HomeMy WebLinkAboutAG RPTS 1999 0607 PR REGCITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
June 7, 1999
7:00 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Joseph Catrambone, Tina Hare, Tom Pflaumer,
Sandra Thompson, and Chair June Dubreuil.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of April 5, 1999. Staff Recommendation: Approve as
presented.
B. Consider Parks Quarterly Report - January 15 to April 15,
1999. Staff Recommendation: Receive and file report.
C. Consider Winter Quarterly Report. Staff Recommendation:
Receive and file report.
D. Consider Spring Activity Report. Staff Recommendation:
Receive and file report.
8. DISCUSSION /ACTION ITEMS:
A. Consider Arroyo Vista Community Park Conceptual Design
Phase II. Staff Recommendation: For the Commission to
consider the final design submitted by the architect and
make a recommendation to the City Council on a Conceptual
Design for Arroyo Vista Community Park Phase II.
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be
received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or
other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are
available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department
Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227.
Parks and Recreation Commission Agenda
June 7, 1999
Page 2
B. Consider Revision to the Junior Basketball Rules. Staff
Recommendation: Review the Junior
Mandatory Playing Rule and provide a
staff.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
Basketball League
recommendation to
A ITEM '- 7 19
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California April 5, 1999
1. CALL TO ORDER:
Chair Dubreuil called the meeting to order at 7:10 p.m.
2. THE PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Hare.
3. ROLL CALL:
Present: Commissioners Joseph Catrambone, Tina Hare,
Thomas Pflaumer, Sandra Thompson and Chair June Dubreuil.
Staff Present: Mary Lindley, Director of Community
Services, and Patty Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
None.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
VI
A. Approval of the Parks and Recreation Commission
Minutes of March 1, 1999. Staff Recommendation:
Approve as presented.
B. Approval of the Parks and Recreation Commission Park
Tour Minutes of March 7, 1999. Staff Recommendation:
Approve as presented.
MOTION: Commissioner Hare moved to approve the Consent
Calendar as presented. Commissioner Catrambone
seconded. The motion was carried 5 -0.
P &R Commission Minutes
April 5, 1999
Page 2
8. DISCUSSION /ACTION ITEMS:
A. Consider Request From Moorpark Packer Football for
Installation and Use of Semi Permanent Lights. Staff
Recommendation: For the Commission to consider Packer
Football's request and provide a recommendation.
(Continued item from March 1, 1999 meeting.)
Public Speaker: Mr. Douglas Shoop, President of Packer
Football, gave a summary of the proposal submitted by
Packer Football. He reviewed projected costs,
installation plans, and the request of a loan from the
City in the amount of $15,000.
Ms. Lindley gave her oral report, sta,�ing she spoke
with Edison, and they only provide the permits and
install the transformer and meter. Ms. Lindley
reminded Mr. Shoop and the Commission that funds are
not available in the Community Zone for a loan.
Commissioner Catrambone suggested the City consider
purchasing portable lights mounted on trailers that
could be used by both the sports organizations and for
City sponsored events. Ms. Lindley sated that she
felt this option was not feasible since each light
trailer would cost approximately $30,000. Commissioner
Catrambone suggested staff look i -=to government
surplus centers to purchase these trailers at a much
lower cost.
Commissioner Thompson stated that she could not
support the recommendation of a loan at this time. She
would first like to see if the assessment ballot
passes, and she stated that providing a loan to Packer
Football might cause conflict with other sports
organizations, who may also request assistance from
the City for improvements.
Commissioner Pflaumer suggested a different loan
proposal of $10,000 to purchase the light fixtures
now, and once the initial loan was repaid, any
additional funds needed could be discussed at that
time.
P &R Commission Minutes
April 5, 1999
Page 3
Chair Dubreuil requested that Packer Football provide
their financial statement to the City. The Council
could then review when it considers the request for a
loan.
