HomeMy WebLinkAboutAG RPTS 1998 0202 PR REGCITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
February 2, 1998
7:00 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners David Badoud, June Dubreuil, -John Oberg,
Janice Parvin, and Chairperson Sandra Thompson.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Consider Nomination and Selection of Chair and Vice - Chair.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
r�
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of January 5, 1998. Staff Recommendation: Approve as
presented.
B. Parks Ouarterly Report. Staff Recommendation: Receive
and file report.
C. Recreation Ouarterly Report. Staff Recommendation:
Receive and file report.
D. Holiday Event Report. Staff Recommendation: Receive and
file report.
E. Adult Sports Leagues Report. Staff Recommendation:
Receive and file report.
Parks and Recreation Commission Agenda
February 2, 1998
Page 2
8. DISCUSSION /ACTION ITEMS:
A. Teen Council Report. Staff Recommendation: Receive and
file report.
B. Consider Chapter _2.32 of the _Moorpark Municipal Code
Regarding Park and Recreation Commission. Staff
Recommendation: Discuss the duties and responsibilities
of the Parks and Recreation Commission, and identify any
recommended changes to the Municipal Code for
consideration by the City Council. (Continued from
12/1/97 and 1/5/98)
C. Youth Sports Committee Report. Staff Recommendation:
Receive oral report.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT: 1 r
Any member of the public may address the Commission during the Public Comment portion of the agenda.
Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of
the meeting. Speakers will be heard in the order that their Speaker Cards are received. A
limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of
the City Clerk and are available for public review. Any questions concerning any Agenda item may
be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021
(805) 529 -6864, ext. 227.
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California
1. CALL TO ORDER:
January 5, 1998
Chairman Thompson called the meeting to order at 7:17 p.m.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Badoud.
3. ROLL CALL:
Present:
Commissioners Dave Badoud, June Dubreuil, Janice ar:
Chairman Sandra Thompson. Commissioner Oberg was absent-
Staff Present:
Mary Lindley, Director of Community Services, and Patty
Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
None.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of December 1, 1997. Staff Recommendation: Approve as
presented.
B. Consider Special Event Report: Holiday Craft Fair. Staff
Recommendation: Receive and file report.
Minutes of the Parks & Recreation Meeting
of January 5, 1998
Page 2
MOTION: Commissioner Badoud moved to approve the Consent Calendar
as presented. Commissioner Parvin seconded. The motion
was carried 4 -0. Commissioner Oberg was absent.
8. DISCUSSION /ACTION ITEMS:
A. Consider Name Change For Griffin Park. Staff
Recommendation: Make appropriate recommendation.
(Continued from 12/1/97)
Public Speaker:
Kristene Griffin, 32916 Denver Springs, Westlake, CA
91361. Ms. Griffin is the granddaughter of Paul Griffin,
Sr., and she requested the Park name remain as is, in
memory of her grandfather.
Ms. Lindley explained that Griffin Park was developed and
named prior to the incorporation of the City and the
adoption of the City Park Naming Policy.
The Commission discussed the circumstances under which
Griffin Park was named and Commissioner Dubreuil
questioned if at the time when the Park was constructed
and named, if there had been any type of authorized
agreement that may still need be honored. Staff had no
such information and was unaware of the existence of any
such agreement.
Chair Thompson stated she does not support a name change
of the Park.
Commissioner Parvin explained her intentions for the name
change of Griffin Park is based on compliance with the
City's Park Naming Policy only, and not as an emotional
issue.
MOTION: Commissioner Parvin moved to recommend to City Council
that the name of Griffin Park be changed to comply with
the City's Park Naming Policy. The motion failed for
lack of a second.
Minutes of the Parks & Recreation Meeting
of January 5, 1998
Page 3
B. Consider Installation of a Fence at the Community Center
Park. Staff Recommendation: Make appropriate
recommendation. (Continued from 12/1/97)
Ms. Lindley explained the funding for this project would
come from the Park Improvement Zone 1, where funds are
available, and not from the Community Park zone.
Commissioner Dubreuil requested it be noted that the
funds from the Park Improvement Zone 1 can be used for
park improvements only, and not for park maintenance.
The Commissioners were all in agreement with the
installation of a fence.
MOTION: Commissioner Badoud moved to request that City Council
approve the allocation of funds for the installation of
appropriate fencing at the Community Center Park.
Commissioner Parvin seconded. The motion was carried 4-
0. Commissioner Oberg was absent.
C. Consider the Purchase of a Cart for AVCP. Staff
Recommendation: Decline the purchase of a hand cart for
AVCP.
Ms. Lindley explained that to purchase a cart for AVCP,
a request for allocation of funds from the General fund
would have to be presented to the City Council.
Commissioner Dubreuil suggested that perhaps a resident
could donate a wagon to Arroyo Vista Park, and this would
suffice in place of a cart.
Commissioner Badoud explained that what prompted his
request for the purchase of a cart was his observation of
residents driving their cars on the turf at Arroyo Vista
for the purpose of transporting their picnic or party
supplies or other activity equipment, which can cause
broken sprinkler heads and turf damage.
Minutes of the Parks & Recreation Meeting
of January 5, 1998
Page 4
MOTION: Commissioner Badoud moved to recommend to City Council
the allocation of funds for the purpose of purchasing a
cart for AVCP. The motion failed for lack of a second.
9. PUBLIC HEARING:
A. Consider Chapter 2.32 of the Moorpark Municipal Code
Regarding Park and Recreation Commission. Staff
Recommendation: Discuss the duties and responsibilities
of the Parks and Recreation Commission, and identify any
recommended changes to the Municipal Code for
consideration by the City Council. (Continued from
12/1/97)
The Commission and staff discussed the two revised lists
from the previous meeting of December 1, 1997.
Recommended changes were noted, and staff stated that a
revise Municipal Code would be drafted for their final
review and recommendation to Council, at the next
regularly scheduled meeting.
MOTION: Commissioner Badoud moved to close the Public Hearir:q,
and to continue this item to the February 2 meeting, ro
review the recommended changes to the rules an::
responsibilities. Commissioner Parvin seconded.
motion was carried 4 -0. Commissioner Obera
10. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Commissioner Badoud requested the nomination of the new
Chair and Vice Chair be agendized for the February 2,
1998, meeting. He also requested a report outlining what
would be needed to create a flyer advertising upcoming
City activities, with a City staff member distributing
the flyers in the spring, at the opening days of
Moorpark's sports organizations. Ms. Lindley stated that
staff could proceed with implementing this action without
an action by the Commission for additional appropriation
of funds, and would take the necessary steps to proceed.
Minutes of the Parks & Recreation Meeting
of January 5, 1998
Page 5
Commissioner Badoud announced the upcoming Youth Sports
Committee meeting, scheduled in January.
Commissioner Parvin announced the upcoming Teen Ski Trip
on January 26. She also thanked all volunteers who
participated with park improvements during the last year.
Commissioner Dubreuil requested a report on teen programs
and that a representative from the Teen Council attend
February's Commission meeting.
Chair Thompson concurred with Commissioner Dubreuil to
involve the Teen Council in an upcoming Commission
meeting. She also announced the Moorpark High School
Annual Alumni Soccer Game on January 10.
Ms. Lindley informed the Commission of a donation being
made to the City from the Sabine family, in memory of
Margaret Sabine. Commission will make a recommendation
to City Council on the use of the donation.
11. ADJOURNMENT:
Chairman Thompson adjourned the meeting until the next
regularly scheduled meeting of February 2, 1998. The time was
8:47 p.m.
Respectfully submitted,
Patty Lemcke
Administrative Secretary
APPROVED:
SANDRA THOMPSON
CHAIRPERSON
76
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission V)
FROM: Allen Walter, Supervisor of Maintenance and Operations
DATE: January 21, 1998
SUBJECT: Parks Quarterly Report
PARKS
Mountain Meadows Park:
Vandalism to turf occurred on 12/22/97. Park staff discovered unknown person(s) had
driven onto the turf in a reckless manner and damaged several areas of the grass. Park staff
repaired and reseeded the turf areas.
