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AG RPTS 2000 0918 PR REG
MOORPARK l 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 PARRS AND RECREATION COMMISSION AGENDA September 18, 2000 7.00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, Tina Hare, Tom Pflaumer, Sandra Thompson, and Chair June Dubreuil. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of July 17, 2000. Staff Recommendation: Approve as presented. B. Parks Quarterly Report: Staff Recommendation: Receive and file report. C. Recreation Programming Quarterly Report: Staff Recommendation: Receive and file report. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers m, ill be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529- 6864, ext. 227. PATRICK HUNTER JOHN E. WOZNIAK CHRISTOPHER EVANS CLINT HARPER DEBBIE RODGERS Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Parks and Recreation Commission Agenda September 18, 2000 Page 2 8. DISCUSSION /ACTION ITEMS: A. July 3rd Fireworks Event Report. Staff Recommendation: Receive and file report. B. Concert Series Report. Staff Recommendation: Receive and file report. C. Consider Revisions to the Park Rental Policy. Staff Recommendation: Propose the staff recommended revisions to the Park Rental Policy for City Council consideration.. D. Consider a Date for the Fall Park Tour. Staff Recommendation: Select a Sunday in the month of October to conduct the Fall Park Tour and identify which parks to include on the tour. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: July 17, 2000 Chair Dubreuil called the meeting to order at 7:15 p.m. 2. THE PLEDGE OF ALLEGIANCE: Mary Lindley led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Thomas Pflaumer, Sandra Thompson, and Chair June Dubreuil. Commissioner Tina Hare was absent. Staff Present: Mary Lindley, Director of Community Services; John Libiez, Planning Manager; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report. Mary Lindley gave an oral report. S. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of April 3, 2000. Staff Recommendation: Approve as presented. B. Approval of the City Council and Parks and Recreation Commission Joint Meeting Minutes. Staff Recommendation: Approve as presented. Parks & Recreation Commission Minutes July 17, 2000 Page 2 C. Parks Quarterly Report. Staff Recommendation: Receive and file report. D. Recreation Programming Quarterly Report. Staff Recommendation_ Receive and file report. E. July 3rd Fireworks Event Report. Staff Recommendation: Receive and file report. MOTION: Commissioner Thompson moved to pull item 7.0 for discussion and approve items 7.A and 7.B as presented. Commissioner Catrambone seconded. The motion was carried 4 -0. Commissioner Hare was absent. MOTION: Commissioner Pflaumer moved to approve items 7.D and 7.E as presented. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Hare was absent. Commissioner Thompson discussed with staff the vandalism occurrence at the parks. Also, staff discussed with the Commission the ongoing problems with the drinking fountains at Poindexter Park. MOTION: Commissioner Thompson moved to approve item 7.C. Commissioner Catrambone seconded. The motion was carried 4 -0. Commissioner Hare was absent. 8. DISCUSSION /ACTION ITEMS: A. Review Chapter 5 (Parks and of the Draft OSCAR Element Provide staff with comments o OSCAR. Recreational Facilities) Staff Recommendation: n Section 5 of the Draft Mary Lindley explained to the Commission that for this meeting they would be concentrating on the Parks and Recreation Chapter of the Draft OSCAR Element. She also explained that the Commission was provided two documents for review; Chapter 5 of the OSCAR Element, which takes a broader view, and the Parks Master Plan, which gives a much more specific view of parks. Parks & Recreation Commission Minutes July 17, 2000 Page 3 John Libiez, Principal Planner, reviewed previous questions from the Joint Meeting of the Planning Commission and Parks and Recreation Commission. The Parks and Recreation Commission was asked to consider: • What does the community most needs in regards to parks and recreation. • Where should new parks be built. • How should parks, trails, and open space interface with