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HomeMy WebLinkAboutAG RPTS 1999 0301 PR REGCITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA March 1, 1999 7:00 P.M. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, Tina Hare, Tom Pflaumer, Sandra Thompson, and Chair June Dubreuil. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of February 1, 1999. Staff Recommendation: Approve as presented. 8. DISCUSSION /ACTION ITEMS: A. Consider Reauest From Moorpark Packer Football for Installation and Use of Semi Permanent Lights. Staff Recommendation: For Commission to support Packer Football's request to install and use semi permanent lights on the football practice fields at AVCP, pending staff approval of the design and specifications, at no cost to the City. B. Consider Recreation Programs and Special Events for FY 1999/00. Staff Recommendation: Approve recreation programs and events for FY 1999/00 as outlined in the Agenda Report. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227. Parks and Recreation Commission Agenda March 1, 1999 Page 2 C. Consider FY 1999/00 Goals and Objectives. Staff Recommendation: Provide a list of park and recreation related Goals and Objectives for FY 1999/00 for Council consideration. D. Review of Arroyo Vista Community Park Phase II Conceptual Design Project. Staff Recommendation: Provide any additional input to the project architect. E. Oral Reports From CPRS Attendees. Staff Recommendation: Receive and file reports. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: b,* MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: February 1, 1999 Patty Lemcke called the meeting to order at 7 :07 p.m. 2. THE PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Shelly Shellabarger. Deborah Traffenstedt, City Clerk, administered the Oath of Office to the newly appointed Commissioners. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, June Dubreuil, Tina Hare, Thomas Pflaumer and Sandra Thompson. Staff Present: Mary Lindley, Director of Community Services; Shelly Shellabarger, Recreation Superintendent; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Consider Nomination and Selection of Chair and Vice Chair. Commissioner Hare nominated Commissioner Dubreuil as Chairman. Commissioner Thompson seconded. The motion was carried 5 -0. Chairman Dubreuil nominated Commissioner Hare as Vice Chairman. Commissioner Catrambone seconded. The motion was carried 5 -0. S. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. P &R Commission Minutes February 1, 1999 Page 2 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of November 2, 1998. Staff Recommendation: Approve as presented. B. Parks Quarterly Report from October 15, 1998, through January 15, 1999. Staff Recommendation: Receive and file report. C. Recreation Programming Quarterly Report from October 1 through December 31, 1998. Staff Recommendation: Receive and file report. D. Consider Fall Event Reports. Staff Recommendation: Receive and file reports. MOTION: Commissioner Thompson moved to approve the Consent Calendar as presented. Commissioner Hare seconded. The motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Review of Parks and Recreation Projects. Staff Recommendation: Receive and file report. Ms. Lindley gave a brief summary of the current recreation projects, and answered questions from the Commission regarding Griffin Park play equipment, the multi purpose court improvements, and the AVCP tennis courts project. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Pflaumer seconded. The motion was carried 5 -0. B. Overview of the Citv's Park Improvement Fund. Staff Recommendation: Receive and file report. Ms. Lindley explained to the Commission how funds are allocated to each zone and the current dollar amount in each, and reviewed where each of the zones are located. P &R Commission Minutes February 1, 1999 Page 3 Commissioner Catrambone inquired as to the time frame of a developer's responsibility for maintenance of a new park. Ms. Lindley explained that typically it is a year, but this may vary according to the agreement between the developer and the City. Chair Dubreuil emphasized that the funds in the park zones are to be used for capital improvements only, and are not available for maintenance purposes. Commissioner Thompson requested the status on the Carlsberg Project, and a map showing the location of the park within the project. Ms. Lindley said she will provide a box item on this request. Commissioner Hare questioned the negative balance in the Mountain Meadows park zone. Since there will be no future growth in that zone which would contribute funds to the account, where will any additional funds come from? Ms. Lindley stated that if funds were ever contributed to that zone, it could only be through the General Fund. MOTION: Commissioner Hare moved to receive and file the report. Commissioner Pflaumer seconded. The motion was carried 5 -0. C. Review of 1998/99 Goals and Objectives. Staff Recommendation: Receive and file report. Ms. Lindley reviewed the goals and objectives that apply to the Commission, and explained that they would be addressed in greater detail at the next Commission meeting. At that time the Commission will also discuss goals and objectives for 1999/00. Commissioner Pflaumer inquired about the status of a swimming facility, and if it is still being included as a long range goal. The Commission discussed different ideas that may aid in the building of a swimming facility, if funds are someday made available. P &R Commission Minutes February 1, 1999 Page 4 Commissioner Pflaumer stated his desire to have an additional entrance to Arroyo Vista Park constructed. Chair Dubreuil suggested the Commission discuss any ideas for improvement at Arroyo Vista Park with the architect at an upcoming meeting scheduled for Arroyo Vista Community Park Conceptual Design Phase II. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Catrambone seconded. The motion was carried 5 -0. D. Consider Selection of Commission Representation to the Youth Sports Committee. Staff Recommendation: Select two Parks and Recreation Commissioners to serve on the Youth Sports Committee. A consensus was reached for Commissioners Catrambone and Pflaumer to serve on the Youth Sports Committee. E. Consider Selection of Commission Representation to the Teen Council. Staff Recommendation: Select a Parks and Recreation Commissioner to serve as a liaison between the Commission and the Teen Council. A consensus was reached for Commissioner Thompson to represent the Commission at the Teen Council meetings, and Commissioner Hare to be the alternate. Since the Teen Council meets twice a month, Commissioners Thompson and Hare agreed to alternate their attendance at the meetings. F. Consider Date for Bi- Annual Park Tour. Staff Recommendation: Select a date and time to conduct a Bi- Annual tour of the City's parks. A consensus was reached by Commission and staff to schedule the next Park Tour to meet at the Community Center on March 7, 1999, at 12:30 p.m. P &R Commission Minutes February 1, 1999 Page 5 8. 0 ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Mary Lindley announced the upcoming Joint City Council and Parks and Recreation Commission meeting scheduled for March 31, 1999. Commissioner Thompson congratulated the new Commissioners on their appointments to the Parks and Recreation Commission, and congratulated Chair Dubreuil and Commissioner Hare on their appointments as Chairman and Vice Chair. ADJOURNMENT: Chair Dubreuil adjourned the meeting at 8:32 p.m., until the next regularly scheduled meeting of March 1, 1999. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: JUNE DUBREUIL CHAIRMAN AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services 11 DATE: February 24, 1999 (Meeting of March 1, 1999) SUBJECT: Consider Request by Moorpark Packer Football for Installation and Use of Semi Permanent Lights DISCUSSION The City is in receipt of a request from Moorpark Packer Football to install and use semi permanent lights at AVCP. The Commission is being asked to consider the request and to provide a recommendation. By way of background, Packer Football uses the football and practice fields at AVCP from August through December of each year. On weekdays, practices run from around 4 p.m. to 7 p.m. With the City's approval, just prior to the end of day light savings and through the end of their season, Packer has used portable lights on the practice field to allow them to continue practicing into the early evening hours. Packer representatives estimate that they spend approximately $5,000 to $7,000 per year to rent and operate the lights. +; Packer Football is proposing that they be allowed to install semi permanent lights. The light fixtures would be mounted on wooden poles that could be removed in the event that the football field were to be relocated as a result of the AVCP Phase II Conceptual Design currently in process. At this time, Packer estimates that it will cost between $10,000 and $12,000 for the purchase of the lights, installation and electrical work. They are asking that the City consider either paying for all or a portion of the cost. The City funds park improvements through its park improvement fund. At this time, there are not sufficient funds available in M:\ MLindley \ADMIN \packerftball.com.doc the Community Park Improvement Zone fund, which includes AVCP, to fully or partially fund lights. When the City agreed to fund half of the cost to construct the third softball field at AVCP (the remaining half to be funded by Moorpark Girls Softball) the justification was that the City's recreation programs would benefit from the improvement. AVCP initial conceptual design included three softball fields, and the park was graded in anticipation of a third field. The City recognized Girls Softball's proposal as a means of completing the softball "complex" initially envisioned for the park. Additionally, the construction of the third softball field allowed Girls Softball to relocate to AVCP alleviating the congestion experienced at Mountain Meadows Park associated with their use. The original conceptual design for AVCP did not include a football field. The construction of the field was approved as a temporary site after Packer was displaced from the old High School and MUSD could not accommodate them at the new High School. At that time, there was no discussion regarding the future use of lights. In addition to Packer's use of the football and practice fields, the fields are used by Moorpark AYSO and other regional AYSO groups for soccer tournaments. To our knowledge, those groups do not need lights to conduct their tournaments. At this time, the City does not use the field for its recreation programs. In its attempt