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HomeMy WebLinkAboutAG RPTS 1999 0719 PR REGCITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA July 19, 1999 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, Tina Hare, Tom Pflaumer, Sandra Thompson, and Chair June Dubreuil. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of June 7, 1999. Staff Recommendation: Approve as presented. B. Approval of the City Council and Parks and Recreation Commission Joint Meeting of March 24, 1999. Staff Recommendation: Approve as presented. C. Junior Basketball Evaluation. Staff Recommendation: Receive and file report. 8. DISCUSSION /ACTION ITEMS: A. Consider the Desianation of a Dirt Bike Site and Final Recommendation for Arroyo Vista Community Park Master Plan. Staff Recommendation: Staff recommends that the Commission support the concept of a dirt bike site to be located in the area identified as a BMX track on the Master Plan presented by the architect on June 7. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227. Parks and Recreation Commission Agenda July 19, 1999 Page 2 B. Consider the Replacement of Wrought Iron Fence at Campus Canyon Park. Staff Recommendation: Staff recommends that the Commission support the replacement of the wrought iron fence along the northwest parameter of Campus Canyon Park. C. Consider the Purchase and Installation of Picnic Tables for Villa Campesina Park. Staff Recommendation: For Commission to support the purchase of two picnic tables for Villa Campesina Park. D. Review FY 1999/2000 Park Capital Improvement Projects. Staff Recommendation: Review and discuss projects. E. Schedule a Date for a Fall Park Tour. Staff Recommendation: Schedule a date for the Parks and Recreation Commission and staff to tour the City's parks. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT w MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: June 7, 1999 Chair Dubreuil called the meeting to order at 7:17 p.m. 2. THE PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Tina Hare, Thomas Pflaumer, Sandra Thompson and Chair June Dubreuil. Staff Present: Services; 5nelly and Patty Lemcke, Mary Lindley, Director of Community Shellabarger, Recreation Superintendent; Administrative Secretary. Mr. David Brown, representative of Takata Associates. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: Reorder the agenda, with the Consent Calendar following item 8.A, to accommodate the public speakers present for the item. 6. PUBLIC COMMENTS: 1. Mr. Luis Rosales, 4494 Vista Meadow Court, Moorpark. Mr. Rosales stated that the trucks from Performance Nursery, located at the east -end of Arroyo Vista Park and directly below his home, are a concern to him. A large number of trucks each day use the park's access road causing excessive noise, exhaust fumes, dust, and posing a danger to the bicyclists and pedestrians in that area. Parks & Recreation Commission Minutes June 7, 1999 Page 2 2. Mabyn Morgan, 4486 Sunset Meadow Court, Moorpark. Ms. Morgan also expressed her concern with Performance Nursery, and the trucks using the park's access road. She feels this issue needs to be addressed before -he City proceeds with construction of the park's phase II design. 3. Gerald Goldstein, 11932 Los Angeles Avenue, Moorpark. Mr. Goldstein is of the opinion that the Parks and Recreation Commission should have more interaction with the Teen Council. He also stated that he disagrees with the idea of Juniors and Seniors from the High School not being allowed into teen dances. 8. DISCUSSION /ACTION ITEMS: A. Consider Arroyo Vista Community Park Conceptual Design Phase II. Staff Recommendation: For the Commission to consider the final design submitted by the architect and make a recommendation to the City Council on a Conceptual Design for Arroyo Vista Community Park Phase II. Ms. Lindley gave an overview of the input received from the general public, sports organizations, the Commission and staff at previous meetings held. Mr. Brown presented the proposed park plan from Takata and Associates, and pointed out all additional amenities and relocation of existing. He stated that with the new proposed plan, the recreation center would have approximately an additional 10,000 square feet, and the gym would be doubled in size. Public Speakers: 1. Mabyn Morgan, 4486 Sunset Meadow Court, Moorpark. Ms. Morgan stated that she was opposed to the proposed park plan, and believed at the time she purchased her home that the east -end of