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HomeMy WebLinkAboutAG RPTS 1999 0929 PR SPCMOORPARK 1 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA Special Meeting of September 29, 1999 6:30 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, Tina Hare, Tom Pflaumer, Sandra Thompson, and Chair June Dubreuil. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of July 19, 1999. Staff Recommendation: Approve as presented. B. Parks Quarterly Report. Staff Recommendation: Receive and file report. C. Spring Recreation Quarterly Report. Staff Recommendation: Receive and file report. D. CPRS Conference Attendance. Staff Recommendation: Receive and file report. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227. PATRICK HUNTER CHRISTOPHER EVANS CLINT D. HARPER DEBBIE RODGERS JOHN E. WOZNIAK Mayor Mayor Pro Tern Councilmember Councilmember Councilmember Parks and Recreation Commission Agenda September 24, 1999 Page 2 8. DISCUSSION /ACTION ITEMS: A. Consider Replacement of Playground Equipment at Peach Hill Park and Campus Canyon Park. Staff Recommendation: Select two Parks and Recreation Commissioners to serve as an ad hoc committee to make a recommendation to the full Commission on the type and design of replacement playground equipment for Peach Hill Park and Campus Canyon Park. B. Consider 3rd of July Event for the Year 2000. Staff Recommendation: Provide a recommendation to the City Council regarding a 3rd of July Fireworks Event in 2000. C. Consider a Name for the Park in Specific Plan 92 -1 (Carlsberg). Staff Recommendation: Provide a recommendation to the City Council of a name for the park in Specific Plan 92 -1 (Carlsberg). 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California July 19, 1999 1. CALL TO ORDER: Chair Dubreuil called the meeting to order at 7:10 p.m. 2. THE PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Catrambone. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Tina Hare, Thomas Pflaumer, Sandra Thompson and Chair June Dubreuil. Staff Present: Mary Lindley, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: Staff's Monthly Report. Ms. Lindley gave an oral report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of June 7, 1999. Staff Recommendation: Approve as presented. B. Approval of the City,Council and Parks and Recreation Commission Joint Meeting of March 24, 1999. Staff Recommendation: Approve as presented. Parks & Recreation Commission Minutes July 19, 1999 Page 2 C. Junior Basketball Evaluation. Staff Recommendation: Receive and file report. MOTION: Commissioner Thompson moved to approve the Consent Calendar as presented. Commissioner Hare seconded. The motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Consider the Desianation of a Dirt Bike Site and Final Recommendation for Arroyo Vista Community Park Master Plan. Staff Recommendation: Staff recommends that the Commission support the concept of a dirt bike site to be located in the area identified as a BMX track on the Master Plan presented by the architect on June 7. Ms. Lindley gave a brief overview of the June 7th meeting and the discussion that took place regarding the proposed BMX bike track. She explained that she had contacted other cities that had BMX bike track facilities, and they all were operated by private businesses. She also stated that the reference of "Dirt Bike Site" in the agenda title is not to infer any type of motorized bike, only a non - competitive BMX facility. All Commissioners concurred with staff's recommendation and agreed it should be a non- competitive, low impact bike track. MOTION: Commissioner Hare moved to present to City Council the Arroyo Vista Community Park Conceptual Plan Phase II, approved by the Commission at their June 7th meeting, with the non - competitive BMX track /passive space to be added to the recommendation. Commissioner Thompson seconded. The motion was carried 5 -0. B. Consider the Replacement of the Wrouqht Iron Fence at Campus Canyon Park. Staff Recommendation: Staff recommends that the Commission support the replacement of the wrought iron fence along the northwest parameter of Campus Canyon Park. Parks & Recreation Commission Minutes July 19, 1999 Page 3 Ms. Lindley explained that the wrought iron fencing installed in the City's parks are repaired and painted by park staff on a regular basis, but the fence at Campus Canyon Park has now, due to age, reached the stage where it needs to be replaced. She stated that the low bid for the fence replacement is $15,500 using the same grade as the existing material, and $17,895 for a heavier grade material. The funds will come out of Zone 3, which will still have available funds after the fence replacement. Commissioner Pflaumer suggested that the City may want to consider replacing the wrought iron fencing with a slump stone wall. Slump stone is more durable, allowing a longer period of time before replacement is needed. Ms. Lindley stated that slump stone is significantly higher priced, and Commissioner Hare stated that she recently received a quote on slump stone, which priced it five times more than wrought iron. MOTION: Commissioner Thompson moved to accept staff's recommendation and support the replacement