HomeMy WebLinkAboutAG RPTS 1999 0405 PR REGCITY OF MO ORPARK
PARRS AND RECREATION COMMISSION AGENDA
April 5, 1999
7:00 F.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Joseph Catrambone, Tina Hare, Tom Pflaumer,
Sandra Thompson, and Chair June Dubreuil.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of March 1, 1999. Staff Recommendation: Approve as
presented.
B. Approval of Parks and Recreation Commission Park Tour
Minutes of March 7, 1999. Staff Recommendation: Approve
as presented.
8. DISCUSSION /ACTION ITEMS:
A. Consider Reauest From Moorpark Packer Football for
Installation and Use of Semi Permanent Lights. Staff
Recommendation: For the Commission to consider Packer
Football's request and provide a recommendation.
(Continued from the March 1, 1999 meeting.)
B. Consider FY 1999/00 Goals and Objectives. Staff
Recommendation: Provide a list of park and recreation
related Goals and Objectives for FY 1999/00 for Council
consideration. (Continued from the March 1, 1999
meeting.)
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be
received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or
other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are
available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department
Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227.
Parks and Recreation Commission Agenda
April 5, 1999
Page 2
C. Consider Proposed Park Capital Improvement Budget for
1999/00. Staff Recommendation: For Commission to approve
a recommended list of Park Capital Improvement Projects
for inclusion in the FY 1999/00 Budget for City Council
consideration.
D. Oral Report of Bi- annual Park Tour on March 7, 1999.
Staff Recommendation: For Commission and staff to discuss
their March 7th bi- annual park tour.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
,, t
MINUTES OF THE PARKS AND !tECREATION COMMISSION
Moorpark, California
1. CALL TO ORDER:
March 1, 1999
Vice Chair Hare called the meeting to order at 7:15 p.m.
2. THE PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Pflaumer.
3. ROLL CALL:
Present: Commissioners Joseph Catrambone, Tina Hare, and
Thomas Pflaumer. Commissioner Sandra Thompson and Chair
June Dubreuil were absent.
Staff Present: Mary Lindley, Director of Community
Services; Shelly Shellabarger, Recreation Superintendent;
and Patty Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
None.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of February 1, 1999. Staff Recommendation:
Approve as presented.
MOTION: Commissioner Catrambone moved to approve the Consent
Calendar as presented. Commissioner Pflaumer seconded.
The motion was carried 3 -0. Commissioner Thompson and
Chair Dubreuil were absent.
P &R Commission Minutes
March 1, 1999
Page 2
8. DISCUSSION /ACTION ITEMS:
A. Consider Request From Moorpark Packer Football for
Installation and Use of Semi Permanent Lights. Staff
Recommendation: That the Commission consider Packer
Football's request to install and use semi permanent
lights on the football practice field at AVCP and
provide a recommendation.
Public Speaker: Douglas Shoop, President of Moorpark
Packer's Youth Football, spoke on behalf of the
football league. Mr. Shoop gave a brief summary of the
type of lighting that is currently being used. He
explained that since they moved their field from the
old Moorpark High School, they have had to rent the
lights for their practices, and the annual cost has
risen from $2,700 to $5,100. Packer Football would
like to purchase portable lighting at approximately
$10,500, that could be mounted on pole fixtures at the
beginning of their season and taken down, if
necessary, at the end. Packer Football has requested
the City contribute to the cost of this project.
The Commission discussed the electrical wiring aspect
of the project with Mr. Shoop, and made suggestions as
to possible ways to achieve satisfactory results by
placing the wiring underground. They also discussed
Packer's current available funds, and perhaps
requesting a loan from the City.
The Commission agreed they would need additional time
to consider the placement of the lights in reference
to the neighboring homes, their recommendation to
Council on funding from the City, and a final decision
on the wiring.
MOTION: Commissioner Pflaumer moved to continue this item
until the next regularly scheduled meeting on April 5,
1999. Commissioner Catrambone seconded. The motion was
carried 3 -0. Commissioner Thompson and Chair Dubreuil
were absent.