the park would remain a passive area. Parks & Recreation Commission Minutes June 7, 1999 Page 3 2. Luis Rosales, 4494 Vista Meadow Court, Moorpark. Mr. Rosales also stated that he was opposed to the proposed park plan for the same reason as Ms. Morgan. Commissioner Thompson approved of the proposed park plan, and strongly agrees with the placement of the majority of sports activities at one site. Commissioner Pflaumer stated that he also is pleased with the proposed design, and feels that since the sports organizations do not play every day, nor year - round, the view to the homeowners should be attractive the majority of the time. Commissioner Pflaumer also suggested that Bocce Ball be placed in a neighborhood park rather than the community park. Commissioner Hare stated that she sympathizes with the homeowners, but there must be a designated area for the children of the community to conduct their activities. Whichever parks the sports organizations have played at, complaints are received from the neighboring residents, particularly of the parking. She feels it makes sense to localize the sports to the large community park, rather than spread out to the neighborhood parks. Commissioner Hare suggested that perhaps some options could be discussed to aid in the matter of noise and view to the surrounding homeowners. Commissioner Catrambone stated he was in favor of the proposed plan, hoping the construction of a Skatepark will help eliminate some of the skateboarding that is done throughout the City, causing breaks and chips in the sidewalks and curbs. He explained that the Commission and staff had used the input given to them at previous meetings to reach the proposed park plan, and had received no input on having a passive area. Chair Dubreuil stated the she also is sympathetic to the homeowners, having visited the residents homes in question. She feels that the first phase of the development should be denser landscaping along the Parks & Recreation Commission Minutes June 7, 1999 Page 4 slope to minimize the noise level. Chair Dubreuil stated that she is in favor of the proposed park plan, with the exception of the BMX bike track, and would like to review this particular design further. MOTION: Commissioner Hare moved to adopt the Conceptual Master Plan design for Arroyo Vista Park Phase II, with the exception of: 1) The BMX bike track to be left as open space, with the option to develop a bike track after further research on the type and impact of such a track will have; and 2) Landscaping of the southern slope to be addressed prior to construction of phase II. Commissioner Thompson seconded. The motion was carried 5 -0. Chair Dubreuil called a recess at 8:30 p.m. The meeting was reconvened at 8:45 p.m. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of April 5, 1999. Staff Recommendation: Approve as presented. B. Consider Parks Quarterly Report - January 15 to April 15, 1999. Staff Recommendation: Receive and file report. C. Consider Winter Quarterly Report. Staff Recommendation: Receive and file report. D. Consider Spring Activity Report. Staff Recommendation: Receive and file report. Commissioner Thompson requested item 7.D, The Spring Activity Report, be pulled for questions. The Commissioners discussed the revenue aspects of the Easter Egg Hunt with staff. Parks & Recreation Commission Minutes June 7, 1999 Page 5 Commissioner Catrambone moved to change the suggested admission fee for the 1999/00 Easter Egg Hunt from $2.00 to $1.50. The motion died due to the lack of a second. Chair Dubreuil moved to approve the Consent Calendar as presented. 8. DISCUSSION /ACTION ITEMS: B. Consider Revision to the Junior Basketball Rules. Staff Recommendation: Review the Junior Basketball League Mandatory Playing Rule and provide a recommendation to staff. Ms. Shellabarger explained the requested rule amendment from staff is to enforce a maximum playing rule stating that each player must sit out at least ten minutes of each game, with the exception of when there are not enough players to field a team. This would ensure that all players are rotated and played and all players spend time on the bench. The Commissioners discussed the pros and cons of the proposed amendment. MOTION: Commissioner Pflaumer moved to approve staff's recommended revision to the Junior Basketball Rules. Commissioner Thompson seconded. The motion carried 4- 1, with Commissioner Hare opposed. 8. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Hare requested discussion of the design and type of a BMX bike track be brought back at the next scheduled meeting. Commissioner Thompson inquired on the status of the Art in Public Places project. Ms. Lindley explained that Ms. Shellabarger is currently working on this project and is making good headway. It will soon be ready for presentation to the Commission. Parks & Recreation Commission Minutes June 7, 1999 Page 6 9. ADJOURNMENT: Chair Dubreuil adjourned the meeting at 9:10 p.m., until the next scheduled meeting of July 19, 1999. APPROVED: Respectfully submitted, JUNE DUBREUIL CHAIRMAN Patty Lemcke Administrative Secretary MINUTES OF THE CITY COUNCIL AND PARKS & RECREATION COMMISSION Moorpark, California March 24, 1999 A special joint meeting of the Moorpark City Council and Parks & Recreation Commission was held on March 24, 1999 at 7:00 p.m. at the Moorpark Community Center located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the joint City Council and the Parks and Recreation Commission meeting to order at 7:15 p.m. 2. THE PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Pflaumer. 3. ROLL CALL: City Council: Councilmembers Evans, Harper, Rodgers, Wozniak, and Mayor Hunter. Parks & Recreation Commissioners Hare, Pflaumer, Commission: Thompson, and Chair Dubreuil. Absent: Commissioner Catrambone was absent. Staff Present: Steven Kueny, City Manager; John Nowak, Assistant City Manager; Mary Lindley, Director of Community Services; and Patty Lemcke, Administrative Secretary. 4. PUBLIC COMMENTS: None. 5. PRESENTATION /ACTION /DISCUSSION: A. Consider Report on the Park Maintenance Mail Ballot Property Assessment District Status. Ms. Lindley gave the oral report, briefly reviewing the mail ballot procedure and the proposed time line. Minutes of the City Council and Parks & Recreation Commission Moorpark, California Page 2 March 24, 1999 Public Speaker: Dr. Roseann Mikos, 14371 E. Cambridge Street, spoke in favor of the park assessment measure. B. Consider Fiscal Year 1998/99 and 1999/00 Goals and Objectives. Mayor Hunter reviewed the 1998/99 Goals and Objectives as listed. Potential Goals and Objectives discussed for 1999/00 were: • Establishing additional funding for future park improvements when current funds are exhausted and reviewing the structure of the existing park zones. • Forming a Student Union in a joint effort with the school district for middle school aged youth. • Arroyo Vista Community Park Conceptual Design Phase II. • Establishing guidelines for Art in Public Places and constructing entry statements to the Community. • Establishing hiking and equestrian trails connecting Moorpark's open space and recreation areas with the surrounding cities open space areas. Public Speaker: Dr. Roseann Mikos, 14371 E. Cambridge Street, suggested the Council and Commission refer to two documents regarding updating of the OSCAR Element: Arroyo Simi Management Plan and the County approved Regional Trails and Pathways Plan. The Council encouraged the Commission to submit reports to them, in addition to staff's reports, stating their views on recommendations to Council. Also, Councilmember Harper suggested that a Commissioner attend the Council meetings when their items are agendized. This would allow the Commissioner to speak on behalf of the Parks and Recreation Commission and answer any questions. Minutes of the City Council and Parks & Recreation Commission Moorpark, California Page 3 March 24, 1999 6. ADJOURNMENT: Mayor Hunter adjourned the joint City Council and the Parks and Recreation Commission meeting at 8:40 p.m. Patrick/Hunter, Mayor June Dubreuil, Chair ATTEST: Deborah S. Traffenstedt, City Clerk -7. CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission �j� FROM: Shelly Shellabarger, Recreation Superintendent U DATE: June 18, 1999 (Parks & Recreation Commission Meeting of July 19, 1999) SUBJECT: Junior Basketball Evaluation BACKGROUND As part of the evaluation of regular programs, staff has completed an evaluation of the JBL Spring 1999 program. The responses provide a valuable look at our customer's perceptions relative to the service provided. DISCUSSION Surveys were distributed at games and at the season end pizza party. Fifty -nine responses were returned. Of these responses, twenty -eight (47%) participants graded the program with a perfect score of excellent on all counts. With nine scored questions there were 527 scored responses. The program garnered the following grades: Response Frequency Percentage