HomeMy WebLinkAboutAG RPTS 1998 0302 PR REGCITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
March 2, 1998
7:00 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners David Badoud, June Dubreuil, John Oberg,
Janice Parvin, and Chairperson Sandra Thompson.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of February 2, 1998. Staff Recommendation: Approve as
presented.
B. Mardi Gras Event Report. Staff Recommendation: Receive
and file report.
C. Teen Ski Trip Report. Staff Recommendation: Receive and
file report.
S. DISCUSSION /ACTION ITEMS:
A. 1998/99 Parks Capital Improvement Budget. Staff
Recommendation: Commission to approve a recommended list
of Park Capital Improvement Projects for inclusion in the
FY 1998/99 Budget for City Council consideration.
Any member of the public may address the Commission during the Public Comment portion of the agenda.
Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of
the meeting. Speakers will be heard in the order that their Speaker Cards are received. A
limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of
the City Clerk and are available for public review. Any questions concerning any Agenda item may
be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021
(805) 529 -6864, ext. 227.
Parks and Recreation Commission Agenda
March 2, 1998
Page 2
B. Schedule Parks and Recreation Commission's Bi- annual Park
Tour. Staff Recommendation: Schedule a Park Tour for
the Commission and staff.
C. Consider Parks Donation Guidelines. Staff Recommendation:
Commission to select two of its members to serve on an
ad hoc committee to review the approved park donation
guidelines, identify steps to implement the donation
program, and return to the Commission with findings and
a recommendation.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California
1. CALL TO ORDER:
February 2, 1998
Chairman Thompson called the meeting to order at 7:17 p.m.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Chairman Thompson.
3. ROLL CALL:
Present:
Commissioners Dave Badoud, June Dubreuil, John Oberg, Janice
Parvin, and Chairman Sandra Thompson.
Staff Present:
Mary Lindley, Director of Community Services, Shelly
Shellabarger, Recreation Superindentent, and Patty Lemcke,
Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Consider Nomination and Selection of Chair and Vice Chair
for 1998.
MOTION: Commissioner Dubreuil moved to nominate Commissioner
Parvin as Chairman. Commissioner Badoud seconded. The
motion was carried 5 -0.
Commissioner Badoud moved to nominate Commissioner Oberg
as Vice Chair. Commissioner Dubreuil seconded. The
motion was carried 5 -0.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
Commissioner Thompson requested to move item 8.A prior to the
Consent Calendar to accommodate the attending Teen Council
members. The Commission concurred.
Minutes of the Parks & Recreation Meeting
of February 2, 1998
Page 2
6. PUBLIC COMMENTS:
None.
8. DISCUSSION /ACTION ITEMS:
A. Teen Council Report. Staff Recommendation: Receive and
file report.
Ms. Shellabarger addressed the low attendance issue, and
explained the newly developed Teen Action Plan, which
will be applied to the spring teen activities.
Ms. Shellabarger introduced Teen Council members, Mr.
John Sherwood and Mr. Kenny Bobertz, who discussed teen
issues and the Teen Councils involvement with publizing
events through the schools and the press. The Commission
offered to help pass out flyers and announce at their
meetings, upcoming teen events and activities.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of January 5, 1998. Staff Recommendation: Approve as
presented.
Commissioner Oberg requested items 7.B and 7.0 be pulled
for discussion, and Commissioner Badoud requested items
7.D and 7.E be pulled for discussion.
MOTION: Commissioner Thompson moved to approve item 7.A as
presented. Chair Parvin seconded. The motion was
carried 5 -0.
B. Parks Ouarterly Report. Staff Recommendation: Receive
and file report.
Commissioner Oberg suggested in the future a temporary
sign might be posted at Tierra Rejada Park tennis courts
after rainy weather, stating the courts must be locked as
Minutes of the Parks
of February 2, 1998
Page 3
& Recreation Meeting
a safety measure. Perhaps this will help deter the locks
from being vandalized in the future.
The Commission and staff discussed the possibility of
closure of Monte Vista and Virginia Colony Parks, and Ms.
Lindley informed the Commission that the Sabine's
memorial donation to Monte Vista Park is temporarily on
hold.
MOTION: Commissioner Oberg moved to receive and file item 7.B.
Commissioner Dubreuil seconded. The motion was carried
5 -0.
C. Recreation Ouarterly Report. Staff Recommendation:
Receive and file report.
Ms. Lindley clarified the revenue portion of the report
to Commissioner Oberg. Commissioner Oberg complimented
staff on the quality of the Recreation Quarterly Report.
MOTION: Commissioner Oberg moved to receive and file item 7.C.
Commissioner Thompson seconded. The motion was carried
5 -0.
D. Holiday Event Report. Staff Recommendation: Receive and
file report.
Commissioner Badoud discussed different aspects of the
City's annual events with staff.
MOTION: Commissioner Dubreuil moved to receive and file item 7.D.
Commissioner Oberg seconded. The motion was carried 5 -0.
E. Adult Sports Leagues Report. Staff Recommendation:
Receive and file report.
Commission and staff discussed the upcoming sports season
registrations for the Adult Softball Leagues, Junior
Basketball Leagues and the Moorpark Basketball
Association.
Minutes of the Parks & Recreation Meeting
of February 2, 1998
Page 4
MOTION: Commissioner Dubreuil moved to receive and file item 7.�.
Commissioner Thompson seconded. The motion was carried
5 -0.
8. DISCUSSION /ACTION ITEMS:
B. Consider Chapter 2.32 of the Moorpark Municipal Code
Regarding Parks and Recreation Commission. Staff
Recommendation: Discuss the duties and responsibilities
of the Parks and Recreation Commission, and identify any
recommended changes to the Municipal Code for
consideratin by the City Council. (Continued from
12/1/97 and 1/5/98)
The Commission finalized their draft of the Municipal
Code to be presented to Council for approval.
MOTION: Commissioner Thompson moved to present to Council the
recommended changes to the Municipal Code for approval.
Commissioner Dubreuil seconded. The motion was carried
5 -0.
C. Youth Sports Committee Report. Staff Recommendation:
Receive oral report.
Commissioner Badoud and Dubreuil each gave an oral report
on the Youth Sports Committee, which met on January 28,
1998. Both agreed the attendance was high, and the
meeting went well. Commissioner Badoud created a matrix
reflecting each organizations seasons, parks and fields
needed to accommodate their size, and fees paid to the
City. The next meeting will be held in the latter part
of June, 1998.
MOTION: Commissioner Thompson moved to receive the oral report
given by Commissioners Dubreuil and Badoud, and receive
and file the written report presented by Commissioner
Badoud. Chair Parvin seconded. The motion was carried
5 -0.