P &R Commission Minutes
March 1, 1999
Page 3
B. Consider Recreation Programs and Special 7,vents for FY
1999/00. Staff Recommendation: Approve recreation
programs and events for FY 1999/00 as outlined in the
agenda report.
Mary Lindley and Shelly Shellabarger gave an overview
of the current City programs and events, and what
staff is proposing differently for next year. Ms.
Shellabarger stated that the teen programs will be
targeted for middle school age rather than high
school, hoping this will attract a greater number of
participants. She feels that in the past, the teen
programs were designed more for high school ages, and
attendance has been poor.
Commissioner Catrambone suggested staff contact the
Senior Center for volunteers to work the events. This
would help cut back on expenditures needed for part
time staff.
Commissioner Pflaumer inquired about staff dropping
all the teen trips except the ski trips. Ms.
Shellabarger explained the trips were being dropped
due to no sign -ups, or so few, on all trips offered,
except the ski trips, which tend to sell out. The teen
sports camps were also discussed.
MOTION: Commissioner Catrambone moved to approve staff's
recommended programs and events for FY 1999/00.
Commissioner Pflaumer seconded. The motion was carried
3 -0. Commissioner Thompson and Chair Dubreuil were
absent.
C. Consider FY 1999/00 Goals and Objectives. Staff
Recommendation: Provide a list of park and recreation
related Goals and Objectives for FY 1999/00 for
Council consideration.
Ms. Lindley reviewed staff's suggested Goals and
Objectives with the Commission, and explained they
could either add or delete items as they chose.
P &R Commission Minutes
March 1, 1999
Page 4
MOTION: Commissioner Catrambone moved to continue this item to
the next regularly scheduled meeting of April 5, 1999.
Commissioner Pflaumer seconded. The motion was carried
3 -0. Commissioner Thompson and Chair Dubreuil were
absent.
D. Review of Arroyo Vista Community Park Phase II
Conceptual Design Project. Staff Recommendation:
Provide any additional input to the project architect.
The Commission agreed that the special meeting on
February 24th went very well, and were pleased with the
number of residents who attended. Both the Commission
and staff appreciated that the speakers ranged from
all age groups. The Commission had no additional input
for the project architect.
E. Oral Reports From CPRS Attendees. Staff
Recommendation: Receive and file reports.
Mary Lindley was the only attendee present, and gave
her oral report. Commissioner Thompson and Chair
Dubreuil also attended the conference, but were
absent.
8. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Mary Lindley announced the upcoming Joint City Council and
Parks and Recreation Commission meeting tentatively
scheduled for March 24, 1999, and the bi- annual Park Tour
on Sunday, March 7, 1999.
9. ADJOURNMENT:
Commissioner Hare adjourned the meeting at 8:40 p.m., until
the next special meeting scheduled on March 7, 1999.
P &R Commission Minutes
March 1, 1999
Page 5
Respectfully submitted, JUNE DUBREUIL
CHAIRMAN
Patty Lemcke
Administrative Secretary
- - 7. a--. --
MINUTES OF THE SPECIAL PARKS AND RECREATION
COMMISSION MEETING PARK TOUR
Moorpark, California
1. CALL TO ORDER:
March 7, 1999
The meeting was called to order at 12:30 p.m.
2. ROLL CALL:
Present: Commissioners Joseph Catrambone, Tina Hare,
Thomas Pflaumer, Sandra Thompson, and Chair June
Dubreuil.
Staff Present: Mary Lindley, Director of Community
Services.
3. PARK TOUR:
The Commission and staff met at the Community Center
and arrived at Poindexter Park at 12:40 p.m.
Poindexter Park
Chair Dubreuil suggested replacing the wood fiber
surface material in the play lot closest to the
sand /water play station with sand. This would
alleviate the problem of the sand mixing with the wood
fiber. Staff will confirm whether this proposed change
would effect the park's ADA status.
It was noted that the California flag needs to be
replaced, and the handle on the drinking fountain,
near the north baseball diamond needs replacement.
Villa Campesina Park
Chair Dubreuil asked if the Parks and Recreation
Commission would have an opportunity to review any
study or future plans for a trail along the Arroyo.