of the wrought iron fence at Campus Canyon Park, not to exceed $20,000, with the heavier grade material to be used. Commissioner Hare seconded. The motion was carried 4 -1, with Commissioner Pflaumer opposed. C. Consider the Purchase and Installation of Picnic Tables for Villa Campesina Park. Staff Recommendation: For Commission to support the purchase of two picnic tables for Villa Campesina Park. Ms. Lindley explained that with the new Park Assessment District, Villa Campesina Park's Zone 13, has been dissolved, and there is a remaining fund balance in the approximate amount of $5,000 that can be spent only on amenities for Villa Campesina Park. Staff is suggesting the purchase of two picnic tables at the cost of $2,000. Parks & Recreation Commission Minutes July 19, 1999 Page 4 Ms. Lindley also stated that she would provide a box item to the Commission on what Capital Improvement Zone Villa Campesina Park is now in. The Commission and staff agreed to discuss any additional amenities to be purchased with the remaining $3,000 (after the purchase of the tables) during their upcoming park tour. MOTION: Commissioner Hare moved to support staff's recommendation on the purchase of two picnic tables for Villa Campesina Park, not to exceed $2,000. Commissioner Pflaumer seconded. The motion was carried 5 -0. D. Review FY 1999/2000 Park Capital Improvement Projects. Staff Recommendation: Review and discuss projects. Ms. Lindley briefly reviewed with the Commission the budgeted park improvements for FY 1999/2000. Commissioner Thompson stated that the replacement of the old wooden play equipment at Peach Hill Park is a priority. Commissioner Hare agreed and asked staff when the City could begin with this project. Ms. Lindley said it can be agendized for the September Commission meeting. Chair Dubreuil requested that since Monte Vista Park is now reopened, perhaps the City can consider landscaping the lower, surrounding area of the Park. The Commission and staff agreed to discuss this matter further during their park tour. Chair Dubreuil also requested that since Campus Park's equipment is quite old and outdated, perhaps replacement of the equipment could be discussed during the park tour. E. Schedule a Date for a Fall Park Tour. Staff Recommendation: Schedule a date for the Parks and Recreation Commission and staff to tour the City's parks. Parks & Recreation Commission Minutes July 19, 1999 Page 5 The Commission scheduled Sunday, September 19, 1999, for the Fall Park Tour. Chair Dubreuil suggested that since time is so limited on the park tour, that the Commission should address a particular number of parks only. This will allow for additional time as needed. The Commission and staff agreed to eliminate Mountain Meadows, Country Trail, Poindexter, and Virginia Colony Parks. 8. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Thompson stated that the City had received a letter from a resident, recognizing City employee, Ted Tegart, for his outstanding performance and willingness to help with Moorpark's Junior Basketball League. Commissioner Thompson also announced that the City Council proclaimed the month of July to be "Parks and Recreation Month ". Commissioner Pflaumer announced that he has received a number of compliments from residents on the maintenance and upkeep that is being done at our parks, and thanked the park maintenance crew. Chair Dubreuil requested that the July 3rd event, which has not been included in the 1999/2000 budget, be agendized for September's meeting, with discussion of the formation of an Ad Hoc Committee for a July 4th event in the year 2000. Chair Dubreuil also requested that the structuring of the Park Improvement Zones be agendized for discussion. Ms. Lindley announced that the Parks and Recreation Commission meeting would be dark for the month of August, and due to a holiday, September's meeting will be held on Tuesday, September 7, rather than September 6, 1999. 9. ADJOURNMENT: Chair Dubreuil adjourned the meeting at 8:15 p.m., until the next scheduled meeting of September 7, 1999. Parks & Recreation Commission Minutes July 19, 1999 Page 6 APPROVED: Respectfully submitted, JUNE DUBREUIL CHAIRMAN Patty Lemcke Administrative Secretary AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary Lindley, Director of Community Services Prepared by: Allen Walter, Supervisor of Maintenance and Operations DATE: July 20, 1999 (for September 7, 1999 meeting) SUBJECT: Parks Quarterly Report: April 16 to July 15, 1999 Campus Canyon Park: A picnic table was replaced at the picnic pavilion in April; it was installed by park staff. Replacement cost was $715. The Basketball court has begun to develop "pop- outs" on the court surface. Eastwood Resurfacing was contacted, and provided a bid of $2,200 for the repair. This is work the City will have to perform every three to four years until the court is replaced. One spring toy was replaced. It was still under the manufacturer's warranty. Bids were received on replacing the wrought iron fence at the park, with the lowest bid coming from Pederson Fence at $15,510. Country Trail Park In June, park staff removed all the wood chip material from Country Trail Park and transported