Poor 1 response (.18%) Fair 11 responses (2 %) Good 76 responses (1416) Excellent 441 responses (83.6%) The one poor response was relative to practice time prior to the season opener. The customer felt more practice time was needed prior to the beginning of a season. Currently, two weeks are schedule for pre- season practice. These positive scores are a reflection of the quality program the city is producing as well as the level of competence and care staff brings to the program. A chart detailing the responses for each question is attached to this report. The chart shows the number of responses to each individual question and the percentage per question. A list of the customer comments has also been attached. STAFF RECOMMMATION It is recommended that the Commission receive and file this agenda report. Attachment A 1999 Spring JBL Survey Responses Per Question Question Excellent Good Fair Poor 1. My child enjoyed the program. 50 (85 %) 9 (15 %) 2. The program met my expectations 45 (76 %) 14 (24 %) 3. The City and coaches notified me 49 (83 %) 8 (14 %) 2 (3 %) in a timely manner concerning my child's team and practice time. 4. program flyers and brochures were 41(71%) 15(26%) 2(3%) informative. 5. Practice time prior to the season 41(71%) 10(17%) 6 (10 %) 1(2%) was adequate. 6. The coach had basic knowledge of 53 (90 %) 5 (8 %) 1(2%) the rules and treated the children fairly. 7. The AVRC staff was courteous 53 (90 %) 6 (10 %) and helpful. 8. The game site was clean and 54(92%) 5(8%) efficiently organized. 9. The registration process was 55 (93 %) 4 (7 %) convenient and serviceable. ATTACHMENT B Youth Sports Survey Comments • Practices, group effort- coach - possible role model -good attitude • It was fun & not too competitive • This town needs more basketball gyms • My daughter learned a lot & she was given ample opportunity to play • The teams over the past season (this is my son's 2 "d team this year) have not been balanced for skill level or sex (some teams have many huge, aggressive players with coaches who clearly misunderstand the focus of this level of play (skills acquisition - not world domination!) and other teams have tiny players with very little experience at all. • The present program is adequate • We love the program. My daughter wants to sign up again. • The referees were great -Thank you, Thank You, Thank You, This was a huge improvement in the program. • The new location for pizza party was great! Youth Sports Survey Suggestions • Have an extra week of practice prior to first game • Recommend that a few basic game rules be introduced and enforced at games such as traveling, holding, & fouls. • Try to make practices a little later in the day than 5:00pm My husband & I work until 6:00, so we could no make any practices. Thank you for having such great support and programs for kids to enjoy and help motivate them and their skills. • More kids -• Less age range of kids (eg; 4 & 5 ; 5 & 6; 6 & 7) • As far as other activities only more times to participate, like in the afternoon. No one wants to wake early in the summertime. Need more choices I like the variety • Distribute the team players better & more evenly. Have more practice times • If Moorpark is going to continue with a coed program, coaches should emphasize more involvement for the girls. Boys in program rarely involve the girls. • Perhaps a seminar for parents to learn the rules. • A week break in between seasons • Keep working on making even teams. • Wish the season could be longer Narrow the age spread, 6 -8 is to far! • Keep the tall kids from getting on one team • More participants • Practice @ 6:00 pm or 5:30 instead of 6:30pm Games in the morning instead of the middle of the day. r �• �. L� PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services%% DATE: July 13, 1999 (July 19, 1999) SUBJECT: Consider the Designation of a Dirt Bike Site and Final Recommendation for Arroyo Vista Community Park Master Plan Background On June 7, the Commission approved a motion regarding the proposed Master Plan for Arroyo Vista Community Park. The motion was to accept the Master Plan design presented by the project's architect, Takata and Associates. However, the motion also requested that additional information and /or options be provided to the Commission regarding the BMX track facility identified on the proposed Master Plan. The purpose of this report is to respond to the Commission's request to further consider a dirt bike facility. There was discussion