HomeMy WebLinkAboutAG RPTS 1998 0908 PR REGCITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
September 8, 1998
7:00 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners David Badoud, June Dubreuil, Sandra TI-.ompson,
and C'ia -r Janice Parv_n.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
l
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of July 6, 1998. Staff Recommendation: Approve as
presented.
B. Parks - uarterly Report from April 1 through June 30,
1998. Staff Recommendation: Receive and file report.
C. 3`" of July Fireworks Event Evaluation: Staff
Recommendation: Receive and file report. j�\75�t`'
8. DISCUSSION /ACTION ITEMS:
A. Consider Nomination and Selection of Vice Chair. Staff
Recommendation: Nominate and select new Vice Chair to
fil- vacancy of Commissioner John Oberg.
B. Consider Facility Rental Classification. and Fees. Staff
Recommendation: Review and forward recommended Park
Rental /Use FF,:. Schedule to City Council for adoption.
Any member of the ,,ublic m •v aJ(*..::ss the Con. •issior..',.r:; the Publr 7c;nment , o-.'~i,e agenda. Speaker Cards must be
received by the Rec, ding crr_i:r )rior to the " :blic Co „ments po;'on of the mee:; • = Spe.ik_rs will be heard in the order that
their Speaker i :.,:: are recc;1 t:d A hrmtatir r :r ;iree (2, -ntnutes shag'- imposed ul .: each speaker. Copies of the reports or
other written d,•. mentatior rciating to eac` ,<-ri of business on the A.,.;:iAa are on".: .: in the office of the City Clerk and are
available for p;-:,-,,:c review. .n} • ucstions co ;. :rning any Agenda item ,:., be dire:, to the Commv-u • Services Department
Secretary, 799 Moorpark A,-, rue, Moorpark, 93021 (805) 529 227.
Parks and Recreation Commission Agenda
September 8, 1998
Page 2
C.
Consider Moorpark Girl's Softball Proposal
for an
Additional Field at Mountain Meadows Park,
or Relocating
League Play to AVCP. Staff Recommendation: That the
Co�*r.ission recommend to City Council: 1) The construction
of a third softball field at Arroyo Vista
Community Park
at no direct cost to the City, as outlined
in the Agenda
Report, and 2) The relocation of Moorpark
Girls Softball
to Arroyo Vista Community Park for their
annual spring
season
�.` D.
Schedule Parks and Recreation Commission's
Bi- annual Park
Tour. Staff Reccmmendation: Schedule a
Park Tour for
the Co=..ission and staff.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
e
e
. _ l` . . 'tom •� \
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California
1. CALL TO ORDER:
July 6, 1998
Chairman Parvin called the meeting to order at 7:12 p.m.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Thompson.
3. ROLL CALL:
Present: Commissioners David Badoud, June Dubreuil, Sandra
Thompson, and Chairman Janice Parvin. Commissioner John Oberg
was absent.
Staff Present: Mary Lindley, Director of Community Services;
Shelly Shellabarger, Recreation Superintendent; and, Patty
Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
None.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
1) Kathy Radabaugh, President of Moorpark Girls Softball,
stated that their organization will be losing the use of
the field at Mountain Meadows School due to the increase
in students and the needed space. Girls Softball will be
submitting a proposal to the City, requesting an
additional field to be built, at Mountain Meadows Park, or
the possibility of moving their leagues over to AVCP.
Y`
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of May 4, 1998. Staff Recommendation: Approve as
Parks and Recreation Commission Meeting
July o', 1998
Page 2
presented.
MOTION: Commissioner Oubreuil moved to approve the Consent
Calendar as presented. Chair Parvin seconded. The
motion_ was carried 4 -0. Commissioner Oberg was absent.
8. DISCUSSION /ACTION ITEMS:
A. Consider Park Rules and Park Facility Rental Fees. Staff
Recommendation: Review and recommend to City Council,
staff's drafted Park Rules and Regulations, Park Facility
Rental Procedures, and the updated Municipal Code.
Ms. Shellabarger discussed with the Commission, staff's
recommended additions and changes to the existing
Municipal Code and the Park Rules and Regulations.
Commissioner Badoud requested that the wording "Hazardous
Waste" be included in the Municipal Code, Section
12.16.030.
Tne Commission had some concern with the proposed $100
deposit fee for 311 large parties of 75 people and over,
and suggested p=_haps requiring an even larger deposit if
the rental is c3mmercial, and applying the $100 deposit
to the resident rentals. It was concluded that the
decision on park fees would be discussed in further
detail when facility and park classification and fees are
presented to the Commission for review.
Ms. Shellabarger explained that staff feels the need to
divide Section 12.16.120, which would create an
additional section for prohibited activities, with the
reference to firearms remaining as 12.16.120.
The Commission and staff discussed different options on
how to handle fees charged to schools for their class
parties, and concurred with the inclusion of a "school
policy ", charging a minimal fee, with proper supervision,
and the condition of the park when the rental is over,
Parks and Recreation. Commission Meeting
July 6, 1998
Page 3
will reflect on the fee of future rentals and the return
of a deposit, if stated in the policy.