Commissioners expressed a desire to see picnic tables
and benches installed in the park. Staff explained
that Villa Campesina Park is a Zone of Benefit and any
improvements made would need to be funded by the
surrounding property owners.
MAPLemcke\M\Commission\Park Tour - March.doc
Park Tour
March 7, 1999
Page 2 of 4
Glenwood Park
The Commissioners had positive comments about the
newly installed play equipment at Glenwood Park. They
expressed a desire to purchase additional equipment to
fill out the play lot. Staff indicated that a cost
comparison was being done on the installation of fibar
versus rubber tiles. The Commission noted that
Glenwood Park does not have a restroom.
Arrovo Vista Communitv Park
The Commission viewed the newly constructed softball
field. Two representatives from Moorpark Packer
Football met the Commission to discuss their proposal
to install temporary lights on the practice field.
The Commission also viewed the site for the eight
lighted tennis courts. The need for additional parking
was also discussed. The skylight in the men's restroom
is broken and needs to be replaced.
Tierra Rejada Park
The Commission noted the vandalism inflicted on the
tennis court windscreens and also discussed the
problems experienced with the drywall material used in
the restrooms. Tierra Rejada seemed to be a popular
and well -used park.
Mountain Meadows Park
The Commissioners noted some minor "pop outs" on the
basketball court. The old wooden equipment needs to be
scheduled for replacement.
Peach Hill Park
The Commission expressed an interest in replacing the
wooden play equipment as a top priority. The drinking
fountain near the softball field was broken and needs
to be repaired. Commissioners noted the good condition
of the softball field.
Virginia Colony
There was some minor graffiti and the coating on she
picnic tables and benches is peeling. The fence along
the southern property line needs to be repaired. The
Commission noted that there was no one in the park.
Campus Park
The Commission indicated an interest in replacing the
wooden play equipment, but it was not considered a top
priority since the park receives limited use. The
drinking fountain was leaking.
Griffin Park
The Commissioners were told the new equipment had been
ordered and should be installed by April.
Commissioner Pflaumer suggested that the City begin
replacing the wooden benches throughout the park. The
problem with gophers was noted.
Campus Canyon Park
The Commission expressed a desire to replace the play
equipment since the equipment is old and outdated. The
park receives heavy use, and there is money in the
park's Improvement Zone. It was noted that the
basketball court has a lot of "pop outs ". The
dinosaur spring toy is cracked and needs to be
addressed.
Country Trail Park
The Commission viewed the newly installed tile and was
told that the fibar would be removed. Commissioner
Pflaumer stated that he liked the type and style of
the benches and tables.
Community Center Park
The Commission discussed the amount of use the park
receives after school. It was noted that the fence was
a newly added feature that helped prevent children
from darting out into the street.
M:\PLemcke\M \Commission\Park Tour - March.doc
4 . ADJOLYPIMNT :
The Park Tour was adjourned at 4:15 p.m.
APPROVED:
Respectfully submitted:
June Dubreuil
Chairperson
Mary Lindley
Director of Community Services
M: \PLemcke \M \Commission\Park Tour - March.doc
d'i`m
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: March 25, 1999 (Meeting of April 5)
SUBJECT: Consider Moorpark Packer Football Request to Install Lights at AVCP
BACKGROUND
On March 1, 1999, the Commission considered the request from Moorpark Packer Football to
install semi permanent lights at the football practice field. At that time, the Commission
approved a motion to continue the agenda item to its April 5 meeting to provide an opportunity
to tour the site. Additionally, the Commission requested that staff contact Southern California
Edison to inquire as to whether or not there were any standards or specifications regarding the
distance overhead wires can span.
As you may recall, each season Packer Football rents portable lights for use on the practice field
to facilitate weekday evening practices. The cost of renting the lights is approximately $5,000.
They anticipate that rental costs will increase this year, and are looking at alternatives that will
make lighting the practice field more cost effective over a long term period.
Edison was contacted and indicated that it only gets involved in issuing a permit and installation
of a transformer and meter. Prior to issuing the permit, they will contact the property owner (the
City) for authorization and require that a concrete pad be installed. The establishment of any
other requirements or standards are the property owner's responsibility.