MOTION: Commissioner Hare moved to make a recommendation to
the City Council to loan Packer Football $15,000 for
the installation of semi - permanent lights at Arroyo
Vista Park, to be paid back in three payments of
$5,000 each. The first payment to be due in the fall
of 1999, and the remaining two payments to be made in
the years 2000 and 2001. Packer Football is to provide
their financial statement for review by the Commission
and City Council. Commission Catrambone seconded. The
motion was carried 3 -2, with Commissioners Pflaumer
and Thompson opposed.
B. Consider FY 1999/00 Goals and Objectives. Staff
Recommendation: Provide a list of park and recreation
related Goals and Objectives for FY 1999/00 for
Council consideration. (Continued from the March 1,
1999 meeting.)
Ms. Lindley reviewed her staff report and suggestions
for 1999/00 Goals and Objectives, and then each
Commissioner gave his /her input for consideration.
A consensus was reached by the Commission for the
following twelve items to be recommended to the City
Council for their consideration:
1. Establish a permanent Skatepark.
2. Replace outdated playground equipment, with
Campus Canyon and Peach Hill Parks as priorities.
3. Implement a volunteer fingerprinting policy and
procedures.
4. Develop a youth scholarship program to provide
low or no cost registration for recreation
programs to low income Moorpark families.
S. Consider a more flexible recreation and park
rental refund policy.
6. Identify funding sources to proceed with the
development of AVCP Phase II.
P &R Commission Minutes
April 5, 1999
Page 4
7. Evaluation /modification of current Park
Improvement Zones and commercial /industrial fees.
8. Expand recreational tennis programs upon
completion of the AVCP tennis courts.
9. Provide a drop -in type program for middle school
aged youth located on school campuses.
10. Development of Art in Public Places guidelines
and policies.
11. Expand and initiate new adaptive programs.
12. Consider feasibility of installation of a parking
lot at Campus Canyon Park.
C. Consider Proposed Park Capital Improvement Budaet for
1999/00. Staff Recommendation: For Commission to
approve a recommended list of Park Capital Improvement
Projects for inclusion in the FY 1999/00 Budget for
City Council consideration.
Ms. Lindley reviewed the funds in each park zone and
suggested the following three improvement projects:
Replace wooden benches at Griffin Park, and replace
and upgrade play equipment at Campus Canyon and Peach
Hill Parks.
MOTION: Commissioner Hare moved to approve staff's recommended
list of Park Improvement Projects for inclusion in the
FY 1999/00 Budget for City Council consideration.
Commissioner Catrambone seconded. The motion was
carried 5 -0.
D. Oral Report of Bi- annual Park Tour on March 7, 1999.
Staff Recommendation: For Commission and staff to
discuss their March 7th bi- annual park tour.
Each Commissioner gave their input of the park tour,
and all agreed that the parks were well maintained by
park staff. They pointed out improvements needed if
the assessment ballot passed, that would allow for the
additional funds needed for the repairs.
P &R Commission Minutes
April 5, 1999
Page 5
8. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Commissioner Thompson congratulated Moorpark's Academic
Decathlon team on winning the State champi.onship, and
wished them luck on the Nationals.
Chair Dubreuil announced the upcoming special meeting of
the Parks & Recreation Commission on April 12, as the final
public meeting for the AVCP Conceptual Design Plan Phase
II.
Chair Dubreuil invited the public to attend a fundraiser
for Moorpark's Academic Decathlon team's National Meet,
being held at Chuey's on April 6.
Commissioner Thompson inquired if Art in Public Places
could be agendized for the May meeting. Ms. Lindley
suggested that due to the ongoing items that need to be
addressed, Art in Public Places could perhaps be placed on
June's agenda.
9. ADJOURNMENT:
Chair Dubreuil adjourned the meeting at 8:40 p.m., until
the next special meeting scheduled on April 12; 1999.
Respectfully submitted,
Patty Lemcke
Administrative Secretary
APPROVED:
JUNE DUBREUIL
CHAIRMAN
ITEM
AGENDA REPORT
PARK AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared by: Allen Walter, Supervisor of Maintenance and
Operations
DATE: May 7, 1999 (for June 7, 1999 meeting)
SUBJECT: Parks Quarterly Report: January 15 to April 15,
1999
Campus Canyon Park:
Bid requests were sent to seven vendors for the replacement or
repair of the wrought -iron fence. Bids close on May 14.