surrounding communities. • How should the City articulate its vision. • What type of trail system should the City have. Mr. Libiez also provided information reflecting Goals, Policies and Implementation Strategies for the General Plan OSCAR Element related to parks and recreation. The Commissioners each gave their input on specifics for the OSCAR Element. Commissioner Catrambone stated that any type of trail system built for the City, to be viable, must tie into the surrounding cities. Commissioner Thompson concurred with Commissioner Catrambone that we need to address a trail system, connecting the cities with the pathways. In addition, the City needs to consider a trail that connects the Campus Park area with Happy Camp Park. Commission Pflaumer asked if the City has taken any steps towards dedicating an open space existing between two cities. Mr. Libiez explained that the land that Commissioner Pflaumer is referring to is in the County unincorporated area and is privately owned. The City does not control the area outside of its limits. Chair Dubreuil thanked Mr. Libiez for attending the Commission meeting. She stated that establishing what community citywide facilities are needed is an important issue. She feels additional baseball fields for Moorpark Little League need to be designated, Parks & Recreation Commission Minutes July 17, 2000 Page 4 perhaps in conjunction with one of the City's schools, as is currently being done at Poindexter Park and Chaparral School. Chair Dubreuil suggested that the City not construct any more new "mini" parks, but rather require developers to include recreation amenities /space in their developments, to be maintained by HOAs. The City could then focus on neighborhood and community parks, and eventually if desired by the community, construct a second community park. Chair Dubreuil agrees with the other Commissioners that there is a need to identify a trail in Happy Camp that would connect with the Campus Park area. In addition, the City should begin to consider the golf course proposal so accommodations can be made allowing for trail through the project to exist. Chair Dubreuil suggested that the City work with other jurisdictions to consider mechanisms for the purchase of property in the Tierra Rejada greenbelt corridor to preserve it as rural and open space. Commissioner Catrambone stated that there is an upcoming County Supervisor's meeting with the developer of the proposed golf course at Happy Camp and it might be in the interest of the City to attend. Commissioner Pflaumer agreed that perhaps eventually the City could have a second community park, and suggested the use of Monte Vista Park as a location for a proposed BMX track. Commissioner Catrambone stated that perhaps locations in the City other than parks could be identified for a Skate Park and a BMX track, and suggested that they could be privately owned and operated. Mr. Libiez informed the Commission that the subject or the upcoming County Supervisor's meeting with t *-:e developer is to be addressed at the City Council meeting of July 19, 2000. Parks & Recreation Commission Minutes July 17, 2000 Page 5 Ms. Lindley stated that it is staff's intent to leave the sections of the OSCAR dealing with Quimby and dedication of parkland as written in the Draft. B. Consider Selection of Ad Hoc Committee for Campus Park Playground Equipment. Staff Recommendation: Select two Commissioners to serve as the Campus Park Playground Equipment Ad Hoc Committee. CONSENSUS: The Commission reached a consensus for Commissioner Thompson and Chair Dubreuil to serve as the Campus Park Playground Equipment Ad Hoc Committee. C. Consider Parks and Recreation Commission's Summer Recess and Designate a Meeting Date in September. Staff Recommendation: Commission to approve a recess for the month of August, and designate a date in September. CONSENSUS: The Commission reached a consensus approving a recess for the month of August, and designating Monday, September 18 as the next Parks and Recreation Commission meeting date. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chair Dubreuil requested the following items to be agendized for the Parks and Recreation Commission meeting in September: Scheduling a Youth Sports Committee; review teen programs and schedule a joint meeting with the new Teen Council; and review the possibility of restructuring the Park Improvement Zones of Benefit. 10. ADJOURNMENT Chair Dubreuil adjourned the meeting at 8:25 p.m. until the next meeting scheduled on September 18. Parks & Recreation Commission Minutes July 17, 2000 Page 6 APPROVED: JUNE DUBREUIL, CHAIRMAN Respectfully submitted: Patty Lemcke, Administrative Secretary 7B �. AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary Lindley, Director of Community Services Prepared By: Allen Walter, Supervisor of Maintenance and Operations DATE: August 7, 2000 (Meeting of September 18, 2000) SUBJECT: Parks Quarterly Report - April 15 to July 29, 2000 ----------------------------------------------------- - - - - -- PARKS AT T DAD TCQ NO OVERNIGHT PARKING SIGNS - 10 PM to 6 AM: Thirty -five signs were needed to outfit all park parking lots. They were installed at all entry points and locations that are visible to the public. ARROYO VISTA PARK 1. VENTURA COUNTY FIRE DEPARTMENT: East end weed abatement was requested and completed by June 15, 2000. Additional weed abatement was requested along the west slope down from residences. Fire code requ -res 110' from any structure. Sunridge responded and completed within VCFD' s deadline. 2. WELL # 1 Developed an electrical problem. Electricians adv_sed tN:o switches malfunctioned and were replaced. Es_:rrmar.d cost: $650. 3. WELL #3 Shelter was vandalized. The structure wood and :"ot verti secure. Researched the cost of a steel structure similar to well #3. One vendor was located that offered a mc.tai structure custom built to match our reeds. Cos-: $5,'000. The sewer pump required repair. Cost: $1,`85. 4. NO TRESPASSING SIGNS The signs were received and park 27, per residents' request. During found several residents had poste signs in three locations on the adjusted to accommodate the private staff installed on July installation, oark staff d private No- Trespassing fence. City signs were signs. 5. FOX CANYON GROUND WATER Report is due on well water usage for January 2000 to June 2000. Report was completed and well charges calculated. Water usage was 21 AF - cost $55.40. Well water use rras down from last year by approximately 50 %. 6. SOCCER GOAL POST The posts were moved and Sunridge will be assisting j the area during the week of require 30 -60 days for bare for play. locked from the play area. �YSO in aerofyina ana, reseeding July 1 "7. The -oc er area will areas to repair and be stable 7. SNACK BAR ICE MACHINE, 20 amp - 2.50 volt plug was added to allow for a l arger :.ce machine to be installed by Giris Softball. Cc,,-.--L: $185. The snack bar door '.{ey lock was repaired. Someone had vandalized the lock with a toothpi cr_. i,ocks:r,i'h had to repair. Cost $'75. 8. BID FOR TIMER FOR SOFTBALL LIGHTS A bid was received for $385. Ii was and ° stalled. 9. TOP ENTRY GATES They were damaged by an auto accide::t he gates were repairedd and locking reestabiishie_d. Cost _S360. 10. SEWER PUMP The sewer oumr) I` lalfu:ncr._JC:E ) d and ..aui r_ ?:.J reps] r. P',Imp #2 w1 1 1 _ u-ic',.._J'. 11. SECURITY LIGHTING Walkway se,_ur 1 `.V 1'.ghus wire to be pu_' ied i0" ) Also, adds _ional breaker stop overlcad problems. corrected *.h -:= rroblcm. wE're fePLl1 _1E2-1 . sv._'_chcs need_ :l Eau An electricia:. ...s .r,_acted __nil 12. MARQUEE SIGN The marquee sign was moved from parking lot #1 entry corner, to the median by gate #2, so it is now more visible as you enter AVCP. 13. FENCE ( 4X4 ) AND GATES Fence and gates were added to AVCP service road at the football field parking lot entry. This will allow the rear area of the park to be isolated during the rainy season or as needed. 14. BLACK WALNUT TREE A tree located at the tennis courts has almost completely defoliated and is scheduled to be removed. It has been in steady decline since the park was built since root rot developed after conditions changed. The other Black Walnut Tree next to the diseased one has some die back and may have contracted the same disease. 15. PARK VANDALISM Unknown persons vandalized the approx. 