HomeMy WebLinkAboutAG RPTS 1998 0504 PR REGCITY OF MOORPARK
- PARKS AND RECREATION COMMISSION AGENDA
May 4, 1998
7:00 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners David Badoud, June Dubreuil, John Oberg,
Sandra Thompson, and Chair Janice Parvin.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
S. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of April 6, 1998. Staff Recommendation: Approve as
presented.
B. Parks Ouarterly Report, Staff Recommendation: Receive
and file report.
C. Recreation Programming Ouarterly Report, Staff
Recommendation: Receive and file report.
D. Consider Special Event: Easter Ecrg Hunt Report, Staff
Recommendation: Receive and file report.
Any member of the public may address the Commission during the Public Comment portion of the agenda.
Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of
the meeting. Speakers will be heard in the order that their Speaker Cards are received. A
limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of
the City Clerk and are available for public review. Any questions concerning any Agenda item may
be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021
(805) 529 -6864, ext. 227.
Parks and Recreation Commission Agenda
May 4, 1998
Page 2 -
8. DISCUSSION /ACTION ITEMS:
Consider Park Donation Guidelines and Gift Catalog,
Staff Recommendation: That Commission approve the
formalization of the Park Partnership Donation Program
and the establishment of the Recreation Scholarship and
Event Sponsorship Programs for City Council
consideration.
Consider Park Rules and Park Facility Rental Fees. Staff
Recommendation: Review the various use and rules
governing City parks and make appropriate recommended
changes.
Consider Replacement of Playground Equipment at Griffin
Park, Staff Recommendation: For Commission to forward a
recommendation to the City Council to amend the FY
1997/98 Budget to allocate $35,000 from the Park
Improvement Fund to replace playground equipment at
Griffin Park.
�S. Consider Parks and Recreation Commission Summer Recess.
Staff Recommendation: Commission to approve a recess for
the month of August, canceling its August 3 meeting, to
coincide with the City Council's recess.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
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Moorpark, California
1. CALL TO ORDER:
April 6, 1998
Chairman Parvin called the meeting to order at 7:25 p.m.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Badoud.
3. ROLL CALL:
Present: Commissioners Dave Badoud, June Dubreuil, John
Oberg, Sandra Thompson, and Chairman Janice Parvin.
Staff Present: Mary Lindley, Director of Community Services,
and Patty Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
None.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of March 2. 1998March 2. 1998. Staff Recommendation: Approve as
presented.
MOTION: Commissioner Badoud moved to approve the Consent Calendar
as presented. Commissioner Thompson seconded. The
motion was carried 5 -0.
Parks and Recreation Commission Meeting
April 6, 1998
Page 2
8. DISCUSSION /ACTION ITEMS:
A. 1998199 Parks Capital Improvement Budget, Staff
Recommendation: Commission to identify park capital
improvements for FY 1998/99 for consideration by the City
Council.
Ms. Lindley summarized the discussion and actions from
March 2's meeting and the March 29 Park Tour.
Community Zone:
Commissioner Thompson stated that she was opposed to
allocating $13,000 for AVCP Conceptual Design Phase II.
Commissioners Dubreuil and Parvin were in favor, agreeing
that following a master plan is necessary before
proceeding with improvements.
MOTION: Commissioner Badoud moved to recommend the allocation of
$13,000 from the General Fund to the Community Zone, to
complete AVCP Conceptual Design Phase II. Chair Parvin
seconded. The motion was carried 4 -1, with Commissioner
Thompson opposed.
Zone 1-
The Commission stated they were hesitant on using funds
to replace the gazebo at Poindexter Park, just to have it
vandalized a second time, and suggested the gazebo be
built by funds allocated from private donations.
MOTION: Commissioner oberg moved to recommend the allocation of
funds, in the amount of $5,000, from a private donation,
for the replacement of a gazebo at Poindexter Park.
Chair Parvin seconded. The motion was carried 5 -0.
Parks and Recreation Commission Meeting
April 6, 1998
Page 3 _
Zone 3:
Ms. Lindley confirmed for Commissioner Oberg that the
plan for Campus Park is to remove the existing play
equipment and replace with free - standing play structures.
Ms. Lindley also explained that the previous decision of
planting trees along the fence bordering the 118 freeway
is still scheduled in the near future, and has been
budgeted for maintenance.
The Commission discussed different alternatives for the
play equipment and surfacing at Griffin Park and to
preferably have this Park meet ADA standards.
Commissioner Badoud stated that at this time, detailed
decisions are not necessary for this item, but a general
budget figure is needed to recommend to Council.
Commissioner Dubreuil stated that she feels since
the funds are available in this Zone for capital
improvements, and cannot be used for park maintenance,
the Commission should proceed with staff's
recommendations.
MOTION: Commissioner Oberg moved to recommend improvements as
presented by staff for Campus and Griffin Parks, with the
exception of the replacement of the slide at Griffin
Park. Commissioner Oberg recommended the replacement of
all play equipment and surfacing at Griffin Park, to meet
ADA requirements, in the amount of $30,000. Commissioner
Dubreuil seconded. The motion was carried 5 -0.
Commission discussed with staff what portion of the older
play equipment can be replaced with the available funds,
and it was determined that perhaps 50% only.
MOTION: Commissioner Badoud moved to defer any improvements for
Peach Hill Park for FY 1998/99. Commissioner Thompson
seconded. The motion was carried 5 -0.
Parks and Recreation Commission Meeting
April 6, 1998
Page 4
Zone 5•
Commissioner Thompson stated that she would like to defer
on the basketball court lighting at Mountain Meadows
Park, due to the negative balance in Zone 5.
Commissioner Badoud disagreed and feels this is an
important item that has been needed. The only other
lighted court in the City is Griffin Park. The
Commission discussed the option of perhaps placing the
lights at another park with available funds, or have MBA
provide the funding. Commissioner Badoud explained that
Mountain Meadows Park is the most logical Park for the
lights.
The Commission and staff discussed different options to
replacing the fibar at Country Trail Park. Due to the
effects on the park during the rainy seasons, it was
decided that a tile surfacing would be the most
dependable.
MOTION: Commissioner Badoud moved to recommend Basketball Court
Lighting at Mountain Meadows Park, to be funded by MBA,
and to replace the fibar at Country Trail Park, this
fiscal year if possible, with another ADA accessible
surface. Chair Parvin seconded. The motion was carried
5 -0.
Zone 6:
Chair Parvin stated that the Commission had concurred
during the March 29 Park Tour that replacement of the
play equipment at Glenwood Park was a priority. The
Commissioners had indicated by concensus that they
preferred the "Fort" theme equipment.
MOTION: Commissioner Thompson moved to recommend an additional
$30,000 to replace the playground equipment at Glenwood
Park. Commissioner Badoud seconded. The motion was
carried 5 -0.
Parks and Recreation Commission Meeting
April 6, 1998
Page 5
B. Review Proposed Recreation Programs Special Events and
Prol ects for Inclusion in the FY 1998/99. Staff
Recommendation: Review the proposed Recreation Division
programs for 1998/99, and provide staff with comments.
Ms. Lindley briefed the Commission on each category of
the report, including programs and events that were added
or deleted.
The Commission agreed with staff's recommendation of
the 1998/99 events, but concurred that they would like to
keep the annual Christmas Tree Lighting Ceremony, and
delete the taping of it to cut back on the cost, and also
continue with Breakfast With Santa, with some changes
that might help keep down costs.
Commissioner Dubreuil inquired about fine art classes,
and if staff has tried to incorporate them into the class
scheduling. Ms. Lindley explained that staff has
attempted in the past to include, when possible, some
music classes. The City has been limited in this area,
due to availability of instructors, and the number of
registrations has not met the requirement.
Commissioner Thompson stated that she strongly feels the
roller hockey league has been unable to obtain higher
registration due to its scheduling. It overlaps two
other sports leagues during its season, thus causing the
registrar to miss two other sports seasons
simultaneously.
Commissioner Dubreuil and Badoud both stated that they
felt strongly about not making recommendations on the
teen programs until the Council clearly states what the
Commissions duties and responsibilities are.
Commissioner Dubreuil felt Council had stated at their
April 1 meeting that the Teen Council was to report
directly to staff and the City Council.