it to Poindexter Park, where it was placed in the planters. The removed material was replaced by sand recycled from Griffin Park, and an additional 141 tons was imported at a cost of $415. This completes the Country Trail playground improvement project. A spring toy was installed, at no cost to the City. It was still under warranty. P &R Commission Meeting Quarterly Report Page 2 Park staff repaired several required re- gluing. Peach Hill Park playground tiles, which The drinking fountain behind the softball field backstop is broken and cannot be repaired. Staff is evaluating the selection of a new model. The storage room adjacent to the restrooms was cleaned. The softball lights are scheduled for replacement in July. To save time and money, the City replaces all lights at the same time since it must rent a lift truck. The estimated cost is $2,535. Also, the City will attempt to adjust the angle of two if the lights on the northwest side of the field in an effort to respond to a complaint by a resident. A park staff has now been assigned the regular task of inspecting the softball fields at Peach Hill and AVCP weekly. It is anticipated that through regular inspections we will eliminate significant maintenance problems from developing. The softball light timer was replaced. The cost was $250. Griffin Park The old playground equipment was removed by park staff and new equipment and wood chip material was installed by a general contractor. This project is now complete. An electrical problem was resolved with the replacement of new wiring from the Edison vault to the park service meter. Edison assisted the City's electrician with the repair. The cost was $304. Additionally, because of wear and tear, the basketball security lighting broke from the support pole. The fixture was repaired. Three old wooden picnic tables were replaced with new concrete tables. This is one of the park improvement projects approved by the City Council. P &R Commission Meeting Quarterly Report Page 3 AVCP New plants were added to the backflow cage, improving the appearance of the park and hiding the irrigation enclosure. Sunridge was notified and is handling a gopher problem at the park pursuant to their contract. Park staff cleaned the restroom storage room. Sunridge Landscape performed additional contract work at the new ballfield, replacing /modifying the irrigation to return proper turf coverage. Three new surplus trash can holders were installed at the picnic pavilion. The dumpster enclosure was cleaned out and 10 new picnic tables and 14 benches were moved to the restroom storage room until they are needed for the park. A pump truck was ordered to clean out the sewer pump storage facility. The cost was $175. To prevent costly sewer pump grinder repairs, this service will be conducted on a quarterly basis. Soccer field re- seeding was completed by Sunridge Landscape and funded by AYSO. Park staff moved the goal post to the east slope to discourage the use of the soccer fields while the new seed is being established. Sunridge conducted weed abatement on the east slope of the park and the lower undeveloped park property of approximately ten acres. AVCP Tennis Courts: All eight courts have been poured and the Park's main water line is back to full function after being rerouted. The project is moving along at a good pace. The ballfield is now returned to automated sprinkler watering. The constructor also corrected a wiring problem at the corner of the planter and access road, which was P &R Commission Meeting Quarterly Report Page 4 affecting the sprinkler system. Sunridge watered the area manually while the sprinkler system was down. Virginia Colony Park An electric meter malfunction was discovered and corrected. SCE credited the overpayment. Additional wood chip material was added to the playground. The total cost for purchase and delivery was $835. Monte Vista Park The park was re- opened on July 1. Park staff and Sunridge worked together to get the park back on line. Water and electric services were also restored. Weed abatement was completed by Sunridge per Ventura County Fire Department regulations. Campus Park Four new picnic tables were installed to replace the old wood tables. Villa Campesina Park Two cement waste cans were installed in the park and one at the pedestrian bridge. Two unauthorized used picnic tables were placed in the park. Park staff removed them and has researched the feasibility of purchasing two concrete tables with a portion of the fund balance in Zone 13. Mountain Meadows Park The basketball rim was repaired after being broken by players hanging on the rim. Campus, Griffin and Glenwood Parks Tree trimming services were completed at a cost of $8,900. P &R Commission Meeting Quarterly Report Page 5 Poindexter Park The wall caps along the large pavilion wall were replaced after being broken. The drinking fountain parts are still on order to repair the fountain by the north ballfield. Additionally, a number of other remedial work was performed including the replacement of a couple of the irrigation value covers, repairs to the water play equipment, restroom sink repairs, and repairs to the gazebo. Staff Recommendation: Receive and