revocation or additional charges. Staff r extending that to five (5) days to assure for review. City Manager review an permit =commends adequate time Year End School Parties: Each year the City is contacted by Moorpark schools to reserve park space to hold year end parties. Staff recommends that the Commission establish a policy for handling these requests. Staff recommends setting a minimum per hour fee for these parties (currently we are charging $5 per hour regardless of the number of students). Furthermore, the schools should be required to provide a supervision ratio of no less than 1/20 and the school should ensure that the facility is cleaned. Staff has attached a copy of the City Municipal Code section for Parks that has been revised to reflect staff's recommended changes. Additionally, a draft revised copy of the park rules (Attachment B) has been attached for the Commission's review and comment. RECOMMENDATION: Review and recommend to the City Council, staff's drafted Park Rules and Regulations, Park Facility Rentals Procedures, and the updated Municipal Code. Attachment A Moorpark Municipal Code Chapter 12.16 PARKS Sections: 12.16.010 Hours of operation. 12.16.020 Animal control. 12.16.030 Littering prohibited. 12.16.040 Alcoholic beverages prohibited. 12.16.050 Excessive noise prohibited. 12.16.060 Public conduct. 12.16.070 Duplicating keys prohibited. 12.16.080 Camping and lodging prohibited. 12.16.090 Vending prohibited. 12.16.100 Fire control. 12.16.110 Damaging of property prohibited. 12.16.120 Fireworks and weapons prohibited. 12.16.130 Vehicles and horses, riding animals and other conveyances. 12.16.140 Requirement and enforcement of park rental permits. 12.16.150 Requirement and enforcement of attraction permits. 12.16.160 Other prohibited activities. 12.16.010 Hours of operation: No person shall enter or remain in any public park, open space or recreation grounds during the hours of ten (10:00) p.m. to six (6:00) a.m. 12.16.020 Animal control. No person owning or having charge, care, custody or control of any dog, livestock or other animal shall cause, permit or allow the same to be loose or run at large upon any public park, open space, or recreation grounds unless such animal is restrained by a substantial chain or leash not exceeding six (6) feet in length and is in the charge, care, custody or control of a competent person. Additionally, any person owning or having charge, care, custody or control of any dog, livestock or other animal shall be responsible for debris, litter or contaminants caused by such animal and any neglect of such responsibility shall be construed as littering, as defined in Section 12.16.030 of this chapter. 12.16.030 Littering prohibited. No person shall drop or deposit refuse, trash, contaminants or litter in any public park, open space or recreation grounds, except in receptacles provided therefor, nor place in said receptacles any refuse brought from private property. 12.16.040 Alcoholic beverages prohibited. No person shall possess or consume any alcoholic beverages in any public park, open space or recreation grounds, except as permitted within the Community Center Building with the issuance of appropriate city permits. 12.16.050 Excessive noise prohibited. No person shall make excessive noise through the use of amplifying equipment, or any other means in any public park, open space or recreation grounds that tends to distract or disturb patrons or nearby residents. Persons using sound amplification equipment shall keep the sound level of such equipment at a reasonable level to avoid disturbing other people using the park or nearby residents. 12.16.060 Public conduct. No person shall engage in boisterous, threatening, abusive, insulting or indecent language or engage in any disorderly conduct or behavior tending to a breach of the peace and interfering with the enjoyment or other persons in any public park, open space or recreation grounds. 12.16.070 Duplicating keys prohibited. No person shall duplicate keys used by the city for padlocks, door locks or locks of any type. 12.16.080 Camping and lodging prohibited. No person shall loiter, camp or lodge in any public park, open space or recreation grounds. 12.16.090 Vending prohibited. No one shall vend any food, merchandise or product in any public park, open space, or recreation grounds without having authorization of the city manager or designated representative and secured his consent thereto in writing. 12.16.100 Fire control. No person shall make or kindle a fire for any purpose, except in places designated therefor, in any public park, open space or recreation grounds. A person starting a fire in an authorized place shall be responsible for assuring that the fire is thoroughly extinguished. 