In a recent conversation with Packer Football, it is staff's understanding the they are requesting
approval to install lights at the practice field at AVCP. The improvement plan proposed by
Packer is to construct a pad for the transformer near the pump house and install four wooden
telephone poles at the practice field. Mounted on each pole would be three light fixtures for a
total of twelve lights. Additionally, wooden poles would be installed along the wooden fence
line, east of the football field, from the transformer to the practice field, from which an overhead
electrical wire would be strung. All of the work would be performed by Packer Football.
Packer Football Requesting
Page 2
Packer's initial request included a cost sharing arrangement with the City. Considering the status
of the Community Park Improvement Zone, they are now requesting a loan from the City in the
amount of $15,000 to be repaid over a three -year period. The first payment of $5,000 would be
made in the 1999 football season and two additional $5,000 payments would be made over the
next two consecutive years. Packer has indicated that it cannot perform the proposed
improvements without a loan.
The Commission is being asked to consider Packer Football's request. If the Commission elects
to recommend granting Packer's request, its recommendation will be forwarded to the City
Council for consideration.
RECOMMENDATION
Consider the request by Moorpark Packer Football and provide a recommendation.
M: \MLindley\ PARKS \packerlightreques.com.doc
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services oi,
DATE: March 29, 1999 (Meeting of April 5, 1999)
SUBJECT: Consider Goals and Objectives for FY 1999/00
DISCUSSION
This item was first presented to the Commission at its meeting
of March 1, 1999. At that time, the Commission took action to
carry the item over to the April 5 meeting.
The Commission is being asked to provide recommendations for FY
1999/00 objectives related to the City's parks and recreation
programs and services. The Commission's recommendations will be
forwarded to the City Council for consideration. The Council is
typically asked to adopt goals and objectives along with the
adoption of the City's budget.
To assist the Commission, the following is a list of projects
that have previously been identified by either the Council, past
Commission's, or Department staff.
• Playground equipment replacement projects -
• Campus Canyon Park
Campus Park
Peach Hill Park
Community Center Park
Tierra Rejada Park
• Expand and initiate new adaptive programs.
• Explore the feasibility of a permanent skatepark.
• Implement a volunteer fingerprinting policy and
procedures.
• Develop a youth scholarship program to provide low or no
cost registration for recreation programs to low income
Moorpark families.
• Consider a more flexible recreation and park rental
refund policy.
FY 1999 /00 Goals and Objectives
Page 2
• Identify funding sources to proceed with the development
of AVCP Phase II.
• Evaluation /modification of current Park Improvement Zones
and commercial /industrial fees.
• Expand recreational tennis programs upon completion of
the AVCP tennis courts.
Additionally, at the joint City Council /Park and Recreation
Meeting on March 24, two other potential objectives were also
discussed: 1) the feasibility of providing a drop -in type of
program for middle school aged youth located on school campuses,
and 2) development of Art in Pubic Places guidelines and
policies.
Because the City Council attempts to limit the number of
objectives in an effort to assure that the final list adopted is
achievable, the Commission should attempt to keep its list to no
more than ten items.
To assist the Commission, a copy of the City's FY 1998/99 Goals
and Objectives has been attached to this staff report.
RE COMM NDAT I ON
Provide a list of recommended parks and recreation related
objectives for fiscal year 1999/00 for consideration by the City
Council.
\ \MOR_PRI_SERV\ home_ folders\ MLindley \ADMIN \p &r99object.com.doc
AGENDA REPORT
PARKS AND RECREATION COMMISSION
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: March 8, 1999 (Meeting of April 5, 1999)
SUBJECT: Consider Proposed Park Capital Improvement Budget for 1999/00
BACKGROUND
Each year, the Parks and Recreation Commission is asked to review the Park Improvement Fund
(Fund 212) and to provide the City Council with a recommendation on park capital improvement
projects to be considered for the upcoming fiscal year. The Commission is being asked to consider
potential projects for FY 1999/00 and forward a recommendation to the City Council.