MOTION: Commissioner Dubreuil moved to approve staff's
recommendations, with the addition of the wording
"hazardous waste" to be included in the Municipal Code,
section 12.16.030. Commissioner Thompson seconded. The
motion was carried 4 -0. Commissioner Oberg was absent.
B. Consider Tri- Valley Roller Hockey Proposal. Staff
Recommendation: Consider Roller Hockey proposal from
Tri - Valley and indicate its support for the concept of
contracting out the operation of youth roller hockey
leagues, pending satisfactory arrangements on
improvements to the multi purpose court and league
operational provisions.
Mr. Walt Collins and Mr. Ned Collins from Tri - Valley
Roller Hockey were present to speak with the Commission
and answer questions.
Discussion included the future installation of court
lights, and the impact of the proposed improvements
affecting other sports activities on the court in the
future.
MOTION: Commissioner Thompson moved to support contracting with
Tri- Valley Roller Hockey, and for recommendation to City
Council for approval. Commissioner Dubreuil seconded.
The motion was carried 4 -0. Commissioner Oberg was
absent.
Chair Parvin called a recess at 9:05 p.m. The meeting was
reconvened at 9:13 p.m.
C. Consider Installation. of Vending Machines at City Parks.
Staff Recommendation: For Commission to support the
current policy of not allowing for the operation of food
and beverage vending machines in City parks.
Ms. Lindley stated that presently, there is a City policy
in place prohibiting vending machines at City parks, and
Parks and Recreation Commission Meeting
July 6, 1998
Page 4
allowing for them only at the Community Center and AVRC,
where they are inside a 'facility. However, she was
approached by a vendor for approval to place vending
machines at Peach Hill Park, but has received no requests
from residents.
Ms. Lindley stated that the installation of the vending
machines would cost nothing to the City, and the vendor
would be responsible for aim repairs, including
vandalism. The Commission discussed the placement of the
machines at Peach Hill Park.
Commissioner Badoud was opposed to the installation of
the machines, due to aesthetic reasons and there being no
requests from the residents who use the Park.
MOTION: Commissioner Thompson moved to support a pilot program,
installing vending machines at Peach Hill Park for a
trial period. Commissioner Dubreuil seconded. The
motion was carried 3 -1, with Commissioner Badoud opposed.
D. Griffin. Playground Equipment Replacement at Griffin Park.
Staff Recommendation: Approve the proposed playground
equipment design specifications for Griffin Park.
Ms. Lindley briefly reviewed the report presented to the
Commission, and the different design options and colors
available.
MOTION: Chair Parvin moved to approve design specifications of
MaxPlay: Station. 2, Natural Colors, for Griffin Park.
Commissioner Thompson. seconded. The motion was carried
4 -0. Commissioner Oberg was absent.
E. Youth Sports Committee Update. Oral Report from
attending Commissioners and staff.
Commissioners Badoud and Dubreuil, and Ms. Lindley, each
gave an informative report on the Youth Sports Committee,
which was held on June 29, 1998.
The turn out was low, with only two sports organizations
Parks and Recreation Commission Meeting
July 5, 1998
Page 5
represented; AYSO and Moorpark Girls Softball.
Commissioners Badoud and Dubreuil requested a listing of
the sports representatives who are contacted, so they can
call the members prior to the next scheduled meeting to
remind and encourage them to attend.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Commissioner Badoud announced that the Parks and Recreation
meeting will be dark in the month of August. He requested
that the Moorpark Girls Softball proposal be agendized for
September's meeting.
Commissioner Dubreuil would like to discuss the feasibility of
charging a fee for parking at AVCP on weekends and holidays,
if the City Council approves this item at the joint meeting
being held on July 8.
Commissioner Thompson would like to discuss the possibility of
a designated bicycle track at AVCP. She has received many
requests from residents for the City to offer an available
area for this sport. She also announced that July has been
designated as Recreation Month. Commissioner Thompson
complimented staff on the 3rd of July event, and thanked all
volunteers and businesses that helped contribute to make the
fireworks program such a success.
10. ADJOURNMENT:
Chair Parvin adjourned the meeting at 9:45 p.m. until the next
regularly scheduled meeting of September 7, 1998.
Respectfully submitted,
Patty Lemcke
Administrative Secretary
r.,1321-ce"11
JANICE PARVIN
CHAIRMAN
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
Prepared by: Allen Walter, Supervisor of Maintenance and Operations
DATE: Julv 15, 1998 (Meeting of September 8, 1998)
SUBJECT: Parks Quarterly Report From April 1 through June 30, 1998
All Parks
It was necessary to rototil all playground sand and fibar, due to compaction by the severe
winter rains. Park staff had to order additional sand and fibar for Poindexter and Peach
Hill Parks to return the playgrounds to the required safety standards. The cost was $994.
Allen Walter, Supervisor of Maintenance and Operations, prepared an Amortization and
Replacement Schedule for all City parks. The schedule identifies the amenities in each
park and spreads all capital fixed assets with a value of S500 or more, over the expected
life of the asset. A copy of the Amortization and Replacement Schedule For City Park
Amenities can be provided separately.