Minutes of the Parks & Recreation Meeting
of February 2, 1998
Page 5
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Commissioner Badoud requested two future agenda items: 1) The
possibility of offering sports organizations a discounted
advertising fee for the Recreation Brochure; 2) A
discussion /action item proposing the possibilities of removing
the fences separating Mountain Meadows School and Mountain
Meadows Park, and Peach Hill School and Peach Hill Park, which
would allow the use of the parks' fields by the connecting
schools, thus sharing maintenance costs with the School
District. Commissioner Badoud announced the current
registrations and try outs for Girls Softball and Moorpark
Little League, Adult Softball team registrations, and the
February 14 Valentine Hayrides at Tierra Rejada Ranch. He
congratulated the 5th grade DARE program graduates from Arroyo
West School.
Commissioner Dubreuil congratulated Chair Parvin and Vice
Chair Oberg on their newly appointed positions on the
Commission.
Commissioner Oberg requested that a Parks & Recreation
Commissioner be appointed as a liaison to attend the Teen
Council meetings. He also would like the scheduling of the
next Park Tour be agendized for March's meeting. Commissioner
Oberg announced the upcoming Mini Mardi Gras, scheduled for
February 16, at AVRC, and the 3 on 3 Basketball Tournament on
February 22, at the AVCP gym.
Commissioner Thompson stated that she has been approached by
residents interested in designating an area at a park for bike
jumps. Ms. Lindley explained this issue is included in the
AVCP Master Plan Phase II. Commissioner Thompson also
congratulated the Commissions new Chair and Vice Chair.
Chair Parvin requested a status report on what the last action
had been with the dedication program that had been in the
stages of development in 1996.
Minutes of the Parks
of February 2, 1998
Page 6
& Recreation Meeting
Ms. Lindley stated the Parks Capital Improvement Budget will
be presented for the Commissioners review at the next meeting.
10. ADJOURNMENT:
Chairman Parvin adjourned the meeting until the next regularly
scheduled meeting of March 2, 1998. The time was 9:45 p.m.
Respectfully submitted,
Patty Lemcke
Administrative Secretary
APPROVED:
JANICE PARVIN
CHAIRMAN
PARKS & RECREATION COMMISSION
AGENDA REPORT
CITY OF MOORPARK
TO: The Parks & Recreation Commission
FROM: Shelly Shellabarger, Recreation Superintendent
Prepared by Stephanie Shaw, Recreation Coordinator
DATE: February 17, 1998 (Parks & Recreation Commission
Meeting of March 2)
SUBJECT: Consider Spec iaLFtiv-.ent_ Report: Marsh Gras
BACKGROUND
On Monday, February 16, 1998 the City sponsored the 1998 Mardi Gras
Event from 10:00 am to 1:00 pm at the Arroyo Vista Recreation Center.
Families were invited to enjoy carnival games, crafts, and trick or
treat houses.
This year, 10 different games were offered, including Jester's Best
Guess, Bayou Bowl, and Bourbon Street Basketball. Small, medium, and
large prizes were distributed directly from each game booth. Each
game cost 1 ticket.
Two crafts were offered: Lollipop Lids and Mardi Gras Masks. Each
craft cost 1 ticket.
The trick or treat houses, which were donated by the Moorpark
Kiwanis, were incorporated into this event. Children could knock at
the houses and receive candy, leis, fans, necklaces, and candy
bracelets.
Approximately 250 people attended this event, including 125 children.
All children were given 4 free game tickets and 1 free craft ticket.
Each child's hand was stamped in order to keep track of who had
already received his /her free tickets. Additional tickets were
available at a cost of 4 for $1. In addition to the 250 attendees, 37
people volunteered for this event, including members of the Moorpark
Kiwanis, Girls Scouts, Chaparral ASB, Teen Council, and Parks &
Recreation Commission.
Event supply costs for this event totaled $568.44 (the budget
allowance for supplies was $630). Part time staff costs were $217.90
for a total expenditure of $786.34. Revenue from ticket sales totaled
$116.75
The event was successful. All who participated, including attendees,
volunteers, and staff, enjoyed themselves.
STAFF_. RECOMMENDATION
Staff recommends that the Commission receive and file the report.
TO:
FROM:
DATE:
SUBJECT:
BACKGROUND
�: Vic,
PARKS & RECREATION COMMISSION
AGENDA REPORT
CITY OF MOORPARK
The Parks & Recreation Commission
Shelly Shellabarger, Recreation Superintendent
Prepared by Stephanie Shaw, Recreation Coordinator
February 17, 1998 (Parks & Recreation Commission
Meeting of March 2)
Consider .Excim%ion . Report - Teen. Ski Trips
On Monday, January 26 and Monday, February 9 the City of Moorpark
sponsored two teen ski trips to Mountain High Ski Resort in Wrightwood.
The trips ran from 5:45 am to 6:00 pm and were opened to teens aged 11
to 17.
Forty -four teens, one staff member and one volunteer chaperone attended
the trip on January 26, filling the bus to capacity. Two buses were sent
for the February 9"' trip, with a total of eighty -five teens, two
volunteer chaperones, one staff member, and one paid adult attending.
Revenues of $5,059 were received from participants. Bus and lift ticket
costs totaled $4,499 with staff costs at $362.
Though these trips are popular and regularly fill, there are frequent
problems. Three teens were disciplined for unacceptable behavior on the
February 9 trip. Additionally, there were two injuries on the January 26
trip. It is critical to have adequate and trained chaperones for these
trips to manage such incidents effectively.
Staff recommends that we continue to offer teen ski trips in the future.
In fact, next Winter, we would like to offer three trips (with one bus
per trip to enhance manageability) . Staff also recommends that we
increase registration fees to cover overhead and administrative costs as
well as direct costs.
STAFF RECOMMENDATION
Staff recommends that the Commission receive and file the report.
ITEM
AGENDA REPORT
PARKS AND RECREATION COMMISSION
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services (' / —
DATE: February 17, 1998 (Meeting of March 2, 1998)
SUBJECT: Consider Proposed Park Capital Improvement Budget for 1998/99
Each year, the Parks and Recreation Commission is asked to review the Park Improvement Fund
(Fund 212) and to provide the City Council with a recommendation on park capital improvement
projects to be considered for the upcoming fiscal year. The Commission is being asked to consider
potential projects for FY 1998/99 and forward a recommendation to the City Council.
Attachment A to this report is the five -year Capital Improvement Program for the City's parks.
Included is information related to proposed future projects, estimated project costs, and
estimated funds balances for each park/park improvement zone.
The Park Capital Improvement Fund is comprised of so- called Quimby park in -lieu fees, fees
imposed on new multi - family residential and commercial/industrial projects, parkland lease
revenue, and interest income on the fund balance. Pursuant to City Council's approved action,
there are five park improvement zones in the City. Funds are collected within a zone when new
development takes place. Of the newly collected funds, 60 percent stay within the neighborhood
zone where the funds were collected. These funds can only be spent on neighborhood park
facilities located within that zone. The remaining 40 percent go into a community park zone fund
which funds improvements of community park facilities (Arroyo Vista Community Park).
