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HomeMy WebLinkAboutAG RPTS 1999 0201 PR REGCITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA February 1, 1999 7:00 p.m. 1. CALL TO ORDER: City Clerk to administer the Oath of Office to newly appointed Commissioners. 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, June Dubreuil, Tina Hare, Tom Pflaumer, and Sandra Thompson. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Consider Nomination and Selection of Chair and Vice Chair. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Aooroval of the Parks and Recreation Commission Minutes of November 2, 1998. Staff Recommendation: Approve as presented. B. Parks Quarterly Report from October 15, 1998, through January 15, 1999. Staff Recommendation: Receive and file report. C. Recreation Programming Quarterly Report from October 1 through December 31, 1998. Staff Recommendation: Receive and file report. D. Consider Fall Event Reports. Staff Recommendation: Receive and file reports. Any member of the public may address the Commission during the Public Comment portion of the agenda Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227. Parks and Recreation Commission Agenda February 1, 1999 Page 2 8. DISCUSSION /ACTION ITEMS: A. Review of Parks and Recreation Projects. Staff Recommendation: Receive and file report. B. Overview of the City's Park Improvement Fund. Staff Recommendation: Receive and file report. C. Review of 1998/99 Goals and Objectives. Staff Recommendation: Receive and file report. D. Consider Selection of Commission Representation to the Youth Sports Committee. Staff Recommendation: Select two Parks and Recreation Commissioners to serve on the Youth Sports Committee. E. Consider Selection of Commission Representation to the Teen Council. Staff Recommendation: Select a Parks and Recreation Commissioner to serve as a liaison between the Commission and the Teen Council. F. Consider Date for Bi- Annual Park Tour. Staff Recommendation: Select a date and time to conduct a Bi- Annual tour of the City's parks. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: ITEM . MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: November 2, 1998 Chairman Parvin called the meeting to order at 7:11 p.m. 2. ROLL CALL: Present: Commissioners David Badoud, June Dubreuil, and Chairman Janice Parvin. Commissioner Thompson was absent. Staff Present: Mary Lindley, Director of Community Services; Shelly Shellabarger, Recreation Superintendent; and Patty Lemcke, Administrative Secretary. 3. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: Chair Parvin commended the Commission on their accomplishments, involvements and recommendations over the past two years, and thanked the Council for giving her the opportunity to serve as a Commissioner (document submitted by Chair Parvin attached). 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 5. PUBLIC COMMENTS: None. 6. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of September 8, 1998. Staff Recommendation: Approve as presented. B. Approval of the Minutes from the City Council and Parks and Recreation Commission Joint Meeting of July 8, 1998. Staff Recommendation: Approve as presented. C. Approval of the Minutes from the Parks and Recreation Commission Park Tour of October 11, 1998. Staff Recommendation: Approve as presented. D. Recreation Programming Quarterly Report: July through September, 1998. Staff Recommendation: Receive and file report. P &R Commission Minutes November 2, 1998 Page 2 E. Parks Quarterly Report: July through September 1998. Staff Recommendation: Receive and file report. MOTION: Commissioner Badoud moved to pull item 6.0 for discussion. Chair Parvin requested item 6.A also be pulled. Commissioner Badoud amended his motion to pulling items 6.A and 6.0 for discussion, and approve the remaining items on the Consent Calendar. Commissioner Dubreuil seconded. The motion was carried 3 -0. Commissioner Thompson was absent. Chair Parvin noted an error in the Minutes from the September 8, 1998 meeting. The motion on item 8.0 was incomplete. The Commission addressed the Parks Maintenance Quarterly Report. They inquired on the status of the soccer goal and the placement of trees at Campus Canyon Park. Ms. Lindley also clarified that the adjustments to park maintenance due to budget cuts are the reduction of fertilization of the parks from six to four times annually, and the closure of Monte Vista Park. Chair Parvin thanked staff for responding so quickly to the request to paint a curb -cut red, which leads into Campus Park. This allows for a clear entry into the park from a crosswalk. MOTION: Commissioner Badoud moved to approve items 6.A and 6.B. Chair Parvin seconded. The motion was carried 3 -0. 7. DISCUSSION /ACTION ITEMS: A. Consider Revised Hours of Operation for the Arrovo Vista Community Center. Staff Recommendation: That the Commission support the elimination of youth open gym on Sundays, and the reduction of hours of operation at the AVRC, Monday through Sunday, to reflect activities as discussed in the Agenda Report. Ms. Lindley reviewed with the Commission her report and why it would be beneficial to adjust the operating hours of the Center. She clarified this P &R Commission Minutes November 2, 1998 Page 3 would be a permanent adjustment in hours due to budget constraints. The Commission discussed with Ms. Lindley a possible structured basketball program on Sunday morning, and programs that have been offered in the past, including the outcome to a fee charge. MOTION: Commissioner Dubreuil moved to approve staff's recommendation for the revised hours of operation for the Arroyo Vista Community Center. Chair Parvin seconded. The motion was carried 3 -0. Commissioner Thompson was absent. 8. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Badoud encouraged the public to vote on November 3. He also announced the upcoming Park and Recreation Commissioner openings and encouraged residents to apply. Commissioner Dubreuil thanked Mary for all her time and effort that was needed to accommodate Girl's Softball and AYSO with the relocation of Girl's Softball from Mountain Meadows Park, and the restructuring of the fields at AVCP to accommodate both organizations. Ms. Lindley also thanked Commissioner Dubreuil for the effort she contributed to help remedy the situation. Commissioner Dubreuil recognized all Moorpark sports organizations for their ability to work together on solving these issues. Chair Parvin requested a box item with the status on the OSCAR Element; announced the upcoming Holiday Craft Fair on November 14 at AVRC; and congratulated all the seniors who participated in the 1998 Senior Games. 9. ADJOURNMENT: Chair Parvin adjourned the meeting at 9:01 p.m., until the next regularly scheduled meeting of December 7, 1998. P &R Commission Minutes November 2, 1998 Page 4 APPROVED: Respectfully submitted, JANICE PARVIN CHAIRMAN Patty Lemcke Administrative Secretary Parks and Recreation Commission Accomplishments 1997 -1998 As our two year term comes to a close, I thought I would give a quick overview of SOME of our key recommendations, involvements, and accomplishments. None of this would have been possible if not approved by Mayor, Patrick Hunter and the entire City Council. • Design Specification of Carlsberg Park • Park Amenities Specification List (which we continuously update) • Installation of a fence at the Community Center Park • Upgrade park play equipment at Glenwood and Griffin Parks • Approval of tennis courts in phase II of Arroyo Vista Park • Gift catalog park donation program and establishment of recreation scholarship and event sponsorship programs • Moving girls softball from Mountain Meadows Park to Arroyo Vista Community Park • Developed a skatepark • Enhancing our youth roller hockey leagues with the help of Tri- Valley Roller Hockey Association • Review of the impact on City regarding Measure P, the parks maintenance issue • Reviewed our park facility rental fees policy and park rules which had not been reviewed since 1993 • Development of a Youth Sports Council • Reviewed projects as they related to our capital improvement budget • Spent hours and hours reviewing our duties and responsibilities in chapter 2.32 of the Moorpark Municipal Code and submitted many changes • Recommended sending a representative Parks and Recreation Commissioner to serve as liaison at Teen Council meetings V • Evaluated all City sponsored(events • Worked diligently on developing attainable goals and objectives for the Commission each year • Attended California & Pacific Southwest Recreation & Park Training Conferences AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Comdission 1 FROM: Mary K. Lindley, Director of Community Services Prepared by: Allen Walter, Supervisor of Maintenance and Operations DATE: January 25, 1999 (Meeting of February 1, 1999) SUBJECT: Parks Quarterly Report from October 15, 1998 through January 15, 1999 PARKS Arrovo Vista Park Two main line leaks developed when well #2 was activated to water Campesina Park. The water pressure forced couplings to separate. Campesina Park clock and valves were added to the Pedestrian Bridge water to reduce pressure and allow the system to operate properly. Park staff and Sunridge completed repairs on September 29. Two handicapped parking spots were installed in the football field parking lot, and two additional openings were added to allow an easier access to the bleachers and field. A leaky softball field sprinkler valve was replaced at field #1. The water is now back to full operation to maintain the infield. The AYSO goal post was re- welded and put back in service. The sprinklers on the south side of the roller hockey court were removed by Sunridge to accommodate construction of the fence enclosure project. Sunridge will be on -site and will assist with any additional irrigation request. Tri Valley Roller Hockey construction began on November 5 and progressed as planned. Contractor was reminded of construction plan change from 18 "c to 12 "oc and of safety standards required by the City during the construction of the fence enclosure. No problems to report. The electrical was approved with the understanding of: Conduit trench to be 18" deep; UL approved electric PVC conduit used; 120v max with 20 amp breakers installed, four outlets maximum; secure and lockable box installed at northeast corner, approximately 75' from main; main branch to be taken from vault located in front of main electric cabinets; certified electrician to make all connections; and all areas of disturbed turf to be reseeded. Additional work was conducted by park staff, which involved the construction of an expanded walkway between the court and the skate ramp storage units. Total cost was $450. Country Trail Park Additional irrigation was turned over to the City from the developer, causing the water bill to double. A usage analysis was completed. Costs are now 75% in line and additional reductions will be made by Sunridge. New utilities estimates were calculated. Costs were determined to be at $20,000 for water and $300 for electric. The $20,300 will be split 85% to park cost and 15% to slope cost. Park staff cleaned the storm drain entry point at the west end. Juveniles had placed rocks to hold open the gates, causing the water to pool and a build up of silt. The playground tiles were delivered on September 28. They are being stored at Arroyo Vista Park until installation is scheduled. CamDesina Park Graffiti was reported on the light poles and fence. The developer/ landscaper was notified on November 12, but no action was taken. A second complaint was received on November 16, so park staff did the removal. Staff continued to monitor the park for graffiti, reporting time and labor required to clean, until it was officially turned over to the City. The contractor installed BBQs. The turf growth in good condition and light gopher/ rodent problem was noted. The Park was inspected on December 3, and the following required corrections were submitted to the developer before transfer to the City could take place: 1. Turf broadleaf - removed 2. Turf rodent damage - reseeded 3. Gopher problem and dirt mounds - corrected 4. Fertilizer "stripes" on turf required - refertilized 5. Wood, cement and trash in wood chip planters - removed 6. Weeds and grass in wood chip planters - removed 7. Crepe Myrtle trees along west end - straightened and re- staked 8. Irrigation; sprinkler lateral line breaks, removed and broken sprinklers in turf and planters. (Sunridge made arrangements to turn on well /irrigation to assist landscaper with repair locations.) Irrigation was re- inspected 24 -hours prior to transfer for proper operation. Transfer to the City took place on January 15, when corrections were completed. Poindexter Park Park staff assisted with the Senior Olympics on Friday, October 30. Everything went smoothly. Security lighting was vandalized. Staff has repaired all broken light bulbs and some lenses. Staff also installed vandal -proof toilet paper holders in the restrooms to reduce, or hopefully stop the theft of toilet paper. Park staff regraded the entry road and performed other remedial work in preparation for applying an oil sealant. The sealant was applied by Western Oil Spreading Service on January 4. Total cost to complete project was $927. Fibar arrangements are being made for delivery and application of additional Fibar for the playgrounds. The cost is $675. Mountain Meadows Park Park playground slide was damaged by unknown means. The slide was still under warranty and was replaced by manufacturer at no cost to the City. A specific tool, which is on order, is needed to install the new slide. The existing damaged slide was repaired until the replacement is installed. Peach Hill Park Park staff added 55 -feet base pegs in the ball field for special play. Unknown persons vandalized the park by driving onto the ballfield and damaged the grass area at ballfield lip. Staff repaired. Tierra Reiada Park Tennis court nets were replaced due to wear and tear. The cost was $305. Graffiti suspects from September 21, 1998, were arrested and County Probation is seeking restitution for the City of $500.00. Griffin Park Park staff repaired turf damage caused by a truck, which drove onto the grass to deliver a moon bounce. A security chain was placed across the entry point, so this problem will not occur again. The approximate cost was $50. The volleyball net was delivered to AVCP, to allow for checkout use at Griffin Park. Campus Canyon Park Twelve Carrotwood trees were planted along the slope, creating a natural barrier between the soccer field and softball field. CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Shelly Shellabarger, Recreation Superintendent- DATE: January 19, 1999 (Parks & Recreation Commission Meeting of February 1, 1999) SUBJECT: Consider Fall Quarterly Report BACKGROUND Attached for your review is the Fall Quarterly Report submitted to the City Manager. This report covers fall events, winter camp, classes, adult sports, youth sports, teen programs, brochure and facility reservations. Total revenues for the quarter were $48,574 with expenditures (including supply costs, facility use and part -time staff) of $30,470. The quarterly net revenue was $16,415. Spreadsheets with the fiscal summary as well as a chart comparing the full -time staff hours and participation ratios are attached. STAFF RECOI2&WDATION That the Commission receive and file the report. MEMORANDUM TO: Steve Kueny, City Manager FROM: SG Shellabarger, Recreation Superintendent DATE: January 15, 1999 SUBJECT: Quarterly Report on Recreation Programming Fall Quarter: September- December 1998 This memo serves as a review and analysis of fall 1998 Recreation division programs as well as a comparison to last year's Fall season. Winter 1998 was the first full season where figures were kept on Recware. Therefore, there are instances in this report where accurate figures for last year are not available. These programs fall into the subcategories of events, classes, youth sports, adult sports, teens, brochure, park reservations and facility reservations. FALL EVENTS Halloween 1998 1997 Participants 500 700 Volunteers 75 30 Direct Costs $546 $1070 Part Time Staff Costs $78 $215 Total Costs $624 $1285 Total Revenue $950 $495 Net (Cost)/Revenue $326 (5790) Direct Cost Per Participant $1.09 $1.53 Total Cost Per Participant $1.25 $1.84 Revenue Per Participant $1.90 $0.70 Net (Cost) /Revenue Per Participant $.65 ($1.13) Coordinator Hours 75 60 Event Review: Though this year's