An amendment was finalized to the City's contract with Sunridge Landscape Services to
implement the City Council adoption of the 1998/99 Budget. The monthly maintenance
cost for each park will decrease to account for a reduction in the number of times the turf
is fertilized, reducing from 6 to 4 times annually, and landscaping services will not be
conducted on rainy days. Depending on the number of rainy days each year, these
cutbacks could result in a savings of approximately $23,000.
Campus Canyon Park
Park staff constructed, painted and installed a new soccer goal post at the upper soccer
field. The goal allows for full use of the soccer field. With the installation, the City has
received a complaint from a resident who lives north of the soccer field about the number
of soccer balls that are kicked into their backyard. Staff has look at the feasibility of
installing a net along a portion of the block wall which would cost approximately $2,000.
We are now attempting to identify a type of tree to use to fill in the existing gaps between
the Eucalyptus trees, as a less costly alternative.
Glenwood Park
Backflow Repair: The Park backilow device developed a leak and required rebuilding.
Park staff repaired the irrigation backilow device and it was recertified by John Casillas,
Parks Maintenance Worker. During the repair, it was discovered that the galvanized
pipes were corroded to a point that it was closed off by 5W,o. The additional repair,
which %vas done, will improve the water pressure to the park and provide better water
coverage.
The City received four bid proposals for purchase and installation of playground
equipment at Glenwood Park. The successful bidder was Dynacon. Staff is finalizing the
scope of work.
Poindexter Park
The men's and women's restrooms were graffitied on May 12, which required two hours
labor to abate. Additionally, the irate lock to the men's restroom door was forced open on
May 14. requiring both the locking plate and lock to be repaired.
An estimate was received in the amount of S16,759 to replace the Gazebo which was
destroved by vandals. This estimate is significantly higher than the one initially provided
by staff and presented to the Sabine family, Parks and Recreation Commission, and
Council. Currently, options are being evaluated, and the Sabine family has been
contacted regarding their donation.
The park access road was regraded and base was added to allow for better access. The
road had been damaged by large trucks bringing in fill dirt last fall to the lot west of the
Park.
The electrical outlets located at the large covered pavilion were repaired or replaced.
Vandalism to the outlet covers are a common occurrence, which is a large contributing
factor to the outlets malfunctioning.
Arroyo Vista Park
The soccer goal posts will be relocated prior to AYSO's season to adjust the playing
area. This provides an opportunity for the high use turf areas to get a rest and time to
regrow.
A large tree fort was removed from the slope area west of the well pump house #1. The
fort was constricted in a Pepper tree limb 25 to 30 feet off the ground. Bob's Tree
Service was contacted and removed the fort safely. The tree was cut back to stop any
further problems. Also, weed abatement was completed along the east slope of the park.
A review of the shoulder parking on the service road was conducted. The review shows
that the service road at this time has all available shoulder area utilized. Additional
shoulder use could be obtained with additional shoulder grading.
Staff is working with the landscape architect to complete design and construction plans
for the tennis courts. Work will begin on drafting a use agreement between the City and
MUSD. Additionally, the Moorpark Tennis Club has contacted staff with a request to
hold a fundraiser to generate funds for additional amenities for the courts. The plan is
that they will hold several Saturday tennis clinics and the proceeds will be donated
towards the courts.
Monte Vista Park
On July 1, the Park was officially closed. Park staff installed three railroad ties at the
entry to the parking lot, with reflectors to improve the visibility at night, and a chain and
a sign were also installed at the Laurelhurst entry. Water and electric were discontinued.
The Park Maintenance Division completed weed abatement at Monte Vista in response to
the notification by the Fire Protection District. The Fire District was notified in writing
when the work was completed. The City will continue to conduct the weed abatement
work.
Peach Hill Park
Fibar was added to the playground area to return it to the required safety standard, at a
cost of 5467.00.
A large pine tree located along the fence line between the Park and the school up- rooted.
The root ball showed that the tree was root bound and never expanded to give security to
the tree. This is a major problem with the trees at Peach Hill Park, which is indicated by
their poor growth.
Mountain Meadows Park
The parking lot stop sign was stolen for the third time, so Park staff installed the new sign
at a deeper level to reduce or stop theft attempts.
On June 18, unknown persons started a fire in the dumpster located in the parking lot at
Mountain Meadows Park, damaging the enclosure doors from the high heat. No
emergency personnel responded. It appears the fire was undetected and burned out
without assistance.
Campus Park
During the first week of May, Sunridge Landscape planted 120, 5 gallon pyracantha
bordering the chain -link fence along the south side of the Park.
Griffin Park
A Moorpark resident, Lois Frank, donated a Tulip Popular tree to Griffin Park. The tree
was a sapling from Virginia, descending from a tree that George Washington planted.
The tree was planted at the southeast corner of the Park to allow Ms. Frank to see it from
her residence.