Tierra Rejada Park:
Vandalism to turf and two trees occurred on 1/3/98. Weekend park staff discovered that
unknown person(s) had driven onto the park turf, entering from the west parking lot. The
person(s) then struck two trees and damaged the turf. The trees required removal due to the
trunks being broken off at the root ball. Additional bollards will be added to stop access at
this site.
The tennis court gate was vandalized on 12/6/97. It appears person only wanted entry onto
the courts and no permanent damage was found. The courts had been locked due to
excessive rain and water on the courts, which creates a safety hazard.
A playground safety panel, sited on the last Commission's Park Tour was installed. The
panel is tan in color, due to no orange equipment is being produced because of lead paint
problems.
Campus Park:
Unknown persons removed the men's and women's restroom signs from the restroom
building. Staff has been instructed to "glue and bolt" the signs to exterior walls to stop theft.
Arroyo Vista Community Park:
The fencing project was completed by Pederson Fence Company on 12/31/97. The fence
now encompasses the park's south side service road turf, and the north side service road
boundary. The fence also covers the boundaries of the pedestrian bridge.
Parks Quarterly Report
Page 2
AVCP continued
A bid was returned for weed abatement to the east field area. The cost is $1,600 to disc the
area. Three passes will be required to completely abate the area.
Park staff discovered vandalism to the well enclosure door and lock on 12/29/97. The door
was repaired and the lock was replaced.
Damage occurred to parking lot (DG) #2. Unknown persons drove recklessly on the DG
surface causing several ruts and damage to level surface.
Park staff will be installing a telephone pole fence to enclose the north side of the park
property. Property damage to stakes was noted and appears to be caused by the resident
living on the north side of the park entry road by the Arroyo. It appears the resident uses the
access road adjacent to the park property line to enter his property.
Play- Tot -Lot swing seats were converted to tot swing seats with safety straps. This was a
Park Tour recommendation by a Park Commissioner.
Virginia Colony and Monte Vista Parks
A report was prepared to show reduction of assessment funds by demobilization of two
parks. The approximate savings to the assessment fund would be: Monte Vista Park $11,230,
and Virginia Colony Park $15,205, with a total of $26,435 in savings.
Griffin Park
Volleyball poles and net were ordered per the Park Commission request. The volleyball court
will be established at the south end of the park and off set to afford patrons use without
interference. Project cost is $500.00.
Monte Vista Park:
The Sabine's family gift of $5,325 project plan was completed and is awaiting the family's
recommendation. Several benches, picnic tables and a shelter were presented along with park
locations for these additions. An inscription plate was also recommended.
Campus Canyon Park:
Shrubs along Collins Drive were lowered on each side of the fence opening, approximately
15 to 20 feet, to aide in observing activity through the openings and along the sidewalk entry
of the park.
Parks Quarterly Report
Page 3
Poindexter Park:
Maxicom Computer software was installed in the Park's Department office computer at no
cost by Rainbird. This software allows connection to a State weather station (CIMIS) which
communicates ETO information. This information allows water needs to be determined by
weather conditions. The park is then contacted via the computer and the irrigation controller
is adjusted. Poindexter Park will be established as a test site will be on -line in late January
1998.
New security lights were added to the restroom building. These lights will replace the
existing low security lights that are vandalized on a regular basis.
The men's restroom door dead bolt/locking device was vandalized on 11/8/97 by an
unknown person(s). The damage required the entire mechanism to be replaced.
Peach Hill Park
AVRC
The south side double door of the park store room was vandalized. Unknown person(s)
forced open the door breaking the locking device. No theft of items was reported. The door
was repaired and installed with an inside door bar brace for extra security.
FACILITIES
Bid requests were sent to five vendors for the gym floor refinishing project, with three
responses received. The bid deadline was January 16, 1998, and Miller Floors was awarded
the project with the low bid of $1,928. The project is scheduled for March 30, through April
5, 1998, at which time the gym will be closed.
Bid requests were sent to vendors for the purchase of additional kitchen equipment. Bids
were requested for a 3 unit steam table, an ice machine, and a convection oven. Two bids
were returned. Bids close January 16, 1998.
Red curbs were added to the east and west entry road to the building parking lot. This will
stop overflow parking along curbs creating a traffic congestion. A No Stopping sign was also
added to the west corner to extend no- parking from gate #2 to the parking lot entry.
A domestic water line to the building broke, causing the facility's fresh water supply to be
out of service. The park staff repaired and returned the water service within 4 hours.
MEMORANDUM
TO: Steven Kueny, City Manager
FROM: SG Shellabarger, Recreation Superintendent,
DATE: January 15, 1998
SUBJECT: Quarterly Report on Recreation Programming
Fall Quarter: September- December 1997
SPECIAL EVENT SUMMARY
Halloween
1997
1996
Participants
700
600
Volunteers
30
58
Revenue
$495
$170
Expenditure
$1285
$1729
Expenditure Per Participant
$1.84
$2.88
Craft Fair
1997
1996
Number of Vendors
60
77
Participants
350
1,750
Revenue
$2400
$2,980
Expenditure
$532.06
$474
Expenditure Per Participant
$1.52
$ .27
Net Revenue
$1975
$2,506
Note: This event was rained out, impacting the cost per participant.
Breakfast With Santa
1997
1996
Participants
75
75
Revenue
$576
$420
Expenditure
$459
$908
Expenditure Per Participant
$6.12
$12
Note: The use of part time staff in 1996 caused a higher expenditure. Most of the 1997
event was organized by the full time coordinator.
Tree Lighting Ceremony
1997
1996
Participants
350
320
Revenue
$0
$0
Expenditure
$689.28
$584
Expenditure Per Participant
$1.97
$1.82
Sleigh Rides With Santa
1997
1996
Participants
183
186
Revenue
$1352
$1,120
Expenditure
$752
$564
Expenditure Per Participant
$4.11
$3.03
Net Revenue
$600
$556
FAIL 1997 CLASS SUMMARY
FALL 1997 ADULT LEAGUE SUMMARY
Fall 1997
Fall 97
Summer 97
Spring 97
Winter 97
Total Students
365
393
419
?25
Classes Offered
107
65
95
110
Ran
89
>j
59
55
Canceled
18 161yo
10 15'%
36 37%
5? 47;11,
FALL 1997 ADULT LEAGUE SUMMARY
Fall 1997
Summer 97
Spring 97
Winter 97
SOFTBALL 30 Teams
33 Teams
35 Teams
Dark
BASKETBALL 12 Teams
16 Teams
15 Teams
16 Teams
VOLLEYBALL 0 Teams
0 Teams
0 Teams
0 Teams
Vague references in the Softball Manager's Manual have prompted a review of this document to be
complete by the Spring manager's meeting.
FALL 1997 YOUTH LEAGUE SUMMARY
FALL 1997 TEEN PROGRAM SUMMARY
Program
FALL 97
Summer 97
September 27
Teams/Partfdpsats
Teams?arttdpants
JBL
8/64
8/80
JBL UPPER DIVISION
4/40
6/56
TBALL
2/16
Canceled
PEE WEE ROLLER HOCKEY
Canceled
Not Offered
ROLLER HOCKEY
Canceled
Not Offered
FALL 1997 TEEN PROGRAM SUMMARY
Program
Date
Nothing But Net Basketball Tourney
September 27
Teen Rollerhockey League
September 13
70's Dance Party
November 21
Music Fest '97
October 4
Halloween Pizza party
October 31
Holiday Bash
December 12
Spring 97
T7 V Partidpsnts
10/93
Not Offered
2/25
3/27
4/42
Winter 97
Tesms/Partldpaws
12/107
Not Offered
Not Offered
Not Offered
Not Offered
Participation
3 teams (Canceled)
Canceled
15
500
8
Canceled
Teen programs continue to be a challenge. Staff will continue to explore possible venues of interest to
teens. In the Winter, we are working with Project Pride to put on a Teen Canteen at the Community Center.