12.16.110. Damaging of property prohibited. No person shall cut, break, injure, tamper with, deface, remove or disturb any tree, shrub, plant, rock, building, wall, fence, bench, sign structure, apparatus or property in any public park, open space or recreation grounds. 12.16.120 Fireworks and weapons prohibited. No person shall discharge any firearm, firecrackers, rockets, torpedoes or other fireworks, or airguns, or slingshots in any public park, open space or recreational grounds. , Mato driven model airplane flying or raek iblie park, open spaee or reereatt grounds unless in areas specifically designated for such purposes. (Ord. 81 § 1 (part), 1986) 12.16.130 Vehicles and horses, riding animals and other conveyances. No person shall operate, ride or drive an automobile, bicycle, motorcycle, truck, trailer, wagon, motor scooter, animal or other conveyance on other than roads or paths designated for that purpose in any public park, open space or recreation grounds. Only city - authorized vehicles are allowed to use the maintenance roads in city parks and properties, unless the road is designated for that purpose. A bicyclist may wheel or push a bicycle over any grassy area, or trail or path reserved for pedestrian use. No motor vehicle, animal or other conveyance shall be parked or fastened in other than an established or designated parking or hitching area in any public park, open space or recreation grounds. No person shall roller- skate, roller -blade or skateboard on other than sidewalks or paths designed for pedestrians. No person shall roller- skate, roller - blade or skateboard on court surfaces intended for other sport activities designated and posted by the city for that purpose. All conveyances shall at all times be operated, driven, or ridden with reasonable regard to the safety of others in any public park, open space or recreation grounds, and furthermore engage in the activity at their own risk. 12.16.140 Requirement and Enforcement of Park Rental Permits. The City of Moorpark rents portions of its parks and park facilities. The City has the ability to deny and enforce park and facility rental permits. No person shall interfere with an authorized permitted rental of City property. No Person or group shall hold a gathering at a City park which exceeds seventy -five (75) people in attendance without first obtaining a permit for said gathering from the City. 12.16.150 Requirement and enforcement of attraction permits. No person or group shall locate attractions on City property without obtaining a City issued permit. Such attractions include, but are not limited to, pony rides, dunk tanks, rides and moon bounces. 12.16.160 Other prohibited activities. No person shall engage in the activities of golf, archery, motor driven model airplane flying or rocketry in any public park, open space or recreation grounds, unless in areas specifically designated for such purposes. (Ord. 81 § 1 (part), 1986). Attachment B PARK RULES*AND REGULATIONS (Enforced by Ordinance 81 § 1, 1986) HOURS All parks and park facilities operated by the City are available for public use from 6:00 am to 10:00 pm. The parks are closed from 10:00 pm to 6:00 am (Municipal Code Section 12.16.010). Parks and park restrooms are closed in the event of inclement weather. Softball field lights are not available after 10:00 pm. PROHIBITED ACTIVITIES The following activities are prohibited at City parks: ► Littering and dumping refuse (Municipal Code Section 12.16.030). ► Possession or drinking of alcoholic beverages (Municipal Code Section 12.16.040). ► Disorderly conduct (Municipal Code Section 12.16.060). ► Duplicating City keys (Municipal Code Section 12.16.070). ► Camping and lodging (Municipal Code Section 12.16.080). ► Damaging property including landscaping and structures (Municipal Code Section 12.16.030). ► Firearms or weapons of any kind (Municipal Code Section 12.16.120). ► Firecrackers, rockets, torpedoes and/or airguns (Municipal Code Section 12.16.120). ► Golf (Municipal Code Section 12.16.120). ► Archery (Municipal Code Section 12.16.120). ► Skateboarding or roller blading on tennis courts or basketball courts (Municipal Code Section 12.16.120). ► Model airplane flying (Municipal Code Section 12.16.120). RESTRICTED ACTIVITIES The following activities are prohibited at City parks unless authorized in writing by the City: ► Amplified sound requires a special permit (Municipal Code Section 12.16.050). ► Selling food, merchandise or products requires permission from the City in writing (Municipal Code Section 12.16.090). ► Fund raisers or for - profit activities require advanced approval from the City. ► Distribution of hand bills or circulars, posting or placing any advertising device requires advanced approval from the City. (Municipal Code Section 9.12 Article 2). ANIMALS Animals are not allowed to run loose on the City parks. All animals shall be restrained by a chain or leash not exceeding six (6) feet in length. Anyone bringing an animal onto the park is responsible for