Community Center Park
Pederson Fence Company has been hired to install the fence at the east end of the Park
along : Moorpark Avenue. Work will commence once the wrought iron fence panels have
been fabricated and painted.
Country Trail Park
The City received FEMA funds to repair the damage to the playlot surface. With the
adoption of the FY 1998/99 budget. The Council approved additional funds from the
Park Improvement Fund to install ribber tiles and sand in place of the fibar.
Recommendation
Receive and file report.
U NI
PARKS & RECREATION COMMISSION
AGENDA REPORT
CITY OF MOORPARK
TO: The Parks & Recreation Commission
FROM: Shelly Shellabarger, Recreation Superintendent
Prepared by Stephanie Shaw, Recreation Coordinator
DATE: August 26, 1998 (Parks & Recreation Commission
Meeting of September 8)
SUBJECT: Consider Special Event Report: 3rd of July Fireworks
BACKGROUND
On Friday, July 3, 1998 the City sponsored the 1998 3rd of July Fireworks
& Concert in the Sky Event from 4:00 to 9:00 p.m. at the Arroyo Vista
Community Park. Families were invited to enjoy food vendors, old -
fashioned contests, children's activities, live entertainment, and a
fireworks display.
Old- fashioned contests including tug -o -war, potato sack races, and pie
eating contests were offered from 4:00 to 8:00 p.m.. Several extra rounds
of the potato sack races were held, and the youth division of t-e pie
eating contest had the maximum number of participants. Ribbons were given
as awards. Children's activities, including parachute games, volleyball,
and Omni -kin, were run by staff. The contests and activities were all
very successful. In addition to City- sponsored activities, other
activities included moonbounces (provided by Jolly Jumps), carnival games
(provided by Shiloh Church), and temporary tattoos (provided by Alex's
Tattoos) . Food booths were provided by E1 Pollo Loco, Lamppost Pizza,
American Legion, Kiwanis Club of Moorpark, City of Hope, and Boy Scouts
Troop 604.
Live entertainment was provided from 4:00 -9:00 pm. Entertainment between
4:00 and 7:00 was provided by local groups including the Swing Dance Club
of Ventura, Three Penny Divas, Pam Rossi's Dance Ten, and Fusion Dance
Team. The Art & Essay awards for Moorpark's 15th Anniversary were a'-so
held during this time. A rock -n -roll concert featuring the Hodads began
at 7:00 p.m. and ran until 9:00 p.m..
The fireworks display was launched from the eastern portion of the soccer
fields at 9:00 p.m.. The show lasted 25 minutes, with total of 300
shells launched. There were no problems keeping the restricted area clear
once security teams were posted at the perimeter, and the snow ran
smoothly.
Approximately 10,000 people attended the event. There were no major
disturbances during the event. Volunteers from the Kiwanis Club of
Moorpark, Moorpark Rotary, and RACES assisted with security and
communications. Members of the Moorpark Teen Council assisted with games
and activities.
Event expenditures totaled $11,638.43 (ite budget allowance for _.._;i
event was $14,030;. Part time staff cosis tc -:led approximately
Revenue from donations totaled $5,325, and avenue from -vendor fees
totaled 5375. The net cost for the event Iota-=d approximately $c,3:3.
This evert was successful. All participants enjoyed themselves.
Staff Recommendation
Staff recommends that the Commission receive and file this report.
No Report Submitted For This Item
AGENDA REPORT
CITY OF MOORPARK
TO: Parks and Recreation Commission
FROM: Shelly Shellabarger, Recreation Superintendent
DATE: August 18, 1998 (Parks & Recreation Commission Meeting
of September 8, 1998)
SUBJECT: Park Rental Fee Schedule Update
BACKGROUND:
At the July Parks and Recreation Commission meeting, the
Commission reviewed the City Municipal Code as well as Park Rules
and Regulations, and developed amendment recommendations for Ci'�iy
Council approval.
This report reflects the second part of this process: 7he review
and amendment of the Park Fee Schedule. What follows is a staff
recommendation for the update of the Park Rental Fee Schedule.
DISCUSSION:
Park rental fees have not been updated since February 1997. Sta`=
has completed a study of the fees charged in surrounding areas
and feels confident that the proposed fees are in line with the
current market.
The proposed changes in the Park Rental Fee Schedule are detailed
below. A matrix comparing the proposed fees and the current fees
follows (see Attachment A).
For Profit Classification
At the July Parks and Recreation Commission meeting, staff
proposed new classifications for park rentals. These
classifications are as follows:
GROUP 1 City sponsored programs or co- sponsored programs.
GROUP 2 Residents of the City of Moorpark and
organizations which are tax exempt under Section
501 O (3) of the U.S. Revenue Code chartered
within the City limits of the City of Moorpark,
and other qualifying non - profit organizations.
This includes such uses as recreation /youth
serving organizations, Homeowners Association
meetings and political fund- raisers for the City
of Moorpark elections or other political offices
where the candidate is a City resident. Other
governmental agencies (the County, School
District, for example), and their commissions,
boards or departments.