25 top rails on the 4x4 fence south of the Arroyo Ped Bridge. Park staff repaired. Cost $100. POINDEXTER PARK 1. VANDALISM On July 17, a gang spray painted a large area to the rear of restroom building wall (photos on file) . Ventura County Sheriff's Office was contacted for a Police report. Cost to remove - $150. 2. DRINKING FOUNTAIN The drinking fountain by the ba'_itie d has been vandalized repeatedly. Vandals have stolen or broken the handle, located on the side of the fountai:. several times. To eliminate this problem, the fountain was r_e-ro fitted with a vandal proof handle system. The h,- r:cile i n now a button contained ir. the mouthpiece. Staff- will monitor for vandalism, and if eliminated, additional modifications will be done to all of the park drinking fou,-.tains. 3. ENTRY ROAD The entry road was graded and of led Apr.ii . The cost was $815. 4. LITTLE LEAGUE Little League contacted staff about conversion of the quick- coupler at Poindexter Park to a water spiket. The conversion was approved with the understanding the handle would be removed when not in use and the spiket would be installed in the existing irrigation box. 5. WALL CAPS Wall caps have continued to be damaged by patrons. Staff replaced seven wall caps at the picnic pavilion in April 6. FIBAR Additional fibar was added to the playground in May. Cost: $900. GRIFFIN PARK 1. NEW TABLES AND TRASHCANS A cost for park benches and trashcans was received from Quick Crete. The quote was as follows: Six benches at. $3,822, and six trashcans at $2,040 = $6,287. The benches and trash cans were ordered and installed. An old existing bench by the playground is attacked -o -he concrete walk and will need to be cut free to be rer:oved. Tf salvageable the bench will be re- installed at Ca:nous Park since it matches existing benches. 2. BASKETBALL TIMER The switch needed to be replaced - basketball fights were malfunctioning. 3. IRRIGATION CONTROLLER A vandal -proof security box was Insta! -e- on the south- s.;c:e irrigation controller after the frees-_ :,ding c:on_rcller was vandalized. The added protection has st:Doper, 4 SECURITY LIGHT The security light photocell was net - lisccnnect_r. dayt.i.nLe. Tt was repaired by pa r sra f . TIERRA REJADA PARK l.TRASH CAN LIDS kids ,,;ere added and secured to -,rash(,.,, bird ac,LiO ty i n trash. COUNTRY TRAIL PARK 1. TRASHCAN PROBLEM Lids were added and secured to barrels to stop the problem of birds removing trash and re- depositing it on the park turf. If patrons assist and replace the lids after use, the problem will be resolved. VILLA CAMPESINA PARK 1. VANDALISM On July 17, Sunridge found sixteen sprinklers vandalized throughout the park, and there was some damage to the turf, since the damaged sprinklers were not found until a much later date. The water has been returned too full - operation and turf health is returning. 2. SECURITY LIGHT PROBLEM The lights were not coming on. Park staff found the light breaker in the off position. Lights have returned to full - operation. The security lighting system is controlled by individual photo -cells for each light, making maintenance checks time consuming. Each light photo cell has to be covered one by one to check the bulbs. Allen would like to install one photocell to control all lights instead of one per light. 3. TRASH CANS Trashcan pads were added to turf_ area so cans could be removed from the sidewalk area, per ADA. 4. INSTALLATION OF DOMESTIC WATER The cost to install domestic water supply to the park, providing potable water for restrooms, irrigation and drinking fountains was determined. Installing 1" water supply for drinking fountains: $8,260. Installing a 1. 1�," water line for restroom, irrigation and drinking fountains: Y ] 2, 1�r8. CAMPUS CANYON PARK 1. PLAYGROUND INSTALLATION Installation of the new play equipment has been completed. 2. RESTROOM FAUCETS Restroom faucets were replaced after several problems arose; one included flooding the restroem. MOUNTAIN MEADOWS PARK 1. VANDALISM The skateboard blocks were vandalized. The vandals damaged the curb during the removal of the devices. On July 25, park staff met with the youths that did the vandalizing. Two juveniles and a parent were present. The parent presented the City with a check for $150 to cover the cost. The juvenile that actually did the damage was not present, nor was his parent. The two juveniles present were only present during the vandalism and conspired with the other juvenile to remove the stoppers. Park staff will schedule re- application of stopper devices to curb. 2. FIBAR 20 -cubic yards of new fibar were added to the playground. Cost: $939. 