During 1997 /98, minimal park improvement activity took place. Much of it was identified and
approved after the adoption of the FY 1997/98 Budget. These projects included:
► Paving AVCP access road.
► Replacement of wooden picnic tables at Campus and Griffin Parks.
► Resurfacing courts at Mountain Meadows, Campus Canyon, Glenwood, and Tierra Rejada
Parks.
► Design and construction of tennis courts at AVCP (in progress).
► AVCP Phase II conceptual design (on hold).
► AVRC office remodel.
► Installation of the access road perimeter fence at AVCP.
AAPKINTBTJD.98
Park Capital Improvement Budget
2
Replacement of play equipment at Glenwood Park (in progress).
Perimeter fence at Community Center Park (in progress).
AVRC kitchen equipment (in progress).
As of December 31, 1997, the Park Improvement Fund Balance was approximately $350,000 for
all park zones. Attachment A shows that the Community Park fund has a significant deficiency
(approximately $432,000 as of December 31, 1997). The City Council has approved several
loans to this fund (General Fund and inter - park -zone) which will be repaid when new fees are
collected. In addition, while the Mountain Meadows Zone (Zone 5) shows approximately
$28,281, it currently has a loan liability of $34,370, creating a deficiency of $6,089. Any future
projects in the Community Zone and Zone 5 will require additional loans.
Attachment C identifies improvements staff believes the Commission should discuss as potential
projects for FY 1998/99. The Commission may wish to suggest additional projects. The
outcome of the Commission's action should be a recommended list of park improvement projects
for FY 1998/99 that will be forwarded to the City Council for its consideration during the
upcoming budget process.
Recommendation
Staff recommends that the Commission approve a recommended list of Park Capital Improvement
Projects for inclusion in the FY 1998/99 Budget for City Council consideration.
A:\PKRvEPBIJD.98
A R� h me, - A
Park Capital Improvement Budget
Proposed Expenditures Future/
Project Title Project Cost 1994/95 1995/96 1996/97 1997/98 1998/99 1999/2000 2000/2001 Unfunded
COMMUNITY ZONE
Arroyo Vista Park --- - --- ---
,Ballfield (2) Improvements $88,875 126,8651 $62,010
Ballfield Lights $171,034 $85,5171 $85,517
Restroorn Concession $126,000 $01 $126,0001
Hardscape Work $19,213, $19,2131
'Play Equipment
$62,295 $58:317 $3,978
'Picnic Area Improvements $37,948 $37948
Tennis Court Complex $400,0001 $0 1 $176,0091 $224,000
Aquatics Facility $1,500,000 $0 $1,500,000
Infrastructure $54,749 $7,522 $47,2271
Rollerhockey Rink & Lights $123,103, $10,460 $62,643
,Water Well (New & Repair) $95,000: $35,1481 159,816
:Portable Court Screening $1,100 a
!Basketball Backboards, Poles, Court Striping $0
Teen Center $75,000.
!Kitchen Equipment - GF $20,000
:AVCP Conceptual Design Phase 11 $10,000
P, 0�—
O00 $7,00-
$10,000,
;Paved Access Road $80,0001 $8
Perimeter Fence $7,000,
Parking Lot Improvements $30,0001
Total $2,901,3171 $280,990 $361,6741 $8
Loans Made to Zone $432,000
Available in Community Zone 432,000j
($432,000
Park Capital Improvement Budget
Proposed Expenditures Future/
Project Title Project Cost 1994/95 1995/96 1996/97 1997/98 1998/99 1999/2000 2000/2001 Unfunded
ZONE 1
Community Center Park
IRegrade East Grass Area for Bocce Ball $6,000. I $6,000
Monument Sign & Redwood Building Signs 1 $4,600 $4,600
Computerized Irrigation System/Weather Stat $36,500a _ _ I $36,500
Perimeter Fence $5,000 i $5,000_
Sub Total $52,100 $4,600 I $5,000 $0 $42,500
;Poindexter Park I -
Complete Park Improvements $1,054 010 ' $1,032,600 ; $21,410. =
i
Sub Total $1,054,010 $1,032,600 $21,410 $0
!Villa Campesina Park �
Complete Park Improvements $0
_4._.... �-
Sub Total � _ $0 ; $0
Virginia Colony Park
i Computerized Irrigation System $7,250 $7,250 _
$7,250
Sub Total $7,250 1 $0
T 0
TOTAL FOR ZONE $1,] 13,360 $11,850 $1,032,600 ! — $26,410. $0 — $42,5
i
Loan to Community Zone 225,000 —
Mailable in Zone 1 $333,500 �— $333,500
Park Capital Improvement Budget
Proposed Expenditures Future/
Project Title Project Cost 1994/95 1995/96 1996/97 1997/98 1998/99 1999/2000 2000/2001 Unfunded
ZONE 3
Campus Park
Align Fence and Wall Near Freeway !
$5,000
Replace Picnic Tables _
$5,600
Replace Barbecues
$800
Spring Toys
_
$1,500
Computerized Irrigation System
Trash Cans
_$7,196
$600
Security Lighting
$5,000
Re- Roofing Restroom _
$2,500 j --
_
.Replace Playground Equipment
$50,000
Sub Total
$78,196:
Campus Canyon rarK
iPlayground Equipment
Computer Irrigation System
Security Lighting
Second Goal Post - -
_ Sub Tota_1
G riffin Park
!Replace Picnic Tables
Improve College View Dr. as Parking_ Lot
:Computerized Irrigation System -
4Replace Play Equipment -
Sub Total
$5,000; -
- -- -• -- $800 L..
$1,500 I _. _...
$600'
$5,000]-
$2 50�0
$11,500 $3,900
_- $7,5001 -- --
$7.196
- $3,0001
$2,600 _
$7,196
-
ll - -- $50,0001 -
I.
1- $7, -5001 -.._.
..._
$15,000_ $15,000
$6 000
�....._
$3000 $529600' $7,196
... _. $7,196
0-6000
$35,696 $22,500
_ $4,950 $0 -
$15,0001 $15,000
$7,196
$20,000
$47,146
TOTAL FOR ZONE $161,038'
$15,000
$11,500 $41,400
Loan to Community Zone $85,000
Actual Available in Zone 3 $260,666 1 -
$0 i-
$0!
- i $6,000 - - $7,196
$3,000 $1,9501
.