file the report. MEMORANDUM TO: Steve Kueny, City Manager FROM: SG Shellabarger, Recreation Superintendent DATE: July 15, 1999 SUBJECT: Quarterly Report on Recreation Programming Spring Quarter. April -June 1999 This memo serves as a review of the recreation programs and facility rentals for the spring quarter of 1999 including events. The attached charts illustrate comparison from season to season and year to year. I have also attached a chart that illustrates the registration continuum from Spring 1997 to the present. This chart shows how registrations vacillate from season to season but also shows a steady upward trend that overshadows minor seasonal variations. SPRING EVENTS Easter Egg Hunt Day and Date: Saturday, April 3, 1999 Time: 10:00 a.m. to 12:00 p.m. Location: Arroyo Vista Community Park Event/Activity Features: Egg Hunts, Easter Bunny, Pony Rides, Petting Zoo, Jolly Jump, Face Painting, Food Vendors Suggestions for Future Activities: Increase admission fee to $2 to better cover event costs. Provide participation vouchers to Catholic Charities prior to the event to assure that low- income families are not precluded from participating. Easter Egg Hunt 1999 1998 Age Group Children Children Target Group Participants 550 Unavailable Total Participants 1,200 800 Volunteers 41 25 Direct Costs $1,281 $1,219 Part Time Staff Costs $120 $126 Total Costs $1,402 $1,346 Total Revenue $858 $11 Net Expenditure $544 $1,335 SPRING YOUTH LEAGUES The Junior Basketball program has seen an increase in registration over the past quarter. As the success of the program has increased, staff foresees a continued interest in this program. During this past season, the JBL program was very close to the maximum number of participants the AVRC gymnasium could handle between practices and games. The Jr. T -Ball program continues to be consistent with minimal growth over the past quarter. JBL 1999 1998 Participants 163 144 Direct Costs $4,278 $3,137 Facility Costs $72 $25 Part Time Staff Costs $675 $520 Total Costs $5,026 $3,684 Gross Revenue $8,060 $6,606 Net Revenue $3,033 $3,215 Direct Cost Per Participant $26.25 $21.79 Total Cost Per Participant $30.84 $25.59 Gross Revenue Per Participant $49.45 $45.88 Net Revenue Per Participant $18.61 $20.29 Coordinator Hours 40 45 T -Ball League 1999 1998 Participants 31 28 Direct Costs $743 $609 Part Time Staff Costs $70 $69 Total Costs $814 $679 Gross Revenue $1,364 $1,232 Net Revenue $549 $552 Direct Cost Per Participant $23.98 $21.77 Total Cost Per Participant $26.27 $24.25 Gross Revenue Per Participant $44 $44.00 NerRevenue Per Participant $17.73 $19.75 Coordinator Hours 15 20 Spring Camp 1999 1998 Participants 49 Not Offered Direct Costs $450 Staff costs $1,234 Total Costs $1,684 Gross Revenue $3,944 Net Revenue $2,260 Total Cost Per Participant $34.37 Gross Revenue Per Participant $80.49 Net Revenue Per Participant $4612 Coordinator Hours (approximate) 40 SPRING ADULT LEAGUES Adult softball continues to be consistent with previous seasons in registration and revenue. Teams seem to be happy with the quality of play in the league and especially appreciate the division of teams during the season. Adult basketball also continues to be consistent with very few problems during the season. However, the woman's sports program has seen a slight decrease in registration over the past quarter, but the quality of play and enjoyment of the participants remains at a high level. Softball 1999 1998 Teams 29 30 Direct Costs $3,238 $4,144 Facility Costs $1,434 $1,323 ($7.35 per hr for lights) Part Time Staff Costs $1,145 $1,151 Total Costs $5,818 $6,619 Gross Revenue $10,003 $11,047 Net Revenue $4,184 $4,427 Direct Cost Per Team $111.67 $138.16 Total Cost Per Team $200.63 $220.65 Gross Revenue Per Team $344.93 $368.23 Net Revenue Per Team $144.31 $147.58 Coordinator Hours 50 50 Direct Cost Per Participant $1.06 $1.52 Total Cost Per Participant $1.17 $1.68 Revenue Per Participant $0.72 S.01 Net Expenditure Per Participant $0.45 $1.67 Coordinator Hours 48 40 SPRING CLASSES Class registrations have increased considerably over the past three years. In the Spring 1997 season, class registrations totaled 419. Spring 1998 saw a dramatic increase with 565 registrations. The trend continued this year with registrations totaling just fewer than 700. Customer satisfaction and return business, as well as an increased variety of offered classes might account for a good percentage of the growth of the program. Recreational Classes 1999 1998 Students 698 565 Classes Offered 99 96 Ran 83 76 Canceled 16 16% 20 20% Direct Costs $16,148 $12,320 Instructor payments $15,802 $12,213 Supplies $346 $ 107 Gross Revenue $28,999 $21,736 Refunds and credits $3,547 $ 2,030 Net Revenue $9,304 $ 7,386 Direct Cost Per Participant $23.13 $21.80 Gross Revenue Per Participant $41.54 $38.47 Net Revenue Per Participant $13.32 $13.07 Coordinator Hours (approximate) 55 50 SPRING CAMP MOORPARK Though offered in previous years, this is the first year Spring Camp Moorpark registrations were high enough for the program to be offered during the school's spring break. The camp was very successful, with a total of 49 children registered and an average of 39 children