In Spring we are offering a course in job development and we are planning a number of Friday night
activities we hope will interest this population. Staff continues to work with the Teen council to identify
opportunities and weaknesses in our program. Coming projects include the portable skateboard park.
BROCHURE SUMMARY (Past Year)
Summer 97
FALL 97
TOTAL ADS
14
PRINTING
$1644.17
MAILING
$752.05
TOTAL BROCHURE COSTS
$2396.22
NET REVENUE
$1185
Summer 97
Spring 97
Winter 97
19
18
16
$1,698.75
$1,698.75
S 1.868.63
$876.55
$924.33
5344.15
$2,575.30
$2623.08
52,712.78
$2,070
$1,875
51,505
FUTURE REPORTS
Beginning with the Winter 1998 report, most of the data will flow from reports produced by RecWare. This
program is currently in use and working well, aside from a few minor bugs.
Additionally, I will continue exploring different ideas to identify a format that provides a meaningful
review of past activities and allows the discussion to evaluate program successes and deficiencies.
cc: Mary Lindley, Director of Community Services
D
AGENDA REPORT
CITY OF MOORPARK
TO: Parks and Recreation Commission
FROM: Shelly Shellabarger, Recreation Superintendent
DATE: January 15, 1998 (Parks & Recreation Commission Meeting of
February 2, 1998)
SUBJECT: Holiday Event Review
DISCUSSION: During the 1997 holiday season, the Community Services Department offered
four events to the community. They included the Holiday Craft Fair (November 22, 1997),
Breakfast With Santa (December 7), The Annual Tree Lighting Ceremony (December 8) and
Sleigh Rides With Santa. All events were well attended with the exception of the Craft Fair,
which was rained out. The Sleigh Rides were so popular that a second event was developed to
serve the customers on the waiting list.
Revenues were received for all events except the Tree Lighting Ceremony, which has no
associated fees. A summary of the event statistics follows:
Event
Revenue
Expenditure
Net
Attendance
Craft Fair
$2400
$532
$1,868
350
Breakfast With Santa
$576
$459
$117
75
Sleigh Rides With Santa
$1,352
$752
$600
169
Tree Lighting Ceremony
$0
$689
$0
350
RECOMMENDATION: That the Parks and Recreation Commission Receive and File This
Report.
EVENT REPORT
CITY OF MOORPARK
To: Shelly Shellabarger, Recreation Superintendent
From: Stephanie Shaw, Recreation Coordinator
Re: Craft Fair Summary
Date: November 24, 1997
Holiday Craft Fair
Date: Saturday, November 15, 1997
Time: 10:00 am to 4:00 pm
Location: Arroyo Vista Recreation Center
Age group: Adult
This event included arts & crafts vendors, food vendors, and activities for children.
VENDORS: Exactly 60 vendors were registered for the craft fair, including 3 food vendors. 54 of
the 60 did attend the craft fair. The six who did not attend were likely expecting a rain out.
CHILDREN'S ACTIVITIES: These activities included a moon bounce (supplied by Moonwalks),
as well as an arts & crafts area in the lobby. This area was supervised by staff. Also in the lobby were
cookies, candies, and punch. Adults & children enjoyed these refreshments.
ATTENDANCE: There were approximately 350 people at this event. These people attended
primarily between 10:00 am and 1:00 pm. Heavy rain beginning at 1:00 pm forced outdoor vendors
to leave and attendance dropped dramatically at this point. Most indoor vendors started packing up
at 2:30 pm due to the rain and diminished attendance.
Program-Expense
Event Supply costs
$478.66
Happenings Magazine Ad
$192.21
Daily News Ads (2)
$120.00
Moorpark Star Ads (2)
$131.14
Refreshments/ crafts
$ 35.31
Part Time Staff Costs
$53.40
TOTAL EXPENDITURE: $532.06
REVENUE (Vendors booth fees): $2400.00
BUDGET ALLOWANCE: $550.00
Comments
Advertising included the following: Press releases sent to local newspapers and radio stations,
display ad placed in Happenings, Moorpark Star, and Daily News, posting on all 4 City
marquees, and posters and flyers placed in Moorpark businesses.
Door prize entry ballots included a section asking people how they found out about the craft fair.
These are the results:
Signs
33
Happenings
24
Newspaper
20
Flyers
20
Other
17
Brochure
0
Suggestions or Future Events
1. Serve refreshments again. Everyone seemed pleased that refreshments were available.
2. Consider purchasing a tarp to cover the gym floor. This would allow us to add more indoor
vendors. Indoor spaces are in high demand, and filled quickly this year.
3. Consider a rain date in case of foul weather, or advertise craft fair as "rain or shine" and try to
add additional indoor booths so the number of vendors will not be as affected by the weather.
4. Purchase 1 or 2 banners to advertise the craft fair. "Signs" was most often marked as the way
people found out about the craft fair. Also, newspaper advertising was very effective.
EVENT REPORT
CITY OF MOORPARK
To: Shelly Shellabarger, Recreation Superintendent
From: Stephanie Shaw, Recreation Coordinator
Re: Breakfast With Santa Summary
Date: December 10, 1997
E-vent Description
Breakfast With Santa
Date: Saturday, December 6, 1997
Time: 8:00 am to 10:00 am
Location: Moorpark Community Center
Age group: Family
This event included breakfast, photos with Santa, and gifts for children.
BREAKFAST: Breakfast consisted of several varieties of cereal, pastries, bagels, muffins, fresh fruit
including oranges, apples, and bananas, and milk, orange juice, and apple juice for beverages. People
were allowed to serve themselves from 8:00 am on.
PHOTOS WITH SANTA: Santa was played by David Stafford. Santa arrived at 8:30 am. He mingled
with the children before taking the stage for photos. Each child received a Polaroid photo with Santa.
A new camera was purchased for this purpose. This camera will remain at AVRC and be used for
this and other events.
GIFTS: In addition to a photo with Santa, all children received a gift. These gifts were purchased by
staff and were age appropriate.
ATTENDANCE: Exactly 75 people attended the event, with 72 paid adults and children, and 3
unpaid infants.
Program Expenses
Event Supply costs
$396.82
Advertising
$ 66.21
Santa
$ 50.00
Gifts, camera, film
$222.55
Food, beverages
$ 58.06
Part Time Staff Costs
$62.24
TOTAL EXPENDITURE: $459.06
REVENUE (Registration Fees): $576.00
BUDGET ALLOWANCE: $810.00
Comments
All registered participants attended, despite the patchy weather.
All the bagels, muffins, pastries, bananas, oranges, apple juice, and orange juice were gone by the
end of the event. Only a few apples and mini boxes of cereal were left. Also, of the 2 gallons of
milk, less than 1/2 gallon was left. This was just the right amount of food. Only the two families
who arrived after 8:30 had a limited selection, and very little food was wasted.
The photos taken with the new camera turned out very well, and everyone seemed pleased with
their gift.
Suggestions. For Futures EYents
1. Increase registration maximum to 100.
2. Possibly add a "Lunch with Santa", as the breakfast is sold out every year.
3. Consider discontinuing the photo and the gift to lower costs.
4. Consider charging $6 for the parents and $10 per child and retaining the gift and the photo.
EVENT REPORT
CITY OF MOORPARK
To: Shelly Shellabarger, Recreation Superintendent
From: Stephanie Shaw, Recreation Coordinator
Re: Sleigh Rides With Santa Summary
Date: December 29, 1997
Event- Des-cription
Sleigh Rides With Santa
Date: Sunday, December 21 and Tuesday, December 23, 1997
Time: 4:00 to 8:00 pm & 6:00 to 7:30 pm
Location: Tierra Rejada Ranch
Age group: Family
This event included a "sleigh ride" around Tierra Rejada Ranch with Santa, bonfire, and
refreshments.
SLEIGH RIDE: The sleigh (actually a horse drawn wagon) was provided by Party Animals Farm and
toured the Party Animals/ Tierra Rejada Ranch site.