' $7,196
$20,0001 -
$3,000 $21,950 $7,196
$6,0001 $80,550 $21,588'
-� - $180,116
Park Capital Improvement Budget
Proposed Expenditures Future/
Project Title Project Cost 1994/95 1995/96 1996/97 1997/98 1998/99 1999/2000 2000/2001 Unfunded
ZONE 4
Peach Hill Park
Replace Barbecues $400 - $400
Basketball Court $20,000 $20,000
Replace Tiny Tot Play Equipment $18,200 $18,200
Computerized Irrigation $12,154 I $12,154
Replace Play Equipment $50,000 $50,000
Resurface Parkin Lot $8,000 j $8,000
Parking — - .._.. - - - - _ - - - -. __
Sub Total $108,754 $181200 $20,400 - $8,000 $62,154
IM—onte Vista-Pa r-k
Computerized Irrigation $12,154: $12,154
Sub Total $12,154 $0 $12,154
Carlsberg Park
Complete Park Improvements $0 $0
TOTAL FOR ZONE 4 $120,908 $18,200 $20,400 $8,000. $74,308
Available in Zone 4 $28,304' { $20,304
Park Capital Improvement Budget
Proposed Expenditures Future/
Project Title Project Cost 1994/95 1995/96 1996/97 1997/98 1998/99 1999/2000 2000/2001 Unfunded
ZONE 5
Country Trail Park
Install Entrance Security Gates $3,600 i $3,600 j ,.
Sub Total - —. — $3,600 - - -- �. - �. - - — $3,600 — —�
Mountain Meadows Park
Install Irrigation in Ballfield Infields) $4,000 I _ - — $4,000
FField Lights $60,0001 $60,000
Computerized Irrigation _ $4,701
$4,701 ,
Resurface Parking Lot $6,000 $6,000 f .
- ... f
Sub Total $74,7011 $6,000
Tierra Re'ada Park
$30,000
Add Fourth Tennis Court
�,&Te nn is Courts $80,0001 $80,000
-- -- -- _- -_ 1
o puterized Irrigation System $4,947 $4,947
Sub Total 5114,947 I $0 1 $01
$114,947
__. - - - - - - -- -- , -- � -- _ � $0. $9,6001 -- - - $183,648 ,
TOTAL FOR ZONE 5 $193,248 $0 $G
Loan Due to Other Zones ($34,370 I J
Available in Zone 5 $28,281 $18,681
Park Capital Improvement Budget
Proposed Expenditures Future/
Project Title Project Cost 1994/95 1995/96 1996/97 1997/98 1998/99 1999/2000 2000/2001 Unfunded
ZONE 6
Glenwood Park
Computerized Irrigation System
Restroom Facility
Replace Barbecues
Security Lighting
Trash Cans - _ -
Drinking Fountain —
Replace Play Equipment
Sub Total
TOTAL FOR ZONE 6
Available in Zone 6
$14,500
$75,000
$2,000. _
$12,000 $12,000 I -
- $600 - - - -- - $600! _ .._ .. _ .._._
$1,500;
- - - -.._ ...
__.$46,500 --
- - - -- - $152,100 -- SO' $14,100: $0±.._.. -.
$152,100
-1-
$41,164 ............. .
$0 $14,1001 $O:
$14,500
$75,0001
$2,000
—.. - -
$15,000 $31,0001 1
I --
$15,000- $31,000 _ $91,500'
_ -- l -
$15,000 $31,000 T $91,500
$10,164!
ATTACHMENT B
PROPOSED PARK CAPITAL IMPROVEMENT PROJECTS
FISCAL YEAR 1998/99
Community Zone
Zone 1
Arroyo Vista Community Park
Projects
Estimated Cost
1) Improve parking lots 2 and 3
$30,000
2) AVCP Conceptual Design Phase 11
13,000
TOTAL
$43,000
Poindexter Park
Projects Estimated Cost
1) Install new gazebo $ 5,000
TOTAL $ 5,000
ects Estimated Cost
Community Center Park
Projects Estimated Cost
A:\PKfMPBIJD.98
Zone 3
Zone 4
Campus Park
Projects
Estimated Cost
1) Replace remaining wooden tables (4)
$ 2,600
2) Replace & upgrade play equipment
50,000
TOTAL
$52,600
Griffin Park
Projects
Estimated Cost
1) Replace remaining wooden tables (3)
$ 1,950
2) Replace & upgrade play equipment
20,000
TOTAL
$21,950
Campus Canyon
Projects Estimated Cost
1) Install second permanent soccer goal post $ 6,000
TOTAL $ 6,000
Peach Hill Park
Projects
Estimated Cost
1) Replace & upgrade play equipment
$50,000
2) Resurface parking lot
8,000
TOTAL
$58,000
A:\PKIWBIJD.98
Zone 5
Zone 6
Mountain Meadows Park
Projects Estimated cost
1) Resurface parking lot $ 5,000
TOTAL $ 5,000
: - , 0ps Mt
Proiect
Country, Trail Park
Estimated Cost
1) Entrance security gates (2) for flooding
$
3,600
TOTAL
$
3,600
Glenwood Park
Projects Estimated Cost
1) Additional play equipment upgrade $25,000
TOTAL 1$25,000
A:\PKRvIPB(JD.98
PARKS AND RECREATION COMMISSION MEETING OF MARCH 2,1998
NO AGENDA REPORT SUBMITTED FOR THIS ITEM.
M-:-
{I tl J
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services 1 ) C�_
DATE: February 16, 1998 (Meeting of March 2, 1998)
SUBJECT: Consider City's Park Donation Guidelines
The Commission last discussed the City's Park Donation Guidelines at its meeting on April 1,
1996. As a result of the turnover in the position of Director of Community Services, the City
Council's and Commission's recommendations and actions were never fully implemented.
Following is a brief summary of the various efforts made to develop a formal park donation
policy:
On July 17, 1995, the Parks and Recreation Commission discussed guidelines for
recognizing donations (Attachment A). By reviewing the July 17, 1995, Agenda Report
and accompanying minutes, you can see that the Commission discussed donation
categories and levels, recognition of donations, and a gift catalog. The Commission's
recommendation was referred to the City Council for consideration.
On August 2, 1995, the City Council considered the Commission's recommendation
regarding donation guidelines (Attachment B). Rather than fully approving the
Commission's recommendation, the City Council directed that the matter be further
developed by an Ad Hoc Committee of two Parks and Recreation Commissioners and one
City Councilmember.
On March 20, 1996, the Ad Hoc Committee presented its recommendation to the City
Council (Attachment Q. The City Council approved the Committee's recommendation as
contained in the Agenda Report.
On April 1, 1996, staff returned to the Parks and Recreation Commission to select names
for the donation categories (Attachment D.) The Commission selected the following three
names for identifying donors: Friend, Sponsor, and Benefactor. A fourth board title
"Patron" was also selected to identify donors and organizations which make on -going or
annual contributions.