cleaning up after them. (Municipal Code Section 12.16.020). Persons planning to have ponies at their event MUST notify the City of Moorpark before the event. The City requires that a Certificate of Insurance and a deposit of $100 be filed in advance. Violators can and will be fined for damage to landscaping, sprinklers and/or turf. SKATEBOARDS Skateboarding and roller blading are allowed on sidewalks and other surfaces designed for pedestrians. Skateboarding and roller blading is not allowed on tennis courts, basketball courts, apparatus, equipment, monuments, walls or other facilities not designated for this purpose. Skateboarders and roller bladers should use reasonable regard to the safety of others and engage in these activities at their own risk (Municipal Code Section 12.16.130). It is against the law to use the City's skatepark without a secured helmet and properly wom pads. Users of the skatepark acknowledge that skateboarding and inlining are hazardous activities. (City of Moorpark Ordinance No. 243). VEHICLES Private vehicles and other motor driven conveyances are not allowed on the turf or landscaping of City parks. Violators can and will be fined for damage to landscaping, sprinklers and/or turf as applicable. (Municipal Code Section 10.04.140). PARKING Vehicles may park in designated parking lots only. Parking at Peach Hill Park is restricted on the west side of Peach Hill Road, between Williams Ranch Road and Honeybee, on Saturday and Sunday between the hours of 8:00 am and 6:00 pm, except by permit. All others will be ticketed. FIRE CONTROL Fires are only allowed in the BBQ pits provided by the City for that purpose. Anyone using the BBQ pits is responsible to make sure that the fire is thoroughly extinguished. (Municipal Code Section 12.16.100). Failure to do so may result in fines. SPECIAL ATTRACTIONS SNACK BARS /FOOD SALES If you operate a snack bar or sell food at your event, you are required to abide by Ventura County Health Code. The City cannot provide equipment or utensils. AMPLIFIED SOUND Activities that create loud or distracting noises are not permitted. Activities which include amplified sound requires a special permit (Municipal Code Section 12.16.050). MOONBOUNCES Moonbounces and other such equipment are only allowed at Arroyo Vista Community Park, Peach Hill Park, Griffin Park and Poindexter Park, and are restricted to the parking lot; Meenbatinees or other stieh equipment may only+e and may not be placed on the turf. Violators can and will be fined for damage to landscaping, sprinklers and/or turf as applicable. Persons planning to have a moonbounce at their event MUST notify the City of Moorpark before the event. The City requires that a Certificate of Insurance be filed in advance. PONY RIDES Pony rides are only allowed at Arroyo Vista Community Park and are restricted to the parking lot. Ponies are not allowed on the turf. Violators can and will be fined for damage to landscaping, sprinklers and/or turf. If you are planning to have ponies at your event you MUST notify the City of Moorpark before the event. The City requires that a Certificate of Insurance and a deposit of $100 be filed in advance. EMERGENCIES In the event of a medical emergency, call 911. With rental problems, call the following numbers: Weekdays 8:30 -7:00 pm call Arroyo Vista Recreation Center at (805) 531 -9100. For problems after hours, call 531 -3731. For a police problem, contact the Sheriff's Office at 494 -8200. PARK FACILITY RENTALS PARK RENTAL PROCEDURES You must be at least 21 years old to rent a park. Parks can be rented up to 60 90 days in advance. When you rent the facility, the City issues you a permit. This document reserves the facility for your event. It does not provide staff coverage or clean up. Be sure to take a copy of your permit to the event. It is your responsibility to post your permit. You are not required to obtain a permit to use City facilities unless your gathering is for more than seventy -five people. However, to reserve the facility for your use, a permit is required. Non - permitted facilities are available on a first -come, first -served basis pending compliance with the park rules. The City recommends that you get a permit for a planned activity to assure that you have a facility. The City cannot arbitrate disputes over non - permitted facilities. Be sure that the information on your permit is correct. Your permit may be revoked with no refund if your permit includes misleading information. The City reserves the right to verify your residency status and the size of your event. Your permit can also be revoked with no refund if any individual or group willfully violates the park rules or City ordinances. Remember: Alcohol of any kind is prohibited at any City park by Ordinance 81 § 1, 1986. A violation of this ordinance may result in arrest and/or fines. To rent a facility, visit the Arroyo