GROUP 3 Residents of the Moorpark Unified School District
bc.:ndaries that reside outside of the City Limits;
non - profit service organizations not covered Under
Group 3; and City of Moorpark business and
commercial for profit organizations where no
admission fee is charged and no product is sold
A .e: for recreational purposes).
GROUP 4 City of Moorpark businesses and for profit
organizations (business purposes), and nor. City
residents, organizations and businesses.
Staff is proposing the addition of a For - Profit Classification.
(Group 5). The fees attached to these rentals are significantly
higher than non - profit and group or individual rentals. =or-
Profit activities are surcharged an additional $10 for each
amenity rented.
Field and Court Rentals
Staff is recommending modest increases in most field and court
rentals. These costs reflect a increase in maintenance and
staffing costs over the past 6 years.
Field and Court Light Rental Fees: Staff is recommending tne
raising the fees for soft:all light rentals. This increase
reflects higher electricity and bulb replacement costs. New
fees have been added to includes facilities that have been
added since 1993(basketball court and tennis court lights).
Nainiourpose Court Rentals: The current Multipurpose Court
rental fees are based on use of the court plus roller
hockey goals only. Frequently, members of the public ask to
rent the court for uses other than roller hockey. The
proposed fee reflects charges for the court and its
amenities as separate entities. This allows for multiple
uses of the court at an appropriate rate.
Snack Bar Rentals: Staff is proposing adding a rental fee
for this amenity. There is also a $100 deposit for the use
of the snack bar. There is an additional $18 per hour if
rental is not during normal Recreation Center operating
:Hours no cover staff costs.
Amenity Rentals
':'he City of Moorpark rents softball bases, soccer goals, roller
hockey goals and horseshoes. In conjunction with a faci�ity
rental, these amenities are rented at a flat rate for the
d.aration of the facility rental. Staff is recomr:.ending a fee of
$7 for Moorpark residents and non - profit groups (Group 2) and fee
of 310 for non- residents and businesses (Groups 3 and 4) and $20
-or For - Profit (Group 5) rentals of these amenities. This
standardizes the amenity rental with the exception of the more
costly roller hockey borders.
Picric Area Rentals
Staff is recommending modest increases in the Picnic Area
rentals. These include the picnic pavilions, gazebos and picnic
areas. These costs reflect a increase in maintenance and staffing
costs over the past 6 years.
Electricity Usaae: Currently, the City rents electricity at
the Poindexter Park Gazebo. Staff is recommending a fee of
$2 for Moorpark residents and non - profit groups ;Group 2), a
fee of $4 for school district residents and Moorpark
businesses (Group 3) and a rate of $6 for non - residents and
non- Moorpark businesses (Group 4). This increase for non-
residents reflects a rising electricity related costs.
Large Groups Security Deposit & Surcharge
As discussed at the July 6 Parks and Recreation Commission
meeting, staff is recommending a security deposit for groups of
over 75 people. This deposit is recommended to help offset
increased maintenance and repair costs related to large rentals.
Additionally, staff is proposing a surcharge for large groups tc
be added to the facility rental fees. These costs heap cover the
staff costs which will be required to manage these rentals.
RECOMMENDATION:
That the Parks and Recreation Commission review and forward
recommended Park Rental /Use Fee Schedule to City Council for
adoption.
Attachment A
Park Facility Rental /Use Fee Schedule Recommendations
Proposed Fee
Softball Fields
Softball Diamond Rental
Group I:No Charge
Group 2:$10 per hour
Group 3:$15 per hour
Group 4:$20 per hour
Group 5: $30 Per Hour
Diamond Preparation:
Group I:No Charge
Group 2:$25
Group 3:$35
Group 4:$35
Group 5: $35
Softball Base Rental
Group I:No Charge
Group 2:$7*
Group 3:$10*
Group 4:$ 10*
Group 5: S20*
*$100 deposit required
Softball Lights
Group 1:No Charge
Group 2:520 per hour
Group 3:$25 per hour
Group 4:$30 per hour
Group 5: $40 per hour
Horseshoe Pits
Horseshoe Pit
Group I:No Charge
Group 2:$5 per hour
Group 3:$10 per hour
Group 4:S15 per hour
Group 5:525 per hour
Horseshoes
Group I:No Charge
Group 2:$7*
Group 3:$10*
Group 4:$10*
Group 5: S20*
*$50 deposit required
Current Fee
Softball Diamond Rental
Group I:No Charge
Group 2:$10 per hour
Group 3:$15 per hour
Group 4:$20 per hour
Diamond Preparation:
Group I:No Charge
Group 2:$25
Group 3:$35
Group 4:$35
Softball Base Rental
Group I:No Charge
Group 2:$7*
Group 3:$7*
Group 4:$7*
*$ 100 deposit required
Softball Lights
Group I:No Charge
Group 2:$15 per hour
Group 3:$20 per hour
Group 4:$20 per hour
Horseshoe Pit
Group I:No Charge
Group 2:$5 per hour
Group 3:$10 per hour
Group 4:$15 per hour
Horseshoes
Group I:No Charge
Group 2:$7*
Group 3:$10*
Group 4:$ 10*
*$50 deposit required
Description
For profit classification added.