The basketball court has developed new "pop -out" damage. A bid
is prepared for repair.
The concrete leg on the pavilion picnic table has broken and is
unstable. Park staff removed the table and a replacement cost is
being prepared.
A spring toy was replaced at no cost to the City. The toy was
still under manufacturer's warranty.
Mountain Meadows Park:
Two park benches became unsecured and were re -glued to the
cement slab.
Exposed rebar was reported by the irrigation fence wall. The
rebar was repaired and backfilled.
Griffin Park:
Edison located a power outage problem at the park. The problem
was located between the SCE vault and the electric meter. A wire
P &R Commission Meeting
Parks Quarterly Report
Page 2
was grounded and causing a power failure to occur. Edison and
the City electrician repaired on May 3. The cost was $500.
The new playground equipment was delivered in April and put in
the storage room at Griffin Park, with the overflow stored at
Peach Hill Park. Staff is currently working with the contractor
to schedule the installation work.
Park staff is looking at the
wooden benches, and received a
The lowest cost was $1,429.
feasibility of replacing three
bid from Quick -Crete Products.
Three new picnic tables were installed, replacing the old wooden
tables.
Virginia Colony Park:
The fibar level dropped, and new fibar was purchased and
installed at a cost of $835.
AVCP:
A sign was posted at the Center stating: NO SKATEBOARDS, NO
ROLLER SKATING, NO BIKE RIDING, ALLOWED ON SIDEWALK.
Moorpark Girls Softball repaired the cement sidewalk where MGS
had been stamped. They also poured the backstop foundation, and
the frame and backstop were installed. Dugout benches will be
added to both sides of field, which will match the existing
benches at the west field. They will be getting covers for the
benches that will improve the appearance, although we don't know
at this time if the covers are permanent or will be put on just
for the games. Additionally, Girls Softball added a cement slab
extension to the east dugout on the lighted field. This will
reduce soil damage and erosion to the area.
The restroom storage room was cleaned and a softball storage
room was established. This will aid in keeping the storage room
clean, provide additional storage space, and the softball
equipment secure.
P &R Commission Meeting
Parks Quarterly Report
Page 3
Sunridge performed additional
ballfield, replacing /modifying
proper turf coverage.
contract work at the new
the irrigation to help produce
An optional design is being developed for review of a concrete
planter box, which will border the park's monument sign. The new
design will hopefully prevent damage that is currently being
caused by skateboarders who use the monument as a ramp.
Three new surplus trash can holders (round, single post with
wood pickets) are available and will be installed at AVCP picnic
shelter.
Dumpster enclosure was cleaned out and 10 (extra) new picnic
tables and 14 (extra) benches were moves to the restroom storage
room until park warrants assembly and installation.
The mainline water damage done by Tri Valley Roller Hockey
during construction on the multi purpose court, was repaired and
payment for the repair was received from Tri Valley.
The snack bar ice machine was installed by Girls Softball. They
used the existing water hook -up and added a drain to the sink.
Poindexter Park:
Little League will be monitored on the use of the storage room -
locking device. A combination lock was added to the storage room
roll -up door by Little League. A sign was posted over the lock
stating: REPLACE LOCK AFTER USE. Sunridge was advised of the
lock combination and the installation of an outfield fence on
March 1.
The two donated benches were installed on February 4, under the
two north east corner Pepper trees, facing the flagpole.
New flags were purchased and installed at the Veterans memorial.
P &R Commission Meeting
Parks Quarterly Report
Page 4
Villa Campesina Park:
Three cement waste cans were received in April. Two were placed
in the park and one by the pedestrian bridge.
Security lights were checked, serviced and repaired as needed.
Glenwood Park:
The wooden playground equipment was removed on February 18. The
playground sand was regraded to provide a safe area until the
new equipment was installed on February 24.
Campus Park:
Four new picnic tables were installed replacing the old wood
tables.
Country Trail Park:
Severe weather "burned" the shrubs and trees. The condition will
be monitored for regrowth, and if needed, replacement.