to form a recommendation, the Commission should consider the aesthetics of wooden light poles with overhead wires, the length of time the poles will be in place, and the cost of additional electrical use. Since the lights proposed are not aesthetically desirable, the Commission may want to consider a recommendation that limits the period of time the poles are in place; e.g., limit the use to Packer's season only, and require that Packer Football install and pay for all electrical costs. RECOMMENDATION Staff recommends that the Commission consider Packer Football's request to install and use semi permanent lights on the football practice field at AVCP and provide a recommendation. M:\ MLindley \ADMIN \packerftball.com.doc CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission i FROM: Shelly Shellabarger, Recreation Superintendent DATE: February 11, 1999 (Parks & Recreation Commission Meeting of March 1, 1999) SUBJECT: Consider Recreation Program and Special Events for Fiscal Year 1999/2000 BACKGROUND This report reflects the Recreation Division proposal for programs and activities for Fiscal Year 1999/2000. These projections are based on the success of past programs as well as suggestions for new programs from staff and the public. Most programs have been constructed to recover most, if not all, direct costs. It is understood that all programs are contingent upon the identification of a funding source. The Division consists of several sections including classes, events, camps, teens, youth sports, adult sports, and special projects. The discussion below is addressed accordingly. DISCUSSION CLASSES At a recent division goal setting meeting, staff identified that, while very successful, the leisure class section should be expanded. Staff has identified ideas to increase enrollment including: Increase promotion through class - specific press releases, greater distribution of flyers around the community, and direct mailings ?:o a participants. Offer improved customer service, including re• ✓iewina and restructuring the refund procedure, ca:: c; mailing participants who do not retur ~., and extensively using surveys to get the public's out Additionally, staff would like to offer a wider variety or classes and intends to locate instructors for the following classes: • Youth and adult painting and drawing • Youth drama • Youth music and rhythm • Youth and adult cooking • Youth crafts • Preschool classes • Teen Programs (discussed below) CAMPS Summer Camp has always been well received, but in 1998 Winter Camp was a huge success. Spring Camp plans are underway for 1999, and projections look positive. Therefore, staff is proposing that all three camps be planned for FY1999/2000. EVENTS With the exception of the Fireworks event, all the events below are constructed to recover all direct costs. These costs include supplies, equipment and part time staff support but not full time staff hours. Some events, such as the craft fair, cover all costs including staff time. Though they do cover direct costs, events need to be considered carefully due to their demand on staff time. Halloween Party & Trick or Treat Village Projected Event Date: Saturday, October 30, 1999 from 10 :00 am to 12:00 noon. This event would be similar to those in the past, including the Trick or Treat Village, carnival games, and arts & crafts. Admission and ticket fees would be charged in order to recapture program costs. Sponsorship would also be solicited. Holiday Craft Faire Projected Event Date: Saturday, November 13, 1999 from 10 :00 am to 4:00 pm. This event would be similar to those in the past. Vendor fees generate revenue for this event. Tea Time with Santa Projected Event Date: Saturday, December 4, 1999 beginning at 10:00 am. The event would include beverages and cookies for all participants, and children would also receive a photo with Santa and complete a craft. Registration fees would recover program costs. Sleigh Rides with Santa Projected Event Date: Saturday, December 18, 1999 from 4:00 -9:00 pm. This event would be similar to those in the past. Participants would enjoy a horse -drawn wagon ride around Tierra Rejada Ranch, refreshments, hot cocoa, and a bonfire. Registration fees would recover program costs. Easter Egg Hunt Projected Event Date: Saturday, April 22, 2000 from 10:00 am to 12:00 noon. This event would be similar to those in the past. The event would include egg hunts, jolly jumps, pony rides, and other forms of children's entertainment. Admission fees would be charged and donations solicited to recover program costs. 3=d of July Fireworks Projected Event Date: Monday, July 3, 2000 from 5:00- 10:00 pm. This event would be similar to those in the past. From 5:00 to 7:00 local talent would perform. The featured rock -n -roll band would play from 7:00 to 9:00 pm. The fireworks display would begin at 9:00 pm. Food vendors would be present. Donations would be solicited to partially recover program costs. We may also want to consider charging for parking to bring in additional revenue. If the City is to consider reinstating this event, the start up costs for the 2000 event should be included in the 1999/2000 budget. TEENS Staff has identified middle school aged students as a target population for teen programs and recommends that all programs be geared to this population. It is also recommended that staff meet with the Principals at