Parks and Recreation Commission Meeting
April 6, 1998
Page 6
MOTION: Commissioner Dubreuil moved to accept staff's
recommendation of proposed Recreation Programs for
1998/99, with the following amendments:
1) To continue with the Tree Lighting Ceremony,
eliminating the taping, which allows for viewing at
home.
2) To continue with the traditional Breakfast with
Santa event, adjusting the registration fee to help
offset costs.
Commissioner Parvin seconded. The motion was carried 5-
0.
Chair Parvin called a five minute recess. The time was
10:05 p.m. The meeting reconvened at 10:10 p.m.
C. Review the Goals and Objectives for 1998/99. Staff
Recommendation: Commission to recommend objectives
related to its area of responsibility for FY 1998/99 for
consideration by the City Council.
MOTION: Commissioner Oberg moved to include staff's four
recommended objectives for 1998/99 and the following
recommendations from the Commission:
• Evaluate the City's park rules and regulations and
park rental fees.
• Complete the development of the
City's park
donation policy and implement.
• Identify ways and opportunities for
the Commission
to work and interact cooperatively with the Teen
Council to promote and enhance teen
programs.
• Coordinate a bike race and /or run
to commemorate
the City's 15 -year anniversary.
• Implement a program designed to
develop and
organize City volunteers.
Parks and Recreation Commission Meeting
April 6, 1998
Page 7
► Develop a plan and schedule that ensures the City
obtains compliance with ADA and other Federal and
State playground equipment safety standards.
• Develop a schedule to amortize and fund replacement
of park amenities, facilities and related
equipment.
• Identify and quantify undeveloped land designated
for recreational uses in incorporated and
unincorporated areas, in and around Moorpark.
• Identify and quantify the park facility needs of
the various youth sports organizations and the
City's youth and adult sports programs.
Commissioner Thompson seconded. The motion was carried
5 -0.
D. Appoint One Commissioner as the Teen Council Liaison.
Staff Recommendation: Commission to determine the
desirability of a Teen Council Liaison.
Commissioner Oberg stated he would like to see one of the
Commissioner's attend a Teen Council meeting once a month
or perhaps just quarterly to keep abreast of the teen
activities and programs. Commissioner Thompson agreed,
and feels strongly about staying involved whenever
possible with the teen programs, even though the Teen
Council does not fall under the P &R Commission's duties
and responsibilities.
Chair Parvin requested that the Commission still receive
a copy of the Teen Council's agenda packets for review.
Commissioner Badoud also agreed that he was in favor of
supporting the decision of a liaison for the Teen Council
who would serve as an observer at their meetings.
MOTION: Commissioner Badoud moved to nominate Commissioner
Thompson as the Parks and Recreation Commission Liaison
to the Teen Council and Commissioner Oberg as the
alternate. Chair Parvin seconded. The motion was
carried 5 -0.
Parks and Recreation Commission Meeting
April 6, 1998
Page 8 _
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Commissioner Badoud announced he would be absent from the next
regularly scheduled meeting, and requested the following items
be placed on June's agenda:
1) The status on the Open Gym program;
2) Discuss the feasibility of offering an overnight camp -out
at AVCP to 411 and 511 grade students;
3) Schedule the next Youth Sports Committee meeting and
identify the goals of the meeting;
4) Schedule a joint meeting with the City Council following
the adoption of 1998/99 Goals and Objectives; and,
5) Commissioner Badoud challenged the City Council to a game
of volleyball, and challenged City staff to a game of
softball against the Commission and City Council.
Commissioner Badoud also complimented staff on an outstanding
job scheduling of March's Park Tour.
Commissioner Oberg announced the upcoming Easter Egg Hunt, to
be held at AVCP, on April 11, beginning at 10:00 a.m., and an
upcoming teen workshop, which will focus on applying for a job
and job interviews.
Chair Parvin encouraged the public to participate in the
City's activities and events by volunteering. She also
announced that the Roller Hockey League is in need of more
participants, to be able to have a season, and congratulated
Moorpark High School for achieving second place in the
Academic Decathlon.
Commissioner Thompson thanked staff for a great job on March's
Park Tour, and stated that Allen Walter and his crew have done
a wonderful job on the parks and their maintenance.
Parks and Recreation Commission Meeting
April 6, 1998
Page 9 _ -
10. ADJOURNMENT:
Chair Parvin adjourned the meeting at 11:00 p.m. until the
next regularly scheduled meeting of May 4, 1998.
Respectfully submitted, APPROVED:
Patty Lemcke JANICE PARVIN
Administrative Secretary CHAIRMAN
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared by: Allen M. Walter, Supervisor of Maintenance and Operations
DATE: April 27, 1998
SUBJECT: Parks, Facilities, Medians and Parkways Quarterly Report
(From January 15 to March 31, 1998)
Peach Hill Park
Parks Maintenance staff repaired and regraded the softball field for the opening of the
1998 softball season. The field was in need of a lot of repair as a result of the heavy
rains. Staff added ball field mix and reinstalled the bases. The automated irrigation was
also completed to provide a more efficient field preparation. The light timer is now set
for 5:45 pm to 10 :00 pm, Monday through Friday.
The men's restroom lock was vandalized on February 25. Staff repaired and added a
hasp and pad -lock to secure the door.
Poindexter Park
The south gazebo was destroyed some time between, 7:00 pm on February 1, and 7:00
am February 2. When Park Division staff found the collapsed gazebo on Monday
morning, it appeared to be the result of vandalism; however, law enforcement personnel
indicated that the collapse could have been caused by the weather. The cost to replace the
gazebo is estimated to be $5,000.
Some time during the evening of February 12, or early on February 13, extensive graffiti
marking were spray painted on the restroom building exterior walls and picnic pavilion.
Moorpark police were called to make an official report, and the removal effort, which
was done by the Parks Division and Public Works Department required overtime. The
estimated cost, with labor and materials, was $250.
Page 1
Vandalism to the second gazebo occurred on March 5. Unknown persons removed the
side supports (picket panels) and burned them in a trash can at the picnic pavilion. The
trash can was also destroyed. The Ventura County Sheriff responded, and photos were
taken. Staff added 4x4 posts to secure the gazebo and add support.
A spring toy was removed from the playground on March 7. The toy was unbolted and
carried away. A park rental patron saw the toy being removed, and the Ventura County
Sheriff was contacted and is investigating. The cost to replace the toy is $450. Another
spring toy was damaged when individuals bent the spring portion over, causing the toy to
lean sideways. This information was also given to the sheriff, hopefully to link the two
incidents to the same suspects.
Security light bulbs and glass covers were vandalized. These lights were placed on ten
foot poles. Park staff is locating a vendor to replace the bulbs and glass covers. A delay
in locating the glass covers has slowed the repair.
In preparation for the start of their season, Little League performed repair work on the .
softball fields under the supervision of the Park Maintenance staff.
Country Trail Park
The safety fence which was installed to prevent entry to the Park during the rains, was
removed on March 9. As a result of the heavy rains, a significant amount of fibar was
washed away. The estimated cost to replace the fibar is $9,000. The play area containing
the missing fibar has been fenced off to prevent usage until the fibar can be replaced. The
tot lot was closed for a short time while the Parks Maintenance crew rototilled the sand
area to reduce its compaction.
Signs were added to the Park entry locations stating: "FOR YOUR SAFETY THIS
AREA IS CLOSED DURING EXTREME RAIN AND FLOODED CONDITIONS."
Unfortunately, both signs have already been stolen. The cost to replace two signs will be
$100.
Arroyo Vista Park
A sign was added to the entry gate at the service road stating: "GATES REMAIN
CLOSED DURING RAIN AND WET CONDITIONS." Hopefully, this will help clarify
the City's policy about closing the Park when it rains.
The Parks Division built and installed gates at the Edison property line, south of the
Arroyo Vista Pedestrian Bridge, to keep pedestrians who use the bridge, on the
designated walkways. The gates will be used by SCE to enter their property.
Page 2
Mountain Meadows Park
Moorpark Girls Softball Association performed repair and maintenance work on both
softball fields under the supervision of our Park maintenance staff. It appears these fields
sustained the greatest amount of damage during the recent storms. Per our agreement, the
City paid $500, and Girls Softball was responsible for the remaining cost, approximately
$3,650.
Tierra Rejada Park
Vandalism to the turf and two trees was found on January 3 by the weekend park staff.