For profit classification added.
Higher fees recommended for Groups 3,
4 and 5 for continuity with other amenity
rental. For profit classification added.
Fee update reflects higher electricity and
bulb replacement costs. For profit
classification added.
For profit classification added.
Higher fees recommended for Groups 3,
4 and 5 for continuity with other amenity
rental. For profit classification added.
Proposed Fee
Current Fee
Description
Soccer Fields
Soccer Field
Soccer Field
The rise in fees reflects the increase in
Group 1:No Charge
Group I:No Charge
maintenance costs and the inclusion of
Group 2:58 per hour
Group 2:$5 per hour
soccer goals in the rental fee. For profit
Group 3:512 per hour
Group 3:$10 per hour
classification added.
Group 4:$15 per hour
Group 4:S 15 per hour
Group 5: S25 per hour
Soccer Goal
Soccer Goal
Classification deleted as goals are no
Group I: No Charge
Group I :No Charge
longer moved on and off the fields. Goal
Group 2: No Charge
Group 2:57
rental is included in field rental.
Group 3: No Charge
Group 3:510
Group 4: No Charge
Group 4:$10
Group 5: No Charge
Basketball Court
Outdoor Basketball Court
Outdoor Basketball Court
The rise in fees reflects increased
Group 1: No Charge
Group 1: No Charge
maintenance costs and demand for the
Group 2:S8 per hour
Group 2:$5 per hour
facility.
Group 3:512 per hour
Group 3:$10 per hour
Group 4:S 15 per hour
Group 4:$15 per hour
Group 5: $25 per hour
Outdoor Basketball Court (Night
Outdoor Basketball Court (Night
This fee is proposed to help recapture
Use With Lights)
Use With Lights)
the costs of the basketball court lights.
Group 1: No Charge
Group 1: No Charge
There is currently no charge for using
Group 2:$18 per hour
Group 2: No Charge
this amenity.
Group 3:$22 per hour
Group 3: No Charge
Group 4:$25 per hour
Group 4: No Charge
Group 5: $35 per hour
Group 5: No Charge
Tennis Court
Tennis Court
Tennis Court
Fee update reflects increased
Group l :No Charge
Group l:No Charge
maintenance costs and facility
Group 2:S 10 per hour
Group 2:$7 per hour
popularity. For profit classification
Group 3:S 15 per hour
Group 3:$12 per hour
added.
Group 4:$20 per hour
Group 4:$17 per hour
Group 5: $30 per hour
Tennis Court (Night Use With
Tennis Court (Night Use With
This fee is proposed to help recapture
Lights)
Lights)
the costs of the coming tennis court
Group I: No Charge
Group 1: No Charge
lights at Arroyo Vista Community Park.
Group 2:20 per hour
Group 2: No Charge
Group 3:$25 per hour
Group 3: No Charge
Group 4:$30 per hour
Group 4: No Charge
Group 5: $40 per hour
Group 5: No Charge
Proposed Fee I Current Fee I Description
Multipurpose Court (Arroyo Vista Community Park)
Multipurpose Court
Group 1: No Charge
Group 2:$10 per hour
Group 3:$15 per hour
Group 4:$25 per hour
Group 5: $35 per hour
Roller Hockey Goals
Group I: No Charge
Group 2:$7
Group 3:$10
Group 4:$10
Group 5: $20 per hour
Multipurpose Court
Group l: No Charge
Group 2:$20 per hour
Group 3:$40 per hour
Group 4:$50 per hour
Roller Hockey Goals
Group l: No Current Fee
Group 2: No Current Fee
Group 3: No Current Fee
Group 4: No Current Fee
Roller Hockey Borders
Roller Hockey Borders
Group 1: No Charge
Group 1: No Charge
Group 2:$45 per hour*
Group 2:$45 per hour*
Group 3:$60 per hour*
Group 3:$60 per hour*
Group 4:$75 per hour*
Group 4:$75 per hour*
Group 5: $85 per hour
*$36 set up fee and $100
*$36 set up fee and $100
deposit required
deposit required
Additional $18 per hour if
Additional $18 per hour if
rental is not during normal
rental is not during normal
Recreation Center
Recreation Center
operating hours.
operating hours.
Picnic Facilities
Picnic Pavilion
Group l: No Charge
Group 2:$10 per hour
Group 3:$15 per hour
Group 4:$20 per hour
Group 5:$30 per hour
Gazebo (Poindexter Park)
Group l: No Charge
Group 2:$6 per hour
Group 3:$10 per hour
Group 4115 per hour
Group 5:$25 per hour
Picnic Area
Group 1: No Charge
Group 2:$5 per hour
Group 3:$10 per hour
Group 4:$15 per hour
Group 5:$25 per hour
Picnic Pavilion
Group l: No Charge
Group 2:$5 per hour
Group 3:$10 per hour
Group 4:$15 per hour
Gazebo (Poindexter Park)
Group 1: No Charge
Group 2:$4 per hour
Group 3:$9 per hour
Group 4:$13 per hour
Picnic Area
Group l: No Charge
Group 2:$3 per hour
Group 3:$7 per hour
Group 4:$10 per hour
Current fees are based on use of the
court plus roller hockey goals. The
proposed fee reflects the fee for the
court only. This allows for multiple uses
of the court at an appropriate rate. For
profit classification added.