attending each day. Expenditures were low due to the use of surplus supplies from the summer and winter sessions. Future growth in this program is expected. FACILITY RENTALS With the recent amendment to the park fees, the revenue brought in from park rentals has seen a significant increase over the past quarter. Also, staff has worked with many private organizations and coordinated large soccer and softball rentals, which bring in a large amount of revenue. The facility rentals have remained consistent over the past quarter. Park Rentals 1999 1998 Permits 190 194 Net Revenue $16,701 $9,610 Coordinator Hours 40 35 Superintendent Hours 9 7 AVRC Rentals Permits 15 13 Part Time Staff Costs $370(43.5) Total Costs $370 Gross Revenue $9,369 $9,555 Net Revenue $8,999 Staff Cost per Rental $24.67 Gross Revenue Per Rental $624.63 $735.02 Net Revenue Per Rental $599.97 Coordinator Hours 20 16 Superintendent Hours 15 7 Basketball 1999 1998 Teams 16 16 Direct Costs $741 $722 Facility Costs $1,152 $1,152 (Gym @ $12 per hr + lights) Part Time Staff Costs $1,701 $1,874 Total Costs $3,594 $3,748 Gross Revenue $5,057 $5,232 Net Revenue $1,462 $1,483 Direct Cost Per Team $46.34 $45.13 Total Cost Per Team $224.66 $234.31 Gross Revenue Per Team $31610 $327.00 Net Revenue Per Team $91.40 $92.69 Coordinator Hours 24 30 Women's League (Soccer) 1999 1998 Participants 44 68 Direct Costs $520.76 $721.42 Facility Costs $125.52 $120 Part Time Staff Costs $69.44 $86.80 Total Costs $715.72 $928.22 Gress Revenue $1,276 $1,727.50 Net Revenue $560.28 $799.28 Direct Cost Per Participant $11.84 $10.61 Total Cost Per Participant $16.27 $13.65 Gross Revenue Per Participant $29.00 $25.00 Net Revenue Per Participant $12.73 $11.75 Coordinator Hours 10 16 TEEN PROGRAMS Teen programs have struggled over the past quarter. Staff has developed an extensive teen mailing list and has directly mailed information to the teens in our database, but registration and participation has not increased. The skatepark has seen the largest decrease, especially when compared to last year at this time. The only exception to this is the registration for the babysitting class and the teen basketball league. The babysitting class is very popular as many parents are now requiring a babysitter to be a certified babysitter from the Red Cross and the teen basketball league has carried over the success from the JBL program. Staff continues to try new program ideas and works with the Teen Council to develop and implement ideas. Full Time Staff Hours 1999 1998 Coordinator Hours 95 82 Superintendent Hours 57 60 Teen Classes and Leagues 1999 1998 Teen Basketball League 23 Canceled Teen Baby Sitting Course 46 29 Events 1999 1998 Teen Game Room 3 per day 2 per day Skate Contest Canceled Not offered Skateparty 12 120 Skatepark 2 per day 18 per day BROCHURE The following information does not include the City Clerk's portion of the brochure costs for the City Newsletter. Costs for the brochure have risen sharply, primarily due to a general cost increase in the printing industry. Revenue from ad sales has also risen, helping to offset the net cost of printing. Brochure Costs 1999 1998 Printing Cost $2,483 $1,830 Mailing Cost $1,029 $832 Total Cost $3,512 $2,662 Ads 12 10 Revenue $1,245 $705 Net Cost $2,267 $1,957 1200 1000 800 600 400 200 0 Spring Program Growth By Participant Classes, Youth & Women's Leagues and Camps 985 Spring 1999 846 Spring 1998 608 Spring 1997 Spring 1998 Summer 1998 Fall 1998 Winter 1999 Spring 1999 Revenue /Expenditure Comparison By Season 0 20000 40000 60000 80000 100000 120000 140000 160000 • Direct Costs • Total Revenues Total Revenues By Season Spring 1998 Spring 1999 15% 19% Winter 1999 7% Fall 1998 15% Summer 1998 44% 1200 1000 800 600 400 200 0 Total Registration Continuum Spring Winter Fall 1998 Summer Spring Winter 98 Fall 1997 Summer Spring 1999 1999 1998 1998 1997 1997 Class Participation Continuum 800 700 _ -- -- 500 - -- - ... - - -- 400 300 -- - -- - - .. - -- 200 -- - - - - - -- - - - 100 0- Spring Winter Fall 1998 Summer Spring Winter 98 Fall 1997 Summer Spring 1999 1999 1998 1998 1997 1997 MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services rrc DATE: September 23, 1999 (Meeting of September 29, 1999) SUBJECT: California Park and Recreation Society Annual Conference BACKGROUND The Annual California Park and Recreation Society (CPRS) Conference will be held March 15 through 18, 2000, in Ontario, California. In the FY 1999/2000 Budget, the City allocated $1,500 to assist Parks and Recreation Commissioners interested in attending the Conference. Attached is preliminary information about the Conference. The Commission is being provided with this information early so that they can begin to consider whether or not they wish to attend. While "early bird" registration has ended, the pre- registration deadline is not until January. RECOMMENDATION Receive and file. �uuu l.onterence In Untarlo, March 15-18, 2000 t afifcvn6 cF Pacific Stet' Recreation Lac Park Training t c:.rnferu—icv Ontario, California March 13 -18, 2000 Page 1 of 1 "Charting Our Future" MARCH 15 -18, 2000, Ontario, California EXHIBIT INFORMATION BELOW What is the conference? 