participation figures are smaller, they are more accurate than estimates in past years as they are based on the number of tickets sold, rather than sight based estimates. A new fee of $2 was implemented, netting higher revenue than in previous years. A new program at the high school secured a high number of volunteers. Staff was successful at lowering costs and raising revenues to make this event fiscally self - sufficient through revenues and a donation from Moorpark Kiwanis. Fall 1998 Quarterly Report: Recreation Division Page l Craft Fair 1998 1997 Number of Vendors 60 60 Participants 500 350 Direct Costs $443 $478 Part Time Staff Costs $ 108 $53 Total Costs $551 $532 "Total Revenue $2,585 $2,400 Net (Cost)/Revenue $2,034 $1,868 Direct Cost Per Participant $0.88 $1.37 Total Cost Per Participant $1.10 $1.52 Revenue Per Participant $5.17 $6.85 Net (Cost)/Revenue Per Participant $4.06 $5.33 Net (Cost)/Revenue Per Vendor $33.90 $31.13 Coordinator Hours 45 50 Event Review: This event ran as smoothly has past craft fairs. Improvements on the access road mitigated the parking problems of years past Tea Time With Santa 1998 1997 Participants 76 75 Direct Costs $242 $397 Part Time Staff Costs $73 $62 Total Costs $315 $459 Total Revenue $380 $576 Net (Cost)/Revenue $65 $117 Direct Cost Per Participant $3.18 $5.29 Total Cost Per Participant $4.14 $6.12 Revenue Per Participant $5 $7.68 Net (Cost) /Revenue Per Participant $.85 $1.56 Coordinator Hours 28 25 Event Review: This program was redesigned to replace Breakfast with Santa. The comparative figures for 1997 actually reflect a very different event and are provided for comparison purposes only. The gift and breakfast portions of Breakfast With Santa were deleted and the craft portion was added. The participants responded well to these core changes, as their priority is quality time with Santa. Event fees were also revamped, charging only for the children. Visits With Santa Participants (Families) Volunteers Direct Costs Part Time Staff Costs Total Costs Total Revenue 1998 1997 24 Not Offered $200 $129 $330 $625 Fall 1998 Quarterly Report: Recreation Division Page 2 Net (Cost) /Revenue $295 Direct Cost Per Family $8.33 Total Cost Per Family $13.70 Revenue Per Family $26.04 Net (Cost) /Revenue Per Family $12.29 Coordinator Hours 21 Event Review: This program was re- established (from 1996) due to requests from the residents. Other than last minute cancellations from the scheduled Santas, this program ran smoothly. WINTER CAMP Winter Camp 1998 Participants 46 Volunteers 2 Average Campers Per Day 30 Direct Costs $1,095 Part Time Staff Costs $1,786 Total Costs $2,881 Total Revenue $4,517 Net (Cost)/Revenue $1,635 Direct Cost Per Participant $23.80 Total Cost Per Participant $62.63 Total Revenue Per Participant $98.19 Net Revenue Per Participant $35.54 Coordinator Hours (approximate) 45 Program Review: Winter camp was offered Monday through Thursday from December 21 -31. Much smaller than summer camp, this program ran very smoothly with a minimum staff. There were no problems and all the children had a good time. In the past this activity has been offered, but never had enough participants to run. Two other Winter Camps in the area canceled and referred their customers to our program. FALL CLASSES Recreational Classes 1998 Total Students 449 Classes Offered 65 Classes That Ran 61 Classes Canceled 8 (12916) Instructor payments $9,504 Supplies $0 Total Direct Costs $9,504 Total Revenue $17,592 Refunds and credits $1,688 Net (Cost)/Revenue $6,400 Fall 1998 Quarterly Report: Recreation Division Page 3 1997 365 107 89 18 (16%) 1997 Financial data not available Direct Cost Per Participant $21.17 Total Revenue Per Participant $39.18 Net (Cost) /Revenue Per Participant $14.25 Coordinator Hours (approximate) 40 Program Review: Fall classes advanced over 1997 with a decrease in cancellation rate from 16% to 8 %. FALL ADULT LEAGUES Softball Teams Supply Costs Facility Costs (Lights) Total Direct Costs Part Time Staff Costs Total Costs Total Revenue Net (Cost)/Revenue Direct Cost Per Team Total Cost Per Team Total Revenue Per Team Net (Cost) /Revenue Per Team Coordinator Hours 1998 27 $2,557 $1,598 $4,155 $937 $5,092 $9,172 $4,080 $154 $189 $340 $151 45 1997 30 1997 Financial data not available Program Review: Adult League registrations tend to fluctuate by one or two teams. Overall, this program is fiscally sound with net revenue of $151 per team. Net revenues cover overhead costs such as full time staff efforts. Basketball Teams Supply Costs Facility Costs (Lights) Facility Costs (Gym at $12 per hour) Total Direct Costs Part Time Staff Costs Total Costs Total Revenue Net (Cost)/Revenue Direct Cost Per Team Total Cost Per Team Total Revenue Per Team Net (Cost)/Revenue Per Team Coordinator Hours 1998 10 $504 $15 $960 $1,479 $677 $2,156 $3,170 $1,014 $147.97 5215.67 $317.00 $101.40 24 1997 12 1997 Financial data not available Program Review: The total costs for this program include a cost for the use of the gymnasium, which is calculated at an overhead rate of $12 per hour. This is the rate other agencies are billed to use this facility. Considering this and other costs, such as lights, this program is fiscally sound, covering all such costs with an overall net of $101 per team. Fall 1998 Quarterly Report: Recreation Division Page 4 Women's League Participants Supply Costs Facility Costs (Lights) Facility Costs (Crym at $12 per hour) Total Direct Costs Part Time Staff Costs Total Costs Total Revenue Net (Cost)/Revenue Direct Cost Per Participant Total Cost Per Participant Total Revenue Per Participant Net (Cost)/Revenue Per Participant Coordinator Hours 1998 1997 39 Not offered $355 $5 $360 $721 $86 $806 $1102 $296 $18.50 $20.72 $28.26 $7.54 14 Program Review: Though this program was not offered last year, the program participation continues to grow from previous seasons. FALL YOUTH LEAGUES Junior Basketball League 1998 1997 Participants 67 64 Teams 8 8 Supply Costs $1,520 Facility Costs (Lights) $10 Facility Costs (Gym at $12 per hour) $1,200 Total Direct Costs $2,730 Part Time Staff Costs $173 Total Costs $2,903 Total Revenue $3,149 Net (Cost)/Revenue $245 Direct Cost Per Participant $40.75 Total Cost Per Participant $43.33 Total Revenue Per Participant $47.00 Net (Cost) /Revenue Per Participant $3.66 Coordinator Hours 15 Program Review: Youth League registrations fluctuate by ten to twelve children, however, over the past seasons, Youth Basketball has seen a general trend of expansion. Such growth is projected to continue. This program, netting $3.66 per participant, covers all costs with the exception of full time staff efforts. Fall 1998 Quarterly Report: Recreation Division Page 5 JBL Upper Division 1998 1997 Participants 57 40 Teams 6 4 Supply Costs $1,293 Facility Costs (Lights) $10 Facility Costs (Gym at $12 per hour) $1,080 Total Direct Costs $2,383 Part Time Staff Costs $200 Total Costs $2,583 Total Revenue $2,964 Net (Cost)/Revenue $380 Direct Cost Per Participant 541.82 Total Cost Per Participant $45.33 Total Revenue Per Participant $52.00 Net (Cost) /Revenue Per Participant $6.67 Coordinator Hours 20 Program Review: Upper Division JBL, new in 1997, has experienced a lot of popularity in the past year. This program is expected to continue this growth. JBL Teen Division Participants Teams Supply Costs Facility Costs (Lights) Facility Costs (Gym at $12 per hour) Total Direct Costs Part Time Staff Costs Total Costs Total Revenue Net (Cost)/Revenue Direct Cost Per Participant Total Cost Per Participant Total Revenue Per Participant Net (Cost) /Revenue Per Participant Coordinator Hours 1998 1997 22 Not Offered 3 $449 $10 $480 $939 $164 $1,103 $1,144 $40.05 $42.70 $50.16 $52.00 $1.82 10 Program Review: An extension of the JBL Upper Division, this new program is experiencing good success. Teen programs are difficult to begin and maintain, but this program has shown a strong support from the community. T -Ball League 1998 1997 Participants Cancelled 16 Teams 2 Coordinator Hours .i Program Review: T -Ball cancels frequently. Staff has determined that t -ball is extremely seasonal in nature and in Fall 1998 Quarterly Report: Recreation Division Page 6 the future, it will only be offered in the Spring and Summer. WINTER YOUTH SPORTS CAMPS Winter Sports