C ADOCSIC OMSERVOONATION. COM
Park Donation Guidelines
Page 2
A considerable amount of time has past since the Commission considered the Park Donation
Guidelines, the City's financial situation has changed and the available wall space at AVRC has
decreased. It may be beneficial to revisit the guidelines with a new ad hoc committee of the
Commission. The Committee could be tasked with reviewing the guidelines (compiling them in
one document), identifying implementation steps (funds need to be budgeted in the FY 1998/99
Budget), and return to the full Commission its findings and recommendations.
Staff reconimends that the Commission select two of its members to serve on an ad hoc
committee to review the approved park donation guidelines, identify steps to implement the
donation program, and return to the Commission with findings and a recommendation.
CADOMC(�MSERVIDONATION.COM
A y"A+ A
CITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Service''
DATE: July 17, 1995
Consider - • m u - } • - • Guidelines for - • • } } •
Donations to City Parks and Recreation Programs
•n • from June 5. 1995)
At the Joint Meeting with the City Council on May 10, 1995,
the Council directed the Commission to move forward with the
gifts catalogue program, specifically in developing a policy
for recognition. The development of the Catalogue itself
will follow. The Ad Hoc Committee assigned to develop this
project for the Commission (Badoud and Hall) were given the
following information by staff to assist them in making a
recommendation to the full Commission.
When considering recognition there are two parts of this
issue. First, the City needs to develop a consistent
guideline for recognizing those who have made financial
contributions to our parks or programs. The second part
deals with establishing a policy to give staff direction on
how to manage requests from the donors for the inclusion of
special plaques or identification attached or near the
donated item.
Several months ago, staff gave the Commission a position
paper outlining the purpose and structure of a gifts
catalogue program. Paragraph #5 dealt with the issue of
recognition. It reads:
5. Recognition - Indidate what recognition is attached to
gifts of various values. Recognize every bit of generosity,
large or small. Recognition can spur others to contribute or
lead to future donations from the same source. The scope of
the recognition program should fit the size and type of gift,
and the spectrum could include signed certificates presented
at City Council meetings, engraved donor plaques affixed to
capital projects, names of donors listed in subsequent gifts
catalogue, or whatever fits the desire of the community.
Every gift of $20.00 or more could be acknowledged with a
certificate of thanks and a coffee mug decorated with the
catalogue's logo /picture. The mug would be utilized daily
and is a visible reminder of the donation.
Below is a draft guideline for City recognition of donors:
Any gift of $15.00 or more will be recognized with a
certificate of thanks and a coffee mug decorated with the
catalogue / logo picture. The mug would be utilized daily
and is visible of the donation. The certificate of thanks
will have the cover of the catalogue superimposed on the
background, will be of a good quality paper, signed by the
Mayor and the Chairperson of the Parks and Recreation
Commission.
City recognition for donations, either monetary, or of
equipment equaling the dollar amount, will be handled in the
following manner:
$200 • Thank you letter prepared by
appropriate staff and signed by the
Mayor and Parks and Recreation
Commission Chair.
• A framed certificate acknowledging
the gift.
• Coffee Mug
- $200 -$999 • Thank you letter prepared by
appropriate staff and signed by the
Mayor and the Parks and Recreation
Commission Chair.
• small Engraved plaque.
• Coffee Mug
$1000 - Over • Large plaque with presentation
occurring at a Parks and Recreation
Commission Meeting and a City
Council Meeting.
• Coffee Mug
Funding for plaques and coffee mugs will need to be included
in a Gifts Catalogue Budget for next year, and should be
proposed by the Commission.
The second issue that needs to be dealt with is how the donor
can recognize his /her loved one? What policy should be
established that is consistent and allows individuals to make
donations to City parks in the way of trees or benches or
tables, and can leave a lasting reminder of the gift? Is it
a good idea to let every donor put up (or have us put up) a
plaque or sign saying "This bench given in memory of John
Hall ?" How many plaques or signs are appropriate in a park
for donated items? Is there another way of recognizing the
donation at the park site itself?
Here are some examples:
David Brown was born on July 1, 1983. He is exactly the same
age as the City of Moorpark. He was recognized in
conjunction with the City's 10th Anniversary. Following that
anniversary, his family contacted me, and asked to plant an
llth**Apricot Tree in the grove near Arroyo Vista Park as a
gift to the City. I have not followed up on this, because no
policy is in place at this time. Should there be a plaque in
the ground near his tree? How will this look next to the
other trees in the grove?
The Kiwanis Club wants to treat and seal the wood play
equipment at Peach Hill Park on an annual or semi - annual
basis. They have indicated that they want some sort of
permanent recognition at the park if they do this. What is
appropriate? How large should this be? What should it say?
Carol Kelly's son Shane was killed in an automobile accident
last year. She is reserving Arroyo Vista Community Park for
a one year anniversary memorial service on June 20 at the
park, under the large walnut trees. She is offering to buy a
park bench and have it placed-under the trees with a plaque.
There are no plans for benches to be located in that area.
However, Mrs. Kelly could meet with staff and identify the
locations that are already planned for benches and select one
of those locations. Mrs. Kelly would also like to attach a
plaque to the bench. Is this appropriate? What if everyone
wanted to do that? Who determines what is written on the
plaque?
As you can see, this second issue is more complicated. Staff
does not have any information from any other City that is
doing a Gifts Catalogue program that addresses this issue.
In discussing this with the Ad Hoc committee, staff would
recommend that the Commission suggest a Donor Board be placed
in the lobby of the Arroyo Vista Recreation Center, where
donors can be permanently recognized for their contribution
toward capital items. Recognition for financial
contributions toward recreation programs and events, could be
recognized in other ways.
Staff would further recommend that the Commission determine
if there should be specific wording used for all donations
and acknowledgment on the Donor Board.
RECOMMENDATION
Review Ad -Hoc Committee's recommendations and forward
recommendation to City Council.
i
Minutes of the Parks and
Recreation Commission
Page 2
MOTION: Commissioner Badoud moved
Calendar as presented.
seconded. The motion
Commissioner Hall had not
Hartley was absent.
8. DISCUSSION /ACTION ITEMS:
July 17, 1995
to approve the Consent
Commissioner Thompson
was carried 3 -0.
arrived. Commissioner
A. Consider Recommended Guidelines for Recognizing
Donations to City Parks and Recreation Proarams,
Staff Recommendation: Review Ad -Hoc Committee's
recommendations and forward recommendation to City
Council (Cont'd from 6/05/95)
Director Adams gave brief direction to Commission
on what topics needed to be discussed and
recommended to City Council. The first was to
establish guidelines on recognition of a donation.
The second was how the City would acknowledge the
donation.
Director Adams suggested a donor board be placed at
Arroyo Vista Park on which name plates could be
attached with information regarding the donated
item. As an acknowledgment to donor she suggested,
depending on the dollar amount, a thank you gift, a
certificate, a name plate, and a presentation at a
Parks and Recreation meeting or a City Council
meeting.