2000's conference in Ontario is the 52nd Annual California & Pacific Southwe Recreation & Park Training Conference. It is the largest event of its kind west the Mississippi River. Updates will be made to this page on an ongoing basis throughout the year. Make sure to bookmark this page and check back periodically! Full information about educational sessions will be available this fall. DEADLINE 8/31/991 Early Bird Registration: MEMBERS: View handouts from 1999 sessions (part of the Technical Assistance Fact Sheet: About the 2000 Conference Register now and save S$S$ I Centerl Documartts to come over next several months ... Order 1999 audio tapes Who are the 2000 conference chairs? Volunteer for the 2000 (PDF document, 38K) Conferencel (• Tleae PDF files require Adobe Acrobat Reader 3.0 or higher. Click )wto get.) EXHIBITORS: Email the Exhibit Conference 2000 Exhibit Hall Map Invitation to Exhibit brochure" Manager (• 1"heae PDF files require Adobe Acrobat Reader 3.0 or higher. Click Ito get.) 0 1999, California Park 8t Recreation Society, 7971 Freeport Blvd, Sacramento, CA 95832 -9701 916/665 -2777 - Fax 916/665 -9149, for e-mail click here http://www.cprs.org/conference/confhght.htm 9/23/1999 About the 2000 Conference 2000 California & Pacific Southwest Recreation & Park Training Conference "Charting Our Future" the theme of this important conference The Name and Theme This is the 52nd Annual California & Pacific Southwest Recreation & Park Training Conference; the theme of this conference is "Charting Our Future." Dates and Location The conference takes place Wednesday, March 15 through Saturday, March 18, 2000, at the Ontario Convention Center. Sponsors and Purpose Pagel of 3 Califg.-rnia & Pacific SW Recreati,rw &. Park Tratritrig Ct3riterE'occt Ontario, California The conference is produced and supported by the California Park & March 15-18, 2000 Recreation Society (CPRS), National Recreation and Park Association and CPRS Region 4. This is the major regional recreation and park conference — providing education, exhibit and network opportunities —for the Pacific Southwest states of California, Arizona, Nevada, Utah and Hawaii. Important General Facts • Historically, the conference has attracted nearly 2,000 delegates — professionals in the recreation and park field and citizen advocates. • This is the second largest recreation and park conference in the nation. • The California Park & Recreation Society, the main sponsor of the conference, has a wide reach into the profession, with 83 percent of California's recreation and park agencies having employees who are CPRS members. Who are the Conference Delegates? Conference delegates are recreation and park professionals from all segments of the park, recreation and community services field, including: • administrators, directors and superintendents; • aquatics personnel; • recreation supervisors • park operations and maintenance personnel; • therapeutic recreation professionals; • educators and students; • commercial recreation professionals; • aging population professionals; http://www.cprs.org/conference/aboutOO.htm 9/23/1999 rd�c V. • park and recreation commissioners and board members; and • city, county, state and special district representatives. Educational Opportunities The 2000 California & Pacific Southwest Recreation & Park Training Conference in Ontario will contain more than 100 educational sessions Wednesday through Saturday, led by speakers from a wide range of backgrounds, both in and outside the recreation and community services profession. This year's educational sessions will follow several different training tracks, which may include: • Current & Future Trends for Leisure Service Providers; • Technology for the Workforce; • Youth Development Issues; • Community Planning & Development; • Professional Development for Leisure Service Providers; • Marketing Resources; and • Design, Development and Maintenance Best Practices Wednesday's educational sessions are individually sponsored events, called "institutes," which are full - and half -day offerings. The institute sessions range from a tour of park facilities in Southern California to youth development issues to aquatic programming. For professionals certified in therapeutic recreation, aging services and general leisure services. Most institutes and general educational sessions qualify for continuing education units (CEUs) Exhibits The exhibit hall is an integral part of the conference participant's experience. The hall contains approximately 200 companies displaying products and services as diverse as irrigation systems, pool filtration systems, playground equipment, sports and recreation facility lighting and other professional services. Some important statistics gathered from a 1996 survey show that among conference attendees: • 73 percent have direct authority to purchase products for their agency; . 94 percent influence purchases made by their agency; . 