the Middle Schools and develop joint programs. Ideally, staff would like to offer after school programs and recreation activities on school sites. These programs would be funded through "Special Programs" below. Recommendations and analysis for FY1999/2000 teen programs follows. Ski Trips Ski trips are always popular with the teens, but are generally held on pupil free weekdays. This causes difficulty in obtaining chaperones. It is essential that strong, mature individuals serve as chaperones to keep the trip under control. At least one staff person should be scheduled to chaperone with three to four other chaperones. Staff recommends that no more than two ski trips be offered. Teen Trips With the exception of the Teen Ski Trips, which filled, all other teen trips were canceled due to lack of registration. It is recommended that the City refrain from offering other teen trips in FY 1999/2000. Skatepark The teen skatepark is a very popular part of our teen program and is very well received. In the Fall of 1998, staff began having skate contests, which did much to revitalize the teen program in general. Staff recommends budgeting for monthly skate contests and an annual skateparty. Additionally, it is critical that maintenance funds be budgeted as well as replacement monies for two or three ramps. The long -term goal is to develop a permanent skatepark facility at Arroyo Vista or Griffin Park. Band Jams During the past year, staff offered band jams each month with little success. While over seventy -five people attended the June and September band jams in 1998, it is important to note that the bands themselves assisted in publicizing the event to their friends and "following." As a result, most attendees of the band jams were in their late teens and early twenties. Staff encountered related problems such as drug and alcohol use and fights. As a result, staff focussed on securing bands whose members are younger and therefore had a younger following. While these bands were enthusiastic about the events, without exception, they canceled their performance just before the event or simply did not show up. Teens attending the event became dissatisfied and did not return. Staff recommends discontinuing the Band Jams for the time being. Classes Staff intends to continue developing and trying new ideas for teen classes. Occasionally teen classes, such as the babysitting course, are surprise successes. This class fills with a waiting list every season. Teens have also shown interest in other general classes listed for Teens and Adults such as dog obedience, painting, dance and fitness. Staff intends to continue to experiment with class ideas to attract teens. Teen Open Gym This program was offered on Friday evenings once a month throughout the year (except during winter due to the MBA rental) and has been poorly attended. It is important to note that programs running until 10:00 pm do not generally appeal to the middle school age teens. Staff recommends canceling the evening open gym but offering drop -in gym time after school and during evenings when there are no programs or rentals. Game Room Staff makes the City's foosball table, ping pon g -able and Nintendo available on Friday afternoons for teens. While not wildly popular, this program has developed a small following of teens that come in and request the equipment on a drop -in basis. Staff makes the equipment available (with the exception of the Nintendo, which requires supervision) in the event there is no conflicting class or rental. Staff recommends increasing publicity about the game room and adding other equipment to increase its appeal. Staff would like to budget for monthly game tournaments and increase the publicized game room hours. The budget would include prizes, staff time and additional equipment such as board games. Additionally, staff would like to offer a snack bar for game room and other teen activities. Therefore, staff is requesting a hot plate and new microwave in the new budget. Teen Volunteer Program In 1998 staff developed the Teen Volunteer program to dovetail with the MUSD program. Staff intends to continue this partnership to benefit both agencies. Teen Bike Show In past years, the City offered a Community Celebration. A very popular portion of that event with teens was the Bike Show. Staff is requesting that Commission consider adding a bike show for the teens. The budget for this event would include publicity, trophies, staff time and entertainment. A small fee could be charged to offset some of the costs. Teen Sports Camps The division offers sports camps in the summer_ ar.d intends to increase the offerings of such activities for teens. Special Programs S--aff aevel.opS tr.e prog_arr. aua.ceL o -. cn genera.i.ly jr. February -May. Often times, ideas ia.id Out- six to nine months prior are not feasible. Therefore, staff recommends a "Special Program" section of the tee,: budget that can be used for event ideas that de. -elop o.✓E_ tr :e course of a year. _'o. exampi , Tee:. Counc,__ c proposed a Romantic Movie, Marathon for Valen*.i:-res Day. The program was a last mina• - e idea but _roved ✓c.r, popular. This budget would a--sc allow staff -o work or: joint projects with Project Pride or t.