Commission discussed details of how to handle a
dollar amount placed on a donation, and if a
memorial donation' should be handled differently
than a donation that is not. Commission concluded
that the two be handled in the same manner, and
acknowledgment would be made per dollar amount.
The verbiage on the name plate will distinguish the
type of donation made. Categories should be
established per donor board.
Commission agreed on having a separate page in the
Gifts Catalogue for only those items available that
a name plate could be placed on. Items will not
exceed the planned number for each park.
Commission discussed having donor boards placed at
each park site to display donations for that
particular park, but it was decided that the donor
boards would have to remain at Arroyo Vista due to
Minutes of the Parks and July 17, 1995
Recreation Commission
. Page 3
vandalism at the other parks. By placing the donor
board in the lobby area of Arroyo Vista, this would
eliminate vandalism and also be located at a site
more visible to the community.
Commission and Director Adams agreed that by
establishing an acknowledgment procedure, this will
encourage citizens to participate in the Gifts
Catalogue program.
MOTION: Chairman Butler moved to recommend to City Council
that a three (3) category recognition donor board
be placed at Arroyo Vista Park. The acknowledgment
of donations will be as follows:
1) Under $100.00 donation, donor will receive a
thank you letter and certificate.
2) $100.00 to $499.00 donation, donor will receive
recognition on the donor board with small name
plate, a thank you letter, a certificate and a
thank you gift.
10 3) $500.00 to $999.00 donation, donor will receive
recognition on the donor board with a medium size
name plate, a thank you letter, certificate and a
thank you gift.
4) $1,000.00 to $4,999.00 donation, donor will
receive recognition on the donor board with a large
name plate, recognition at a Park and Recreation
meeting, a thank you letter, certificate and a
thank you gift.
5) $5,000.00 and over donation, recognition will
be decided on a case to case basis by City Council.
There will also be a page in the Gift Catalogue
that will distinguish which items are appropriate,
if donor chooses, to have a small plague placed
directly on the item.
Commissioner Thompson seconded.
0
ITEM • G.
CITY OF MOORPARR
i JOORPARK,
Gty Council MIL
AGTDA REPORT of
TO: A OH' �r�_ " ti2
FROM: Christine Adams, Director of Community servic , ; �/ _ -
.�
DATE: July.18, 199 (Meeting
r.
SUBJECT: _Qonsider Parke and Recreation omm
Recommend tion on - • h.. }• Guidelines f•
to Accept and Rec cmize Contributions t
Parks an All
o j
Recreation Activities and acilities.
BACKGRO ��!•
At the Joint Meeting with the City Council on May 10, 1995,
the Council directed the Commission to move forward with the
gifts catalogue program, specifically in developing
guidelines for recognition. The development of the Catalogue
itself will follow. The Commission discussed guidelines at
their meeting of July 17, 1995, and after discussion,
recommended the following to be considered by the City
Council.
As part of the discussion, staff provided three scenarios for
the Commission to consider, as examples of different types of
donations and contributions to the community. The purpose of
including these scenarios was to demonstrate that each gift
or contribution is unique, and may not always fit into
established guidelines.
Example 1
David Brown was born on July 1, 1983. He is exactly the same
age as the City of Moorpark. He was recognized in
conjunction with the City's 10th Anniversary. Following that
anniversary, his family contacted me, and asked to plant an
11th Apricot Tree in the grove near Arroyo Vista Park as a
gift to the City. The family is still interested in
providing the tree, but as there were no guidelines in place,
staff has asked that the donation be deferred, and the family
has agreed.
Example 2
The Moorpark Kiwanis Club wants to treat and seal the wood
play equipment at Peach Hill Park on an annual or semi - annual
basis. They have indicated that they want some sort of
permanent recognition at the park if they do this.
000 %10
Example 3
Carol Kelly's son Shane was killed in an automobile accident
last year. She reserved Arroyo Vista Community Park for a
one year anniversary memorial service on June 20 at the park,
under the large walnut trees. She has offered to buy a park
bench and have it placed under the trees with a plaque.
There are no plans for benches to be located in that area.
However, staff offered to meet with Mrs. Kelly and identify
the locations that are already planned for benches and select
one of those locations. Mrs. Kelly would also like to attach
a plaque to the bench.
The City should recognize private donations, large or small.
Recognition can spur others to contribute or lead to future
donations from the same source. The scope of the recognition
program should fit the size and type of gift, and the
spectrum could include signed certificates presented at City
Council meetings, or whatever fits the desire of the
community. Every gift of $20.00 or more could be
acknowledged with at least a letter of thanks from the City.
City recognition for donations, either monetary, or of
equipment or service equaling the dollar amount, such as
volunteer work at a City event, can be handled in the
following manner:
Under $100 • Thank you letter prepared by
appropriate staff and signed by the
Mayor and Parks and Recreation
Commission Chair.
• A certificate acknowledging the
gift.
$101 -$499 • Thank you letter prepared by
appropriate staff and signed by the
Mayor and the Parks and Recreation
Commission Chair.
• A framed certificate acknowledging
the gift.
• A small "thank you" gift, such as
a City pin, paper weight, or coffee
mug. (When a gift is given by a
group rather than an individual, the
City shall give one gift per group.)
• A small size name plate on a
permanent donor board located at
OUOZ1.1
Arroyo Vista Recreation Center,
under the Category of "Friend ".
$500 - $999 • Thank you letter prepared by
appropriate staff and signed by the
Mayor and the Parks and Recreation
Commission Chair.
• Engraved plaque
• A small "thank you" gift, such as
a City pin, paper weight, or coffee
mug.
• A medium size name plate on a
permanent donor board located at
Arroyo Vista Recreation Center,
under the Category of "Sponsor ".
$1000 - $4999• Thank you letter prepared by
appropriate staff and signed by the
Mayor and the Parks and Recreation
Commission Chair.
• Engraved plaque with presentation
occurring at a Parks and Recreation
Commission Meeting and /or a City
Council Meeting.
• A small "thank you" gift, such as
a City pin, paper weight, or coffee
mug.
• A large size name plate on a
permanent donor board located at
Arroyo Vista Recreation Center,
under the Category of "Patron•.
$5000 - Over • A large size name plate on a
permanent donor board located at
Arroyo Vista Recreation Center,
under the Category of "Benefactor ".
• Other recognition could be
determined by City Council on a case
by case basis.
The Commission further recommended that those park items
which are deemed appropriate by staff, (that is, an
identified number of benches or trees in each park), for
placement of name plates or markers on the item, be listed on
a separate page in the proposed Gifts Catalogue.
12
Staff does not support this final recommendation, as name
plates or markers of any type on park furnishings or trees,
as this will be an increased maintenance cost which the City
is not prepared to cover at this time.
Staff further recommends the following inclusions in the
recognition guidelines:
1) Capital items for parks shall be ones that are
consistent with approved park plans.