Unknown person(s) drove onto the park turf, entering by the west parking lot, struck two
trees and damaged the turf. The trunks were broken off at the root ball and the trees
required removal. Additional bollards were added to this site to eliminate any future
attempts of access.
Signs were placed at the tennis courts stating "FOR YOUR SAFETY TENNIS COURTS
WILL REMAIN LOCKED DURING RAIN AND WET CONDITIONS." This was a
recommendation/request of the Parks and Recreation Commission.
The Park Rules sign was moved and placed at the parking lot entry to the Park, next to
the tennis courts. This will allow the patrons to view the Park Rules and Regulations
when entering the Park.
Campus Park
The playground's spring toy coil broke. Park staff removed the toy and base. The toy
will fall under the manufacture's warranty and will be repaired at no cost.
A bike rack installed at the dumpster enclosure was repaired and reinstalled at a location
closer to the park restrooms. The new location, suggested by the Park & Recreation
Commission, will allow better access and security of bikes by park patrons.
FACILITIES:
Arroyo Vista Recreation Center
The kitchen steam table and convection oven were purchased and we are awaiting
delivery, at which time the Parks Maintenance staff will install.
The Gym floor was re- finished on March 25, during the off season for basketball. The
cost was $1900. This maintenance is done on an annual basis.
Page 3
»� Z� 7C
e
AGENDA REPORT
CITY OF MOORPARK
TO: - Parks and Recreation Commission
FROM: Shelly Shellabarger, Recreation Superintendent
DATE: April 22, 1998 (Parks & Recreation Com=ission Meeting
of May 4, 1998)
SUBJECT: Winter Recreation Quarterly Report
DISCUSSION:
Attached is a copy of the Recreation Quarterly Report for Winter
1998. For the first time, staff has attached full time staff
costs to each item. This allows us to analyze the cost
effectiveness of each program. Staff hopes to further refine this
analysis procedure in following reports.
RECOMMENDATION
That the Parks and Recreation Commission Receive and File This
Report.
MEMORANDUM
TO: Parks And Recreation Commission
FROM: SG Shellabarger, Recreation Superintendent
DATE: April 15, 1998
SUBJECT: Quarterly Report on Recreation Programming
Winter Quarter: January -March 1998
This memo serves as a review and analysis of Winter 1998 Recreation division programs.
WINTER EVENTS
Two events were offered during the Winter session. Mardi Gras enjoyed some success (in 1997
over 500 people attended this event). Hayrides were canceled due to lack of participation. Both
events are not recommended for FY 1998/99.
Mardi Gras
Participants
250
Volunteers
37
Direct Costs
$568
Part Time Staff
$143
Total Costs
$711
Revenue
$116
Net Cost
$595
Direct Cost Per Participant $2.27
Total Cost Per Participant $2.84
Revenue Per Participant $0.46
This event has been discontinued.
Valentine Hay Rides Canceled
This event has been discontinued.
WINTER CLASSES
Winter class registrations showed a sharp increase over 1997. In 1997, 325 students registered for 55 classes with a
gross revenue of $13,750. Our cancellation rate was 47 %. The 1998 figures indicate that classes have established a
stable customer base. Fewer classes are canceling and more classes are filling. Continued growth is anticipated in the
future. This season, our cancellation rate was calculated at 30 %. However, roughly %z of the canceled /combined
classes were in gymnastics and tennis. These classes are being streamlined for Summer. Many customers were offered
credits or were folded into other classes. Seven class cancellations initiated refunds to participants, a 9% refund rate.
It is our goal to mitigate refunds due to the cost in staff time, in finance as well as in our department.
Recreational Classes
Classes Offered
Ran
Canceled
Direct Costs
Revenue (less refu
Net Revenue
396 Students
79
55
24 30 %*
$9,119
nds and credits) $15,762
$6,643
Direct Cost Per Participant $23.03
Gross Revenue Per Participant $39.80
Net Revenue Per Participant $16.78
WINTER ADULT LEAGUES
Softball
Dark
Basketball
12
Teams
Direct Costs
$611
Facility Costs
$720
Staff Costs
$1,354
Total Costs
$2,685
Gross Revenue
$3,889
Net Revenue
$1,204
Direct Cost Per Team
$50.92
Total Cost Per Team
$223.75
Gross Revenue Per Team
$324.08
Net Revenue Per Team
$100.33
Volleyball
0
Teams
Women's League
53
Participants
Direct Costs
$528
Facility Costs
$240
Staff Costs
$87
Total Costs
$855
Gross Revenue
$1,450
Net Revenue
$595
Direct Cost Per Participant
$9.96
Total Cost Per Participant
$16.13
Gross Revenue Per Participant
$27.36
Net Revenue Per Participant
$11.23
WINTER YOUTH LEAGUES
JBL
82
Participants
Direct Costs
$1,611
Facility Costs
$680
Staff Costs
$434
Total Costs
$2,725
Gross Revenue
$3,608
Net Revenue
$883
Direct Cost Per Participant
$19.65
Total Cost Per Participant
$33.23
Gross Revenue Per Participant
$44.00
Net Revenue Per Participant
$10.77
T -Ball League
32
Participants
Direct Costs
$665
Facility Costs
$0
Staff Costs
$402
Total Costs $1,067
Gross Revenue $1,408
Net Revenue $341
Direct Cost Per Participant $20.78
Total Cost Per Participant $33.34
Gross Revenue Per Participant $44.00
Net Revenue Per Participant $10.66
TEEN PROGRAM SUMMARY
Four special activities were planned for teens during the Winter. The 3 on 3 Basketball tournament experienced some
success with 12 participants. This represents a very good start for this infant program. We anticipate additional
participation in future tournaments. The ski trips are always popular. This year one trip required the addition of a
second bus. One major problem with these trips, which were planned on MUSD pupil free days, was the difficulty of
getting volunteer chaperones for what is not normally considered a holiday. The Dance Cantina was canceled due to
the school district's late scheduling of a conflicting activity. Staff contacts the school district regularly to request
activity calendars and we assure that the district receives notice of our planned events. However, a competing dance
was scheduled on the same day. Staff is recommending not offering dances in the future.
3 on 3 Basketball Tournament
12 Participants
Direct Costs
$30
Staff Costs
$17
Total Costs
$47
Gross Revenue
$60
Net Revenue
$13
Direct Cost Per Participant
$2.50
Total Cost Per Participant
$3.94
Gross Revenue Per Participant
$5.00
Net Revenue Per Participant
$1.06
Teen Ski Trip (1/26)
44 Participants
Direct Costs
$1,513
Staff Costs
$102
Total Costs
$1,615
Gross Revenue
$1,684
Net Cost
$69
Direct Cost Per Participant
$34.39
Total Cost Per Participant
$36.71
Gross Revenue Per Participant
$38.27
Net Revenue Per Participant
$1.56
Teen Ski Trip (219)
85 Participants
Direct Costs
$2,986
Staff Costs
$260
Total Costs
$3,246
Gross Revenue
$3,375
Net Cost
$129
Direct Cost Per Participant
$35.13
Total Cost Per Participant
$38.19
Gross Revenue Per Participant
$39.71
Net Revenue Per Participant
$1.52
Dance Cantina Canceled
BROCHURE
The information which follows does not include the City Clerk's portion of the brochure costs for the City Newsletter.
Ads
12
Printing Cost
$1,644
Mailing Cost
$752
Staff Costs
$1,191
Coordinator $1,019
Office Assistant $172
Total Cost
$3,599
Revenue
$1,010
Net Cost
$2,589
PARKS & RECREATION COMMISSION
AGENDA REPORT
CITY OF MOORPARK
TO: The Parks & Recreation Commission
FROM: Shelly Shellabarger, Recreation Superintendent
Prepared by Stephanie Shaw, Recreation Coordinator
DATE: April 24, 1998 (Parks & Recreation Commission
Meeting of May 4)
SUBJECT: Consi_dsr-__Sp -& ial- Event_ g.aport : . Eas tar Egg Hunt
pIqr[JgSI0
EVENT DESCRIPTION
On Saturday, April 11, 1998 the City of Moorpark and Moorpark Kiwanis
offered the annual Easter Egg Hunt from 10:00 a.m. to 12:00 p.m. at the
Arroyo Vista Recreation Center. This event included an egg hunt, prize
booth, visit with the Bunny, and coloring contest.