Peach Hill Park:
Park staff and AVCP staff performed maintenance work on the
softball fields at Peach Hill Park and AVCP prior to season
opening on March 1.
The playground wood beam cracked. Park staff "banded" the beam
to reduce further damage and secure the crack.
The storage and softball rooms were cleaned. The items cleared
from the storage room went to the City's auction.
Two softball lights are burned out and require replacing. In the
past, procedure has been to replace all bulbs at one time, due
to the cost involved. The last replacement occurred in January
P&R Mee'_ing
Parks Quarterly Report
1997. The cost to replace is $535 -or the lift truck and
approximately $189 for 31 bulbs @ $61 each. she project's
estimated total is $2,535 and is scheduled in May.
One park staff employee has been assigned to conduct a weekly
check for softball maintenance at all softball fields.
Staff Recommendation: Receive and file the report.
2
f
7_C _
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
C.
FROM: Shelly Shellabarger, Recreation Superintendent 1�7—
DATE: May 14, 1999 (Parks & Recreation Commission
Meeting of June 7, 1999)
SUBJECT: Consider Winter Quarterly Report
BACKGROUND
Attached for your review is the Winter Quarterly Report submitted
to the City Manager. This report covers classes; adult sports,
youth sports, teen programs, brochure and facility reservations.
Recreation registrations showed a significant drop from Winter 1998
as well as other past programs. This is due to the fact that the
Winter brochure was combined with the Fall 19981°brochure as a
budget reduction effort. The chart below illustrates a comparison
between recreation registration figures for Winter 1999 and the
previous season (Fall 1998) as well as a year to date comparison
with Winter 1998. A chart is attached that further illustrates
these figures.
As a result of this drop in registration, which is directly linked
to the marketing effort, staff is recommending that a separate
Winter brochure be budgeted for FY 99/00.
STAFF RECOMMENDATION
That the Commission receive and file the report.
Total Revenues
Direct Costs
Net Revenue
Winter 1999
23968
14405
9563
Fall 1998
48574
30470
16415
Winter 1998
31352
17649
13703
As a result of this drop in registration, which is directly linked
to the marketing effort, staff is recommending that a separate
Winter brochure be budgeted for FY 99/00.
STAFF RECOMMENDATION
That the Commission receive and file the report.
Winter 99/Fall 981 Winter 98
Comparison
Net 13703
16415
Revenue 9563
Direct 17649
0 30470
Costs jjj 14405
Total 31352
48574
Revenues 23968
0 20000 40000 60000
[:1 Winter 1998
■ Fall 1998
M Winter 1999
MEMORANDUM
TO: Steve Kueny, City Manager
FROM: SG Shellabarger, Recreation Superintendent
DATE: April 15, 1999
SUBJECT: Quarterly Report on Recreation Programming
Winter Quarter: January -March 1999
This memo serves as a review of the recreation programs and facility rentals for the winter
quarter of 1999.
WINTER EVENTS
There were no events during this period.
WINTER CLASSES
Winter class registrations has dropped sharply in 1999 (approximately 34 %). Staff believes that
this is due to the fact that there was no winter brochure. The public, accustomed to this quarterly
publication, did not register for classes as they usually do.
Recreational Classes
1999
1998
Students
261
396
Classes Offered
61
79
Ran
39
55
Canceled
22 36%
24 30%
Gross Revenue
$11,845
$17,030 F,
Direct Costs
$5,829
$8912
Instructor payments
$5,754
$8654
Supplies
$75
$258
Refunds and credits
$2,802
$2042
Net Revenue
$3,214
$6,067
Direct Cost Per Participant
$22.33
$22.50
Gross Revenue Per Participant
$45.38
$43.00
Net Revenue Per Participant
$12.31
$15.32
Coordinator Hours (approximate)
18
40
WINTER ADULT LEAGUES
Winter Basketball leagues show a steady participation rate with last year. This is due to the direct
mailing sent to past participants. The women's league, however, registers similarly to recreation
classes and shows a 32% drop in participation.