2) Those individuals or groups making annual and /or
multiple donations shall be recognized once annually,
and shall receive one (1) identification on the donor
board.
3) The total contribution in cash donations or in -kind
services, if both are given by a single group or
individuals, shall be acknowledged as one contribution.
An Ad Hoc Committee of the Parks and Recreation Commission
will be working with staff to develop a draft catalogue for
the Council to review. Prior to that, staff is providing the
following information to the City Council, as background on
the value and development of a catalogue.
A gifts catalogue provides the following:
a) It increases public involvement. It is a tool for
increasing public awareness and support. A greater
sense of involvement with the City will hopefully,
result in higher participation and interest.
b) It provides a service to potential donors. A gifts
catalogue provides people the opportunity to fulfill
their basic motivation to do good. Catalogues allow
donors to know where their gift is going and to select a
gift with which they can identify.
c) It increases awareness of the needs of the Community
Services Department among prospective donors. A
catalogue links an agency and its potential donors. It
stimulates donations by increasing awareness of the
department. Donors must be convinced of the
department's successes and the level of community
satisfaction must be mentioned and reinforced. Gifts
catalogues also provide the community with information
about the short and long term goals of the department.
Even though a specific gift, such as the construction of
3 a park, may not be donated, the fact that it is listed
in the gifts catalogue reinforces the department's
cWOZ1.3
commitment to provide a facility that the community
wants.
d) It offers tangible gifts to potential donors. A strong
selling point for a contribution to parks and recreation
programs is that nearly all of the offerings in a gifts
catalogue are tangible. Staff must emphasize the fact
that evidence of a gift is visible not just at the time
it is given, but also in the future. "The gift that
keeps giving."
• � • • � flit ��
a) Develon a List of Department Needs - List should be
extensive. The idea is to provide a full range of gifts
from which to choose. The catalogue should attract
differing size contributions. Hopefully, the person who
can only make a small donation today may be able to
donate more in the future.
b) Design and Production - The gifts catalogue must be
attractive and professionally done. A well- designed
catalogue represents quality and promotes a good
department image. Adequate staff time must also be
invested in both the preparation and management to
ensure and seek donations. Prices should not be listed
in the catalogue, but on an insert sheet that can be
updated as needed. Staff estimates an initial cost for
printing of the first issue of the catalogue would be
$2,500. Developing the layout of the catalogue in -house
may reduce this initial cost as well. Updated insert
sheets would be a minimal cost.
c) Promotion - A promotion strategy should be developed
even before the catalogue has reached the design stage.
The promotion strategy involves plans for distribution,
publicity before and after the catalogue is distributed,
recognition of donations and follow -up solicitation.
Crucial to the success of the gifts catalogue is its
acceptance immediately after distribution. The timing
of the gifts catalogue release is especially important.
The holiday giving season has proven to be very
successful in other communities.
d) Distribution - The distribution strategy should ensure
delivery of the catalogue to a pre - selected target
audience. Since a mass mailing is not financially
feasible, we could utilize displays in libraries,
schools, banks, and other retail establishments, as well
as advertising for the catalogue in other City sponsored
publications (quarterly recreation brochure, assessment
district mailing, etc) . After the initial distribution,
staff will look for every opportunity to personally put
OOOZIL4
the catalogue in the hands of prospective donors. A
number of different cover letters should be developed
for various target audiences. It is recommended that
the staff member most likely to receive and respond to
these inquiries is the Director of Community Services.
e) Recognition - Discussed previously in this report.
f) Evaluation and Revision - The gifts catalogue should be
viewed as an ongoing program - not a one -shot effort.
One city's efforts took three years to receive a
donation. There is no guarantee that the initial outlay
of funds for the catalogue will be recovered through
donations, but the City's donation program should be
reviewed in three years to determine if the City has
been successful in this endeavor. The measurement of
the overall effectiveness of the gifts catalogue is not
revenue nor the total amount of resources raised, but on
the combination of the number of responses to the gifts
catalogue and the exposure of the City's parks and
recreation programs and facilities through this program
campaign.
AD HOC COMMITTEE TASKS
1. Who is the target audience and how do we reach them?
2. What gift items will be included. A draft list is
attached for the Council's review.
3. What will be the theme of the catalogue? Design format?
4. Is there a large enough segment within the community who
have money to donate and would be willing to support a
gift catalogue?
5. Is the City or another organization able to appropriate
money to a program that may not show any rewards for
maybe three years?
6. Is the City willing and able to appropriate enough money
to produce a quality catalogue. A cost breakdown of
anticipated start up funds is listed below.
7. Who will be in charge of this endeavor? There will be a
lot of staff time involved on a year round basis to do
an adequate job of promoting the catalogue - is this
something that we can devote enough time to?
FUNDING OF GIFT CATALOGUE PROGRAM
Funding for the donor board, publication of a Gift Catalogue,
and recognition gifts is not currently in the budget. Staff
00021,31
recommends that the Council consider appropriating $5,700 as
outlined below, as start up funds for the gift catalogue
program. A donor board can be purchased immediately, and the
other funding can be used as the format and design of the
catalogue is finalized.
Estimated Costs
Gifts Catalogue - 500 copies $2,500
Including artwork, color, design,
printing, etc.
Certificates $1.50 x 100 $ 150
Recognition Gifts $2.50 x 100 $ 250
Small Plaques (7" x 9 ") $15 x 20 $ 300
Name Plates $10 x 100 $1,000
Donor Board $1,500
TOTAL $5,700
RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1) Adopt recommended guidelines for recognition of donations
as outlined in subject report; 2) Appropriate $8,000 from
General Fund Reserves to 01.4.148.629 (Special Supplies and
Services) for Gifts Catalogue program.
'Qowzvi
A4+*0nYAj9n+ G
ITEM*7.
CITY OF MOORPARR
AGENDA REPORT 3 ty� C0
TO: The Honorable City Council
FROM: Christine Adams, Director of Community Service.
DATE: February 27, 1996 (Meeting of March 20, 1996)
SUBJECT: Consider Committee Review of Memorial Donations to Parks
and Facilities.
BACKGROUND
In July, the Parks and Recreation Commission made recommendations
to the City Council regarding the establishment of guidelines for
accepting and recognizing monetary contributions for parks,
facilities, and recreational activities.
The City Council did not fully accept the Commission's
recommendation at their meeting of August 2, and directed staff to
meet with the Ad -Hoc Committee of Commissioners Hall and Badoud
along with Councilmember Wozniak. The purpose of this meeting was
to specifically discuss the treatment of recognizing donations
from people who were making the donation on behalf of a loved one
who had died.
After several unsuccessful efforts to get a meeting together,
staff met with the Ad -Hoc Committee and Councilmember Wozniak on
February 27.