Camp Students Camps Offered Instructor payments Supplies Total Direct Costs Total Revenue Refunds and Credits Total Revenue After Refund Net (Cost)/Revenue 1998 1997 7 Not Offered $209 $0 $209 $900 $410 $490 $281 Direct Cost Per Participant $30 Total Revenue Per Participant $70 Net (Cost) /Revenue Per Participant $40 Coordinator Hours 5 Program Review: This program shows significant refunds due to low registrations. Because the program did not meet minimum registration, staff and the instructor worked to restructure this camp as a' /z day as opposed to a full day sports camp. (The option was canceling the camp altogether) . The program was changed to a' /2 day camp due to the fact that much of the physical nature of the camp as originally planned was mitigated by a larger group of kids. There would be rest time built into the activities. The '/2 day structure was more palatable for the children. $410 was issued in prorated refunds. Nevertheless, the City experienced a $40 net revenue per participant. TEEN PROGRAMS Teen Classes 1998 1997 Baby sitting basics (two classes) 27 Not offered Program Review: This Babysitting Class, taught by the American Red Cross, is one of our most popular activities. This class fills up immediately and usually has a waiting list. The American Red Cross agreed to add a class for this session. Unfortunately, the response to other teen classes is typically poor. Teen Events 1998 1997 Band Jams September 30 Not offered October Canceled November Canceled December Canceled Teen Open Gym 5 (average) Not offered Skatepark 64 registered Not offered Music Fest Not Funded 500 70's Dance Party Not Funded 15 Teen Roller Hockey League Canceled Canceled Halloween Pizza party Not Funded 8 Holiday Bash Not Funded Canceled Fall 1998 Quarterly Report: Recreation Division Page 7 Program Review: As always, teen programs are difficult to produce. Staff has been working closely with Project Pride and the schools to offer successful programs. Staff will continue to make adjustment to programs to encourage more participation. Band Jams: Four band jams were offered this fall. Staff has attempted to schedule local teen bands, but has experienced some difficulty in convincing these young performers to honor their commitment to play. The bands are excited about the idea to play for their friends and other bands, but at the last minute they tend to cancel. In fact, three out of the four concerts offered this Fall were canceled in the days before the event due to last minute band cancellations. To mitigate this problem, staff booked multiple bands for the November event. However, all three bands booked for this event canceled. For the December event, staff worked with the Continuation school to book the school band. They received another offer and canceled just before the event. Skatepark: The Skatepark has seen a drastic increase in participants and registrations over the last four months. On the average, fifteen skaters use the park on both Tuesday and Wednesday with the majority of the users being rollerbladers. Staff has coordinated numerous skate contests and has sent out direct mailings to the registered skaters which has allowed the skaters to receive information on the park and be informed of future events. Also, staff has begun to develop a personal relationship with the skaters and they have accepted the new city ordinances that have been established. Due to the heavy usage, the demands for ramp repair have been constant, and are anticipated to increase as the ramps age. Coordinator Hours Superintendent Hours 62 35 BROCHURE The following information does not include the City Clerk's portion of the brochure costs for the City Newsletter. Brochure Costs 1998 1997 Printing Cost $2514 $1860 Mailing Cost $1066 $1499 Total Cost $3581 $3360 Total Ads 10 14 Ad Revenue $855 $1185 Net (Cost) /Revenue ($2726) ($2175) FACILITY RENTALS The division processes rentals for Arroyo Vista Recreation Center and all neighborhood parks. The costs shown for AVRC rentals include rental coverage by part time staff. Figures from 1997 were not available. Please note that many permits include multiple dates. For example, AYSO has been issued one permit for the full season, which includes multiple dates. Please also note that staff and direct cost figures are not available for park rentals. Park Rentals Total Permits Total Revenue Average Revenue Per Rental Coordinator Hours Superintendent Hours 1998 1997 181 Not available $4,795 $26.49 80 15 Fall 1998 Quarterly Report: Recreation Division Page 8 AVRC Rentals 1998 1997 Total Permits 36 Not available Part Time Staff Hours 100.75 Part Time Staff Costs $856 Total Costs $856 Total Revenue $3,619 Net (Cost) /Revenue $2,763 Staff Cost Per Rental $24 Average Revenue Per Rental $100.53 Net (Cost) /Revenue Per Rental $76.75 Coordinator Hours 40 Superintendent Hours 7 Fall 1998 Quarterly Report: Recreation Division Page 9 Fall 1998 Fiscal Summary: Recreation Division Activity Participants Expenditure Revenue Net FT Staff Hours Halloween 500 624 950 326 75 Craft Fair 560 551 2585 2034 45 Tea Time With Santa 76 315 380 65 28 Visits With Santa 24 330 625 295 21 Total Events 1160 1820 4540 2720 169 Winter Camp 46 2881 4517 1636 45 Classes 449 9504 17592 6400 40 Adult Softball 432 5093 9172 4079 45 Adult Basketball 120 2157 3170 1013 24 Women's League 39 808 1102 294 14 Total Adult Sports 591 8058 13444 5386 83 JBL 67 2904 3149 245 15 JBL Upper Division 57 2584 2964 380 20 JBL Teen Division 22 1104 1144 40 5 Winter Sports Camp 7 619 900 281 5 Total Youth Sports 153 7211 8157 946 45 Band Jams 30 42.5 0 -42.5 10 Game Room 36 0 0 0 25 Open Gym 20 138 0 -138 5 Skatepark 360 816 324 -492 40 Total Teen Programs 446 996.5 324 -672.5 97 Quarterly Totals 2845 30470.5 48574 16415.5 479 1400 1200 1000 800 600 400 200 N Fall 1998 Recreation Staff Hours: Participation Ratio �5 Q 5 5 'CO 5 Q. �o ■ Full time Staff Hours ■ Participation CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Shelly Shellabarger, Recreation Superintendent��— DATE: January 14, 1999 (Parks & Recreation Co=ni.ssion Meeting of February 1, 1999) SUBJECT: Consider Fall Event Reports BACKGROUND Attached for your review are the reports for four events held in the Fall of 1998 including the Halloween Party and Trick or Treat Village, The Craft Fair, Visits With Santa and Tea Time With Santa. STAFF RECObMNDATION That the Commission receive and file the report. Staff. Shelly Shellabarger Program Information City of Moorpark Event /Activity Evaluation Report Report Date: January 13, 1999 Name of Activity /Event Halloween Party & Trick Or Treat Village Day and Date Saturday, October 31, 1998 Time 10:00 am -12:00 p.m. Location Arroyo Vista Recreation Center Event/Activity Features Carnival games, arts & crafts, trick or treat village, pony 950 rides, moonbounce and costume contest Event/Activity Review A new fee of $2 was implemented, netting higher revenue (790) than in previous years. A new program at the high school secured a high number of volunteers. Though this year's participation figures are smaller, they are more accurate than estimates in past years as they are based on the number of tickets sold, rather than sight based estimates. Staff was successful at lowering costs and raising revenues to make this event fiscally self - sufficient. All activities were well received and the event was considered a success. Suggestions for Future Continue offering this event. Redesign the ticket sales Activities area to avoid bottleneck. Offer prizes for all participants in the costume contest. Participation Informaton 1999 1998 Age Group Ages 4 -10 & Families Ages 4 -10 & Families Participants 500 700 Volunteers 75 30 Budget Review 1999 1998 Direct Costs 546 1070 Part Time Staff Costs 78 215 Total Costs 624 1285 Total Revenue 950 495 Net (Expenditure)/Revenue 326 (790) Halloween Event (Continued) Financial Analysis 1999 1998 Direct Cost Per Participant 1.09 1.53 Total Cost Per Participant 1.25 1.84 Revenue Per Participant 1.90 .70 Net (Expenditure)/Revenue Per Participant .65 (1.13) Coordinator Hours 175 160 Staff. Shelly Shellabarger Program Information City of Moorpark Event /Activity Evaluation Report Report Date: January 13, 1999 Name of Activity/Event Craft Faire Day and Date Saturday, November 14, 1998 Time 