3. SPRING TOY The spring toy has broken. It was still under warranty, and has been replaced. 4. BALLFIELD PLANTER RE- PLANTING Plantar behind backstop (rear of Aldergl.en) was replanted and the irrigation modified to reduce slope damage and provide a "plant" wall to res..idents. Soughsi.de ballfield slope was replanted on April 2.5, with 8 redwood trees and 20 new shrubs. A complaint was received on June i that the bal field backstop slope was dry. The water_ is of on '1'hursdays because of park services on Friaays. roil under o.� da:rtp �] 1. ok. It was £in<�l]y d(-c_; ded :�:�t t'ie d- ac. plants ar<: fro:r, foot abuse, riot water. : unr .doe hand watered on Fridays to reassure the re:::; de::t . 5. VANDALISM Rl i'ac' -per -.i,1 cap was vandn .lzed. Park ;_-,nn era i r(.d damage . - layground bubble pai:c':. was vandalized and :i 1.1 -.avo t; be r(:,pl:;c::ed. '_'ark staff has had to order a ,.. -)o! r: r.ove tare part, therefore, the tDanel hac t.c p1..:CC' and barricaded c`f until T-he t-oo_ ar. l''i'.'� 7 1- 1C' :'():,I and part arrived an:i equipment ::as CAMPUS PARK 1. NO TRESPASSING SIGN A No Trespassing sign was added to the wall at the northeast corner, where the park turf inclines upward to the wall, allowing a shorter distance to exit over the wall. Working with the HOA in repair of their side of the wall, the sign was installed to hopefully stop this activity. MONTE VISTA PARK 1. PARKING LOT FENCE A complaint was received about vehicle access into park from the parking lot. To stop entry by unauthorized persons, a parking lot fence was constructed. Pederson Fence was low bidder at $1,309 and the fence is complete. 2. VENTURA COUNTY FIRE DEPARTMENT Ventura County Fire Department weed abatement notice was received. Sunridge completed prior to the notice's due date. VCFD said weed abatement completed so far was good, however, the trees located on the south side needed to be lifted to a minimum of 3' from the grcund. These trees are near homes and create a fire hazard. Sunridge completed the project. COMMUNITY CENTER PARK 1. NEW TRASHCANS W /LIDS ADDED New trashcans were installed, replacing the old cans. Lids were added to reduce or stop bird activit".7 _.n t .e trash. PEACH HILL PARK 1. DRINKING FOUNTAIN The replacement drinking installed. The fountain original location to allow tur:;., per designed. Add . the valve to adjust water fur.ct i onal . fountain for the ba lfi_eld was was installed down FrOrr, the for wastewater drainage onr.o the tional adjustments —.r_e ma: e tc pressure. Fountain _s now ft:1i y 2. NEW PLAYGROUND INSTALLATION The new playground equipment was installed On s:- hedule :ait.h no problems. 3. JOX BOX COMPLAINT Home Plate was repaired after complaints were received of the "Jox Box " being too high and hazardous. 4. SOFTBALL LIGHT TIMER The light timer malfunctioned and needed to be replaced; cost $250. 5. VANDALISM A new bench was installed after the existing bench. GLENWOOD PARK 1. SECURITY LIGHT One security light is out and a lift is required for replacement. Additional sites will be located to make replacement cost more effective. * --j E 6 I 7 CITY OF MOORPARK PARKS AND RECREATION COMMISSION REPORT TO: The Parks and Recreation Commission FROM: Gwen Indermill, Recreation Superintendent DATE: July 12, 2000 SUBJECT: Quarterly Report on Recreation Programming Spring Quarter: April -June 2000 This memo serves as a review of the recreation programs and facility rentals for the spring quarter of 2000 including events. The attached charts illustrate comparison from season to season and year to year. Also attached is a chart that illustrates the registration continuum from Spring 1998 to the present. This chart shows how registrations vacillate from season to season but also shows a steady upward trend that overshadows minor seasonal variations. SPRING EVENTS