Based on the discussion at this meeting, staff is recommending the
additional following guidelines, which addresses the "memorial"
gift recognition.
1. There should be two categories for making donations. One is
for memorial donations, in honor of persons who are no longer
living, and the other would be a general category, for all
other donations.
2. The donor board, recommended by the Commission to be placed
in the Arroyo Vista Recreation Center, would still be used to
recognize general donations; however, all name plates on the
donor board would be of equal size, regardless of the amount
of the donation. The Donor Board will have separate
categories, such as "Sponsor ", "Patron ", and "Friend"
(similar to what is at the Reagan Library), which would
indirectly acknowledge the different amounts of each
donation, as well as a category for the Memorial donations.
The Commission will discuss possible names for the different
catagories at their next meeting.
i1( 0fisa
3. Memorial Donations may be requested by a resident of the City
of Moorpark or of the Moorpark Unified School District
boundaries.
4. A plaque will be placed in an area near or on the donated
item for a memorial, depending upon the item. The cost for
the plaque will be included in the price of the donated item.
The plaque will be no larger than 4" x 8 ", and the
inscription will not exceed four lines of lettering. In
regards to donations of trees for memorials, staff will
encourage individuals to donate trees in specified grove
areas (such as the planned memorial grove area at Poindexter
Park) and a single plaque listing all donated trees would be
installed in the grove. Hardscape items, such as benches and
tables, would have individual plaques.
It is the intention of the Committee that plaques would
remain on or located next to the item in perpetuity.
5. Plaques will be included in the request for memorial
donations regardless of the dollar amount of the gift.
6. A personalized gift from the City, such as a paperweight with
a similar inscription, will be given to the donor as a
keepsake of the donated memorial item, and the cost for this
will be included in the total cost provided to the donor.
7. As in the case of the general donations, staff will make
recommendations to the donor on appropriate locations for the
requested donated item through the proposed gift catalogue,
which is being drafted by staff at this time.
RECOMMENDATION
Approve recommended changes to Guidelines for Recognition of
Donations as previously reviewed by the City Council.
000o54
Minutes of the City Council
Moorpark, California Page 3 March 20, 1996
7. CONSENT CALENDAR:
MOTION: Councilmember Perez moved and Councilmember Hunter
seconded a motion to pull items 7.E. and 7.F. and approve the
balance of the Consent Calendar. The motion carried by roll
call vote 3 -0, Mayor Lawrason absent for the vote.
Council A. Consider Ar)proval gf Minutes of the Regular Meeting of
the City of - bruary 7, 1996
Staff Recommendation: Approve the minutes as processed.
B. Consider Approval of Warrant Register
Manual Warrants 29920 - 29927 $ 18,965.52
Regular Warrants 29937 - 30055 $368,430.80
Staff Recommendation: Approve the Warrant Register.
C. Consider Exoneration of Performance Bond No. 1350311 for
Construction of Recreation Center for PD1041 (Tract 3963 -
4)Warmington Campus Hills Associates, L.P. Staff
Recommendation: 1) Accept the issuance of the Certificate
of Occupancy for the Recreation Center as certification
of completion of the Recreation Center; 2) Authorize the
City Clerk to exonerate Bond No. 1350311.
D. Consider Budget Adjustment for Certain Capital
Improvement Projects. Staff Recommendation: Approve the
changes to the appropriation and budget amounts for FY
1995/96 for certain projects as listed in Exhibit 'A' of
the staff report.
G. Consider Support for AB 2846 Regarding Annexations. Staff
Recommendation: Express support for AB 2846, and
authorize the Mayor to send a letter to the appropriate
legislative committee communicating the City's position.
H. Consider Modification of Landscape Plan for Villa
Campesina Park. Staff Recommendation: Approve proposed
modification of conceptual plan for Villa Campesina Park.
I. Consider Committee Review of Memorial Donations to Parks
and Facilities. Staff Recommendation: Approve
recommended changes to Guidelines for Recognition of
Donations as previously reviewed by the City Council.
1 i.
1
ITEM - 0
CITY OF LMOORPARK ,
AGENDA REPORT �
TO: Parks and Recreation Commission -
FROM: Christine Adams, Director of Community 5ervices�`:
DATE: April 1, 1996
BACKGROIIND
The Ad -Hoc Committee of Commissioners Badoud and Hall met with
staff and Councilmember John Wozniak to discuss the inclusion of a
separate category for memorial donations in the guidelines which
the Commission had previously reviewed and recommended. A staff
report of the same subject was presented to the City Council on
March 20, 1996, and was approved by the City Council. A copy of
the report is attached.
The Commission needs to discuss and recommend category names for
the Donor Board, which is proposed to be placed in the lobby of
the Arroyo Vista Recreation Center.
In addition to the Memorial Category, there are to be three
categories, which are divided by the dollar amount contributed
toward the City for specific park items. These are the categories
which need to have titles, for the Donor Board, as well as for
planned publicity for the Gifts Catalogue program, which staff is
preparing at this time.
Some suggested names include "Friend", "Patron ", "Sponsor ",
"Supporter", and "Benefactor ". The Commission should recommend
three names and recommend them to the City Council for adoption.
RECOMMENDATION
Select three category names for Park Donation Board and recommend
these names to the City Council.
Minutes of the Parks and
Recreation Commission
Page 4
April 1, 1996
D. Consider Category Names for Park Donation Board
Staff Recommendation: Select three category name
for Park Donation Board and recommend these name
to the City Council.
Director Adam explained to Commission that the Ad-
Hoc Committee had met and are suggesting three
donor boards with three dollar amounts be used.
Each donor board will have a specific name and
Commission should choose from the following
according to dollar amount donated: Friend,
Patron, Sponsor, Supporter, and Benefactor.
Commission and Staff discussed which names would be
the most appropriate, and an additional donor board
be added for people or organizations who make on-
going or annual donations.
MOTION: Commissioner Butler moved to recommend the
following category names to Council: Friend,
Sponsor, and Benefactor, with Patron as a fourth
category name to be used for people or
organizations who make on -going or annual
donations. Commissioner Thompson seconded. The
motion was carried 4 -0. Commissioner Badoud was
absent.
9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS:
Chairman Hall congratulated Eloise Brown on her
election to the City Council.
Commissioner Thompson announced there are still
openings for the City's Breakfast With Bunny being
held on Saturday, April 6, at 8:00 am, at Arroyo
Vista Park, followed by the annual Easter Egg Hunt,
which is open to the public and begins at 10:00 am.
Commissioner Butler announced World Fest '96 to be
held on Saturday, May 4, at Arroyo Vista Park.
Commissioner Hartley invited the public to plan a
day at one of the City parks, especially Happy Camp
Regional Park, which is the largest open space
County park in the City.
Chairman Hall announced that the City is seeking
corporate donations for the 3rd annual summer
concert series.
L.
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A