Vista Recreation Center Monday through Friday from 8:30 am to 7:00 pm. Staff will assist you in selecting the park and facilities you need for your event. All fees are due at the time of rental. Cash, check, money order or credit card can be accepted. The City cannot reserve spaces without the appropriate payment of fees and receipt of deposit. The City cannot reserve facilities over the phone. DEPOSITS A refundable deposit may be required for your event. If your event requires excessive clean up or repairs, these costs will be deducted from your deposit. Additionally, if there is evidence that there was alcohol at your event, the fines may be deducted from your deposit. Should the charges exceed the amount of the deposit, you may be billed for the difference with payment due within thirty days. The City currently does not require deposits for events with fewer than seventy -five people but does require the following deposits: ► $100 deposit for pony rides or moonbounces. ► $100 deposit for rental of softball bases. ► $50 deposit for rental of the snack bar facility at Arroyo Vista Community Park. ► $50 deposit for rental of horseshoes. ► $100 deposit for events with more than seventy -five people. ADDITIONAL CHARGES Additional charges may be levied beyond the basic rate in certain circumstances. ► If staff is needed to set up or clean up or if the facility is damaged you will be billed for the costs. ► If you request a permit with less than seven (7) days notice, there is a $5 administrative fee. ► Additionally, you may be expected to provide liability insurance for certain types of events. REFUNDS & CREDITS Park permit fees are non - refundable except for cancellations due to inclement weather. Such conditions include rain, fog, wind, or temperatures below 55° Fahrenheit or above 95' Fahrenheit. If, for any reason (including illness, unexpected absence or accidental over booking) you are unable to use the facility reserved, you are eligible for a credit for a future rental up to the amount paid. However, it is your responsibility to contact the City of Moorpark to cancel the reservation and request a credit before the rental date time of- reservation. Failure to do so will negate any consideration for a credit or rescheduling. REQUESTING A REDUCTION OR A WAIVER OF FEES A non - profit organization requesting a reduction or a waiver of fees for the use of City park facilities should forward the request in a letter to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 Please include your non - profit number in the letter as well as the name of the organization, purpose of the gathering, expected attendance, requested facility, time and date. All requests will be considered on a case by case basis. Waivers or reductions in fees cannot exclude clean up or repair costs. A deposit may be required. All other park rules and ordinances apply. The City reserves the right to deny any such request. RIGHT OF APPEAL You have the right to appeal the decision by City staff to revoke your permit, levy additional charges and/or deduct a portion of your deposit. To do so, you must file your appeal in writing to the City of Moorpark, 799 Moorpark Avenue within five (5) days of receiving your notification. The City Manager or his/her designee will affirm or deny the appeal in three (3) five (5) days. Any further appeal must be made in writing to the Parks and Recreation Commission within ten (10) days upon notification of the decision on the appeal. Such appeal shall be considered at the next regularly scheduled meeting of the Parks and Recreation Commission. LIABILITY To rent a City facility, you must agree in writing to hold the City harmless and indemnify the City from liability for injury to persons or property occurring as a result of your activity. You must also agree that you are liable to the City for damage to the park, equipment, buildings or facilities caused by any person at your event. USE OF CITY EQUIPMENT Groups or individuals requesting the use of City equipment not listed on the rental fee sheet should forward the request in a letter to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 All requests will be considered on a case by case basis. The City reserves the right to deny any such request. COMPLAINTS & COMMENTS Your complaints and comments are welcome. Please forward your concerns in writing to: City of Moorpark Parks and Reereation Department Community Services Department 799 Moorpark Avenue Moorpark, CA 93021 TO: FROM: DATE: SUBJECT: i ITEM • CITY OF MOORPARK PARKS AND RECREATION COMMISSION��` AGENDA REPORT Parks and Recreation Commission Mary K. Lindley, Director Community Services 1 June 24, 1998 ( Parks and Recreation Commission Meeting of July 6, 1998) Consider Tri- Valley Roller Hockey Proposal City is in receipt of a proposal from Tri- Valley Roller Hockey League (TVRHL) to consider improvements to the City multi - purpose court, and an agreement authorizing them to operate the City's youth and adult roller hockey leagues. The Commission is being asked to consider the desirability of entering into an arrangement with an organization, such as TVRHL, for the purpose of operating roller hockey leagues. When the City first explored the option of an arrangement with TVRHL, in the summer of 1995, the Council directed that the court remain a multi purpose court. Therefore, any improvements made to the court could not impact or prevent its potential other uses; e.g. basketball. The Commission's recommendation, and the City Council's action, resulted in the purchase of the City's current Border PatrolTM system. The Border Patrol equipment consists of vinyl covered foam portable dasher boards. The dasher boards come in ten foot sections and are stored in a large container behind AVRC. It takes one staff person approximately one hour to set up, and the same amount of time to put them away. While the City had some initial success with its roller hockey program when it was first introduced, over the past two years, participation numbers have declined, and the program was canceled over several seasons due to a lack of interest. This past Winter (1998), the Recreation Division did succeed in offering two leagues that were comprised of seventeen 6 to 8 year olds and twenty -three 9 to 11 year olds. The City has received comments from participants, would -be participants, and Commissioners indicating reasons why they believe the City's roller hockey program has not resulted in greater participation. Specifically, we have heard that roller hockey conflicts with the dates for other youth sports leagues (basketball) and kids are forced to pick between activities, the league is not competitive enough, and the non - permanent equipment (Boarder Patrol) does not allow for a more advance type of play. There are a number of permanent facilities in surrounding communities, and it appears that some Moorpark youth participate in programs in those communities. C ADOMRECREADTRI VALLY. COM Roller Hockey Proposal Page 2 Once again, TVRHI. has approached the City with a proposal to operate roller hockey leagues. TVRHL is a non -profit roller hockey organization that organizes and sponsors roller hockey leagues and clinics. Their presence is primarily felt in the west Los Angeles County cities, such as Calabasas where they operate leagues at the City's multi purpose court, located at Juan Bautista De Anza Park. In Calabasas, TVRHL currently operates the following roller hockey leagues: Mite Division (ages 5 -7), Squirt Division (ages 8 - 10), Pee Wee Division (ages 11 -13), Bantam Division. The court in Calabasas is designed as a roller hockey, basketball, and volleyball courts (see attachment A). TVRHL has an agreement with the City of Calabasas whereby, TVRHL has exclusive rights to operate roller hockey programs on the courts during specific hours and days. In turn, TVRHL must pay the City a "use" fee which is a percentage of the revenues collected for league registrations (less insurance costs). The City of Calabasas has indicated that it receives, on average, approximately $15,000 to $20,000 a year in revenue from TVRHL. In the proposal submitted by TVRHL (Attachment B), it identifies some improvements it believes need to be made before it can operate leagues in Moorpark. Those improvements include enclosing the court with a ten foot chain link fence. The fence would include a gate for the participants to enter and one large double gate to allow vehicle access. Additionally, TVRHL proposes installing an additional 30 foot by 6 foot concrete slab adjacent to the south side of the multi purpose court to stage the players, coaches, and officials. The proposal also includes the installation of baseboards along the inside perimeter of the fence and painting court game lines. Initially, the total cost of the improvements was estimated to be $55,000. After further discussion with staff, TVRFIL indicated that it could install an eight foot galvanized fence, medium gage, in place of the proposed ten foot black vinyl fence. This would lower the cost of making the improvements to approximately $40,000. In return for making these improvements, TVRHL has indicated to staff that it would require exclusive use of the courts a minimum of five days a weeks, and rights to revenue generated from league registrations for a period of time sufficient to allow them to be reimbursed for the cost of the improvements. Once sufficient revenues are collected, TVRHL would agree to pay a "use" fee that would amount to a revenue sharing percentage of registration fees collected. By keeping the cost of the initial improvements to a minimum, TVRHL should be able to recoup its initial capital outlay, and the City could then expect to see a share of the revenues sooner. When TVRHL first presented this