Basketball
1999
1998
Teams
12
12
Supply Costs
$554
$611
Facility Costs (Gym @ S 12 per hr - lights)
$1,025
$1,025
Direct Costs
$1,579
$1,636
Part Time Staff Costs
$1,458
$1,354
Total Costs
$3,037
$2,990
Gross Revenue
$3,749
$3,889
Net Revenue
$712
$899
Direct Cost Per "Team
S131.58
5136.33
Total Cost Per Team
S253.08
52.19.17
Gross Revenue Per Team
5312.42
5324.08
Net Revenue Per "Team
559.33
$74.92
Coordinator Hours
24
40
Volleyball
1999
1998
Not offered
Canceled
Softball
1999
1998
Dark
Dark
Women's League
1999
1998
Participants
36
53
Supply Costs
$326
$528
Facility Costs (Gym @ $ 12 per hr + lights)
$244
$240
Direct Costs
$570
$768
Part "Time Staff Costs
$69
$87
Total Costs
$639
$855
Gross Revenue
$1,044
$1,450
Net Revenue
$405
$595
Direct Cost Per Participant
515.83
514.49
Total Cost Per Participant
517.47
$16.13
Gross Revenue Per Participant
S29
$27.36
Net Revenue Per Participant
511.25
$11.23
Coordinator Hours
10
18
2
f
WINTER YOUTH LEAGUES
JBL registrations have increased slightly over 1998 due to a direct mailing. The t -ball league,
which struggles every season, was canceled.
.Junior Basketball League
1999
1998
Participants
100
82
Teams
10
10
Supply Costs
$2,147
$1,611
Facility Costs (Gym @ $12 per hr + lights)
$1,342
$1,342
Direct Costs
$3,489
$2,953
Part "Time Staff Costs
$347
$434
Total Costs
$3,836
$3,387
Gross Revenue
$4,700
$3,608
Net Revenue
$864
$221
Direct Cost Per Participant
$34.89
$36.01
Total Cost Per Participant
$38.36
$41.30
Gross Revenue Per Participant
$47
$44
Net Revenue Per Participant
$8.64
$2.70
Coordinator Hours
30
45
T -Ball League
1999
1998
Participants
Cancelled
32
Teams
4
Supply Costs
$665
Facility Costs
$0
Direct Costs
$665
Part Time Staff Costs
$402
Total Costs
$1,067
Gross Revenue
$1,408
Nef Revenue
$341
Direct Cost Per Participant
$20.78
Total Cost Per Participant
$33.34
Gross Revenue Per Participant
$44
Net Revenue Per Participant
$10.66
Coordinator Hours
5
20
ti,
TEEN PROGRAMS
Teen programs have shown a marginal increase in participation. This is due in part to the number
of hours dedicated to this effort. Staff works to provide teen classes, events and excursions. Staff
also coordinates two teen council meetings per month.
Coordinator Hours
Superintendent I lours
89 75
65 50
Teen Classes
Many teens participated in classes like babysitting, swing dance, and belly dance. "Those
numbers are reflected under recreation classes.
Events
Teen programs are building slowly, though most programs have seen an increase in popularity in
the last quarter.
• A band jam was held in March. Two bands played music in front of approximately 120
teens.
• The skatepark has also had an increase in attendance during the winter quarter. Staff
coordinated a skate contest in January with prized donated by local vendors, and
skatepark registration has increased to 71.
• The teen council assisted in coordination of the Valentine Romantic Movie Marathon and
this event was well received by the teens as 40 attended. Staff plans to coordinate more
movie marathons during the summer quarter.
• Staff coordinated two teen ski trips to Mt. High Ski Resort. Attendance was down this
year because Mesa Union School who usually attends the ski trip did not have the same
day off as Moorpark Unified School District. Staff plans to attempt to coordinate the
dates next year so all schools can be served.
Teen Excursions
Ski Trips (1/26 & 2/9)
Participants
Supply Costs
Direct Costs
Part Time Staff Costs
Total Costs
Gross Revenue
Net Revenue
1999
1998
76
129
$2,938
$4,499
$2,938
$4,499
$243
$362
$3,181
$4,861
$3,342
$5,059
$161
$198
Direct Cost Per Participant 538.66 S34.88
Total Cost Per Participant S41.86 537.68
Gross Revenue Per Participant $43.97 $39.22
Net Revenue Per Participant 51.72 5/.53
f
BROCHURE
A separate brochure was not published for the winter 1999 season. The information from this
period was published in the fall 1998 brochure.