This year, the egg hunt was held in the multipurpose room due to rain.
The egg hunts were divided into groups, including ages three & under,
ages four & five, ages six & seven, ages eight & nine, ages ten & eleven,
family, and special needs.
The prize booth was located in the lobby. Children exchanged the eggs
they had collected for prizes. The prizes included mini beanie babies,
wooly lambs, egg goo, paddle balls, and rainbow slinkies. The most
popular prizes were beanie babies and egg goo.
The Easter bunny was located in the dance room. Children were allowed to
visit with the bunny for free. Parents who did not bring their own
camera could purchase a Polaroid photo of their child with the bunny for
$1.00. Approximately 80 photos were sold. All children received a candy
treat from the bunny.
The coloring contest was held in the dance room. Age categories were the
same as egg hunt age groups. The winner from each age group was awarded
a prize basket. Children did not need to be present to win. The judging
panel consisted of Parks and Recreation Commissioners and City staff.
ATTENDANCE
Approximately 800 people attended the event, including about 500
children. Although this is substantially lower than the usual attendance
at the egg hunts, it was much higher than expected considering the
weather.
VOLUNTEERS
Volunteers from the Kiwanis Club of Moorpark, Moorpark Parks & Recreation
Commission, and Moorpark Teen Council were present.
SUMMARY
The event was successful despite the rain. Although attendance was lower
than usual, the egg hunts were more controlled. There was a problem with
crowding during the first 20 minutes of the event, but as the youngest
children finished their egg hunts and the prize line was rerouted, the
problem diminished. Many children enjoyed the petting zoo set up by
Party Animals farm on the patio. The coloring contest was also very
popular, with more than 100 children submitting entries.
S-TAFF RFCOEMENDATION
That the Commission receive and file the report.
COMMISSION EVENT EVALUATION FORM
Reviewer: )A"W ��•!I Event: 0"s
stopm-
Very Not
Satisfied Satisfied Neutral Satisfied COMMENTS
1. To what degree were you satisfied with program? 40 3 2 1 _
2. Please rate your reaction to each element of this event:
A. Leadership/Staff �4
3
2 1
B. Location/Facility 4
3
2 1
C. Cost of activity 4
3
2 1
D. Time of day 4
3
2 1
E Program content
3
2 1
F. Publicity/Marketing 4
3
2 1
G. Other 4
3
2 1
3. Estimated attendance:
4. Please share comments about things you liked and disliked about this event:
�✓� ��•r•..�crtrs /Ma.o
~ -SNO TV -
6. What changes would you make?
7. Did this event meet our goal and objective? To what %? IPOT.
Dale:I
• 900
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8. Do you think this event should be held again?
9. General Comments and Suggestions:
, As. '9106
upost A0010,
COMMISSION EVENT EVALUATION FORM
Reviewer: John Oberg Event: Easter Egg Hunt Date: April 11, 1998
Very Not
Satisfied San3' d Neutral Satisfied COMM NTS f I I
1. To what degree were you satisfied with program? 4 2 1
2. Please rate your reaction to each element of this event:
A. Leadership /Staff
0
B. Location/Facility
4
C. Cost of activity
4
D. Time of day
4
E Program content
4
F. Publicity/Marketing
4
G. Other
4
3. Estimated attendance:
4. Please share about things you liked and disliked
a
�c�mments
r�:lGl.� C %'1:i'1 ��'C.�( c.!'1 /�
F.G1✓�a2�
5. Please share comments about how you would improve this event.:
6. What changes would you make? ,rzM
3 2 1
03 2 1
03 2 1
R 2 1
2 1
2 1
3 2 1
�y.
i itl
�' �Tl�,.�„�s��, -, c .c i • L,r�' , y >~��� 1.11.
is event:: V� �''�ey",�n� - ,0,,I�
7. Did this event meet our goal and objective? To what %? yam' y � C)b:;Dy Or -Iy 2� 29 A^ -u.- -tn A
8. Do you think this event should be held again? F:-5
9. General Comments and Suggestions:
AGENDA REPORT
CITY OF MOORPARK
TO: Parks-and Recreation Commission
FROM: Shelly Shellabarger, Recreation Superintendent
DATE: April 17, 1998 (Parks & Recreation Commission Meeting
of May 4, 1998)
SUBJECT: Consider Park Donation Guidelines & Gift Catalog
BACKGROUND:
The City Council approved a Park Donation Policy on March 20,
1996. The approved policy contained two categories: General and
Memorial. Memorials were made in the memory of a Moorpark
resident who was no longer living. All other donations fell into
the General category.
On February 2, 1998, the Parks and Recreation Commission
appointed an Ad Hoc Committee to revisit the policy, review and
make recommendations on revisions and implementation. This report
reflects the findings of the Donation Policy Ad Hoc Committee.
DISCUSSION:
The Donation Policy Ad Hoc Committee, consisting of Chair Parvin,
Commissioner Thompson, Director Lindley and Superintendent
Shellabarger, met several times to discuss the development of a
formal donation program for the City of Moorpark. To formalize
the donation policy, a Gift Catalog was developed by the
committee which outlines the procedures and restrictions on the
program (attached) .
Most gifts would be recognized publicly before city council, at
sponsored events and (in some cases) in outgoing publicity. Park
Partners would recognized on a permanent board located at Arroyo
Vista Community park. The donor board costs would be included in
the 1998/99 budget. Memorials may also include a plaque.
The title Park Partnerships was established to refer to all park
improvement donations including the Memorial and General Gift
Categories.
Park Partnerships
Memorial Donations: These are donations made in memory
of Moorpark residents who are no longer living. The
committee recommends that Memorials also be accepted in
memory of a non - Moorpark resident if made by a Moorpark
resident. This recommendation differs from the policy
approved by City Council.
All memorial donors have the opportunity to request
that a plaque be placed on or near the donated item.
The cost of the plaque will be deducted from the
donation. All memorials will be recognized by the Parks
and Recreation Commission and City Council with a
certificate and a plaque with the name of the
individual in whose memory the donation is being made
will be noted on the donor board at Arroyo Vista
Recreation Center. Memorial donations are not
differentiated by monetary level of donation.
As previously approved by City Council, anyone who
wishes to donate funds for a tree will be encouraged to
have the tree placed on one of the City's two memorial
groves (Arroyo Vista Community Park and Poindexter). A
central board will be installed in both groves to hold
the plaques.
General Park Partnership Donations: Three levels of
donation were established for general Park Partnerships
based on the dollar amount of the gift. Tentatively,
these levels will be Gold ($5,000 and greater), Silver
($1,000 - $4,999) and Bronze ($350 - $999).
All general Park Partnerships will be recognized by the
Parks and Recreation Commission and City Council with a
certificate and the name of the person making the
donation noted on the donor board at Arroyo Vista
Recreation Center. The minimal engraving cost will come
from the donation.
The City will negotiate the specific item to be
purchased and it's location based on the needs of the
parks and the wishes of the donating party. The City
retains final approval of all items and placements and
will make it clear to the donor that the City cannot be
obligated to repair or replace the item if damaged. All
general Park Partnerships will be channeled through
staff which will bring the donation request to the
Parks and Recreation Commission for consideration. In
the event staff and Commission do not agree on items or
- placements, the matter will be referred to the City
Council.
The committee also considered two other categories which would be
included in the Gift Catalog. These included Event Sponsorships
and Recreation Scholarships.
Recreation Scholarships
This program was suggested to provide an opportunity for
individuals or businesses to provide a valuable recreation
opportunity for a needy child. Recreation Scholarship
donations would be accepted in $25, $50, $100 and $1,000
denominations. Camperships ($39 -80) would be available for
Camp Moorpark as well.
Individuals who qualify for the MUSD school lunch program ,or
referred through Project Pride and Catholic Charities would
be eligible to apply for class, event and camp scholarships.
Staff would review scholarship recipients on a case by case
basis.
Event Sponsorships
The development of a formal procedure and category for event
sponsorships is hoped to encourage and simplify donations
which support city events. This category was structured to
create an opportunity for all residents or businesses to
become involved, including categories like Youth Event
Sponsorship ($25), Family Event Sponsorship ($50),
Organization Event Sponsorships ($100) and Business Event
Sponsorship ($250). Names of all these donors would be
posted on the Sponsor Board at all events. An additional
Major Sponsorship category would be included for donations
of $1,000 or more. All Major Sponsors would be listed in
outgoing publicity provided the donation is reached by the
event publicity deadline date.