10:00 am -4:00 p.m. Location Arroyo Vista Recreation Center & Community Park Event/Activity Features This event offered 58 vendors, pony rides and children's 2585 activities (such as coloring and ping pong). Event/Activity Review Improvents on the access road mitigated the parking 1868 problems of years past. Other than moonwalks not showing up as promised, there were no problems with this event. Suggestions for Future Attempt to coordinate with conflicting events throughout Activities the county. Participation Information 1999 1998 Age Group Adults Adults Participants 500 350 Volunteers 0 0 Budget Review 1999 1998 Direct Costs 443 478 Part Time Staff Costs 108 53 Total Costs 551 532 Total Revenue 2585 2400 Net (Expenditure) /Revenue 2034 1868 Financial Analysis 1999 1998 Direct Cost Per Participant .88 1.37 Total Cost Per Participant 1.10 1.52 Revenue Per Participant 5.17 6.85 Net (Expenditure)/Revenue Per Participant 4.06 5.33 Coordinator Hours 1 45 1 50 Staff. Shelly Shellabarger Program Information City of Moorpark Event /Activity Evaluation Report Report Date: January 13, 1999 Name of Activity /Event Tea Time With Santa Day and Date Saturday, December 12, 1998 Time 10:00 am -12:00 p.m. Location Arroyo Vista Recreation Center Event/Activity Features Refreshments, crafts, photos with Santa Event/Activity Review This program was redesigned to replace Breakfast with Net (Expenditure) /Revenue Santa. The gift and breakfast portions of the event were 117 deleted and the craft portion was added. The participants responded well to these core changes, as their priority is quality time with Santa. Event fees were also revamped, charging only for the children. Suggestions for Future Continue offering this event. Consider activities in Activities addition to the crafts that keep the children occupied as they wait to see Santa Participation Information 1999 1998 Age Group Ages 2 -10 & Families Ages 2 -10 & Families Participants 76 75 Volunteers 0 0 Budget Review 1999 1998 Direct Costs 242 397 Part Time Staff Costs 73 62 j Total Costs 315 459 Total Revenue 380 576 Net (Expenditure) /Revenue 65 117 Financial Analysis 1999 1998 Direct Cost Per Participant 3.18 5.29 Total Cost Per Participant 4.14 1.84 Revenue Per Participant 5.00 .70 i Net (Expenditure)/Revenue Per Participant .85 1.56 Coordinator Hours 1 28 1 25 Staff: Shelly Shellabarger Program Information City of Moorpark Event /Activity Evaluation Report Report Date: January 13, 1999 Name of Activity /Event Visits With Santa Day and Date Thursday, December 17 through Saturday, December 19 24 1998 Time 5:00 -9:00 p.m. Location Resident's Homes Event/Activity Features Candy cane and visit with Santa Event/Activity Review This program was re- established (from 1996) due to requests from the residents. Other than last minute cancellations from the scheduled Santas, this program ran smoothly. Suggestions for Future Book emergency back up Santas in advance. Activities Participation Information 1999 1998 Age Group Families Not Offered Participants 24 Volunteers 0 Budget Review 1999 1998 Direct Costs 200 Part Time Staff Costs 129 Total Costs 330 Total Revenue 625 Net (Expenditure) /Revenue 295 Financial Analysis 1999 1998 Direct Cost Per Participant 8.33 Total Cost Per Participant 13.70 Revenue Per Participant 26.04 Net (Expenditure)/Revenue Per Participant 12.29 Coordinator Hours 1 21 AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services,i DATE: January 25, 1999 (Meeting of February 1, 1999) SUBJECT: Review of Parks and Recreation Projects Discussion This report serves as a summary of the current projects that are just recently completed, in process, or soon to be undertaken. AVCP Lighted Tennis Courts The City Council approved the design of eight lighted tennis courts for Arroyo Vista Community Park (AVCP) . This project is a cooperative effort between the City and the Moorpark Unified School District (MUSD) . The City is coordinating the project and each agency is sharing equally in its cost. When completed, the courts will be used by Moorpark High School as a part of its physical education program and for use by the High School's tennis teams. The City will use the courts for recreation classes and tournaments. Time will also be allocated for open public use. Installation of the lights will allow the City to accommodate expanded hours of use. The tennis courts will be located to the south of the AVRC gym. To date, the courts have been designed and the City has received construction proposals. The cost of the proposals exceed the funds budgeted for the project, and staff will be forwarding funding and construction options to the City Council for consideration on February 3. Staff estimates that construction of the courts could begin in March, pending Council approval. AVCP Phase II Conceptual Desian The City recently hired Takata Associates to develop a conceptual plan for AVCP Phase II. Phase II is all the remaining undeveloped portion of AVCP. When fully developed, AVCP will be a sixty -nine acre park. To date, approximately 45 acres have been developed. The Commission will have an important role to play in providing the City Council with a M:\ MLindley \ADMIN \P &Rprojects.com.doc design recommendation. Staff is tentatively planning a special meeting of the Commission in February as a public forum to receive input from the community. Multi Purpose Court Improvements In 1998, the Parks and Recreation Commission forwarded a recommendation to the City Council to work with Tri Valley Roller Hockey League to make improvements to the multi purpose court at AVCP and to run youth and adult roller hockey leagues. The improvements were completed in January and include an eight foot chain link fence, access gates, players benches, game lines, dasher boards, and an electrical outlet. All improvements were made at Tri Valley's expense, and they will be fully responsible for all roller hockey activities including registration. Two days a week, the City will use the court to operate the skatepark which consists of portable wooden ramps (jumps) that are available for skateboarders and inline skaters. Skaters must register with the City and must wear protective gear prior to being allowed to use the ramps. AVCP Softball Field Moorpark Girls Softball is completing work on the construction of a third softball field at AVCP. This is a cooperative effort between the City and Girls Softball, with both parties contributing funding and labor. The new field is smaller than the two existing fields in an attempt to minimize any impacts to the space used by AYSO. The field should be completed by the end of February. Moorpark Girls Softball's Spring season begins in March. Country Trail Park Improvements During the heavy rains in the Winter of 1998, Country Trail Park flooded and a significant portion of the wood fiber material used to surface the large playground was lost. The City looked for a solution to prevent this type of problem in the future. The wood fiber material makes the playground ADA (handicapped) accessible; therefore, the fix needed to be ADA accessible as well. In order to avoid this problem in the future, the City opted to install rubber tiles around access points to the play equipment and replace the remaining wood fiber material with sand. Work on this project began on January 18. Because of a miscalculation on the part of the designer, additional tiles needed to be ordered. Therefore, the completion of the tile M:\ MLindley \ADMIN \P &Rprojects.com.doc work will be delayed. Additionally, the remaining wood fiber material will not be removed until either Glenwood or Griffin Park playground replacement work is initiated. Glenwood and Griffin Park Play Equipment Replacement In 1998, the Parks and Recreation Commission recommended the replacement of the playground equipment at both Glenwood and Griffin parks. Both projects have been delayed due to a fire at the vendor's (Little Tikes)factory back east. The play equipment at Glenwood place. It is made of wood, and removed for safety reasons - left. The park is scheduled resembles a fort. This wi equipment. Park is the oldest equipment in many of its components have been leaving very little play value to receive new equipment that 11 be the City's first theme The large play component at Griffin