SANTA: Santa was played by Tony Goldstein, who has 8 years experience performing as Santa. He
greeted parents & children and rode the sleigh with them. Also, Santa gave each child a gift at the
end of the sleigh ride. (The gifts were provided by the City. They consisted of miscellaneous prizes
left over from previous events.) I received many compliments from parents that the Santa was
wonderful.
REFRESHMENTS: Refreshments consisted of cookies including chocolate chip, Oreos, and
gingerbread men, and hot cocoa. Children and parents were pleased with the selection, and there
were no complaints regarding any of the refreshments.
ATTENDANCE: Exactly 169 people registered for the event. The total attendance was 163, plus
lap children. (Lap children are considered age 2 and under. There were approximately 20 lap
children.) The 6 no -shows were from 5 different groups, and did not attend primarily due to illness.
Program-Expense
am Fxpenses
Event Supply costs
$752.01
Advertising
$ 66.21
Santa
$ 75.00
Santa Suit (both nights)
$ 30.00
Food, beverages
$ 30.80
Sleigh (both nights)
$550.00
Part Time Staff Costs
$0
TOTAL EXPENDITURE: $752.01
REVENUE (Registration fees): $1352.00
BUDGET ALLOWANCE: $615.00
Comments
The events was originally scheduled only for Sunday December 21 from 4 to 8 pm. All time slots
sold out quickly. There was a large waiting list, so 3 rides were added on Tuesday from 6:00 to
7:30 pm. In addition to providing an opportunity for those on the waiting list to enjoy the sleigh
rides, the two families who were not able to attend on Sunday attended on Tuesday. They were
extremely pleased with this, as no refunds are available for sleigh rides.
This event was over budget by $137.01 due to the additional rides. The revenue of $1,352.00
justifies the additional expense.
Suggestions For Future Eveats
1. Offer 2 to 3 dates instead of only one, possibly including day time rides.
EVENT REPORT
CITY OF MOORPARK
To: Shelly Shellabarger, Recreation Superintendent
From: Stephanie Shaw, Recreation Coordinator
Re: Tree Lighting Ceremony Summary
Date: December 10, 1997
Event Description
Tree Lighting Ceremony
Date: Sunday, December 7, 1997
Time: 2:00 pm to 3:30 pm
Location: Moorpark Community Center
Age group: Family
This event included a message from the Mayor, the tree lighting, entertainment, refreshments,
and an appearance by Santa.
TREE LIGHTING: The tree lighting itself went smoothly. The Mayor gave a short message, then
selected a child from the audience to light the tree. The tree was donated by Hagle Tree Farm,
and delivered and set up by John Casillas. Decorations were done by Stephanie Shaw.
ENTERTAINMENT: This year 5 local groups performed: Flory Choir, Girl Scouts (including
girls from several Daisy, Brownie, and Junior troops), City of Moorpark Dance class, O'Connor
School of Irish Dance, and the Fusion Dance Team from the Kaylan Rose Dance Studio. All the
performers finished within their allotted time.
REFRESHMENTS/ SANTA: At the closing of the program, Santa arrived and refreshments were
served. Santa was played by David Stafford. Refreshments included several varieties of cookies
and punch. The closing of the program went smoothly.
ATTENDANCE: Approximately 350 people attended the event, not including the performers.
Although there was some fluctuation in attendance, all seats were full throughout the event and
people were standing along the walls.
Program Expenses
Event Supply costs
$661.77
Advertising
$ 66.21
Santa
$ 50.00
Food, beverages
$ 45.56
Videomax
$500.00
Part Time Staff Costs
$27.51
TOTAL EXPENDITURE:
$689.28
REVENUE
$0.00
BUDGET ALLOWANCE:
$1695.00
Comments
All performances ran smoothly. All performers arrived on time and did an excellent job.
Many people stayed for refreshments and Santa's appearance. This is a positive change from past
ceremonies.
Sugges_tions_Fox. Future. Events
1. Continue dress rehearsal for performers.
2. To reduce the cost of taping the event, sell copies to the public for a profit, or do not tape the
event.
ITEM 745`
AGENDA REPORT
CITY OF MOORPARK
TO: Parks and Recreation Commission �y
FROM: Shelly Shellabarger, Recreation Superintendent �r
DATE: January 25, 1998 (Parks & Recreation Commission Meeting of
February 2, 1998)
SUBJECT: Fall Sports Review
DISCUSSION: During the Fall of 1997, the Department of Community Services experienced a
very successful adult sports season. In addition to a full softball and basketball leagues, staff
worked with a group of local women to form a Women's Instructional Basketball league. The
Women's league was so successful that the participants asked that we offer an instructional
volleyball league in the Winter, and soccer in the Spring.
Adult League
Women's Basketball
Men's Basketball
Men's Softball
Co -Ed Softball
Registration
48 participants /4 teams
12 Teams
18 Teams
12 Teams
Youth sports experienced a similar success. In addition to our regular Junior Basketball League,
we added an upper division and had the equivalent of four teams register.
Youth League Registration
Junior Basketball League 64 participants /8 teams
Junior Basketball League/Upper division 40 participants /4 teams
T -Ball League 16 participants /2 teams
RECOMMENDATION :That the Parks and Recreation Commission Receive and File This
Report.
to:
from:
subject:
date:
Adult Sport's League Report
Shelly Shellabarger, Recreation Superintendent
Eric Dombrowski, Recreation Coordinator
Fall 1997 Adult Women's Basketball League Summary
December 15, 1997
LEAGUE DESCRIPTION
Fall 1997 Adult Women's Basketball League:
Dates: Wednesday, October 8 through Wednesday, December 3, 1997
Time: 7:00 - 9:45 p.m. (weekly)
Age group: Adult
TOTAL PARTICIPANTS AND TEAMS: The league was made up of four teams with a total of
48 women.
FINANCE
Program Expenses:
Account Number: 100.704.7011.000.9251
League Supply Costs $403.21
Shirts $403.21
Account Number: 100.704.0000.000.9003
Part time staff costs $69.44
One staff per week (total of 8 hrs x 8.68 per hour)
TOTAL EXPENDITURE: $472.65
REVENUE: $1200.00
SUMMARY
The 1997 Fall Women's Basketball season went very well. After finalizing the plans for the
season, the league began with a two -week instructional period which gave the woman the
opportunity to receive coaching and instruction on the basic fundamentals and rules of
basketball.
After two weeks of instruction, the teams played different opponents. They operated the clock
and scoreboard which allowed them to run the games without the need for part time staff. Also,
after the games were over, the women helped our staff spot clean the gym and made sure all of
their belongings were gone.
COMMENTS
I did not hear many comments from the league participants other than that they appreciated the
chance to play in the league and that the City of Moorpark was willing to accommodate them.
SUGGESTION FOR FUTURE ADULT WOMAN'S BASKETBALL LEAGUES
1. Decide whether or not to advertise this league in the brochure and make it an open type
activity. I received some calls from women after the league began because they were told this
league was not open to everyone.
2. Schedule the league to begin fifteen minutes after JBL practice is over. The JBL teams who
finished before the league was supposed to start on each night complained that they were
interfering with their practice.
Adult Sport's League Report
to: Shelly Shellabarger, Recreation Superintendent
from: Eric Dombrowski, Recreation Coordinator
subject: Fall 1997 Adult Basketball Summary
date: December 15, 1997
LEAGUE DESCRIPTION
Fall 1997 Adult Basketball League:
Dates: Monday, October 6 through Monday, December 29, 1997
Time: Monday 6:45 - 9:00 p.m. and Thursday 5:45 - 10:00 p.m. (weekly)
Age group: Adult
TOTAL PARTICIPANTS AND TEAMS: The league was made up of five teams on Monday
and eight teams on Thursday.
FINANCE
Program Expenses:
Account Number: 100.704.7011.000.9251
League Supply Costs
$843.31
Prizes (shirts)
$249.17
Prizes (trophies)
$219.87
Basketball's
$45.00
Score books
$18.40
SCMAF team registration
$91.00
Account Number: 100.704.0000.000.9003
Part time staff costs
$1215.20
Two staff per week (total of 140 hrs x 8.68 per hour)
TOTAL EXPENDITURE:
$1838.64
REVENUE:
$4151.00
SUMMARY
The Fall 1997 Adult Basketball league was completed on Monday, January 26, 1998 with the
finals of the playoffs. The season went very well with few problems and suspensions.