-_ schc^i distric7 that may not have been Included in the origin-a;. budget dccument. YOUTH SPORTS Junior Basketball Ju: for basketball is offered four seasons < -;r;c •year will �'unior, Upper ar. i Peer] a- '11Si.CnS 'except -_ winter season which is minimized to Junior and Upper isions . Leagues play on Saturdays and h- agnou the weer. There is al non- comCletltilc focus ';n t_r' :'S f a 7;.• and everyone receives an award al- Party. 'These leagues are z- emer;dousl•. rt;cre. than 90 r.egistra -Its per season. are a: f f lcul -i.es 'n sec:ur.`.ng 3nough number of children '.J.';o ,:ant, c play b-_1:, _.. -.r;:_ pas someone has always stepped forward. Staff does n : :fgroi_; crocks on all volun -eers and _.c work_.no tc dove' fingerprinting pro -oc:ol T -Ball T -Ball leagues are generally difficul to .__=.1. Stal:, recem.�r.en s concentrating our Locus or; two seasons o:Ily (Summer and Fall) . A successful season -,,ould Include two to four teams. There s a nor:- competit ve foci-is or: th(?Se leagues and everyone receives ar. award at the Pizza ?arty. Staff does background ct.ecks on vciur ,,teens and is wcr {-Lnc `o develop a fir.c.erorin'_ i°. :,' prot.oco- Roller Hockey As of the Fall of 1998, the C:.ty developed a with Tri.- Valley Roller Hockey tc run c_ty leagues. 'fine city assists in information dissemination, but the entire league administration is handled by Tri- Valley. ADULT SPORTS Basketball Adult basketball is offered four seasons of the year with two divisions per season on Monday and Thursday nights. Based on past participation, staff anticipates 6 -8 teams per division. Staff is developing ideas to increase the marketing of these leagues. There is some limited roorr. for expansion except for the Winter season (due to MBA rental of the gym). Softball Adult softball is offered three seasons of the year. Softball is dark during the winter due to the inclement weather. There are two co -ed divisions and four men's divisions per season. Softball teams play Monday through Friday nights. Based on past participation., staff anticipates 6 teams per division. S,_aff is developing ideas to increase the marketing of these leagues and increasing participation. There is room for expansion -f both Peach Hill Park and Arroyo Vista Park are used. Volleyball In past years, adult volleyball has not enjoyed success. Staff has undertaken numerous attempts at marketing and re- configuring this program. Despite this challenge, staff recommends that we continue offering a volleyball league or drop -in Volleyball on Tuesday nights. Women's Leagues This grassroots program began with the help of local residents and has taken flight. This healthy league -s offered every season and rotates from sport to sport. The focus is on learning the sport, so lessors are included in the league. The participants help select the sport for each season. The women's league plays on 6tiednesdav nights. Staff recommends continuing and increasing this league. SPECIAL PROJECTS Adaptive Program Staff is always looking for opportunities to offer programs for Moorpark's Special Needs Population. Recently, the city partnered with Ventura County Special Olympics to sponsor a baske:�bal.l program for cha.l.le;:gc ci youth at Griffin nark. staff plans to continue to identify, develop and offer programs for this r)ooulat -on. STAFF RECOMMENDATION `i'hat_ :.he Commission discuss and provide input on the recreation prog -ams proposed for FY 1999/2000. V C .. AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services /�-,c DATE: February 10, 1999 (Meeting of March 1, 1999) SUBJECT: Consider Goals and Objectives for FY 1999/00 DISCUSSION The Commission is being asked to provide recommendations for FY 1999/00 objectives related to the City's parks and recreation programs and services. The Commission's recommendations will be forwarded to the City Council for consideration. The Council is typically asked to adopt goals and objectives along with the adoption of the City's budget. To assist the Commission, the following is a list of projects that have previously been identified by either the Council, past Commission's, or Department staff. • Playground equipment replacement projects - Campus Park Peach Hill Park Community Center Park Tierra Rejada Park • Expand and initiate new adaptive programs. • Explore the feasibility of a permanent skatepark. • Implement a volunteer fingerprinting policy and procedures. • Develop a youth scholarship program to provide low or no cost registration for recreation programs to low income Moorpark families. • Consider a more flexible recreation and park rental refund policy. • Identify funding sources to proceed with the development of AVCP Phase II. • Expand recreational tennis programs upon completion of the AVCP tennis courts. M:\ MLindley \ADMIN \p&r99object.com.doc The Commission is encouraged to identify projects that do not appear on the aforementioned list. Because the City Council attempts to limit the number of objectives in an effort to assure that the final list adopted is achievable, the Commission should attempt to keep its list to no more than ten items. To assist the Commission, a copy of the City's FY 1998/99 Goals and Objectives has been attached to this staff report. RECOMMMATION Provide a list of recommended parks and recreation related objectives for fiscal year 1999/00 for consideration by the City Council. M:\ MLindley \ADMIN \p &r99object.com.doc w There is no agenda report provided for this item. �-c_ - - There is no agenda report provided for this item.