at the June 7 meeting about the need for a designated area for youth to ride their dirt bikes. Much like skateboarders and in -line skaters, dirt bike riders typically use property and space that is not meant for those activities. They often resort to using an empty lot, or landscaped area to ride their bikes. This is most often done on public or private property without the permission of the property owner and often leads to property damage. During the AVCP Master Plan workshops, the Commission received input from a number of youth expressing a desire to see a dirt bike track area at the park. Those who participated in the workshop indicated that they were looking for an area large enough to contain a few dirt mounds (jumps) and dirt trails. The Master Plan presented to the Commission on June 7 identified a site for a BMX track at the east end of the undeveloped portion of the Park. \ \MOR PRI_SERV\ home _folders \MLindley \PARKS \bike track commagd.doc When the Commission considered the feasibility of a BMX track, it discussed the desirability of an arrangement with a private business or vendor to construct and operate a track. This type of arrangement is typical for BMX tracks when they are located in public parks. The Rancho Simi Park District leases park property to a private, for profit business that built a competitive BMX track and operates the facility. The facility is contained within a fenced area. It is open during limited hours and riders are charged a fee to enter. In addition to practice time, the facility is also used for races. Discussion The Commission expressed interest in a dirt bike track area of a less formal nature to the one in Simi Valley. The comments of the Commission indicated that they did not want to see a formal racing facility, but simply a site where youth could enjoy their sport without destroying property. The Commission also stated that a less formal facility would be more compatible with the neighborhood at the top of the slope along the south side of AVCP. Staff was not able to find any jurisdictions that had dirt bike sites that fit the general characteristic of the type discussed by the Commission. If the Commission wishes to address the needs of youth looking for a place to ride dirt bikes by providing a site at AVCP, staff suggests that it consider designating an area for a dirt bike track at the east end of the Park (undeveloped portion) . Rather than identifying the site as a BMX track, which usually means a competitive style track, it should be identified simply as a "dirt bike track ". The track could be graded by the City or by volunteers, or using a combination of the two. If the Commission prefers not to see a dirt bike track at AVCP, the area originally identified as a BMX track could be left as a natural open space area. Other potential uses could be considered for the site in the future. Once the Commission completes its discussion on the desirability of a dirt bike track, its recommendation regarding the AVCP Master Plan will be presented to the City Council for action. Lastly, a draft copy of estimated costs for the construction work that would be involved in completing AVCP, as identified in the Master Plan, has been provided with this Agenda Report (Attachment A) . The cost estimates are provided for information purposes only. M: \MLindley \PARKS \bike track commagd.doc Recommendation Staff recommends that the Commission support the concept of a dirt bike site to be located in the area identified as a BMX track on the Master Plan presented by the architect on June 7. \ \MOR_PRI_SERV \home folders \MLindley \PARKS \bike track commagd.doc ATTACHMENT A AVCP MASTER PLAN COST EST. Takata Associates 7/6/99 600 Fremont Avenue South Pasadena, CA 91030 626 - 799 -7187 Fox 626 - 7995509 Job *463 JOB NAME: ARROYO VISTA COM- MUNITY PARK Conceptual Design Opinion of Probable Construction Costs i DESCRIPTION QUAl+ 11TY UNIT UNIT COST SUBTOTAL. TOTAL 1.) GRADING A. Site Gearing & grubbing 630,865. SF $0.05 I $31,543 531,543 2.) CONSTRUCTION A.Community.Center Expmnsion 3,060 SF $125 ' $375,000 6.Grmnaslum Exponsion 3,380, SF $125 $1,072,500 C,Locker Room 9,400` SF $150. $6600000 D.Conceacsion / Restroom 000, SF $150 5150,000 i E.Concrete walks ~3,rl6fc SF 1 $3.5 5255,738 F,Pavilion %'; EA S100,000 5200,000 G.Softball field(in field mix) 5.45c SF 33 $46,350 a, Fencing / backstop 150 LF j $25 ' $11,250 b. Bleachers (4rowx15')aluminum E:' EA $2,500 513,000 H.Swlmming Pool (olympic