The shirts given for first place were provided by D & D shirts and received many compliments
on the design and the quality of the material.
The trophies were provided by Moorpark trophy, and they also received many compliments.
COMMENTS
The only complaint I received was regarding the scheduling of referees on the Monday night
league. Due to CIF training meetings on Mondays in the Fall, many of the officials could not
work on Mondays. Therefor, twice during the season we only had one referee to officiate the
game.
SUGGESTION FOR FUTURE ADULT BASKETBALL LEAGUES
1. Buy new basketballs for the league. The teams do not like the basketballs we presently use
and many times decide to use their own. I have taken a poll of the managers and it has been
determined that the Spalding Top Flite 1000 is the ball they prefer.
2. Schedule the officials in advance for the season. If an official is not able to make one of their
assignments, I will have time to find a replacement either from our list or from another agency.
3. Assign a staff person to prepare the gym for the games. I want to make sure the gym is trash
free and the dust is removed from the floor before the players arrive.
to:
from:
subject
date:
Adult Sport's League Report
Shelly Shellabarger, Recreation Superintendent
Eric Dombrowski, Recreation Coordinator
Fall 1997 Adult Softball League Summary
December 15, 1997
LEAGUE DESCRIPTION
Fall 1997 Adult Softball League:
Dates: Monday, September 8 through Friday, December 12, 1997
Time Monday through Friday 6:15 - 10:00 p.m. (weekly)
Age group: Adult
TOTAL PARTICIPANTS AND TEAMS: The league was made up of 12 Co - Ed teams and 18
Men's teams.
FINANCE
Program Expenses:
Account Number: 100.704.7011.000.9251
League Supply Costs
$2718.93
Prizes (shirts)
$777.52
Prizes (trophies)
$520.16
Softballs
$939.83
Plate extensions
$78.60
Chalk
$238.82
SCMAF team registration
Did not register
Head Umpire fee for scheduling umpires
$164.00
Account Number: 100.704.0000.000.9003
Part time staff costs $1085.00
Two staff per week (total of 125 hrs x 8.68 per hour)
TOTAL EXPENDITURE: $3803.93
REVENUE: $10,552.00
SUMMARY
The Fall 1997 Softball League was completed on Friday, December 12. The weather was the
biggest concern this season as it caused the league to be extended by two weeks (including the
Co - Ed playoff final which had to be delayed for a week due to the field at Peach Hill Park being
flooded).
Most of the teams enjoyed and appreciated the work the City of Moorpark was doing for them
including field preparation, umpires, and scheduling conflicts. Due to an incident between an
umpire and another player in the league, procedures regarding payment of umpires are being
revised.
The shirts provided by D & D shirts were delivered on time and the teams liked the look of the
design.
The trophies provided by Moorpark Trophy were also delivered on time but the championship
trophy was sent back due to the poor look of the trophy. The replacement was received on time.
COMMENTS
We received many complaints regarding the outfield at Peach Hill Park being too wet to play on.
SUGGESTION FOR FUTURE ADULT SOFTBALL LEAGUES
1. Revise the Manager's handbook to clarify some concern areas in the league.
2. Identify a policy to follow when the lights go out on the field and the game has not been
completed.
3. Develop a protest form for the players to turn in with their $20.00 check when they have a
protest to file to make the process more formalized
4. Have a meeting with the umpires to identify problem areas in the league and allow them the
opportunity to give their recommendations for changes. I can provide feedback to their
comments.
5. The league ran out of softballs by the end of the season. One way to make sure this does not
happen in the future is by projecting how many balls it will take to finish the whole season and
putting them out at the Park. Also, order extra balls for future use and for when the park runs out
again. _
Youth Sport's League Report
to: Shelly Shellabarger, Recreation Superintendent
from: Eric Dombrowski, Recreation Coordinator
subject: Fall 1997 Junior Basketball League Summary
date: December 1, 1997
LEAGUE DESCRIPTION
Fall 1997 Junior Basketball League:
Dates: Saturday, September 20, 1997 through Saturday, November 22, 1997
Time (weekly): 1) Practices: Tuesday 4:30 - 7:00, Wednesday 5:00 - 8:00, Friday
4:00 - 6:00
2) Games: Saturday, October 4, 1997 through Saturday, November 22,.
1997
3) Player evaluation Saturday, September 20, 1997 from 9:00 - 12:00
Location: Arroyo Vista Recreation Center Gymnasium
Age group: 6 - 11 years old
TOTAL PARTICIPANTS AND TEAMS: The league was made up of two divisions. The first
division was the lower division Junior Basketball league (6 -8 years old) with a total of 64
participants and eight teams. The second division was the upper division Junior Basketball
League (9 - 11 years old) with a total of 40 participants and four teams.
FINANCE
Program Expenses:
Account Number: 100.704.7011.000.9251
League Supply Costs
$2519.74
Uniforms
$1237.51
Trophies
$588.38
Pizza Party
$93.85
Pictures
$520.00
Referee
$80.00
Account Number: 100.704.0000.000.9003
Part time staff costs
$555.52
3 staff per week (total of 64 hrs x 8.68 per hour)
TOTAL EXPENDITURE:
$3075.26
REVENUE:
$4776.00
COMMENTS
A survey of the participants and their parents was conducted. An example of the survey form is
attached. From the 28 surveys collected, the following highlighted information was obtained:
1. 27 of the 28 surveys reported that the child enjoyed the program and it met their expectations
2. 26 of the 28 surveys reported that the city and coaches notified them in a timely manner about
practices and games.
3. 23 of the 28 surveys reported that the practice time prior to the start of the season was
adequate.
4. All 28 surveys reported that the Arroyo Vista Recreation Center staff was courteous and
helpful and that the gymnasium was clean and efficiently organized.
5. Highlighted comments:
• It was fun.
• My child enjoyed that everyone was encouraged to participate. As parents, we enjoyed
that sportsmanship and basic fundamentals were stressed instead of just winning.
• Longer season - willing to pay for it.
• Good introductory learning experience without the pressure and competition.
• Too many players on each team.
• Have the scoreboard in working order at all times.
• More practice time with the coaches.
• We found all of the other teams to be a pretty even match, there was an emphasis on
sportsmanlike conduct and every player had an opportunity to play.
• Pizza party for all even if we have to pay for it.
• Keep up the good work.
• The program was enjoyable. I would like to have seen more accommodation for the
players families at the end of season party. We are more than willing to contribute for
extra food.
• Team shorts.
• Make sure each team has a tall person.
SUMMARY
The junior basketball season was a success. The parents and players were very cooperative at the
beginning of the season regarding placing them on the right team and getting the times
confirmed. The games were organized and everyone seemed to have fun and were supportive of
the program and the job the referees and coaches were doing. Any problem that came up was
dealt with immediately and as fairly as possible.
SUGGESTION FOR FUTURE JUNIOR BASKETBALL LEAGUES
1. Allow the parents the opportunity to be involved in the planning of the pizza party. Many
people expressed to me a concern about not being involved in the party. They felt distant from
their child and mentioned that team parties are for the whole team and their families. Also,
assign a staff person whose only job is to cover the party.
2. Increase the playing time from seven minutes per quarter to eight minutes per quarter. This
will allow the players more playing time and helps the coaches divide the playing time equally.
3. Continue putting numbers on the back of the uniforms instead of a logo as this allows the
participants an individual identity and allows the coaches and parents another way to separate the
children.
4. Meet with the potential coaches inside the recreation center and go over the manual and what
we expect from them instead of inside the gym (the noise is bad in the gym).
5. Assign a staff person who is in charge of coverage in the afternoon to check on the practices
when they are taking place to meet the coaches and report back to me on how they feel the
coaches are treating the children. This type of activity should be done on a weekly basis for a
few minutes each day. I plan on developing a check list for the staff.