37 percent were researching products for already planned purchases; • 34 percent were comparing competitive products; • 53 percent were researching products for future purchases; and • 61 percent were obtaining information about new products and services. Networking One major reason delegates attend the annual conference is to network with their peers in the profession. Resource rooms and idea breaks give conference delegates opportunity to discuss "across the table" with their peers and facilitators. There are also a number of networking and social opportunities during the conference, including an annual awards and installation banquet plus the all - conference dance . More Information http://www.cprs.org/conference/aboutOO.htm 9/23/1999 A full brochure of conference events and sessions will be available from the California Park & Recreation Society at the end of October 1999. CPRS is located at 7971 Freeport Blvd., Sacramento, CA 95832 -9701, 916/665 -2777, fax 916/665 -9149. Conference updates will be ongoing at www.cprs.o rWconference. CPRS offers "early bird registration" at a discounted rate during the summer months. The preregistration deadline (also offering reduced rates) will be in January, 2000. Delegates may register onsite at the Ontario Convention Center, 2000 Convention Center Way, Ontario, CA 91764, starting March 15, 2000. CPRS is a statewide membership society with a mission to provide the leadership to advance the positive impact and value of the parks and recreation profession on society. © 1999, California Park & Recreation Society, 7971 Freeport Blvd, Sacramento, CA 95832 -9701 916/665 -2777 • Fax 916/665 -9149, for e-mail click here http://www.cprs.org/conference/aboutOO.htm 9/23/1999 J 7 Co IM ./19 MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community ServicesfyL DATE: September 22, 1999(Meeting of September 29, 1999) SUBJECT: Consider Selection of an Ad Hoc Committee to Develop a Recommendation for Peach Hill Park and Campus Canyon Park Playground Equipment STAFF RECOMMENDATION In the FY 1999/2000 Budget, funds have been allocated to replace the existing playground equipment at Peach Hill Park and Campus Canyon Park. The Commission discussed these two projects at its Park Tour on September 19. At that time, several Commissioners expressed the desire to form an Ad Hoc Committee to review the types of equipment available from various playground equipment vendors before forming a final recommendation. As proposed, the Ad Hoc Committee would consist of two Commissioners who would meet two or three times. The Ad Hoc Committee's purpose would be to work with staff to identify the types of playground components it believes would best serve the park under discussion. The Committee and staff would then review equipment from various vendors and select the equipment it believes meets the needs at Peach Hill and Campus Canyon. As a part of its decision making process, the Committee may want to actually visit some parks in surrounding jurisdictions that have equipment that would be of interest to the Commission. After completing its efforts, the Ad Hoc Committee will forward a recommendation to the full Commission for consideration. \ \MOR_PRI_SERV\ home_ folders \MLindley \PARKS \playground equip comagd.doc Ad Hoc Committee page 2 STAFF RECObMNDATION Staff recommends that the Parks and Recreation Commission select two Commissioners to serve on an Ad Hoc Committee to develop a recommendation for playground equipment replacement for Peach Hill Park and Campus Canyon Park. MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services 111L. DATE: September 23, 1999 (Meeting of September 29, 1999) SUBJECT: Consider 3rd of July Fireworks Event for 2000 BACKGROUND The last 3rd of July Fireworks Event held by the City was in 1998. In 1999, the event was not included in the City's budget as a cost saving measure necessitated by the disbandment of the former Park Assessment District. The City now has a new Park Assessment District in place, and the Parks and Recreation Commission is being asked to support staff's recommendation to budget and plan for a fireworks event on July 3, 2000. As with past years, staff proposes that the event be held at Arroyo Vista Community Park on July 3rd. The City has traditionally selected July 3 to hold the fireworks event. The cost of securing a fireworks display is less expensive on the 3rd than it is on the 4th, and holding the event the day before the 4th of July allows residents to attend larger fireworks displays in surrounding communities. Civic organizations and local businesses would be asked to support the event by providing financial donations. In 1998, the City succeeded in raising $5,325 in donations, which off -set the event's cost. The remaining expenses were funded by the City. A copy of the Special Event Report, prepared after the 1998 event, has been attached to provide additional information(see Attachment A) . Staff proposes to take a recommendation to the City Council to amend the FY 1999/2000 budget to allocate funds for a July 3, 2000 Fireworks Event. M: \MLindley \RECREAT \fireworks comagd.doc 3`' of July Fireworks Event page 2 STAFF RECOMMENDATION Staff recommends that the Parks and Recreation Commission express its support for the proposed July 3, 2000 Fireworks Event. A4(,ci)r ni PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks & Recreation Commission FROM: Shelly Shellabarger, Recreation Superintendent Prepared by Stephanie