RECOMMENDATION
The Donation Ad Hoc Committee and staff recommend that the Parks
and Recreation Commission approve the formalization of the Park
Partnership Donation Program and the establishment of the
Recreation Scholarship and Event Sponsorship Programs for City
Council consideration.
MOORPARK
GIFT CATALOG
A Catalog For Giving Back To Your Community
MAKE A WISH!
City of Moorpark Arroyo Vista Community Park
Community Services Department 4550 Tierra Rejada Blvd.
799 Moorpark Avenue Moorpark CA 93021
Moorpark, CA 93021 (805) 531 -9100
(805) 529 -6864 ext. 227
MOORPARK GIFT CATALOG
CONTENTS
PARK PARTNERSHIPS Page 4
Park partnerships are dedicated to park improvements. Your support increases our
ability to add landscaping, equipment and specific improvements to any of
Moorpark's thirteen parks.
PARK PARTNERSHIP MEMORIAL GIFTS Page 5
This Program allows you to provide a memorial in the honor of a Moorpark resident
who has passed away.
SCHOLARSHIP PROGRAM Page 5
You can help those in need by sponsoring a recreation scholarship or campership for
someone less fortunate.
EVENT SPONSORSHIPS Page 6
Through the Event Sponsorship program, you, your child or your business can be an
Easter Egg Hunt Sponsor or help provide the fireworks show!
ORDER FORM Page 7
Consider making a donation in someone's name as a
meaningful holiday or birthday gift! Attractive Gift
Certificates are available.
MOORPARK GIFT
CATALOG
A Catalog For Giving Back To your Community
The Moorpark Gift Catalog presents a valuable oppor-
tunity for the many individuals, groups and businesses
who care about Moorpark and want to make a differ-
ence in Moorpark's quality of life. This catalog features
unique giving opportunities, large and small, that are
needed to support Moorpark's park and recreation pro-
grams which are the keys to the happiness and health
of our community.
We offer a number of special opportunities including
Park Partnership Er Memorials, Recreation Scholarships and Event Sponsorships.
We ask that you use this catalog when making charitable contributions. All items are
tax deductible. The catalog is also perfect for giving special gifts to friends, family or
co- workers to celebrate or commemorate any occasion.
GIFT ACKNOWLEDGMENT
Most gifts are recognized publicly (if you wish) before city council, at sponsored
events and (in some cases) in outgoing publicity. Park Partners are recognized on a
permanent board located at Arroyo Vista Community park and memorials may also
include a plaque. In addition, we are happy to send you written acknowledgment in
certificate form.
DOUBLE YOUR DONATION
Did you know that many employers match their employee's contributions to non-
profit organizations? Please check with your Personnel Office. Your gift could be
doubled or tripled!
HOW TO MAKE A DIFFERENCE IN A LASTING WAY
The Moorpark Gift Catalog is easy to use! Simply select your gift items, complete the
order from at the back of the catalog and return with your payment enclosed with he
check made out to the City Of Moorpark. We also acce t credit card payments. If you
have any questions, please call Shelly Shellabarger at (805) 531 -9100.
Make a Lasting Difference!
Locations and items donated are subject to approval by the City of Moorpark.
Moorpark Gift Catalog (805 ) 531 -9100
PARK
PARTNERSHIPS
Park partnerships are dedicated to park
improvements. Your support increases our
ability to add landscaping, equipment and
specific improvements to any of Moorpark's
thirteen parks. Donations are publicly ac-
knowledged in perpetuity at Arroyo Vista
Recreation Center on the Park Partnership
Board *.
To accommodate all giving levels, we have a variety of giving opportunities:
• Park Partnership Friend (Bronze): For gifts from $350 -1000
• Park Partnership Player (Silver): For gifts from $1001 -5000
• Park Partnership Patron (Gold): For gifts over $5000
• Park Partnership Memorial Gifts: Determined by the donor.
*The minimal cost for engraving is included in the donation.
PARK PARTNERSHIP
MEMORIAL GIFTS
This program allows you to provide a memorial in the
honor of a Moorpark resident who has passed away. Me-
morials may include a tasteful Plaque beside a donated
bench or landscaped area. Staff will work with you to
select the item and the park for this touching reminder
of someone special.
Or you may make the donation of a tree in honor of your loved one in the
Moorpark memorial grove located at Arroyo Vista Community
Park.
The The size of the memorial gift is determined by the donor.*
*There is a $350 minimum. The minimal cost for a requested plaque is included in the
r
donation.
Moorpark Gift Catalog 4 City Of Moorpark
: SCHOLARSHIP PROGRAM
Individuals who qualify for the MUSD school lunch program or
referred through Project Pride and Catholic Charities are eligible
to apply for class, event and camp scholarships. You can help those
in need by sponsoring a recreation scholarship or a campership for someone less
fortunate. Staff will review scholarship recipients on a case by case basis.
Recreation Scholarship
You can provide a valuable recreation opportunity for a needy child.
Recreation Scholarship donations are accepted in $25, $50, $100 and
$1,000 denominations. Programs that child may enjoy could include
gymnastics classes, dance, youth sports leagues, tennis or fine arts.
You could impact an at -risk teen by sending him
to Magic Mountain or sponsoring the girls soccer
league run through Project Pride.
or her
Camperships
An $80 donation will send a child to summer camp for one week
(five days a week). $54 will send a needy child to camp for three
days and $39 for two days.
Arroyo Vista Community
Park Sr Recreation Center
(69 Acres) aff Counttywood and Tierra Rejada.
Facilities. Meeting Rooms, Rest Rooms, Pic-
nic Tables, Picnic Shelter, BBQs, Playground,
Ball Fields, Multipurpose Fields, Multipur-
pose Court, Football Field Fr Gymnasium.
Campus Canyon Park
(6 Acres) on Collins Er Hearon Dr. Facili-
ties: Rest Rooms, Picnic Tables, Picnic Shel-
ter, BBQs, Playground, Ball Fields, Multipur-
pose Fields, Basketball Court
Campus Park
(2.5 Acres) on the Corner of Hartford Fr
Harvard St. Facilities: Rest Rooms, Picnic
Tables, Picnic Shelter, BBQs, Playground, Bas-
ketball Court
Community Center Er
Playpark
(4.5 Acres) at 799 Moorpark Ave. Facili-
ties: Meeting Rooms, Rest Rooms, Picnic
Tables, BBQs, Playground.
MOORPARK PARKS
Country Trail Park
(8 Acres) offcountrywood and Mountain Trail.
Facilities. Picnic Tables, BBQs, Playground.
Glenwood Park
(4.5 Acres) on Tierra Rejada $ Harvester St.
Facilities: PicnicTables, Picnic Shelter, BBQs,
Playground, Multipurpose Fields, Basketball
Courts, Volleyball Court.
Monte Vista Nature Park
(5 Acres) On Spring Road. Facilities: Picnic
Tables.
Mountain Meadows Park
(8 Acres) On Mountain Meadow off Tierra
Rejada Rd. Facilities: Rest Rooms, Picnic
Tables, Picnic Shelter, BBQs, Playground, Ball
Fields, Multipurpose Fields, Basketball Courts.
Peach Hill Park
(10 Acres) on Peach Hill Fr Christian Barrett.
Facilities. Rest Rooms, Picnic Tables, Picnic
Shelter, BBQs, Playground, Ball Fields, Multi-
purpose Fields, Basketball Court
Paul E. Griffin Park
(4 Acres) on Campus Park Er College View.
Facilities: Rest Rooms, Picnic Tables, Pic -
nic Shelter, BBQs, Playground, Multipurpose
Fields, Basketball Court
Poindexter Park
(7.5 Acres) On Poindexter West of Chapar-
ral School: Facilities. Rest Rooms, Picnic
Tables, Picnic Shelter, BBQs, Playground, Ball
Fields, Multipurpose Fields, Horseshoe Pit.
Tierra Rejada Park
(8 Acres) On Mountain Trail Er Tierra Rejada.