6. Attempt to get more referees who are interested in officiating in our league. Having only one
referee to assign limits me when that referee cancels or cannot work on a certain Saturday.
Youth Sport's League Report
to: Shelly Shellabarger, Recreation Superintendent
from: Eric Dombrowski, Recreation Coordinator
subject: Fall 1997 T - Ball League Summary
date: December 1, 1997
LEAGUE DESCRIPTION
Fall 1997 T - Ball League:
Dates: Saturday, September 20, 1997 through Saturday, November 22, 1997
Time: (weekly): 1) Practices: Tuesday 5:00 - 6:00, Wednesday 6:00 - 7:00,
2) Games: Saturday, October 4, 1997 through Saturday, November 22,
1997
3) Player evaluation: Saturday, September 20, 1997 from 2:00 - 3:00
Location: Arroyo Vista Community Park softball field
Age group: 6 - 8 years old
TOTAL PARTICIPANTS AND TEAMS: The league was made up of two teams with a total of
16 participants.
FINANCE
Program Expenses:
Account Number: 100.704.7011.000.9251
League Supply Costs
$401.69
Uniforms
$185.89
Trophies
$85.80
Pizza Party
$15.00*
Pictures
$80.00
Equipment
$35.00*
Account Number: 100.704.0000.000.9003
Part time staff costs
$69.44
One staff per week (total of 8 hrs x 8.68 per hour)
TOTAL EXPENDITURE: $471.13
REVENUE: $704.00
*Prices approximate
COMMENTS
Many of the parents expressed to me that they appreciated the fact that we did not cancel the T -
Ball league due to lack of enrollment.
SUMMARY
The T -Ball season was a success. The parents and players were very cooperative at the
beginning of the season regarding placing them on the right team and getting the times
confirmed. The games were organized and everyone seemed to have fun and were supportive of
the program and the job coaches were doing. Any problem that came up was dealt with
immediately and as fairly as possible.
SUGGESTION FOR FUTURE JUNIOR T - BALL LEAGUES
1. Allow the parents the opportunity to be involved in the planning of the pizza party. Many
people expressed to me a concern about not being involved in the party. They felt distant from
their child and mentioned that team parties are for the whole team and their families. Also,
assign a staff person whose only job is to cover the party.
2. Continue putting numbers on the back of the uniforms instead of a logo as this allows the
participants an individual identity and allows the coaches and parents another way to separate the
children. The parents and coaches expressed they liked this idea also.
3. Meet with the potential coaches inside the recreation center and go over the manual and what
we expect from them.
4. Assign a staff person who is in charge of coverage in the afternoon to check on the practices
when they are going on to meet the coaches and report back to me on how they feel the coaches
are treating the children. This type of activity should be done on a weekly basis for a few
minutes each day. I plan on developing a check list for the staff.
5. Confirm with the park rental schedule in regards to use of the lights. One of the teams was
not given the opportunity to practice the last two weeks due to double booking and the time
change.
f
AGENDA REPORT
CITY OF MOORPARK
TO: Parks and Recreation Commission
FROM: Shelly Shellabarger, Recreation Superintendent
DATE: January 20, 1998 (Parks & Recreation Commission Meeting of
February 2, 1998)
SUBJECT: Teen Program Review
SUMMARY: On January 5, the Parks and Recreation Commission directed staff to review and
report back on the status of teen programs and provide recommendations for improvement of
services for this population. This report serves as a review and analysis of past programs as well
as an overview of the Teen Activity Action Plan developed by staff.
BACKGROUND, In past years, a Recreation Supervisor was assigned the responsibility of .
overseeing Teen Programs in Moorpark. A part time Teen Coordinator was assigned to plan and
run special activities for teens. Under this arrangement, the City experienced very good
attendance on Ski Trips, though all other trips were not well attended. There was limited success
with Band Jams and Skate Nights but other programs, such as Open Gym, Dances and Movie
Nights did not enjoy strong attendance. Additionally, security problems with the Band Jams
caused the City to discontinue this program.
At one point, the City was sending the Teen Coordinator to the middle schools to run Intramurals
(sport activities) during lunch time on campus. The purpose of this activity was to increase the
visibility of our programs and encourage attendance at our activities. Intramurals did not achieve
that goal.
DISCUSSION: In the past, teen programs have experienced a lack of attendance. Staff has
analyzed our programs and determined that there are three significant challenges in developing
successful programs for teens. Focussing on these challenges, staff developed a Teen Action
Plan. The three challenges are:
Programs must be exciting and interesting,
Publicity to teens must be accessible, inviting and interesting,
Programs should not cross age boundaries (ie: Jr. High and High School).
With these concerns in mind, staff has developed the following programs for the Spring session.
Late Night Basketball: For ages 15 -18 (Saturdays from 10:00 pm -12:00 am).
Game Room: This activity will take place on Mondays and Fridays in the Multipurpose
Room from 2:30 -6:00 pm for ages 13 -18 and will include a ping pong table, foos ball
table and some board games. In addition, staff would play movies or music and sell
refreshments.
Teen Art Workshops. This program would focus on a variety of interesting craft
projects for middle school students including Make Your Own Chia Pet, Jewelry Making,
Tye Dye, Sand Art, Picture Frame Making and more. Ages 11 -14.
Other classes include a seminar on "Getting That Summer Job" and First Aid and CPR.
Additionally, staff is planning one special activity per month including a concert featuring Pulse,
a local band. Other activities may include a late night skate party or basketball tournament.
Reaching the teen population is also a key issue. Staff is developing a teen data base and sending
a monthly mailing out to all teens on the list. Other ideas include buying ads in the school
papers and distributing flyers to known hang outs.
Staff further recommends that a member of the Parks and Recreation Commission be appointed
to serve as Teen Liaison. This individual would attend Teen Council meetings and provide
guidance and recommendations to the Teen Council and bring reports back to the Parks and
Recreation Commission.
RECOMMENDATION: That the Parks and Recreation Commission Receive and File This
Report.
C:\ l M\ADMIN\P &RC \FEBRUARY\0298TEE2. WPD
FALL 1997 TEEN PROGRAM SUMMARY
Program Date
Nothing But Net Basketball Tourney September 27
Teen Roller Hockey League September 13
70's Dance Party November 21
Music Fest `97 October 4
Halloween Pizza Party October 31
Holiday Bash December 12
SUMMER 1997 TEEN PROGRAM SUMMARY
Participation
3 teams (Canceled)
Canceled
15
500
8
Canceled
Program
Date (s)
Participation
Movie Matinee
June 14 (8), July 12 (4), August 9 (0)
12
Movie Night
June 20
6
Skate Night
June 27 (25), July 11 (20), August 8 (25)
70
Pool Party
June 20, July 25, August 15
0
Skate Street Ventura
July 7
0
Universal Studios
July 19
0
Raging Waters
August 16
0
TOTAL PARTICIPATION
88
April 1998
Winter Calendar
Sunday ... y Tuesday
Wednesday
..
. ..