Shaw, Recreation Coordinator DATE: August 26, 1998 (Parks & Recreation Commission Meeting of September 8) SUBJECT: Consider Special Event Report: _3rd of July Fireworks BACKGROUND On Friday, July 3, 1998 the City sponsored the 1998 3rd of July Fireworks & Concert in the Sky Event from 4:00 to 9:00 p.m. at the Arroyo Vista Community Park. Families were invited to enjoy food vendors, old - fashioned contests, children's activities, live entertainment, and a fireworks display. Old- fashioned contests including tug -o -war, potato sack races, and pie eating contests were offered from 4:00 to 8:00 p.m.. Several extra rounds of the potato sack races were held, and the youth division of the pie eating contest had the maximum number of participants. Ribbons were given as awards. Children's activities, including parachute games, volleyball, and Omni -kin, were run by staff. The contests and activities were all very successful. In addition to City- sponsored activities, other activities included moonbounces (provided by Jolly Jumps), carnival games (provided by Shiloh Church), and temporary tattoos (provided by Alex's Tattoos) . Food booths were provided by E1 Pollo Loco, Lamppost Pizza, American Legion, Kiwanis Club of Moorpark, City of Hope, and Boy Scouts Troop 604. Live entertainment was provided from 4:00 -9:00 pm. Entertainment between 4:00 and 7:00 was provided by local groups including the Swing Dance Club of Ventura, Three Penny Divas, Pam Rossi's Dance Ten, and Fusion Dance Team. The Art & Essay awards for Moorpark's 15th Anniversary were also held during this time. A rock -n -roll concert featuring the Hodads began at 7:00 p.m. and ran until 9:00 p.m.. The fireworks display was launched from the eastern portion of the soccer fields at 9:00 p.m.. The show lasted 25 minutes, with total of 300 shells launched. There were no problems keeping the restricted area clear once security teams were posted at the perimeter, and the show ran smoothly. Approximately 10,000 people attended the event. There were no major disturbances during the event. Volunteers from the Kiwanis Club of Moorpark, Moorpark Rotary, and RACES assisted with security and communications. Members of the Moorpark Teen Council assisted with games and activities. Event expenditures totaled $11,638.45 (the budget allowance for this event was $14,000). Part time staff costs totaled approximately $365. Revenue from donations totaled $5,325, and revenue from vendor fees totaled $375. The net cost for the event totaled approximately $6,303. This event was successful. All participants enjoyed themselves. Staff Recommendation Staff recommends that the Commission receive and file this report. e` /' �" r, MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services( DATE: September 23, 1999 (Meeting of September 29, 1999) SUBJECT: Consider a Name for the Park in Specific Plan 92 -1 (Carlsberg) DISCUSSION Construction of the 7.5 acre park in Specific Plan 92 -1 is in its initial stages. The City has not yet approved a name for the park, and the Commission is being asked to begin the naming process by forwarding a recommendation to the City Council. The City has a Park Naming Policy (see Attachment A) which was last approved by the City Council in 1994. In summary, the policy states that the Parks and Recreation Commission will consider park names and forward a recommendation to the City Council. Names may be selected that identify the geographic location of the new park, or, when possible, the street on which the park is located. In special circumstances, the park may be named to recognize a national or historical event. Names proposed by the Commission will be considered by the City Council. The approved name will be adopted in the form of a Council resolution. To assist the Commission, the following potential parks names are offered for consideration. Carlsberg Park: Specific Plan 92 -1 is commonly referred as the Carlsberg Project and the property has been identified as the Carlsberg property dating back to the 1960's. M: \MLindley \PARKS \carlsberg park name comagd.doc Specific Plan 92 -1 Park Name Page 2 Mesa Verde Park: Mesa Verde Middle School is located on Peach Hill Road and Science Drive, and is in close proximity to the new park. Science Drive, park. Park: While the new park is located on Science staff does not consider it as a desirable name for a STAFF RECOMAENDATION Staff Recommends that the Commission select a name for the park in Specific Plan 92 -1 and forward its recommendation to the City Council for consideration. City Park Naming Policy (Adopted on August 10, 1994) 1. The City Council will direct the Parks and Recreation Commission to make recommendations on names for all new park projects during or before park construction. 2. City parks may be named in a manner which identifies the geographic location of each park. Whenever possible the name of a street, or the street upon which the park is located, may be part of the park name. In special circumstances, park names could be designated to recognize a national or historical event. 3. The City Council will consider the Parks and Recreation Commission's recommendations and will adopt the chosen park name by resolution.