size_) LS $125,000 $125,000 a. Chain link lence 480 LF $15 57,200 ; b. Bleachers(4rowx15')alununum G( EA $2,500 i $15,000 c. Diving board CA. $500. $1,000 I.Tot Therapy Pool t_S $75,000 575,000 J.Piayground Ec(iprnent EA $75,000 $75,000 a. Remove $ relocate existing playgro.cnd ; LS 51,000 $1,000 b. Resilient surfacing(poured in piniae) 3,682 SF 512 544,184 K.AC Parking (including striping) ` 135.3on SF $1 5135,300 a. Concrete curb 4,417 1x $10.00 , S44,170 b. Signs LS $2,500 52,500 c. Concrete pavers band -,,GSO SF $6 ! S11,100 L Skatepark t LS $75,000 I $75,000 M. Welk /Jogging path D.G. w/ stabilizer 5,950 LF $2.50 I $17,375 $3,414,667 3.) SITE FURNITURE A. BBGI grills 3 EA 5800 ' $13,800 B. Picnic tables & benches UO EA 5900 $72,000 C,Concrete benches(alon9 walk /log pa'Lh) 1S. ,EA $600 I $9,000 D. Drinking fountain 7' EA $2,000 $14,000 E. Trash receptacles 7 LEA SS00 � $5,500 F. Bike rack a EA 5800 53,200 $112,500 4.) UGHTING A. Pedestrian lighting 30• C.A $7,500 ; S45,000 fm6arkfn9119 hting 30 EA $2,500 575,000 C. Soccer field lighting(1 field) us $65,000 5651000 S185,000 ! -',c. JUL 06 199 12:37 12139772664 PAGE.02 P <xv: 2 JUL 06 '99 12:38 12139772664 PAGE.03 - rl , -, 3.7 f ... - ...—r- 6)LANDSCAPE A. Provide and install 24" box tutus S8 EA f $300 i $17,400 B. Provide an_d In_stall~1S gal irecss 38 EA 5125 $7,250 C. Fine grading � soil prep. 4195-S65 Sp $025 $123,891 D. Provide and install lawn send 490.565 SF 30.05 524,778 $173,320 6.) IRRIGATION A. Now irrigation system 495.565; SF $0.60 3297,339 $297,339 Sub -total $4,214,369 Mobilization 120,000 Contln$ency (15%) I i $635,155 TOTAL P <xv: 2 JUL 06 '99 12:38 12139772664 PAGE.03 ;- �- PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services ))CJ DATE: July 12, 1999 (July 19, 1999) SUBJECT: Consider Replacement of the Wrought Iron Fence at Campus Canyon Park Background Campus Canyon Park was completed around May 1990. The Park was built by Griffin Homes as a condition of its development agreement with the City. The northwest and southeast perimiter of the park is bordered by a black wrought iron fence. In particular, the fence along the northwest parameter of the park has deteriorated and needs to be replaced. The Commission is being asked to support staff's recommendation to replace this section of the fence at a cost not to exceed $20,000. Discussion As the wrought iron on various City properties age, staff repaints them to prevent rust and deterioration and replaces individual pickets and rails and /or entire sections when necessary. The wrought iron fence at Campus Canyon Park is approximately nine years old. The entire section of the fence along the northeast parameter of the Park has deteriorated beyond our ability to repair and needs to be replaced. The City solicited cost proposals from five fence contractors. The results are as follows: Company Bid Quote Pederson Fence Company $15,510.00 (heavier grade material) $17,895.00 Carter Fence Company $41,430.00 The low bidder is Pederson Fence Company. Pederson presented an option to upgrade the fence specification by replacing the existing 1 inch top and bottom fence rails with 1 '-� inch rails, and in place of the 5/8 inch pickets, using 3/ inch pickets. \ \MOR_PRI_SERV \home folders \MLindley \PARKS \campus cyn fence commagd.doc Staff is recommending that the City proceed with this project using upgraded fence specifications at cost not to exceed $20,000 (provides for a 15? contingency). For a project of this size, the Park Improvement Fund is an appropriate funding source. Recommendation Staff recommends that the Parks and Recreation Commission support the replacement of the wrought iron fence along the northwest parameter of Campus Canyon Park. \ \MOR_PRI_SERV \home folders \MLindley \PARKS \campus cyn fence commagd.doc PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services DATE: July 12, 1999 (July 19, 1999) SUBJECT: Consider the Purchase and Installation of Picnic Tables for Villa Campesina Park Background When Villa Campesina Park was approved for construction by the City, a Zone of Benefit ( Zone 12) was approved by a vote of the homeowners in Villa Campesina to fund on -going maintenance. With the discontinuation of Zone 12 recently approved by the City Council, there is sufficient fund balance to purchase picnic tables for the Park. The Commission is being asked to support the recommendation to purchase two picnic tables at a cost not to exceed $2,000. Discussion At the time Villa