March
MP: Teen Coun-
GYM: Teen Hot GYM: Late
S M T W T F S
cil, 5:00 -7:00
Shots (Open Night Basket-
8 9 10 14 12 13 14
All Ages
Gym) 6 -9:30 ball, 9:00 pm-
15 16 17 18 19 20 21
Ages 11-15 12:00 am ages
22 23 24 25 26 27 28
29 30 31
16 -18
MP: Game j
Room Ages
13 -18 2:30-
6:00 pm
5
6
7
8
9
10
111
MP: Game
DR: Teen Art
GYM: Teen Hot
GYM: Late
Room Ages
Workshop:
Shots (Open
Night Basket- `
13 -18 2:30-
Jewelry
Gym) 6 -9:30
ball, 9:00 pm-
6:00 pm
Making 3 -5
Ages I 1 -15
12:00 am ages
Ages 13 -18
MP: Game
16 -18
Room Ages
13 -18 2:30-
6:00 pm
i
112
13
14
15
16
17
18
MP: Game
Get That
MP: Teen Coun-
GYM: Teen Hot
GYM: Late
Room Ages
Summer Job
cil, 5:00 -7:00
Shots (Open
Night Basket -
13-18 2:30-
All Ages 3:45-
All Ages
Gym) 6 -9:30
ball, 9:00 pm-
6:00 pm
5:15
Ages 11-15
I2:00 am ages
MP: Game
16 -18
Room Ages
13 -I8 2:30-
I
6:00 pm
19
20
21
22
23
24 25
MP: Game
DR: Teen Art
GYM: Teen Hot GYM: Late I
Room Ages
Workshop:
Shots (Open Night Basket -
13 -18 2:30=
Sand Art 3 -5
Gym) 6 -9:30 ball, 9:00 pm-
6:00 pm
Ages 11-15 12:00 am ages
MP: Game 16 -18
Room Ages
13 -18 2:30-
6:00 pm
26
27
28
29
30
MP: Game
DR: First Aid
May
Room Ages
All Ages 6 -10
S M T W T F S
13 -18 2:30-
DR: Teen Art
3 4 5 6 7 8 9
6:00 pm
Workshop:
0 i1 i2 i3 14 15 16
I7 IR 19 20 21 22 23
Make your
2 i 25 26 27 28 29 30
Own Chia Pet
3 -5 pm
Printed by Calendar Creator Plus on 1/20/98
May 1998
Winter Calendar
U Y M: 1 een riot l_, Y m: Late
Shots (Open Night Basket-
Gym) 6 -9:30 ball, 9:00 pm-
Ages 11-15 12:00 am ages
I6 -18
_ I I
I
' 4 5
6 17 18 ':9
MP: Game
DR: Teen Art MP: Teen Coun- GYM: Teen Hot GYM: Late
Room Ages
13-18 2:30- I
6:00 pm
Workshop: cil, 5:00 -7:00 Shots (Open Night Basket -
Picture Frames All Ages Gym) 6 -9:30 ball, 9:00 pm-
Ages 11 -15
3 -5 pm 12:00 am ages
I
.10
11 X 12 13
X 14 115 116
MP: Game DR: Teen Art
GYM: Teen Hot GYM: Late
Room Ages Workshop:
13 -18 2:30- Jewelry
6:00 m
p Making 3 -5
Shots (Open Night Basket-
Gym) 6 -9:30 ball, 9:00 pm-
Ages 11 -15 12:00 am ages II
i
Ages 13 -18
I I 16 -18
♦ it
17 i18 19 120
21 1:22 23
I MP: Game DR: Teen Art
MP: Teen Coun- GYM: Teen Hot GYM: Late
Room Ages Workshop:
13 -18 2:30- I Paper Making
6:00 pm i 3 -5
cil, 5:00 -7:00 Shots (Open Night Basket -
All Ages Gym) Ages 0 ball, 9:00 pm-
i 12:00 am ages
i
16 -18
I 1
•,
24
25 i 26
27
1 I
28 ' 29 30
MP: Game I
DR/K: Teen Art
GYM: Teen Hot GYM: Late
Room Ages
13 -18 2:30-
6:00 pm
Workshop Tye
Dye Shirts 3 -5
Shots (Open Night Basket-
Gym) 6 -9:30 i ball, 9:00 pm-
I Ages I 1 -15 12;00 am ages
I
�
16 -18
31
April I June
S M T W T F S S M "r W T F S
1 2 3 4 I 2 3 4 5 6
5 1 II 7 R 1 I 1 13
12 I3 6 14 7 IS 8 16 9 0 17 18 I 14 IS 16 9 1 0 7 18 I 12 9 20
19 20 21 22 23 24 25 21 22 23 24 25 26 27
26 27 28 29 30 28 29 30
I
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May 1998
Winter Calendar
May
1 MP: Game Room Ages 13 -18 2:30 -6:00 pm
2 MP: CPR 8 -6 All Ages
8 MP: Game Room Ages 13 -18 2:30 -6:00 pm
15 MP: Game Room Ages 13 -18 2:30 -6:00 pm
22 MP: Game Room Ages 13 -18 2:30 -6:00 pm
29 MP: Game Room Ages 13 -18 2:30 -6:00 pm
Printed by Calendar Creator Plus on 1/20/98
June 1998
Winter Calendar
,.
1 2 ,3 14 i5 '6 '
MP: Game MP: Teen Coun - I GYM: Teen Hot GYM: Late
Room Ages cil, 5:00 -7:00 Shots (Open Night Basket -
13 -I8 2:30- j All Ages Gym) 6 -9:30 ball, 9:00 pm-
6:00 pm Ages 11-15 1 2:00 am ages
MP: Game 16 -I8
Room Ages
13 -18 2:30-
1 I 6:00 pm
7 8 i9 10 ,11 12 13
MP: Game DR: Teen Art GYM: Teen Hot GYM: Late
j Room Ages I Workshop: Shots (Open i Night Basket -
13-18 230- Jewelry I Gym) 6 -9:30 ball, 9:00 pm-
i! 6:00 pm Making 3 -5 Ages 11 -15 12:00 am ages
Ages 13 -I8 MP: Game 16 -18
j Room Ages
13 -18 2:30-
6:00 pm II
14 15 16 '17 18 19 20
IMP: Teen Coun- GYM: Teen Hot •; GYM: Late
cil, 5:00 -7:00 Shots (Open Night Basket-
All Ages Gym) 6 -9:30 ball, 9:00 pm- i;
li j I Ages 11-15 12:00 am ages
16 -18
I
121 2 23 ' 24 '125 .26 j 27 j
j GYM: Teen Hot I GYM: Late
iShots (Open Night Basket-
Gym) 6 -9:30 ball, 9:00 pm-
Ages 11-1 12:00 am ages 1
16 -18
I i
I
28 29 130
May July
S M T W T F S S M T W T F S
II I 10 11 1'- 13 14 15 16 i I 5 6 8 f7 10 I I
17 18 19 20 21 2 21 U IS IS 1 6 7 IB
1
- 24 25 26 27 28 29 30 19 2 -0 21 -2 23 24 25
31 26 27 28 29 30 31
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CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: January 24, 1998 (Commission Meeting for February 2, 1998)V"�
SUBJECT: Consider Revisions to Chapter 2.32 of the Moorpark Municipal Code
Regarding the Responsibilities of the Parks and Recreation Commission
The Parks and Recreation Commission has had two opportunities to review and comment on
recommended changes to Chapter 2.32 of the Moorpark Municipal Code regarding the
Commission's duties and responsibilities. Attachment "A" was drafted to reflect the
Commission's discussion at its meeting on January 7, 1998. It was composed to the best of
staff s ability, upon review of the meeting's minutes and should be carefully reviewed by the
Commission for accuracy. Attachment `B" is provided as a summary of the Commissions action
on January 7, 1998.
Attachment "C" is a different version of the duties and responsibilities which reflects staff s
preliminary recommendation. For the most part, the recommended changes are minor and are
meant to provide clarification and make interpreting the Code easier. However, there are several
recommendations that differ significantly from the Commission's version. These changes include:
P. Elimination of "E ": This is a duplication of C.
Elimination of "G ": This item is difficult to interpret.
► Modification to "J": Eliminates the Commission's involvement with landscaped parkways,
an action taken by previous City Councils.
b. Elimination of "L ": A function of staff and not needed for the Commission.
► Elimination of "M": The Planning Commission discussed this item at its January 26
meeting and recommended against the Parks and Recreation Commission's review of
landscape plans for residential and commercial projects. Staff concurs.
C ADOC S \CUMSER V\PRDUTIES. COM
Commission Role and Responsibilities
January 28, 1998
Page 2
Modifications to "P ": With input from the Community Development Department, staff
believes the appropriate role of the Parks and Recreation Commission is to review and
provide a recommendation on the use of dedicated public open space.
Provide a final recommendation to the City Council for revisions to Chapter 2.32 of the Moorpark
Municipal Code regarding the Parks and Recreation Commission's duties and responsibilities.