Brochure Costs
Printing Cost
Mailing Cost
Total Cost
Total Ads
Ad Revenue
Net Cost
FACILITY RENTALS
1999 1998
No brochure $1,644
$752
$2396
12
$1,010
$1,386
The division processes rentals for Arroyo Vista Recreation Center and all neighborhood parks.
The costs shown for AVRC rentals include rental coverage by part time staff. Figures from 1997
were not available. Please note that many permits include multiple dates. For example, AYSO
has been issued one permit for the full season, which includes multiple dates. Please also note
that staff and direct cost figures are not available for park rentals.
Park Rentals
1999
1998
Permits
101
60
Gross Revenue
$16,119
$7,156
Gross Revenue Per Rental
$159.59
$119.27
Coordinator Hours
60
40
Superintendent Hours
7
5
AVRC Rentals
1999
1998
Permits
19
28
Part Time Staff Hours
76
150.75
Part Time Staff Costs
541.12
$1,185
Total Costs
541.12
$1,185
Gross Revenue
$7,061
$6,501
Net Revenue
$6,519
$3,530
Staff Cost per Rental
$28.48
$42.32
Gross Revenue Per Rental
$371.63
$232.18
Net Revenue Per Rental
$343.10
$126.07
Coordinator Hours
40
65
Superintendent Hours
10
14
V,
14000
12000
10000
:111
•111
� 111
4118111
U
Winter 1999 Quarterly Report
Recreation Adult Youth Teen
Classes Leagues Leagues Excursions
® Gross Revenue
■ Direct Costs
Winter 1999 Gross Revenue
Youth Leagues
20%
Teen Excursions
14%
Adult Leagues
17%
1
Recreation Classes
49%
ITEM 7� d
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
c�
FROM: Shelly Shellabarger, Recreation Superintendent
DATE: May 14, 1999 (Parks & Recreation Commission
Meeting of June 7, 1999)
SUBJECT: Consider Spring Activity Reports
BACKGROUND
Attached are the event reports for the Easter Egg Hunt and Spring
Camp, which were held in the Spring of 1999. Both activities were
very successful and well received by the community.
The Easter Egg Hunt is distinguished from previous events in that
an entry fee of $1 was charged. This allowed staff to recapture a
portion of the costs related to this event and provided a mechanism
for tracking participation. Due to the newly implemented Teen
Volunteer program, our volunteer support nearly doubled from last
year. Staff recommends charging $2 in 2000.
Spring Camp was an unequivocal success, filled to capacity each
day. As with Winter Camp, this school break day care opportunity
ran from 6:30 am to 6:00 pm during the MUSD vacation. Most
participants used the program for day care.
STAFF RECOMMENDATION
That the Commission receive and file the report.
Staff. Stephanie Shaw
Prop-ram Information
City of Moorpark
Event /Activity Evaluation Report
Report Date: April 14, 1999
Name of Activity /Event
Easter Egg Hunt _
Day and Date
Saturday, April 3, 1999
Time
10:00 am to 12:00 pm
'Location
Arroyo Vista Community Park
Event/Activity Features
Egg Hunts, Easter Bunny, Pony Rides, Petting Zoo, Jolly
Jump, Face Painting, Food Vendor
Event/Activity Review
All participants were pleased with the event.
Suggestions for Future
Activities
Increase admission fee to $2 to better cover event costs.
Provide participation vouchers to Catholic Charities prior
to the event to assure that low income families are not
precluded from participating.