This fee was added to allow for
flexibility. For profit classification
added.
No Change proposed. For profit
classification added.
Fee update reflects increased
maintenance costs and facility
popularity. For profit classification
added.
Fee update reflects increased
maintenance costs. For profit
classification added.
Fee update reflects increased
maintenance costs. For profit
classification added.
Proposed Fee
[current Fee
Description
Open Areas
Open Area
Open Area
Fee Update reflects increased
Group 1: No Charge
Group 1: No Charge
maintenance costs and facility
Group 2:$5 per hour
Group 2:S3 per hour
popularity. For profit classification
Group 3:S 10 per hour
Group 3:$7 per hour
added.
Group 4:$15 per hour
Group 4:S 10 per hour
Group 5:$25 per hour
Snack Bar
Snack Bar
Snack Bar: Not currently rented.
Fees have been attached to this amenit\
Group I: No Charge
to allow for the use of AVRC snack bar
Group 2:$10 per hour
on a rental basis.
Group 3:$15 per hour
Group 4:520 per hour
Group 5:$30 per hour
$ 100 deposit
Additional $18 per hour if
rental is not during normal
Recreation Center
operating hours.
Electricity
Electricity
Electricity
Proposed fees reflect an elevation of
Group I: No Charge
Group 1: No Charge
fees for non - residents and businesses.
Group 2:$2 per hour
Group 2:$2 per hour
For profit classification added.
Group 3:$4 per hour
Group 3:$2 per hour
Group 4:S6 per hour
Group 4:$2 per hour
Group 5: $16 per hour
Security Deposits
Softball Base Rental: $100 deposit
No Change Proposed
Horseshoes: S50 deposit
No C:lange Proposed
Roller Hockey Border Svstem: $100 deposit
No Change Proposed
Large Group Deposit
Groups of 75 -100: $100 deposit
This deposit is recommended to help
Groups of 100 -150: $150 deposit
offset increased maintenance and repair
Groups of 150 - 200:5200 deposit
costs related to large rentals.
Groups of 200 -500: $250 deposit
Groups of over 500: $350 deposit
Snack Bar: $100 deposit
This is a new deposit.
Additional Fees
After Hours Fee
No Change Proposed
A staff fee of S 18 per hour may be levied if the rental is not
during normal Recreation Center operating hours and requires
staff assistance or coverage.
Large Group Fee
This is a new fee proposed to help cover
Groups of 75 -100: No surcharge
increased maintenance and staffing costs
Groups of 100 -150: Add S10 per hour
related to a large group rental.
Groups of 150 -200: Add $20 per hour
Groups of 200 -500: Add $30 per hour
Groups of over 500: Add $50 per hour
The City of Moorpark reserves the right to make adjustments or impose additional fees on a case
by case basis.
G
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Honorable Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services i, `" --
DATE: August 18, 1998 (Parks and Recreation Commission Meeting of 9/8/98 )
SUBJECT: Consider Proposal From Moorpark Girls Softball
Background
Moorpark Girls Softball submitted a proposal to the City requesting consideration of the
construction of a third softball field at either Mountain Meadows Park or Arroyo Vista
Community Park (AVCP). The proposal identifies advantages and disadvantages of the two
options and provides for three funding possibilities.
Currently, Moorpark Girls Softball uses the two fields at Mountain Meadows Park and two fields
at Mountain Meadows School during its spring season. They also set up a temporary T -Ball field
at the Park and have a snack bar and storage space at the school. Over the last year, Girls
Softball has been informed by MUSD that future plans for the school include the placement of
temporary classrooms around the area of the softball fields, thereby eliminating one or both of the
fields. With this in mind, Girls Softball is looking for a way to retain three or more fields in one
location.
Option A - Mountain Meadows Park
Included in Girls Softball's Use Agreement with the City is approval for the placement of a
temporary T -Ball field, with a portable backstop, at Mountain Meadows Park. The temporary
backstop is to be placed behind the restrooms. Under their option to remain at Mountain
Meadows School, Girls Softball is requesting consideration for converting the area into a
permanent softball field. Additionally, if and when Girls Softball loses its current snack bar, it
hopes to be allowed to establish a snack bar in the Park.
The advantages to remaining at Mountain Meadows Park include the investment that Girls
Softball has made in the Park over the years. The improvements performed by Girls Softball
include, but are not limited to, the installation of the backstop, dug outs, and foul -line fences on
the second field, installation of a sprinkler system for maintenance of the infield, the recent
installation of storage bins and extensive maintenance work to both fields as a result of the heavy
rains experience this past winter.
MANUNDLEYWDMINMGRLSFTPR. COM
On the other hand, there are some disadvantages to remaining at Mountain Meadows Park.