Facilities. Rest Rooms, Picnic Tables, Pic -
nic Shelter, BBQs, Playground, Multipurpose
Fields, Basketball Court, Tennis Courts.
Virginia Colony Park
(1 Acre) on
Nogales and Los
Angeles Place. V
Facilities: Pic-
nic Tables, BBQs,
Playground.
Moorpark Gift Catalog C 805 531 -9100
EVENT
SPONSORSHIPS
The City of Moorpark needs you help to continue pro-
viding the quality special events that we all enjoy.
Through the Event Sponsorship program, this opportu-
nity is open to anyone and everyone! Your child or
your business can be an Easter Egg Hunt Sponsor or
help provide the fireworks show! Here's how...
Youth Event Sponsorship: $25
All youth sponsors will be posted on the Sponsor
Board at all events and tinted n the next Recre-
ation Brochure.
Family Event Sponsorship: $50
All family names will be posted on the Sponsor
Board at all events and tinted n the next Recre-
ation Brochure.
Organization Event Sponsorships:
$100
All organization names will be posted on the
Sponsor Board at all events and tinted n the next
Recreation Brochure.
Business Event Sponsorship: $250
All business names will be posted on the Sponsor
Board at all events and tinted n the next Recre-
ation Brochure.
Major Sponsorship: $1,000
All Major Sponsors are listed in all outgoing publicity provided the donation is reached by the
event publicity deadline date. Major Sponsors are listed in the next Recreation Brochure.
Moorpark
Fireworks
Event Date: Late March or Early April (Easter
Saturday)
Publicity Deadline Date: 1st Tuesday in April
(Summer Brochure)
Special Fireworks Sponsor
Designations
Major Sponsor is the designation reserved for a
sponsor who provides $1,000 or more toward
the Concert In The Sky. Concert In The Sky
"Supporters" make a donation of $500 to the
event and Concert In The Sky Fireworks
"Friends" make a donation of $250. For more
details on these levels of sponsorship, contact
Arroyo Vista Recreation Center at (805) 531-
9100.
AND MORE...
Events:
Easter Egg
Hunt
Event Date: Late
March or Early A nil
(Easter Saturday
Publicity Deadline
Date: 1st Tuesday in
January (Spring Bro-
chure)
Halloween
Party
Er Trick Or Treat
Village
Event Date: The last
Saturday in October
It may also be possible for you to sponsor future Publicity Deadline
events or events for special populations (like teens Date: 1st Tuesday in July
•
�
and seniors) contact the Arroyo Vista Recreation (Fall Brochure)
Center at (805) 531 -9100 for more details.
Moorpark Gift Catalog City Of Moorpark
MOORPARK GIFT CATALOG
ORDER FORM
PLEASE NOTE THE SPECIFICS OF YOUR GIFT BELOW:
❑ MEMORIAL GIFT
Name of Honoree --------- ----- — --- -- ------
�
Type of Memorial Gift:
❑Memorial Gift $__— ----------- —_
❑Memorail Grove Donation
❑ Other ------------------- — ----------- ----------
Special Requests _--_ ---- ------- — ------ --------------
❑ SCHOLARSHIP PROGRAM
Type of Scholarship
❑Recreation Scholarship
❑ $25 ❑ $50
❑ $100 ❑ $1,000
❑ Other-------------- ------- — ---
❑Campership
❑ $SO ❑ $54
❑ $39
❑ Other------------------- - --- --
Special Requests -------------------- — _- -------
Your Name _— _— __r -------- — ------ — __�_ —_ - -__
Your Address --------------- -----------
Home Phone --------- ____
Total Gift Amount: —_�—
Donation In The Name Of
Method Of Payment:
❑ Credit Card (Type:__
❑ PARK PARTNERSHIPS*
• Park Partnership Friend $__________
• Park Partnership Player $ -------- —
❑ Park Partnership Patron $ ------- —_
• Park Partnership Benefactor $ ----------
Special Requests__— ______ —_ _— ----------------- —
*A minimal cost for engraving is included in the donation.
❑ EVENT SPONSORSHIPS
Type of Sponsorship
• Youth Event Sponsorship: $25
• Family Event Sponsorship: $50
❑ Organization Event Sponsorships: $100
❑ Business Event Sponsorship: $250
❑ Major Sponsorship: $1,000
Sponsored Event
❑ Easter Egg Hunt
❑ Halloween
❑ Fireworks
❑ Other--------------------------------------
Special Requests __^___ __ ---- — --------------------- —__
Organization __— --------------- — _— __ —_ -------
city --- --- ------------- State -------- Zip----------- -
Business Phone___ ------- w ------------ —_--
Certificate Requested ❑ Yes ❑ No
❑ Check (Please make payable to the City of Moorpark)
Number M -------- — --------- ---- Exp____ —_ ❑ Cash ❑ Money Order.
Signature --- -- ------- --- ------- — -----
- - - - --
Make a Lasting Difference!
Thank you for your support Er caring!
For More Information Call (805) 531 -9100
Consider A Donation Of Sevice
Volunteers are always welcome! We need dedicated individuals to serve as youth
sports coaches, assist with city events, serve as a volunteer for Camp or Senior pro-
grams and more!
The City of Moorpark, Department of Community Services offers a variety of exciting,
quality programs including recreation classes, activities, sports and special events!
PROGRAMS
Recreation Classes
Adult Softball Leagues
Adult Basketball Er Volleyball Leagues
Youth & Teen Roller Hockey Leagues
Youth T -ball Leagues
Summer Er Sports Camps
AND
Special Events
Call (a05) 531 -9100 for information!
PARKS Er RECREATION COMMISSION
Meets the second Monday of each month, 7:00 pm at the Community
Center, 799 Moorpark Ave. The public is welcome to attend.
TEEN COUNCIL
Meets the second and fourth Thursdays of each month, 5:00 pm at the
Arroyo Vista Community Center, 4550 Tierra Rejada Blvd. The public is
welcome to attend.
9 2-A
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services �r(�Q—
DATE: April 21, 1998 (Meeting of May 4, 1998)
SUBJECT: Consider Park Rules and Park Facility Rental Fees
Rules and policies governing the use of the City's parks are contained in two places: the City's
Municipal Code (Chapter 12.16) and in a Resolution (No. 86 -351), both of which have been
attached to this report. The Municipal Code addresses park hours of operations, restrictions
regarding animals, littering, alcohol, noise, public conduct, camping, fire, weapons and use of
vehicles and other conveyances. This section of the Code was last amended in 1993. Resolution
86 -351 addresses the use of park facilities. Provisions in the Municipal Code are enforceable by
law; provisions in a resolution are not and should be used as an administrative tool. With this in
mind, the Commission is being asked to review the two documents governing park use and rules
and make any suggested changes deemed appropriate.
Staff has identified a couple of provisions that would help regulate the use of parks that the
Commission may wish to consider. Individuals should be 21 years of age or older in order to sign
a rental agreement with the City. Restrict "moon bounces ", pony rides and other similar activities
to certain parks that have adequate space (AVCP and Griffin). Consistent with the City building
rental policy, allow park rentals to be made 90 days in advance rather than the current policy of
no more than 60 days, and include residents who live outside of the City's limits but within
MUSD's boundaries in the Moorpark resident classification. For last minute rental requests (less
than seven days notice) charge a nominal administrative fee ($2.00) to cover the additional staff
time involved.
Under the City's current Code, individuals are not required to secure a rental permit to hold a
gatherings or function at a.City park; the permit must be completed only if they wish to reserve
space for their exclusive use. Based on staff s past experience with large gatherings in the parks,
it is suggested that the Commission also consider a provision that requires groups of 100 or more
to secure a permit and to pay a cleaning/security deposit. The advance notification about large
gathering helps staff reschedule routine maintenance and projects in the event it is necessary.
Additionally, large groups have a tendency to leave behind excessive trash requiring a higher level
C ADOCSTARKSTARKRULE. COM
(� 11cL d�- �,,. >� nod
J
of clean up. A cleaning/security deposit would assist the City with encouraging these groups to
clean up after themselves. Additionally, for gatherings of 50 or more people lasting two or more
hours in City parks without restrooms, consider requiring portable chemical toilets. For events
where the attendance is expected to exceed 300, at parks with or without restrooms, also consider
requiring chemical toilets.