Park is being replaced because the orange pieces have been recalled and the vendor offered to replace the orange pieces or new equipment at half price. Since the equipment was in need of replacement anyway, the Commission believed this offered a good opportunity. Both parks use sand as a play surface. In order to make at least one of them ADA accessible, the wood fiber material at Country Trail will be relocated at the appropriate time. Park Maintenance and Improvement Assessment District Prior to July 1998, the City operated its parks using an assessment (approximately $40 per year for residential parcels) placed on property. With the passage of Proposition 218, the City was required to seek voter approval to continue the assessment in November 1997. The necessary two- thirds approval was not obtained, and the assessment was discontinued, which amounted to a loss of approximately $600,000. In FY 1998/99, the City Council allocated General Fund money from one -time savings and the City's reserves to continue basic maintenance of City parks. The City is once again attempting to obtain the approval of Moorpark residents to reinstate the park maintenance assessment. This effort, which is currently underway, utilizes a different method that involves a mail ballot. Only property owners are eligible to vote, and they will have 45 days after receiving their ballot to return it. The ballots will be tabulated at a Public Hearing, and the votes will be weighted based on the M:\ MLindley \ADMIN \P &Rprojects.com.doc proportional amount of the total assessment a property owner is scheduled to pay. Open Space Conservation, and Recreation (OSCAR) Element The Community Development Department is heading up this effort. They are working with a consultant who has provided an initial draft of the document, to ensure that all of the necessary components are addressed. Both the Planning Commission and the Parks and Recreation Commission will play an important role in reviewing and commenting on the document before it is forwarded to the City Council for final approval. Youth Master Plan The Community Services Department is undertaking an effort to develop a Youth Master Plan. The purpose of the Plan will be to outline resources and service available for Moorpark youth, identify additional needs, and establish service and program goals to fill any outstanding need. The Commission will be reviewing the progress of the Plan as it gets underway, and will be asked to participate in one or more working groups. Recommendation Receive and file. M:\ MLindley \ADMIN \P &Rprojects.com.doc AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services /')(— DATE: January 25, 1999 (Meeting of February 1, 1999) SUBJECT: Overview of the City's Park Improvement Fund Discussion The City maintains a Park Improvement Fund for the purpose of funding park enhancements, expansions and capital projects. The Park Improvement Fund is comprised of so- called Quimby park in- lieu fees, fees imposed on new residential and commercial development projects, parkland lease revenue, and interest income on the fund balance. The City established five neighborhood park improvement zones and a Community Park Zone. The neighborhood zones support the parks within their boundaries, and the Community Park Zone supports parks that are of a community or regional nature. To date, the City's only community park is Arroyo Vista Community Park. Attachment "A" identifies the various zones. When development fees are collected, sixty percent of the fees are assigned to the park improvement zone in which a project is located; the remaining forty percent is assigned to the community zone. The charts on Attachment "B" illustrate the estimated current fund balances in each of the zones and provide detail on the liabilities existing in the Community Zone. In March or April, the Commission will be asked to provide a recommendation on park improvement projects for fiscal year 1999/2000. Having a good understanding of how the City traditionally funds park improvements will facilitate the Commission's decision making process. Recommendation Receive and file. M:\ MLindley \ADMIN \parkimprv.com.doc i, r_ CT e p CI I l � 2 tAU' 'FTF 4 Z• . ! \ .• Yti \1 Book + O A"A ^ -VS moo. ,,•,`Y.�S +YA• � gl \` - - J I � // / 1\ I - - —_ - N,AR`IMOUNT �ti - - • 4;,"�'�'"� l2P��� �LfG�• � - i - - ; rIr az �G) > MOORP RK /! \ fq, m� ��...� ��, ,�G njc o R6rcOl 5 � 06 �`, rrPC. y. 51 BENMDOD /,. �� r n` ' PUS PARK DR' �°� KtRNVA1E Ar M)o RPARK - _ I co c•� sr o �- (FENMDRE ST) + .t <' ="`v � � k °K'roA � RMED _ , _ s,�'.: C�CA/SON yi ox � � x G gi , € ';" �` � o•, VARSItt.ST', P , t t 1 Rl + 1 j / aN IR m 1\ 1 14600 cwPUS a ONALD cnsBE W _ Rl a 1 - A00 EAGAN - --- \RD'65� DARLENE aY LN ? —'(- PARA:'.,•'t�,0 t e = t Q �a.ol^ a Q- CONT H �� ` a •'a3, , rt Y 1-+ Yc LWIN ST CAS a WICKS / +t4P ST / `O�O� i HS SIMj �� "�` 5p00 �j MXNPARE EVERETT ST G F CFIABLES BONNIE I s �F - qoo e / j \ I ANGELES _ HC7R6 I tar a ■ Lt; xn Lrel rs CHARLES EW Sil ,� 8 CT A 160CST ,ro ltr goo A W ARRCYO S /Hl.. 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LOR d ,n „"• 3 BROOKEREST CT LT 4 FLOWERVIEW CT 5 IXIAILSPRING CT BUTTER NARVESTFA EEAR i1MI - -- 6 COUNTRY SPRINGS .�.. 8 VILLAGEVIEWTCT? s: f 5 BONITA \ 9 SKY BROOK CT MEADOW r rut a, Y T, it PEACMASIPRING CT PEPP 1z Rtnrtc vtEYCr MILL T• m 9 MI&DEL.r r v R BOGE ; A ANA `c oq �ErTIEI G g EPANO PEq�h, \ QI\ �P I t�LL �m SA v oR PL 4 TLL KNOTTY PE PEACH _ HILUsEE _ OR uE L RD SIA // AK70RPARK t HS ,y)NNY F N ST P �poAtE ST El". Y�A .� A � aG ^� � ulxtrtE � R C 8 VALVE •�'0 \ a p0. ` t°f`Et,r E ST B au RI cT c 3 �4 R 1LN wr+•+1T F NSMDKETTOO ao 9 GU �� TIERRA OSP I �� tr AOVIfV i .�cA t 4S ,. � 0 7 f r 4 r +rn ®pC+ ti a5 sF�`pP f h yl K nr� sr sr OR Gal �c � tanrixA Nm '� ~ RF�q� L �+G g tvao D y Po1NT.� _ - T 15000 ( qA� I SP�SP I ° r � � Fs e T • I Ek' S \pE \gyp o i n �C .9 NjyNSLL z�s� �� m��i ' ILBURN RISTIAN D EIpOp R <� m I J I 1 i m y>F•y�d.. �. S� roll' 1 CT 1 s NON ~ ..�� Y LLI -� �Q � NEWOOR \�A' �J4,4'YBRCC� r0 OR � � 2 5 � � IM i E S ` �( v SR IVER CREEK �9�. N b �v K W�� u,00 af• c � DR � - aur'19 a BRDOK NG �° c7 C AE�RBRORRYGI�VE.iT CT� grt" tKYStA �� ., SLEEPY MIND ST u NY,ht s VIEW MESA ° ry Y �J p� A111DOO AGATE Qr p g TRAIL P - OAK F, •." n �, T SUNSET n W yp CRitfE FLOW 111 15 .'.� - tE kIPL = € ST (RBORHfC[ �� S< V S NESTPORT 13100 ST v N1 s f� ti O_rAg ,ige LM "RRETI Cl \\ z \ 41 5 SITRIE p\ ST Sl Sr xA ExER �Yl� 5T•' t /r t y TIY VIL �xTER � CES ST Ci , ` C REJADA � ! SOM ,41,ISIN I OSP R ° , , RONALD REAG4N f S 1600 /� R �! 1180 EST T 0 C .. urBtN 41 PL H�s�y 4b - ) ) P SPNt 3 � PRESIDENTIAL LIBRAR SEE C C4 \1 \ /) A C R C (, 1 SANTOPRE2 PL 12 LIXIA CT 2 REVELLO ST 17 LUCIA CT . ' \ J 3 MILANO PL 11 RIVA CT 4 NAPOLI PL 15 TUSGWIIA CT 16 EMILIO CT 5 BRINDISI PL \ 6 SORTING CT 17 ELBA CT RIVERR N �\v _ OR O I B CATANIA CT 19 FELICE CT + — ' ATTACHMENT "B" PARK IMPROVEMENT FUND (212) BY ZONE As of September 1998 TOTAL ZONE ASSETS LIABILITIES FUND BALANCE (1) Downtown $351,668 $0 $351,668 (3) Campus 287,310 0 287,310 (4) Peach Hill 32,368 0 32„368 (5) Mt. M. 21,747 34,370 (12,623) (6) Glenwood 59,143 0 59,143 Community 342,810* 486,000 (143,190) Total $1,095,046 $520,370 $574,676 " includes S176,000cated for the AVCP Tennis Courts. COMMUNITY ZONE LOAN STATUS Excluding Interest COMMUNITY ZONE IMPROVEMENT LOAN SOURCE LOAN AMOUNT Multi Purpose Ct Zone 3 $ 85,000 Restrooms/BallField Zone 1 225,000 Subtotal Inter -Zone $310,000 Tennis Courts G.F. 176,000 Subtotal General Fund 176,000 Total Inter Zone/ General Fund $486,000 All of the figures included on these charts exclude interest. M:\ MLindley \ADMIN \parkimprv.com.doc AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services HC- DATE: January 25, 1999 (Meeting of February 1, 1998) SUBJECT: Review 1998/99 Goals and Objectives Discussion Each year, the City Council adopts a set of Goals, which identifies broad, overall achievements, or end results, the Council wishes to allocate resources to and work towards. The Council typically narrows the number of goals between seven and ten. Under each goal is a set of objectives that identifies desired work efforts that will help achieve the stated goal. Each objective is assigned to one or more departments as a work project. Some objectives require more than one year to accomplish, others are short term. Attached is the approved list of Goals and Objectives for FY 1998/99. The Objectives related to Parks and Recreations Commission's areas of responsibility have been highlighted. At its March meeting, the Commission will be asked to identify desired objectives for FY 1999/2000. The Commission's recommended list, along with any staff recommendations, will be forwarded to the City Council for consideration. Recommendation Receive and file. M:\ Ml, indley \ADNIIN \goalobjtreview.com.doc CITY OF MOORPARK Mission Statement, Goals, and Objectives FY 1998/99 (Approved by City Council October 21, 1998) CITY OF MOORPARK Mission Statement, Goals, and Objectives CITY MISSION STATEMENT Striving to preserve and improve the quality of life in Moorpark. DEPARTMENTAL GOALS AND OBJECTIVES FOR FY 1998/99 A. Expand and encourage community involvement in establishing the general policies of the City and increase the public's understanding of local government operations. 