proposal to staff, they were asked if they would be willing to operate a roller hockey program using the City's existing Boarder Patrol equipment. TVRHL stated that it would not. C ADOMRECREAnTRI VALLY. COM Roller Hockey Proposal Page 3 In considering whether or not it is desirable for the City to enter into an arrangement with TVRHL for the purpose of operating youth roller hockey, the Commission may want to consider: other uses for the multi purpose court (the skate ramps are currently set up two days a week); the registration fee that would be charged by TVRHL; responsibility for repairs to the improvements, if they are made; how registrations will be handled (TVRHI, has indicated that they handle registrations); and any other concerns the Commission may have. Staff believes there may be some significant benefits to contracting with TVRHL to operate roller hockey, such as greater participation numbers and less staff time. However, due to the uncertainty regarding the amount of participation Moorpark is likely to see, it may be advisable to consider only minimal improvements to the multi purpose court at this time. As indicated above, an eight foot fence in place of a ten foot fence and other potential cost saving measures may be feasible. Staff recommends that the Parks and Recreation Commission indicate its support for the concept of contracting out the operation of youth roller hockey leagues pending satisfactory arrangements on improvements to the multi purpose court and league operational provisions. CADOC S\RECREAnTRI VALL Y. COM Space - Saving Playground A nyw n;ultiusc court at Juan 'Bautista de ,1nza Park In Calairlsaa an ;rrvc as a rcgulation -size roller hockey rink. as irlskciball Ind volleyball crnn•ts, or as a combination of all thrrr. Baskets set outside Thy 500.000 court is a centcrpicce Of the of fence, protecting X1.3- rnllhon park that relebratcrl its players from 1prnur —an l it, first official roller horl;r.c collisions ;d III cs—S; Iurday The rrnu't can by tlivjd(rl 1111.0 three. ;mallvr n•rai b\' t'.an.i-fruH -high net.;. In'dtlloon'0oving. ;pace;avrr.ihrcr) tf6•r; ;nn)t• "x1r;t; that .u•cn : Isuall'. found it puhGr facllitles. Il. ha; fibreglass )ii' kr [);111 a t( kort u•ds of ch ut,in hr1 ht nnurttr tl m rule. hat M-00M.,ldil ho fenct ;o tthlolrs n� cL11h roller hock(,,,, ol1 its won" ;lain 1111.0 born. And it.; the 0111 .' lig!t rtl roller lockov rink in'.hrSall •ff V icicol. t w;tiy L to do _ L.­ sand Urrg .Johnson. :alabasas community ;ervices director. \Vr 11 I'd 'o ;rr`: o as mangy' Indis as po I-L -fi Intl p0 >slbl'.' 1.t -fig, IOT Tn RRIN(r ■ Roller hockey players: Required to wear their own helmets. kneepads, elbow pads and shinguards on the rink. Players must also use their own skates. slicks and pucks. The park provides the goals and has a limited number of sticks availab;e. ■ Basketballs and volleyballs: Can be checked out for use at the park. ';—e ':114 W ;:,1 -6-s Nes g-1 oy SlEPM NiE S7aSSEL. Lus .,,q fames Removable volleyball 7 nets Boards protect hockey skaters from hitting fence Mkl—= �C ■ Dimensions: 194 b', 34 fNet ■ Number of roller hockev rinks: on,: regulation size ■ Thickness of perimeter protective border 2 inches How to get involved 7 Roller hockey leagues: Open to ( (y adults and children 5 and older Fos fit,i information. .:all LrJalley Roller Hork�y — Adjustable- height League 1805 17',()881 basketball backboards Dimensions: 84 by 50 feet Number of basketball courts: Ala-mum 3 at one hnie Height of basketball hoops: •i to 10 feet How to get involved ■ Basketball leagues: Open to adults and 5- to 12-year olds. In coming yeai s. the p -rk will arin 1-?ague for teens. Dimensions: 60 by 30 feet Number of volleyball courts: Maximum 3 at one time Court hours: 7 a.m. to 10 p.m How to get involved ■ Volleyball leagues for adults: Starting in the spring. For iniormauon about joining a basketball or volleyball league. call Juan Bautista Je Anza Park: 1.814' 98G -6a51 R 16c hm* —n- A A JtaLhwven4- b TriNallev Roller Hocke LeAgue Walter B. Collins TVRHL Administrator 12415 Willow Forest Drive Moorpark, CA 93021 Residence (805) 529 -9883 24 hr. (805) 731 -2222 April 30, 1998 Mary K. Lindley Director of Community Services City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 Dear Mary; Enclosed you will find a general proposal, approximate costs and goals for our plans to up -grade the existing 100' X 200' cement slab and run a year round roller hockey program with the City of Moorpark. We are currently running a very successful roller hockey program with the City of Calabasas. And, enclosed you will find a letter of recommendation from Community Services Director Greg Johnson of the City of Calabasas. Greg will be available to answer any questions you may have concerning our joint program with the city. The cost of up- grading the cement slab at Arroyo Vista Community Park will