CADOCS \COMSERV\PRDUTIES. COM
DRAFT from January S Meeting
Moorpark Municipal Code
Duties and Responsibilities
2.32.090
Attachment A
The duties and responsibilities of the parks and recreation commission are as follows:
A Act in an advisory capacity and be responsible to the City Council in all matters pertaining
to public recreation and to cooperate with other governmental agencies and civic groups in the
advancerr jnt of sound recreation and parks planning and programming,
OFormulate policies on recreation services for approval by the City Council, including
agreements between the board of trustees of the school district, other public agencies, and youth
sports organizations and the City Council for the best possible joint use of recreation and park
facilities;
C. Advise the City Council on the problems of administration, development of recreation
areas, facilities, programs, improved recreation services, and provide post event evaluation of all
recreation special events and seasonal programs. Make recommendations on means for promoting
public recreation programs and to stimulate interest therein.
D. Recommend the adoption of standards on organization, staffing, areas and facilities,
program and financial support of recreation and park activities;
EMake periodic inventories of recreation services that exist and may be needed and interpret
the needs of the public to the City Council;
F. Aid in coordinating the recreation and park services with the programs of the
governmental agencies and voluntary organizations;
Interpret the policies and functions of the recreation department to the public;
H. Advise the City Council in the preparation of the annual budget request and a long -range
recreation and parks capital improvement program, by March 1st of each year; Review relevant
budget (for recommendation to City Council) including general recreation programs, Special Events,
Teen and Senior programs, capital projects, and any modifications to the multi -year Capital
Improvement Program for parks and related facilities, by March 31 of each year. When an
application for grant funding for a park facility is proposed, recommend to the City Council the
project for which funding will be sought. Consistent with the budget and adopted/proposed City
goals, review and recommend annual objectives for parks and recreation matters.
I. When directed by the City Council, recommend conceptual design of park and facility
A:\PRCODE.WPD
improvements, including play equipment and other park amenities. Whenever possible, solicit public
input on such matters. Consider and recommend on all requests for permanent facilities to be erected
on park area. Consider and recommend to City Council, names for City parks.
J To aid the City Council in the planning, beautification, maintenance and development of
\ parks, boulevard and street tree programs;
K. Perform such other duties as may be requested from time to time by the City Council;
L. All aforementioned recommendations, reports and requests shall be submitted in writing
l to the city clerk no later than the Friday following a regular meeting of the City Council. (Ord. 33,
1 (part), 1984)
\'M.jAssist with and recommend to the Planning Commission the landscaping and architectural
design of the City's commercial and residential projects.
N. Prior to consideration of residential subdivisions of 50 lots or more and rental housing
projects by the Planning Commission, make a recommendation whether to accept park land
dedication or fees in lieu of park land dedication consistent with applicable City ordinances and the
General Plan. If land dedication is recommended, also recommend a location for the proposed park'
site(s).
O. Prior to October 30 and April 30 of each year, conduct a field review and evaluation, and
if determined necessary, a written report to the City Council on the condition of parks and related
facilities, and perform an annual review of park rules and use fees, with recommendation to the City
Council.
P. Assist and participate with determining the dedication of open space areas, including
but not limited to, OSCAR.
Q. Review the park master plan and park land dedication ordinance and park improvement
fund zone designations every two years and make recommendation to the City Council.
R. Annually meet jointly with the City Council, the Planning Commission, and other
Advisory Committees as needed.
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I
2.
3.
4.
5.
7.
8.
9.
10
11
12
13
Attachment B
Commission's Recommended Changes for Duties and Responsibilities
January 5, 1998 Meeting
Addition of "M" as assisting and recommending to the Planning Commission, landscaping
and architectural design of City's commercial and residential projects.
Delete numbers 1, 12, and 15.
Combine number 2 and letter C. ( "post event evaluation" to be included)
Number 3 to become "N"
Combine numbers 4 and 5 to become "O"
Addition of "P" as assisting and participating with determining the dedication of open
space, including but not limited to, OSCAR.
Number 7 to become "Q"
Number 8 to be combined with "H"
Number 9 to include "Planning Commission and other Advisory Committees as needed.
Number 10 and "I" to be merged.
Number 11 to be added to "C"
Number 13 to be combined with "H" (include the word budget)
Number 14 to merge with -r,
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Staff Recommendations
Moorpark Municipal Code
Duties and responsibilities.
2.32.090
Attachment C
The duties and responsibilities of the parks and recreation commission are as follows:
A. Act in an advisory capacity and be responsible to the City Council in all matters pertaining
to public recreation and to cooperate with other governmental agencies and civic groups in the
advancement of sound recreation and parks planning and programming;
B. When directed by the City Council,
by the eity , including rew'and prnv.de r tivns on agreements with the school
district, other public agencies, and youth sports organizations,
for the best possible joint use of recreation and park facilities;
C. Advise the City Council on theproblents po�xe� fc�r the of administration o and
development of recreation areas, facilities, add programs; — unproved recreation services
irnprovexnents; and provide post event evaluations of all recreation special events and seasonal
programs. Make recommendations on means for promoting public recreation programs and to
stimulate interest therein.
D RkW6 and recommend the adoption of park ameniN standards, ion, staffing
r. lam, w=•} n. �r.► em7► ti. �_ r•t, }IL�IIIr. }1\eu}�.i•!•nl•�a�r/i
.� • • • 1 • • • Mw , -I tV • • • • •
• • •.r • •.
F. Aid in coordinating the recreation and park services with the programs of the
governmental agencies and voluntary organizations;
L�17�1114�1•• I1. 1717111•l•Jll•JLt.Z• }Il• *UIILI7 U/ Ibl•/ X71{ ylK•) lKH•►• IIl• ►yf•1f7111�1fIZ�•,7! \�1.1•l•1 }►
H. Review and.recommncl Lathe City council t>adaptian tf relevant park and recreation
budgets including general recreation programs, special events,
teen and senior programs, park:;capital projects, and any modifications to the Ctty's multi -year Capital
Improvement Program for parks and related facilities by March 31 of each year. When a application
for grant funding for a park facilities qr recreation prcrtgrsm$ is proposed, recommend to the City
Council the project for which funding will be sought. eonsistent with the budget and
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. • • • •r • • . • • • . • • r • r • .r • r • • . • •
I. When directed by the City Council, proM ' a recommendatian on the conceptual design
Of a'park md16r pane facility improvements, including play equipment and other park amenities.
Whenever possible, solicit public input on such matters.
... ................................. ............................... ................ . .
Gonsrste t- with t) c C'rt�r's. Itark Ta ing Polio;
consider and recommend to City Council, names for City parks.
J. To aid the City Council in the planning, beautification, maintenance and development of
parks, ;
•r .r . .
I I k-ffi I ON I LIM f, I R-9 M 4 1 .r
.. WM &VJ I LOAL-W .• HI-11 I
-w • • r • • .r r r • r r • • • -
N. Prior to consideration of residential subdivisions of 50 lots or more and rental housing
projects by the Planning Commission, make a recommendation whether to accept park land
dedication or fees in lieu of park land dedication consistent with applicable City ordinances and the
General Plan. If land dedication is recommended, also recommend a location for the proposed park
site(s).
O. Prior to October 30 and April 30 of each year, conduct a field review and evaluation,
and if determined necessary, a written report to the City Council on the condition of parks and
related facilities, and perform an annual review of park rules and use fees, with recommendation
to the City Council.
.............................................................. ...............................
................................. ............................... ................ .......
P. Assist and participate with dCtcrn ng re iew and redam men, anon W.-the, se of the
dedicationed 0 1 copen space areas ,
Q. Review the City's Park Master Plan, park land dedication ordinance, and Park
.................... ...............................
................... ...............................
Improvement Fund zone designations, az�d: E)SOAII;.' i e when needed, and make
recommendation to the City Council.
R. Annually, meet jointly with the City Council and the Planning Commission; meet with
other City advisory committees as needed.
K. Perform such other duties as may be requested from time to time by the City Council;
(moved)
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