Staff will work with the City Attorney to determine which of the provisions contained in
Resolution 86 -351 should be included in the Municipal Code. The City Attorney's comments,
along with the Commission's suggestions, will be included in a draft ordinance amending the
Code to be presented to the Commission at its meeting in June. Additionally in June, staff plans
to ask the Commission to consider the City's park rental fees. The Commission's final
recommendations regarding park uses and fees will then be forwarded to the City Council for
consideration and approval.
Staff recommends that the Parks and Recreation Commission review the various use and rules
governing City parks and make appropriate recommended changes.
C ADOCSTARKSTARKRULE. COM
C. Public Improvement Damage. Removal of trees
from within public right -of -way, which in the opinion of
the director of public works, or his or her designee, will
cause damage to existing public improvements;
D. Public Utility Damage. Actions taken for the pro-
tection of existing electrical power or communication lines
or other property of a public utility;
E. Trees for Sale. Trees planted, grown or held for
sale by a private individual or nursery;
F. Pruning and Trimming. Pruning or trimming which
does not endanger the life of the tree. (Ord. 101 § 1(part),
1988)
12.12.100 Damaging of trees prohibited.
No person shall injure, deface or scar any historic tree,
native oak tree or mature tree. (Ord. 101 § 1 (part), 1988)
12.12.110 Liability.
Nothing in this chapter shall be deemed to impose any
liability or duty upon the city or upon any of its officers,
employees or agents, nor to relieve the owner and occupant
of any private property from the duty to keep historic trees,
mature trees or native oak trees upon such property or under
his control, in a safe condition. (Ord. 101 § 1 (part), 1988)
12.12.120 Appeals.
A. Decisions relating to proposals for urban develop-
ment which are made by the director of community develop-
ment may be appealed to the planning commission. Such
appeal procedures shall be those specified in Article 11
of the zoning ordinance of the city.
B. Decisions relating to single parcels which are made
by the director of community services may be appealed
to the parks and recreation commission under its normal
procedures of appeal; however, in no event shall the fee
for appeal exceed fifty dollars ($50.00). (Ord. 101 § 1
(part), 1988)
12.12.130 Violation — Penalty.
Violation of this chapter is a misdemeanor. (Ord. 101
§ 1 (part), 1988)
233
A Hr
12.12.090
Chapter 12.16
PARKS
Sections:
12.16.010
Hours of operation.
12.16.020
Animal control.
12.16.030
Littering prohibited.
12.16.040
Alcoholic beverages prohibited.
12.16.050
Excessive noise prohibited
12.16.060
Public conduct.
12.16.070
Duplicating keys prohibited.
12.16.080
Camping and lodging prohibited.
12.16.090
Vending prohibited.
12.16.100
Fire control.
12.16.110
Damaging of property
prohibited.
12.16.120
Fireworks and weapons
prohibited.
12.16.130
Vehicles and horses, riding
animals and other conveyances.
12.16.010 Hours of operation.
No person shall enter or remain in any public park, open
space or recreation grounds during the hours of ten (10:00)
p.m. to six (6:00) am. (Ord. 81 § 1 (part), 1986)
12.16.020 Animal control.
No person owning or having charge, care, custody or
control of any dog, livestock or other animal shall cause,
permit or allow the same to be loose or run at large upon
any public park, open space, or recreation grounds unless
such animal is restrained by a substantial chain or leash
not exceeding six (6) feet in length and is in the charge,
care, custody or control of a competent person. Additionally,
any person owning or having charge, care, custody or
control of any dog, livestock or other animal shall be
responsible for debris, litter or contaminants caused by
such animal and any neglect of such responsibility shall
be construed as littering, as defined in Section 12.16.030
of this chapter. (Ord. 81 § 1 (part), 1986)
12.16.030 Littering probibited
No person shall drop or deposit refuse, trash, contami-
nants or litter in any public park, open space or recreation
grounds, except in receptacles provided therefor, nor place
in said receptacles any refuse brought from private property.
(Ord. 81 § 1 (part), 1986)
12.16.040 Alcoholic beverages prohibited.
No person shall possess or consume any alcoholic
12.16.040
beverages in any public park, open space or recreation
grounds, except as permitted within the Community Center
Building with the issuance of appropriate city permits. (Ord.
81 § 1 (part), 1986)
12.16.050 Excessive noise prohibited.
No person shall make excessive noise through the use
of amplifying equipment, or any other means in any public
park, open space or recreation grounds that tends to distract
or disturb patrons or nearby residents. Persons using sound
amplification equipment shall keep the sound level of such
equipment at a reasonable level to avoid disturbing other
people using the park or nearby residents. (Ord. 81 § I
(part), 1986)
12.16.060 Public conduct.
No person shall engage in boisterous, threatening,
abusive, insulting or indecent language or engage in any
disorderly conduct or behavior tending to a breach of the
peace and interfering with the enjoyment or other persons
in any public park, open space or recreation grounds. (Ord.
81 § 1 (part), 1986)
12.16.070 Duplicating keys prohibited.
No person shall duplicate keys used by the city for pad-
locks, door locks or locks of any type. (Ord 81 § 1 (part),
1986)
12.16.080 Camping and lodging prohibited.
No person shall loiter, camp or lodge in any public park,
open space or recreation grounds. (Ord. 81 § 1 (part), 1986)
12.16.090 Vending prohibited.
No one shall vend any food, merchandise or product
in any public park, open space or recreation Wounds without
having authorization of the city manager or designated
representative and secured his consent thereto in writing.
(Ord. 81 § 1 (part), 1986)
12.16.100 Fire controL
No person shall make or kindle a fire for any purpose,
except in places designated therefor, in any public park,
open space or recreation grounds. A person starting a fire
in an authorized place shall be responsible for assuring
that the fire is thoroughly extinguished (Ord. 81 § 1 (part),
1986)
12.16.110 Damaging of property prohibited.
No person shall cut, break, injure, tamper with, deface,
remove or disturb any tree, shrub, plant, rock, building,
wall, fence, bench, sign, structure, apparatus or property
234
in any public park, open space or recreation grounds. (Ord.
81 § 1 (part), 1986)
12.16.120 Fireworks and weapons prohibited.
No person shall discharge any firearm, firecrackers,
rockets, torpedoes or other fireworks, or airguns, or sling-
shots in any public park, open space or recreation grounds.
Further, no person shall engage in the activities of golf,
archery, motor driven model airplane flying or rocketry
in any public park, open space or recreation grounds unless
in areas specifically designated for such purposes. (Ord.
81 § 1 (part), 1986)
12.16.130 Vehicles and horses, riding animals
and other conveyances.
No person shall operate, ride or drive an automobile,
bicycle, motorcycle, truck, trailer, wagon, motor scooter,
animal or other conveyance on other than roads or paths
designated for that purpose in any public park, open space
or recreation grounds. Only city- authorized vehicles are
allowed to use the maintenance roads in city parks and
properties, unless the road is designated for that purpose.
A bicyclist may wheel or push a bicycle over any grassy
area, or trail or path reserved for pedestrian use. No motor
vehicle, animal or other conveyance shall be parked or
fastened in other than an established or designated parking
or hitching area in any public park, open space or recreation
grounds. No person shall roller - skate, roller -blade or skate-
board on other than sidewalks or paths designed for pedes-
trians. No person shall roller- skate, roller -blade or skate-
board on court surfaces intended for other sport activities
such as tennis courts or basketball courts, unless specifically
designated and posted by the city for that purpose. All
conveyances shall at all times be operated, driven, or ridden
with reasonable regard to the safety of others in any public
park, open space or recreation grounds, and furthermore
engage in the activity at their own risk. (Ord. 170 § 1, 1993:
Ord. 81 § 1 (part), 1986)
v
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orllc,� vn -el-4 VD Resowio', q(o - 351
RULES AND REGULATIONS
GOVERNING THE USE OF
FACILITIES IN PUBLIC PARKLAND
GENERAL CONDITIONS
101 PU9POSE
The purpose of these regulations is to provide rules to
govern the use of the Moorpark Public Park Facilities. If
any provision of these regulations is held invalid or un-
constitutional, such declarations shall not effect the validity
of the other clauses or provisions of these regulations.
102 ENFORCEMENT
The City Manager is hereby authorized to implement and
administer the policies and regulations contained herein.