be expensive. But the revenue generated from the roller hockey league will eventually make money for the City of Moorpark, as it is for the City of Calabasas. TriNal Roller Hocke League Also enclosed are pictures of the facility at Juan Bautista de Anza Community Park in Calabasas. Our plans for the Arroyo Vista Community Park are almost identical. Can we meet with you soon to discuss the long term benefits our program will have to the City of Moorpark, and our plans for funding the costs of up- grading the facility at Arroyo Vista Community Park. Please contact the numbers above at your earliest convenience. Thank you, Walter B. Collins TVRHL Administrator TVRHL Goals . Work with the City of Moorpark to build and grow a successful roller hockey program for players of all ages and ability levels, emphasizing a strong youth program. Special emphasis on the growing child and youth divisions, high school program, women and co -ed and men's programs. . Run a year around roller hockey program, with strong emphasis on safety, additional instruction, camps, clinics, coach/player interaction and proper league play. Begin the first season of play in October of 1998. Set aside a budget for lighting of the facility for evening play. Construction Goals Enclose existing 100' X 200' concrete slab with a 10' high 6 -gauge reinforced black vinyl coated chain link fence with six people entrances, and one large entrance for vehicle traffic. Connect a 30' X 6' concrete slab on the south side of existing court for coaches /players /officials seating/rest area. Install a approximately 2' high sealed and painted baseboard along the inside perameter of the fence, 4' high and rounded in the corners, with polyurethane base plate for rebound and additional protection. Paint appropriate lines on court surface for league play. Construction Costs 10' black vinyl coated chain link fence installed: Approximately $24,000.00 to $28,000.00 30' X 6' concrete slab installed: Approximately $1,400.00 to $1,600.00 2' high baseboard, with 4' high in corners: Approximately $8,000.00 to $10,000.00 Line Paintinp. for league play: Approximately $1,000.00 Total Cost of up- traded construction: Approximately $55,000.00 Doty /r-- rno�ePppK O�OPO-CiCo k64t6<yO&kC\1 400YO UISM A�K' -6,.Y br V164 Cfi�--f IrO U16--S-t d M� � 1 r �, P(,PyEi2C�X B p&-NALIr/ 000, C, (3o,/, CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Honorable Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services DATE: June 24, 1998 (Parks and Recreation Commission Meeting of July 6, 1998) SUBJECT: Consider Food and Beverage Vending Machines in City Parks The City is in receipt of a request to install a vending machine in a City park. To date, it has been the City's policy not to allow food or beverage vending machines in City parks. With this recent request, staff felt that the Commission should formally review and consider this policy. Currently, the City has vending machines located inside the Arroyo Vista Recreation Center and the Community Center. When the decision was made to install the machines, the City solicited proposals from vendors and authorized an agreement with the successful contractor. The Agreement the City has with its current vending machine contractor includes providing and maintaining the machines and their contents at no cost to the City, City approval of the food and beverage items stocked, and monthly payments to the City of 20 percent of gross receipts. The City has not experienced any problems with the vending machines at its two current sites. As stated above, the machines are located inside of City owned facilities, where there is staff present to handle customer complaints and to discourage abuse of, or vandalism to, the machines. If vending machines were allowed in City parks, they would be enclosed in a cage, which is typical for machines located outside, to minimize vandalism. Most likely, they would be located next to restroom facilities. For aesthetic reasons, it is preferable to place the machine in a location not visible from the street; however, this makes them more vulnerable to vandalism. To date, staff is not aware of any requests on the part of residents who use City parks to have access to food or beverage vending machines. With the potential for vandalism and the possibility that the machines could attract groups or individuals into the parks at night and after park hours, staff recommends that the Commission support the current policy of not allowing food or beverage vending machines in City parks. If the Commission wishes to consider the placement of a vending machine in a park, staff believes that it should be done on a trial bases. Peach Hill Park would be a good park to test the potential positive and negative impacts of a vending machine. This park gets sufficient use in the evening, since the City holds its adult softball leagues there, and the