Campesina Park was constructed, the City was facing a short fall in funds available to maintain its parks. Proposition 218 had just been approved by California voters, and the City was aware that its former park maintenance district was to be discontinued. As a result, the homeowners in Villa Campesina approved the establishment of a Zone of Benefit set up to collect revenue to fund park maintenance. The initial assessment levied was $60.00 annually. At the time the Zone of Benefit was established, the City Council stated that if a new park assessment district was established, it would include Villa Campesina Park in the district and eliminate the Zone of Benefit. Additionally, when the Park was constructed, the developer did not have sufficient funds to purchase the park amenities which are typically included in a neighborhood park. The only amenity that was purchased was barbecues. With the revenue generated from the Zone in its first year, the City purchased two concrete trash cans to help mitigate litter. \ \MOR PRI SERV \home folders \MLindley \PARKS \campesina pk tables commagd.doc With the passage of the newly established Parks and Recreation Maintenance and Improvement Zone, the City discontinued the Zone of Benefit assessment levied on the Villa Campesina homeowners. There is approximately $5,000 remaining in the Zone J,2� fund )? balance. Staff would like to purchase two picnic tables using some of the Zone V1_3fund balance; two concrete table pads were included with the initial construction of the park. The tables proposed for purchase (Attachment A) are similar in material and color of the existing trash cans. Recommendation Staff recommends that the Parks and Recreation Commission support the purchase of two picnic tables for Villa Campesina Park. \ \MOR_PRI_SERV \home folders \MLindley \PARKS \campesina pk tables commagd.doc TO: FROM: DATE: PARKS AND RECREATION COMMISSION AGENDA REPORT The Parks and Recreation Commission Mary K. Lindley, Director of Community Services "I July 12, 1999 (July 19, 1999) SUBJECT: Review FY 1999/2000 Park Capital Improvement Projects Discussion The purpose of this Agenda Report is to review the park capital improvement projects identified for FY 1999/2000. On April 5, 1999, the Parks and Recreation Commission approved a list of park improvement projects for consideration by the City Council. The projects were as follows: Estimated Park Project Cost Griffin Replace 5 wooden benches $14,000 Campus Canyon Replace playground equipment 60,000 Peach Hill Replace playground equipment 50,000 With the adoption of the budget, the projects recommended by the Commission were approved. Additionally, as discussed in an earlier Agenda Report, staff proposes to replace the wrought iron fence at Campus Canyon Park at a cost not to exceed $20,000. The chart on Attachment "A" of this report summarizes the impacts the park improvement projects will have on the Park Improvement Fund. Additionally, staff plans to complete the playground improvement project initiated last fiscal year at Glenwood Park. The completion of the project involves the installation of rubberized surface material to connect some of the play components to provide ADA access. The funds for this were previously allocated in FY 1998/99. Recommendation Review and discuss projects. \ \MOR PRI SERV \home folders \MLindley \PARKS \park improv commagd.doc ATTACHMENT A Impact of FY 1999/2000 Park Improvement Projects On Fund Balance Park Zone Estimated Cash Assets Estimated Fund Balance Estimated Project Costs Projected Fund Balance Zone 1 (Downtown) $132,278 $357,278 0 $357,278 Zone 3 (Campus) 173,845 262,792 94,000 79,845 Zone 4 (Peach Hill) 33,279 33,279 50,000 < 16,721> Zone 5 (Mt. Meadow) 22,421 < 11,949> 0 < 11,949> Zone 6 (Glenwood) 34,811 34,811 0 34,811 Community Park 11,429 <474,570> 0 <463,141> Total < 9,324> \ \MOR_PRI_SERV \home folders \MLindley \PARKS \park improv commagd.doc PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Servicesl/v(�— DATE: July 12, 1999 SUBJECT: Consider Date for Park Tour Discussion The 1999 Spring Park Tour was held on Sunday, March 7. The Commission is being asked to select a date for the fall tour, which usually takes place in September or October. Since the Commission will be dark in August, it would be helpful if a date is identified now. We have typically required approximately four hours to complete the tour. Recommendation Select a date in September or October for the 1999 Fall Park Tour. l 4 I