1. Coordinate City's annual goal setting process. (CM) 2. Provide current information to the public about events, programs, issues, and policies through the City's Internet Home Page, government cable channel, marquee signs, press releases, and newsletters included as an insert in the recreation brochures and with the public hearing notice mailing for citywide assessment district. (CC) 3. Develop a general emergency preparedness manual for distribution to Moorpark residents. The manual will outline how to prepare for, and what to do following a disaster. (AS) 4. Prepare a brochure explaining City Services. (CC) 5. Obtain an average of two (2) hours per month of relevant videos from other public agencies and determine and implement the best method to tape monthly or semi - monthly announcements of upcoming City sponsored activities for replay on the City Government Channel. (CC) 6. Implement the annual Citizens' Recognition event and the annual City Employee Recognition event. (CC) B. Revitalize downtown Moorpark with a focus on High Street and the surrounding business district and residential neighborhoods. 2 C: \citymgr \obj9899.fn1 1. Coordinate the City's efforts to resolve concerns with day laborers. (MRA) 2. Work with VCTC and SCRRA to landscape the railroad frontage property along Moorpark Avenue, including the vacant area west of the south Metrolink parking lot. (CS) 3. Develop plan to relocate post office to a downtown location. (AS) 4. Prepare placement of landscaping and downtown identification sign at southwest corner of High Street and Spring Road and install High Street directional signs. (AS) S. Conduct a market feasibility study for businesses to locate on High Street and develop plan for use of all Moorpark Redevelopment Agency owned property in the downtown. (AS) 6. Complete the conceptual design for Spring Road from the railroad tracks south to Los Angeles Avenue, to determine the design (sidewalk, travel lanes, bike lanes, medians, parkways, landscaping, entry signs, etc.) and right -of -way requirements. (PW) 7. Complete the Downtown Specific Plan and process GPA, zoning code amendments and environmental document and commence implementation upon adoption. (CD) C. Improve traffic circulation and mitigate impacts on the movement of traffic through the City. 1. Coordinate revisions of Los Angeles Avenue Area of Contribution, Tierra Rejada /Spring Road Area of Contribution, and Gabbert and Casey Roads Area of Contribution. (PW) 2. Monitor and coordinate City's oversight of Ventura County's design and environmental review of proposed improvement /realignment of Moorpark Road south of Tierra Rejada Road. (PW & CD) 3. Initiate process to have the Route 23 and Route 118 freeway extension projects placed on the State 3 C: \citymgr \obj9899.fn1 Transportation Improvement Program (STIP) and assist with determining actual future alignment. (PW) 4. Work with Caltrans to complete a number of projects including: (PW) 1) Approval of City - Caltrans Agreement pertaining to the relinquishment of Los Angeles Avenue (prior Rt. 118) subsequent to in -lieu payment to the City for required improvements; 2) Approval of City - Caltrans Agreement pertaining to the relinquishment of Spring Road (prior Rt. 118), said agreement to include provisions for the reimbursement of City costs for the construction of required improvements; 3) Los Angeles Avenue Widening: Spring Road to Moorpark Avenue; d) New Los Angeles Avenue Bridge widening; e) Installation of a traffic signal interconnect system and permissive /restrictive left turns at certain intersections to provide improved signal coordination and traffic flow on New Los Angeles Avenue and Los Angeles Avenue. 6) Los Angeles Avenue widening: Maureen Lane to Beltramo Lane; 7) Installation (by Caltrans) of landscape improvements along the freeway corridor. (PW) S. Acquire right -of -way and prepare design for adding one additional travel lane in each direction and a center median on New Los Angeles Avenue and Los Angeles Avenue [SR 118) between the Route 23 freeway and Tierra Rejada Road, with construction planned for 1997. (PW) 6. Complete report on the Citywide Traffic Mitigation fee and develop more precise information on the proposed SR 118 bypass route, including retention of consultant for a feasibility study /implementation plan pertaining to its phased implementation. (PW & CD) 7. In conjunction with processing of Specific Plan No. 2, prepare amendment to Circulation Element to consider redesignation of State Route 23 to Spring Road from its proposed intersection with Walnut Canyon Road south to New Los Angeles Avenue. (CD & PW) 4 C: \citymgr \obj9899.fn1 8. Administer contract for Arroyo Simi Trail feasibility study. (PW) 9. Evaluate the desirability of adopting formal traffic policies. (PW) 10. Widen Peach Hill Road east of the Spring Road intersection. (PW) D. Strengthen the City's fiscal stability and long -range financial growth. 1. Develop proposed Business License Program for consideration by the City Council. (AS) 2. Update 5 -year financial projections. (AS) 3. Develop business retention and attraction programs and networking program with existing businesses and attract new businesses, including the preparation of a marketing brochure and related materials. (MRA) 4. When feasible, assist private property owners of commercial and industrial zoned property to get their property readied for development to better City /Agency response to development proposals requiring quick turn- around. (MRA) 5. Evaluate creation of a document processing fee. (CC) �. Revise park land dedication ordinance and Park Master Plan including evaluation of existing Park Improvement Fund Zones and evaluate adequacy of current parks improvements fee for commercial and industrial development. (CS) 7. Develop schedule to amortize and fund replacement of park amenities, facilities and related equipment. (CS) 8. Submit the seven -year Capital Improvement Program (CIP) for City Council's consideration. (PW) 9. Develop an ordinance to establish development related fees. (CD & AS) 5 C: \citymgr \obj9899.fn1 10. Evaluate City's status relative to jobs /housing balance and determine if City has sufficient amount of property zoned for industrial uses. (CD) 11. Implement Cost Recovery Program for Code Enforcement. (CD & AS) 12. Evaluate alternatives for addressing the effect of Proposition 218 on funding sources and service levels and develop new and enhanced, proposed revenue options for City Council consideration. (AS) 13. Develop improved cost and time accounting addressing when to use flat fee amounts instead of deposits. (AS, PW & CD) E. Reduce the potential for juvenile crime through intervention and prevention efforts. 1. Evaluate feasibility of establishing a teen center. (CS) 2. Develop a Youth Master Plan in collaboration with the various agencies that serve Moorpark youth and interested residents to identify existing needs, services and programs. (CS) 3. Develop the City's teen programs including the implementation of drop -in activities at Arroyo Vista Recreation Center and evaluate feasibility and interest for "after school and late night" (weekend and school holiday /vacation) activities. (CS) F. Enhance the delivery of services and expand program efficiencies. 