restrooms are located near the street, which may help discourage vandalism. Staff recommends that the Parks and Recreation Commission support the current policy of not allowing for the operation of food and beverage vending machines in City parks. CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Mary K. Lindley, Director Community Services 'Cl - DATE: June 12, 1998 (P & R Commission Meeting of July 6) SUBJECT: Consider Playground Equipment Replacement for Griffin Park The Commission recommended, and the City Council approved, the inclusion of $36,000 for the replacement of playground equipment at Griffin Park. The Commission is now being asked to consider the design specifications of the equipment. As you may recall, the orange components on the existing equipment were recalled by the manufacture. The equipment sales company, Pacific Design Concepts (Little Tikes), will replace the orange components at no cost, or deliver a new system at half price. Since the equipment is older and several of its components need repair and/or replacement, and the system does not meet ADA requirements, the offer to deliver a new system at half price presents the City with a cost effective way of replacing the equipment, and meeting ADA and current play equipment safety standards. To that end, staff has received a proposed design concept from Pacific Design (see Attachment A). The proposed equipment is Little Tikes "Max Play "; one of Little Tikes least expensive equipment lines. The system is comprised of Station 2, with the optional floating stones; the Pavilion; and floating balance beam (see Attachment B). Station 2 is designed for children ages five through twelve; the Pavilion is designed for children ages eight through fourteen. Griffin Park has an existing tot lot designed to handle children under five years of age. In addition to the play equipment, it is proposed that the City replace the existing sand with a wood fiber play surface material to make the area fully accessible to handicapped individuals; to date the City does not have a fully ADA accessible playground in the east half of the City. The cost to install a wood fiber surface material will be included in the overall budget for this project. The proposed playground equipment design will cost approximately $20,000, including installation. The removal of the existing sand and installation of wood fiber material is expected C ADOCS\PARKS \GRIFFEQP. COM Griffin Park Playground Equipment Page 2 to cost approximately $12,000. It is estimated that the total project will cost $35,200, which includes a 10 percent contingency. The Commission is being asked to approve the proposed design of the playground equipment and indicate its preferred color choice. To assist with this effort a catelog has been included with this Agenda Report. Once the Commission takes action, staff will present an Agenda Report to the City Council, for consideration and approval of the equipment purchase. 11 11 TTY: 1 Staff recommends that the Parks and Recreation Commission approve the proposed playground equipment design specifications (MaxPlay: Station 2, with floating stones; the Pavilion, with floating balance beam) for Griffin Park. C: \DOC SPARKS \GRIFFEQP. COM 50' i i PAVILION I I I PROPOSED WOOD FIBER SURFACING \ �.- ._.- ._._.7 i � J BALLANCE BEAM 1 I I � I I � � ) i � i l ATTACHMENT A �1 I 1 I I I MAX -PLAY STATION #2 i i 50' V lfgXF19 � Systems Maximum Play For The Next Generation" MaxPlay`" Station 2 The most frequent users of play equipment in the school environment are early grade schoolers. They enjoy play that offers significant variety, lots of action and an opportunity to enhance ♦L _._ J_.._I__•.___ _1_. _.__.1 _._ 1'.__II__.. _.1 _I.•II_ wl__._ _11 1_ _ .l_ ATTACHMENT B rr loop iiii sue. q. •' fit. _ -... . - u ' I. .�.F� •tom y S�� -'R .• loop iiii sue. i ATTACHMENT B Cont. Systems 1' Maximum Play For The Next Generation" MaxPlay'° Pavilion As children begin to enter their preteen years their focus turns away from traditional play to a more socialized type of play. They enjoy the opportunity to "hang out' with their friends, talk and occasionally engage in play that can involve their whole group. The MaxPlay° Pavilion is ideal for this purpose. While preteen children like to socialize, they also enjoy opportunities to test their balance and coordination, even if it means occasionally showing off. The cornerstones of the MaxPlay" Pavilion are its Rock piles. These two Su, c7 S.�oe ' fer.5...es ~1l56' s4` 64' wuare Root - hG 3M:^ J-P If CB- Ootoncl floo!rS sores 1 Ao' _ [ St— g,GOpF�c JO•+ei P-0 16. "\ �.vrsc access Sicr�or ,'.ea 4Ae 4'f 1 3 I,r n l Pc e' Roma-er Iso ATTACHMENT B Cont. MaxPlay'" Station 2 shown from different directions in the three color combinations available for all four MaxPlay'" Systems Contemporary Colors -9vY . 99 - NO STAFF REPORT SUBMITTED FOR THIS ITEM ORAL REPORT