Participation Information 1999
1998
Age Group
Children
Children
"Target Group Participants
550
$126.66
Total Participants
1200
800
Volunteers
41
25
J3udget Review
1999
1998
Direct Costs
$1281.54
$1219.95
Part Time Staff Costs
$120.82
$126.66
Total Costs
$1402.36
$1346.61
"Total Revenue
$858.00
$11.00
Net Expenditure
$544.36
$1335.61
Financial Analysis
1999
1998
Direct Cost Per Participant
$1.06
$1.52
Total Cost Per Participant
$1.17
$1.68
Revenue Per Participant
$0.72
$0
Net Expenditure Per
Participant
$0.45
$1.67
Coordinator Hours 1 48 1 48
Staff: Stephanie Shaw
Program Information
City of Moorpark
Event /Activity Evaluation Report
Report Date: April 14, 1999
-Name of Activity /Event
Spring Camp Moorpark
Day and Date
Monday, April 5 through Friday, April 9
Time
_
6:30 am to 6:00 pm
Location
Arroyo Vista Community Park
Event/Activity Features
Games, sports, crafts, field trips, free play, videos, etc.
Event/Activity Review
All participants were pleased with the camp.
Suggestions for Future
Activities
None
Participation Information 1999
1998
Age Group
Children ages 5 to 11
Not offered 1
Total Registrants
49
_
Participants
Average 39 per day
1
Volunteers
1
1
Budget Review
1999
1998
Direct Costs
$450.26
Part Time Staff Costs
Total Costs
$1234.09
$1684.35
Total Revenue
$3944.40
1
Net Revenue
$2260.15
1
Financial Analysis
1999
1998
Direct Cost Per Participant
$2.33
Total Cost Per Participant
$8.72
Revenue Per Participant
$20.44
Net Revenue Per
Participant
$11.71
1
Coordinator Hours 40
ITEM 9- A - -
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community ftc,
DATE: June 1, 1999 (Commission Meeting of June 7, 1999)
SUBJECT: Consider the Conceptual Master Plan for Arroyo Vista
Community Park Phase II
BACKGROUND
In October 1998, the City Council awarded a contract to Takata
and Associates to prepare a conceptual master plan for AVCP Phase
II. The contract's scope of work included identifying uses for
the undeveloped portion of the Park (the area east of the
football field), as well as potential changes (relocation and /or
elimination) to uses /amenities within the Park's developed areas.
In drafting plan options for consideration, Takata was asked to
reserve space to expand the gym and recreation center, which is a
concept that was a part of the original Arroyo Visa Recreation
Center plans. The potential new /additional sports and
recreational amenities Takata was asked to consider coyered a
wide range of interests including, but not limited to: various
sports fields, aquatic facilities, a running trail, skatepark,
bicycle motor cross (BMX), basketball courts, sand or grass
volleyball, passive park areas, picnic amenities, play lots, an
outdoor band - shell, an additional restroom /concession building,
and added parking space.
To assist with the task of identifying the needs and desires of
the community and potential park users, the Parks and Recreation
Commission held two special meetings, coordinated by Takata and
Associates. These meetings, held on February 24 and April 12,
were conducted in a workshop -type setting and were specifically
designed to solicit input from the community on a Master Plan for
AVCP Phase II. A number of Moorpark youth sports organizations
were well represented at the meetings, along with youth and
adults not necessarily affiliated with any formal organization.
The most heavily requested amenities were for more youth sports
fields, specifically soccer and softball, and for the retention
of, at a minimum, the existing football field and football
AVCP Master Plan Phase II
Page 2
practice area. Additionally, there was also a request from
Moorpark Little League for five baseball fields (this is t7-:e
minimum number needed to move its operation to AVCP from
Chaparral Middle School and Poindexter Park where five fields are
currently used).
There were also a number of requests for a skatepark facility
(for skateboarders and in -line skaters) and a BMX track. Several
Moorpark teens expressed a strong interest in such amenities as a
safe and challenging alternative to the impromptu use of park
hardscape and local streetscape. There were also a couple of
requests for amenities that would support interests of senior
citizens, specifically bocce ball, lawn bowling, and horse shoes.
There was very little interest in setting aside park areas for
passive uses. A summary of each meeting has been attached to
this Agenda Report for review.