The Park Capital Improvement Fund is comprised of so- called Quimby park in -lieu fees, fees
imposed on new multi - family residential and commercial/industrial projects, parkland lease
revenue, and interest income on the fund balance. Pursuant to City Council's approved action,
there are six park improvement zones, five which fund neighborhood parks and one which funds
community parks. Funds are collected within a zone when new development takes place. Of the
newly collected funds, 60 percent stay within the neighborhood zone where the funds were
collected. These funds can only be spent on neighborhood park facilities located within that zone.
The remaining 40 percent go into a community park zone fund which funds improvements of
community park facilities (Arroyo Vista Community Park).
During 1998/99, a number of projects were undertaken. Those projects include:
➢ replacement of playground equipment at Glenwood and Griffin parks,
➢ installation of ADA accessible rubber tiles,
➢ replacement of wooden picnic tables at Griffin and Campus parks,
➢ construction of the third softball field at AVCP,
➢ AVCP Phase II Conceptual Design,
➢ Installed second soccer goal post at Campus Canyon Park,
Park Capital Improvemeat Budget
page 2
➢ improvements to the multi purpose court at AVCP.
Additionally, the construction of eight lighted tennis courts at AVCP will shortly be underway.
As of January 31, 1999, the total Park Improvement Fund Balance across all zones was
approximately $215,531. Attachment A shows the fund balance for each park zone. Of the seven
zones, two have liabilities in excess of their assets: the Community Zone and Zone 5 (Mountain
Meadows).
Attachment B identifies improvements staff believes the Commission should discuss as potential
projects for FY 1999/00. The Commission may wish to suggest additional projects. The
outcome of the Commission's action should be a recommended list of park improvement projects
for FY 1999/00 that will be forwarded to the City Council for its consideration during the
upcoming budget process.
Recommendation
Staff recommends that the Commission approve a recommended list of Park Capital Improvement
Projects for inclusion in the FY 1999/00 Budget for City Council consideration.
\\MOR PRI SERW HOME FOLDERS\ NIL INDLEY \PARKS\PKIIviPBUD99.COM.DOC
ATTACHMENT A
PARK RvIPROVEMENT FUND STATUS
FEBRUARY 1999
ZONE
TOTAL ASSETS
LIABILITIES
FUND BALANCE
1 (Downtown)
$364,663
$ 0
$364,663
3 (Campus)
290,538
0
290,538
4 (Peach Hill)
32,911
0
32,911
5 (Mountain Meadows)
22,224
34,370
(12,146)
6 (Glenwood)
14,136
0
14,136
Community
11,429
486,000
(474,571)
TOTAL
$735 ,901
$520,370
5215,531
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ATTACHMENT B
PROPOSED PARK CAPITAL "ROVEMENT PROJECTS
FISCAL YEAR 1999/00
Community Zone
Zone 1
Arroyo Vista Community Park
'ro'ects Estimated Co:
1) No projects proposed $0
TOTAL 0
Poindexter Park
'rojects Estimated Cos
No projects proposed $0
TOTAL 0
Virginia Colony
'rojects Estimated Cost
1) No projects proposed $0
TOTAL 0
Community Center Park
'ro'ects Estimated Cost
1) No projects proposed $0
TOTAL 0
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Zone 3
Zone 4
Zone 5
Campus Park
'rojects Estimated Cost
1) No projects proposed $0
TOTAL $0
Griffin Park
'ro ects Estimated Cost
1) Replace wooden benches ( 5) $14,000
TOTAL $14,000
Campus Canyon
'ro'ects Estimated Cost
1) Replace playground equipment $ 60,000
TOTAL $ 60,000
Peach Hill Park
'ro'ects Estimated Cost
1) Replace & upgrade play equipment $50,000
TOTAL $50,000
Mountain Meadows Park
'rojects Estimated Cost
1) No projects proposed $0
TOTAL $0
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Zone 6
Tierra R Ajada Park
Project Estimated Cost
1) No projects proposed $ 0
TOTAL 0
Country Trail Park
1) No projects proposed $ 0
TOTAL $0
Glenwood Park
Projects Estimated Uost
1) No projects proposed $o
TOTAL $o
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