1. Coordinate City's efforts for proposed transfer of Waterworks District No. 1 to the City. (CM) 2. Analyze impacts and opportunities of state authorized restructuring of electrical utility industries. (AS) 3. Develop cost centers for each department where possible to eliminate general distribution of operation and maintenance expenses. (AS) 6 C: \citymgr \obj9899.fn1 4. Develop long -term proposal for new City station, council chambers, teen center, other government offices, and develop p initial space expansion consistent with direction after completion of the Space (AS) Hall, police auditorium, and Ian to implement Council Needs Study. 5. Develop system to track time for Recreation personnel for programs and activities, including planning, implementation, evaluation, and supervision time for each activity and program, and develop real time billing rate for Community Services Department staff. (CS) 6. Construct expansion of Senior Citizens Center including drop ceiling and additional office space. (CS) 7. Prepare conceptual design for Phase II of Arroyo Vista Community Park, including 4 to 8 tennis courts and potential skateboard facility. (CS) 8. Develop an analysis of alternative methods to provide Public Works Inspections services, including the addition of an in -house position as part of proposed Organization and Management Study. (PW) 9. Use the software developed for the Pavement Management System to develop data bases for inventories for street signs, pavement markings, rights -of -way improvements and various Public Works functions to track and schedule maintenance. (PW) 10. Prepare standard development project conditions of approval used for each type of entitlement. (CD) 11. Update the Subdivision Ordinance and present it to the City Council for adoption by June 30, 1999. (CD) 12. Complete a policy and procedures manual for code enforcement activities. (CD) 13. Develop Citing Procedures for City Council action and prepare an ordinance making any violation of a City Ordinance subject to an administrative fine or penalty. (CD & CA) 7 C: \citymgr \obj9899.fn1 14. Prepare and implement procedures for review and inspection of Landscape and Irrigation Plans for development projects. (CD) 15. Retain consultant to update Housing Element and process GPA and environmental document by June 30, 1999. (CD) 16. Consider formal customer service program. (CC) 17. Evaluate alternatives for combining building and safety and engineering divisions with the planning division in the same facility. (AS & CD) 18. Prepare an Accounting Policies and Procedures Manual. (AS) 19. Identify additional measures the City can take to achieve the year 2000 AB 939 waste diversion goal of fifty percent (50 %). (CS) 20. Complete negotiation of cable television franchise renewals with TCI and Entertainment Express for City Council consideration by April 30, 1999. (AS) 21. Implement the Local Area Network (LAN), expand Internet access to key management personnel, and prepare administrative policies for use of e -mail and Internet access by City employees. (AS) 22. Complete the dissolution of the Moorpark Mosquito Abatement District and transfer its operations to the City. (AS) G. Reinforce and enhance Moorpark's attractive community character and safeguard its desirable resources. 1. Work with Ventura County Fire Prevention District to consider siting a fire station in the Campus Park area of the City. (CM) 2. Plan and conduct an emergency response exercise involving the City Council and a simulated emergency response drill. (AS) 3. Complete disaster contingency plan for computer systems. (AS) 8 C: \citymgr \obj9899.fn1 4. Complete removal of billboard from Agency managed property. (AS) 5. Develop program guidelines for City Council consideration for use of Art in Public Places and Tree and Landscape fees. (CS & CD) 6. Apply for "Tree City U.S.A." designation. (Upon adoption of amended Tree Ordinance.) (CS) 7. Finish preparation of Floodplain Ordinance per F.E.M.A. requirements. (CE) 8. As part of Specific Plan No. 8, amend and update the General Plan Safety Element to include the Specific Plan No. 8 area and information related to active faulting and new seismic hazard zones throughout the City and process environmental document. (CD) 9. Administer contract to complete the updated OSCAR Element of the General Plan and process GPA and environmental document and update the Park Master Plan by June 30, 1999. (CD & CS) 10. Consider enhancement of open space and greenbelt areas. (CD) 11. Process General Plan amendment and Zoning Code amendment to create a Natural Open Space land use designation and zone district as initiated by City Council in 1995 and process other code amendments as directed by the City Council. (CD) 12. Determine means to fund future maintenance costs for neighborhood park in the Carlsberg Specific Plan. (CS) 13. Prepare a Business Recovery Plan. (AS) 14. Develop affordable housing assistance programs in conjunction with residential development projects in the City and develop a five -year program for affordable housing assistance projects utilizing redevelopment set aside funds and other available funding sources to increase the affordable housing stock in Moorpark. (AS & MRA) 9 C: \citymgr \obj9899.fn1 23. Cooperate with private efforts for construction of Campesina Park. (PW & CS) 23. Work with State of California to achieve appropriate reuse of former Caltrans yard on Los Angeles Avenue. (CD & AS) 10 C: \citymgr \obj9899.fni . I.- L V S. AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services l,'c DATE: January 25, 1999 (Meeting of February 1, 1999) SUBJECT: Consider Selection of Commission Representation to the Youth Sports Committee Discussion The Commission is being asked to select two of its members to serve on the Youth Sports Committee. The Committee is comprised of two Parks and Recreation Commissioners and representatives from each of the formal youth sports organizations serving Moorpark youth. It meets twice a year (typically in the Spring and Fall) and serves as a forum for discussing current and future needs, as well as a means for sharing what each group is doing. The Committee provides an opportunity for the groups to combine efforts, when appropriate, and to share ideas for maximizing limited resources. Recommendation Select two Parks and Recreation Commissioners to serve on the Youth Sports Committee. M:',MLINDLEYVWDMIMY OUTHSPORTS. COM. COM AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services1l� DATE: January 25, 1999 (Meeting of February 1, 1999) SUBJECT: Consider Selection of Commission Representation to the Teen Council Discussion In 1998, the Commission elected to send a representative to the Teen Council meetings. The purpose was to act as a liaison, and to provide assistance, if desired on the part of the Teen Council. The Teen Council is an advisory committee to the City Council and does not report directly to the Parks and Recreation Commission. However, the projects and programs they develop and /or propose are often related to the mission of the Commission. Therefore, contact and communication between the two bodies can help facilitate their respective efforts. The Teen Council meets at 4:30 p.m., the second and fourth Thursday of each month. Recommendation Select a Parks and Recreation Commissioner to serve as a liaison between the Commission and the Teen Council. M: \MLindley \ADMIN \teencounc.com.doc AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services/'IL- DATE: January 25, 1999 (Meeting of February 1, 1999) SUBJECT: Consider Date for Bi- Annual Park Tour Discussion Each year, the Parks and Recreation Commission conducts two Park Tours. These are planned sessions when the Commission meets to tour each of the City's parks, along with staff. The tours provide an excellent opportunity to observe the condition of each park and to identify deficiencies and /or future park improvements. It is suggested that the Commission identify a Saturday or Sunday in February or March to conduct a tour. The tour will be noticed as a Special Parks and Recreation Commission Meeting and the public will be invited to attend. Recommendation Select a date and time to conduct a Bi- Annual tour of the City's parks.