As a result of the input provided through the workshops, Takata
and Associates, working with Department staff, developed the
proposed conceptual plan you are being asked to consider. With
one minor exception, the relocation of the existing tot lot and
picnic pavilion, the proposed conceptual plan retains all
existing amenities in their current locations. It also provides
for additional soccer fields, one additional softball field, a
second restroom /concession building, skatepark, BMX track, an
additional picnic pavilion and tot lot, an aquatic center, a
running trail, and additional parking areas throughout the park.
►-1
The proposed Conceptual Plan also provides for the expansion of
the gym and recreation center and maintains the multipurpose
court, softball fields, football fields, and the four large
soccer fields in their current locations. Additionally, the plan
provides for all of the youth sport interest addressed at the
workshops, with the exception of baseball fields. Moorpark
Little League has indicated that it would need at least five
fields at AVCP in order to move its base of operation.
Incorporating five new baseball fields was not feasible without
eliminating additional soccer fields, skatepark, and BMX tract
proposed in the undeveloped portion of the park.
The proposed Plan also does not include the amenities requested
by the senior citizens. Due to the lack of space and the nature
of a "community park ", staff recommends that if the Commission
wishes to consider space for lawn bowling, and horse shoes, that
it consider one of the City's neighborhood parks at a future
date, since these activities would not generate significant
parking demands.
\\MOR PRI SERV\HOMI: FOLDERS\MLINDLEY\PARKS\AVCP MASTER PLAN COMAGD.DOC
AVCP Master Plan Phase II
Page 3
In considering which activities to locate at AVCP, the Commission
should consider which ones have participation levels that require
a large number of parking spaces and which ones will find greater
community acceptance at a community park, rather than in a
neighborhood park. The four large youth sports organizations
(AYSO, Girls Softball, Packer Football, and Little League) all
require parking in excess of what can typically be accommodated
at a neighborhood park. Little League is able to use parking
behind Mission Bell Plaza and is therefore not solely dependent
on Poindexter Park parking lot. The Roller Hockey League also
generates participation levels that require a number of parking
spaces. Additionally, it would not be cost effective to relocate
roller hockey to another park in an effort to accommodate other
uses, with the exception of an aquatic center or building
expansion.
As proposed, the Conceptual Plan will allow Moorpark AYSO,
Moorpark Girls Softball, and Moorpark Packer Football to continue
to operate with AVCP as their homebase (Note - AYSO may use
Moorpark High School fields for its older age group).
Once the Commission has formulated a recommendation on the Master
Plan for AVCP Phase II, its action will be forwarded to the City
Council.
RECOMMENDATION
Staff recommends that the Commission approve the p�,oposed Master
Plan for AVCP Phase II as presented in the Agenda Report and
forward its recommendation to the City Council.
\\MOR PRI SERV\HOME FOLDERS\MLINDLEY\I'ARKS\AVCP MASTER PLAN COMAGD.DOC
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Shelly Shellabarger, Recreation Superintendent`T
DATE: May 21, 1999 (Parks & Recreation Commission
Meeting of June 7, 1999)
SUBJECT: Consider Revision to the Junior Basketball Rules
BACKGROUND
The City has received a request to amend Junior Basketball League
(JBL) rules. Currently, the City's Youth Sports Manual includes a
Mandatory Playing Rule (Section V.B.8) which states: " Each player
must play at least ten (10) minutes per half. This will provide
everyone with the chance to participate in th(4, game." This
guideline is not monitored by staff; rather it is a self - regulated
standard enforced by parents and coaches.
The requested rule amendment reflects a Maximum Playing Rule, which
would state that no one player shall be allowed to play the entire
game. The justification behind such a rule would be to ensure even
the best players are rotated out and that all the players spend
time on the bench. In the event there are not enough players to
rotate, the rule would not apply. If the City were to implement
this, it is proposed that it also be a self - regulated standard
enforced by parents and coaches. The recommended wording would be:
" Maximum Playing Rule: Each player must sit out at least ten
minutes of each game. Exception: When there are not enough players
to field a team."
Staff is asking Commission to discuss the proposed amendment and
provide staff with a recommendation.
STAFF RECODMENDATION
It is recommended that the Co;urissi. or. review the jBL Plaver
Mandatory Playing Rule and provide a recommends- ion to staff.
m