Duties may be exercised or performed by the City Manager or
by any other employee designated by the City Manager.
103 APPLICATIONS
The Park Facilities are available for use of individuals
or groups subject to the issuance of a permit and payment of
all fees. All applications must be signed by an adult who
shall agree to be responsible for said use. No use permit
shall be granted if there is conflict with a prior reservation.
Permits are immediately revocable if false statements are
made in reserving a facility or if the individual or group
willfully violates any rule or regulation established by the
City. Fees shall be retained in the event the activity is
terminated due to violation of any rule or regulation, or
the falsification of the application. Applications may be
made up to 60 days prior to the event.
104 FACILITY USE
A. Permittees requiring the use of a snack bar shall
maintain the facilities in a clean and healthful
manner, and provide all necessary utensils and
equipment, and pay for all damage and breakage.
Use of said facilities shall be charged at the
appropriate designated rate.
B. Permittees requiring the use of restroom or storage
facilities shall be responsible for payment of any
damage and breakage of said facilities during requested
rental. Use of said facilities shall be charged at
the appropriate designated rate.
C. Permittees utilizing the playfield lighting at Peach
Hill Park shall be charged at the appropriate rate. Th
playfield lighting shall not be available after 10 p.m.
for field A and 9:30 p.m. for field B.
N
105
106
MIN
wiZ3
D. When picnic group facilities are reserved, it is the
sole responsibility of the permittees to post such
notice of reservation.
DEPOSITS
A refundable deposit may be required for an activity to
be held in Public Park Facilities. The amounts of deposits
shall be set by resolution of the City Council as part of the
Park Use Fee Schedule.
The deposit may be used for clean up of facilities, any
damages to premises, and any additional staffing not included
in fees paid. Should charges exceed.the amount on deposit,
the permittee shall be billed for the difference and allowed
thirty (30) days in which to make payment.
ADDITIONAL CHARGES
Additional charges will be levied over the basic rate under
the following conditions:
A. When staff is needed for setup, breakdown, or cleanup
beyond the normal time requirements.
B. When staff is needed for. €acility control.
C. When the facility is damaged and %or liability insurance
fees are required.
The determination of requirements for additional charges
shall be made by the City Manager or his designated representative
STAFFTNG
All staffing shall be based on a minimum of four hours for
any event requiring their presence regardless of length of the
activity. Exception to this rule may be made at the discretion
of the City Manager or his designated.representative.
LIABILITY
All persons to whom use permits are granted must agree in
writing to hold the City harmless and indemnify City from any
and all liability for injury to persons or property occurring
as the result of the activity sponsored by the permittee, and
said person shall be liable to the City for any and all damages
to parks, equipment, and buildings owned or controlled by City
which result from the activity of the permittee or is caused
by any participant in said activity. A person exercising any
or the privileges authorized by this policy does to at his /her
own risk without liability on the part of the City of Moorpark
for any injury to persons or property resulting therefrom.
109
110
111
112
AMPLIFIED SOUND SYSTEMS
The use of any amplified sound system shall require an
Amplified Sound Permit. Persons using sound amplification
equipment shall keep the sound level of such equipment at
a reasonable level to avoid disturbing nearby residents.
RIGHT OF APPEAL
Any applicant may appeal a decision of City staff regarding
permit revocation, additional charges and /or retention of deposits.
The permittee or applicant must file said appeal in writing with
the City of Moorpark within five (5) days of notification of
the related decision. The City Manager or designee shall affirm
or deny-the appeal within three (3) working days of receipt of
said appeal. Any further appeal must be made in writing to the
Parks and Recreation Commission within ten (10) days of the City
Manager or designee's decision on the appeal. Such appeal shall
be considered by the Parks and Recreation Commission at the
next regularly scheduled Parks and Recreation Commission meeting.
REFUNDS
Refunds of deposits are contingent upon meeting all the
requirements for the rental of facility. Any amount remaining
in the deposit following the payment of all charges shall be
refunded to the person listed on the application.
COMPLAINTS
All complaints must be in writing and sent to:
City of Moorpark
Parks and Recreation Department
799 Moorpark Avenue
Moorpark, CA 93021
113 EMERGENCIES
Days, 8:30 a.m. to 5:00 p.m., contact City Hall at
(805) 529 -6864. Evenings and weekends contact the Sheriff's
office at (805) 494 -8200.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director Community Services n-p'—
DATE: April 24, 1998 (Meeting of May 4. 1998)
SUBJECT: Consider Replacement of Playground Equipment at Griffin Park
Background
At its meeting on April 6, the Parks and Recreation Commission approved a recommendation to the
Council to include $3 , 0 in the FY 1998/99 Budget to replace playground equipment at Griffin Park.
As a result of recent discussions with a representative from Little Tikes, staff is asking the Commission to
consider a recommendation to expedite the expenditure by purchasing the equipment in the current fiscal
year.
The large play apparatus at Griffin Park was purchased from Iron Mountain Forge, a company purchased
by Little Tikes. Little Tikes contacted the City to inform us that due to the compound of the paint on the
orange apparatus pieces, they are being recalled. The City was offered two options: 1) the company will
send replacement parts for all the pieces painted orange, or 2) the company will discount a new apparatus
at fifty percent of the regular price. Since the Commission expressed an interest in replacing the
equipment in the new fiscal year, and the equipment is old and now both of the sides need to be replaced,
this appears to be a good opportunity to purchase a new apparatus.
The cost for a new apparatus, large enough to fill the area, is approximately $20,000. With the fifty
percent discount, the cost to the City is approximately $10,000. Staff purposes replacing the existing sand
with fibar to conform to ADA regulations. This will provide an ADA accessible park in the college area of
the City. The additional costs for equipment installation and fibar brings the total anticipated cost to
approximately $24,000.
Staff is evaluating the feasibility of transporting the fibar from Country Trail Park to Griffin Park. If this
can be done, there may be enough savings to allow the City to replace the swings and tot lot equipment at
Griffin as well, while staying within the $35-,dW previously recommended by the Commission.
30' oo:2�
The attachment to this report illustrates the design for the proposed equipment and what the various
components look like.
Recommendation
Staff recommends that the Parks and Recreation Commission forward a recommendation to the City
Council to amend the FY 1997/98 Budget to allocate $'00 from the Park Improvement Fund to replace
playground equipment at Griffin Park.
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Maximum Play For The Next Generation`
Optional MaxPlay- Components
A variety of optional components were designed to use with stard alone
units or to link multiple units together, expanding the age appropr cteness
of MaxPlay- Systems The Catwalk and the Suspension Bridge can only be
used to link multiple structures together. There are literally hundreds of
thousands of possible linking combinations
Available:
for linking units at a 24" height d on stand alone units
• for linking units at a 48" height
0 Loop Challenge - Alternating loops provide a challenging Snake Challenge - Horizontal "S" shape challenges both
test of strength and stamina. strength and coordination.
=� Floating Stones - Unpredictable movement of the stones
creates a fun test of coordination and agility.
Stepping Stones - This favorite activity of children offers a
test of balance.
• Suspension Bridge - Patented design makes this a
challenging favorite of all children.
haven't mastered the challenge of motion bridges
Systems
Maximum (Play For The Next Generation"
%AaxPlay'" Station 1
or those facilities with space and budget constraints, the
OaxPlay ° Station 1 may be the perfect choice. Like the MaxPlay
nation 2 it is designed specifically for early grade schoolers
)ffering the same great slides and many of the some interactive
play components. It can also be linked to any of the other
MaxPlay° units creating a play environment with endless
opportunities. Priced right with lots of play value and efficient
space utilization, the MaxPlay" Station 1 is a perfect option for
early grade schoolers.
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CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services ? \�
DATE: April 24, 1998 (Meeting of May 4, 1998)
SUBJECT: Consider Parks and Recreation Commission Summer Recess
Traditionally, the City Council, the Parks and Recreation Commission, and the Planning
Commission take a summer recess which usually amounts to four weeks without a scheduled
meeting. The two Commissions most often try to schedule their recess to coincide with the City
Councils's. The City Council has elected to cancel its August 5 meeting, which effectively
creates a four week recess between July 20 through August 17.
Recommendation
Staff recommends that the Commission approve a recess for the month of August, canceling its
August 3 meeting, to coincide with the City Council's recess.