Mountain Meadows is an eight acre park situated in a residential neighborhood. An obvious
limitation of the park is that very little can be done to expand the number of softball fields to
accommodate the increase in the number of girls enrolling in the league. The park can reasonably
only hold three fields, and a third field may not be desirable since it encroaches on open space
areas. Available parking is limited to a moderate sized parking lot and minimal on- street parking.
On days when Girls Softball plays its games, parents must park along residential streets where
possible, and the City has received complaints from residents in the area about vehicle traffic and
parking concerns.
Option B - Arroyo Vista Community Park
As an alternative to expanding their use of Mountain Meadows Park, Moorpark Girls Softball is
requesting that the City also consider relocating their activities to AVCP. They believe that this
option presents a better long -term solution to accommodating their growing participation
numbers.
The proposal for moving to AVCP includes the immediate construction of a third softball field
including a backstop, sideline fence, and dugouts. The current conceptual design for AVCP
includes three softball fields. At the time the two existing fields were constructed, some minimal
site grading work was performed for the future third field, although the field was not completed
due to a lack of funds. The work necessary to complete the third field includes removing the
existing turf, minimal grading; and purchase and installation of a backstop, sideline fence, and
infield dirt. Additionally, some concrete work and installation of player benches would be
desirable. Future installation of an infield sprinkling system would also enhance the maintenance
of the infield. The estimated cost for the aforementioned work is approximately $28,000 broken
down as follows:
Equipment Rental
$ 200
Infield Dirt
5,800
Backstop/Dugouts/Sideline Fence installed
21,000
Player Benches
700
Concrete
300
Total
$28,000
In addition, a temporary T -Ball field could also be accommodated. Installing a T -Ball field
consists of burning lines in the turf prior to Girls Softball's season. After the season, the turf is
allowed to grow back, and therefore would not impact other uses. There is also a potential for a
fourth and possibly a fifth softball field once AVCP Phase II is constructed.
M:MJNDLEY\ADM1MGRLSFTPR.00M
The backstop costed out is the same size as the two at Mountain Meadows Park, which are
smaller than the two at AVCP. Selecting the smaller backstop helps keep costs down. Girls
Softball is requesting consideration of three funding proposals: 1) City to fund and perform
improvements; 2) City to fund improvements, Girls Softball to perform improvements; and 3) City
loan for cost of improvements. The City does not have funds in its Park Improvement Fund,
Community Zone, to cover any of the costs associated with the construction of a third softball
field. As a result, staff cannot recommend any of the proposals suggested by Girls Softball. Any
funding for the proposed improvements would have to come from the Moorpark Girls Softball
League. However, the City could provide manpower to remove the existing turf, grade the field,
install the infield dirt, and perform the concrete work.
It is important to note that, while Girls Softball's and AYSO's primary seasons do not overlap,
installing the third softball field will eliminate one, and possibly two, small sized soccer fields used
by AYSO for games. Staff would work with Girls Softball to ensure that the third field is
constructed with as small of a dirt infield as possible so as to minimize the loss of turf. To adjust
for the loss of a soccer field(s), staff has looked at expanding AYSO's turf use on Saturdays to
include the area north of the football field, known as the practice field. AYSO's and Packer
Football's seasons do overlap significantly. Packer Football uses the practice field on weekdays;
however, it does not play its games on the field, and a significant number of its game are played
outside of Moorpark, leaving the area unused. Additionally, AYSO has the option of expanding
their game hours on Saturdays to make up the loss of a field.
Staff believes that the preferred option is to move Girls Softball to AVCP for its spring season,
rather than to expand their use of Mountain Meadows Park. Mountain Meadows would continue
to be used by Girls Softball for its winter season. AVCP was developed with the purpose of
providing a central place to operate youth and adult sports leagues. The long range goal for
AVCP is to provide space for Girls Softball, as well as AYSO, and Packer Football. It is
recognized that the park is only partially completed, with approximately 3 5 acres yet to be
constructed, and that moving Girls Softball to AVCP at this time will have an impact on the space
used by AYSO. However, when Phase II is completed, it is hoped that additional space will be
provided for AYSO to accommodate its current and future needs.
None of the options are ideal; each has drawbacks. The number of youth participating in sports
leagues continues to grow as Moorpark's population increases. While this is a positive trend that
should be supported, park space to accommodate the growth has not kept pace. Until AVCP
Phase II has been completed, the three groups vying for space (AYSO, Packer Football, and Girls
Softball) in addition to the City's programs and other groups (the Sharks) who use the park, will
continue to have to find ways to adjust their needs to match the limited resources available.
Recommendation
Staff recommends that the Parks and Recreation Commission recommend to the City Council:
M AN1LINDLE Y\ADMIN\GRL SFTPR. C OM
The construction of a third softball field at Arroyo Vista Community Park
at no direct cost to the City, as outlined in the Agenda Report, and
2. The relocation of Moorpark Girls Softball to Arroyo Vista Community
Park for their annual spring season.
M:\N,fLINDLE Y\ADMIN\GRLSFTPR. COM
No Report Submitted For This Item