Easter Egg Hunt Day and Date: Saturday, April 22, 2000 Time: 10:00 a.m. to 12:00 p.m. Location: Arroyo Vista Community Park Event/Activity Features: Egg Hunts, Easter Bunny, Pony Rides, Petting Zoo, Jolly Jump, Face Painting, Food Vendors Easter Egg Hunt 2000 1999 1998 Age Group Children Children Children Target Group Participants 710 550 Unavailable Total Participants 1500 1,200 800 Volunteers 30 41 25 Direct Costs $937 $1,281 $1,219 Part Time Staff Costs $96 $120 $126 Total Costs $1033 $1,402 $1,346 Total Revenue $974 $858 $11 Net Expenditure $59 $544 $1,335 Direct Cost Per Participant $0.63 $1.06 $1.52 Total Cost Per Participant $0.69 $1.17 $1.68 Revenue Per Participant $0.65 $0.72 $.01 Net Expenditure Per Participant $0.04 $0.45 $1.67 Coordinator Hours 45 48 40 20 20% SPRING CLASSES Class registrations have increased considerably over the past four years. In the Spring 1997 season, class registrations totaled 419. Spring 1998 saw a dramatic increase with 565 registrations. Spring 1999 saw another increase with registrations totaling just fewer than 700. This year, spring registrations exceeded 800. Customer satisfaction and return business, as well as an increased variety of offered classes might account for a good percentage of the growth of the program. Recreational Classes 2000 1999 1998 Students 828 698 565 Classes Offered 110 99 96 Ran 100 83 76 Canceled 10 9% 16 16% 20 20% Direct Costs $23,584 $16,148 $12,320 Instructor payments $23,302 $15,802 $12,213 Supplies $282 $346 $ 107 Gross Revenue $44,355 $28,999 $21,736 Refunds and credits $4,358 $3,547 $2,030 Net Revenue $16,413 $9,304 $7,386 Direct Cost Per Participant $28.48 $23.13 $21.80 Gross Revenue Per Participant $53.56 $41.54 $38.47 Net Revenue Per Participant $19.82 $13.32 $13.07 Coordinator Hours (approximate) 55 55 50 SPRING CAMP MOORPARK This is the second year Camp Moorpark has successfully been offered during the Moorpark Unified School District spring break. Though fewer individuals registered in the program compared to 1999, avarage daily attendance saw a slight increase from 39 in 1999 to 40 this year. Future growth in this program is expected. Spring Camp 2000 1999 1998 Participants 46 49 Not Offered Direct Costs $649 $450 Staff costs $1664 $1,234 Total Costs $2314 $1,684 Gross Revenue $4430 $3,944 Net Revenue $2115 $2,260 Total Cost Per Participant $50.30 $34.37 Gross Revenue Per Participant $96.30 $80.49 Net Revenue Per Participant $45.90 $46.12 Coordinator Hours (approximate) 40 40 SPRING ADULT LEAGUES The adult softball program experienced a 19% increase over 1999. Recent changes in the program have included dividing the teams up into separate divisions based on their skill level. Therefore, a new team, which may lack competitive experience, is grouped with teams with similar skill levels. As a result, more teams have returned to play multiple seasons. The number of adult basketball teams decreased this past season. Staff plans improve league parity by dividing the league into different skill levels, much like the softball program. Lastly, the women's program remained steady over the past quarter with little change in registration numbers. Softball 2000 1999 1998 Teams 36 29 30 Direct Costs $4,003 $3,238 $4,144 Facility Costs $1,235 $1,434 $1,323 ($7.35 per hr for lights) Part Time Staff Costs $1,519 $1,145 $1,151 Total Costs $6,756 $5,818 $6,619 Gross Revenue $12,702 $10,003 $11,047 Net Revenue $5,946 $4,184 $4,427 Direct Cost Per Team $111.19 $111.67 $138.16 Total Cost Per Team $187.67 $200.63 $220.65 Gross Revenue Per Team $352.83 $344.93 $368.23 Net Revenue Per Team $165.17 $144.31 $147.58 Coordinator Hours 40 50 50 Basketball 2000 1999 1998 Teams 10 16 16 Direct Costs $502 $741 $722 Facility Costs $950 $1,152 $1,152 (Gym @ $12 per hr + lights) Part Time Staff Costs $1,250 $1,701 $1,874 Total Costs $2,702 $3,594 $3,748 Gross Revenue $3,120 $5,057 $5,232 Net Revenue $170 $1,462 $1,483 Direct Cost Per Team $50.20 $46.34 $45.13 Total Cost Per Team $270.20 $224.66 $234.31 Gross Revenue Per Team $312 $31610 $327.00 Net Revenue Per Team $17 $91.40 $92.69 Coordinator Hours 25 24 30 Women's League (Soccer) 2000 1999 1998 Participants 42 44 68 Direct Costs $468 $521 $721 Facility Costs $150 $126 $120 (7.35 per hr for lights) Part Time Staff Costs $69 $69 $87 Total Costs $687 $716 $928 Gross Revenue $1,218 $1,276 $1,727.50 Net Revenue $531 $560.28 $799.28 Direct Cost Per Participant $11.14 $11.84 $10.61 Total Cost Per Participant $16.36 $16.27 $13.65 Gross Revenue Per Participant $29.00 $29.00 $25.00 Net Revenue Per Participant $12.64 $12.73 $11.75 Coordinator Hours 8 10 16 SPRING YOUTH LEAGUES The youth sports program including the Junior Basketball League and Junior T -Ball League experienced a 26% increase in registration over the past quarter. In the Junior Basketball League, the age divisions were changed to 5 -7, 8 -10, and 11 -13 years old. With the continued success in the tot sports classes, staff felt that adding five year olds to the program would increase the registration numbers while still serving the core basketball population. The Junior T -Ball program had the most participants since the programs inception and this may also be due to the tot sports success and continued staff efforts in this area. JBL 2000 1999 1998 Participants 193 163 144 Direct Costs $6,422 $4,278 $3,137 Facility Costs $960 $720 $540 ($12 per hour + lights) Part Time Staff Costs $1,042 $675 $520 Total Costs $8,424 $5,673 $4,197 Gross Revenue $9,821 $8,060 $6,606 Net Revenue $1,397 $2,387 $2,409 Direct Cost Per Participant $33.27 $26.25 $21.79 Total Cost Per Participant $43.65 $34.80 $29.15 Gross Revenue Per Participant $50.89 $49.45 $45.88 Net Revenue Per Participant $7.24 $14.64 $16.73 Coordinator Hours 45 40 45 T -Ball League 2000 1999 1998 Participants 52 31 28 Direct Costs $1,129 $743 $609 Part Time Staff Costs $139 $70 $69 Total Costs $1,268 $814 $679 Gross Revenue $2,444 $1,364 $1,232 Net Revenue $1,176 $549 $552 Direct Cost Per Participant $21.71 $23.98 $21.77 Total Cost Per Participant $24.38 $2627 $24.25 Gross Revenue Per Participant $47.00 $44.00 $44.00 Net Revenue Per Participant $22.62 $17.73 $19.75 Coordinator Hours 20 15 20 TEEN PROGRAMS Teen programs have struggled over the past quarter. Staff has developed an extensive teen mailing list and has directly mailed information to the teens in our database, but registration and participation has not increased. The skatepark has seen the largest decrease, especially when compared to last year at this time. The only exception to this is the registration for the babysitting class and the teen basketball league. The babysitting class is very popular as many parents are now requiring a babysitter to be a certified babysitter from the Red Cross and the teen basketball league has carried over the success from the JBL program. Staff continues to try new program ideas and works with the Teen Council to develop and implement ideas. Full Time Staff Hours 2000 1999 1998 Coordinator Hours 100 95 82 Superintendent Hours 44 57 60 Teen Classes and Leagues 2000 1999 1998 Teen Basketball League 62 23 Canceled Teen Baby Sitting Course 31 (3 classes) 46 29 Events 2000 1999 1998 Teen Game Room Not offered 3 per day 2 per day Skate Contest 65 Canceled Not offered Skateparty Not offered 12 120 Skatepark 20 per day 2 per day 18 per day BROCHURE The following information does not include the City Clerk's portion of the brochure costs for the City Newsletter. Costs for the brochure continue to rise, primarily due to a general cost increase in the printing industry. Revenue from ad sales has risen slightly, helping to offset the net cost of printing. Brochure Costs 2000 1999 1998 Printing Cost $3476 $2,483 $1,830 Mailing Cost $1087 $1,029 $832 Total Cost $4563 $3,512 $2,662 Ads 12 12 10 Revenue $1435 $1,245 $705 Net Cost $3128 $2,267 $1,957 FACILITY AND PARK RENTALS With the recent amendment to the park fees, the revenue brought in from park rentals have seen a significant increase over the past quarter. Staff has worked with many private organizations to coordinate large soccer and softball tournament rentals, which bring in a large amount of revenue. The facility rentals have remained consistent over the past quarter. PARK RENTALS 2000 1999 1998 Permits 189 190 194 Net Revenue $10,622 $16,701 $9,610 Coordinator Hours 45 40 35 Superintendent Hours 18 9 7 AVRC Rentals Permits 8 15 13 Part Time Staff Costs ($387)45.5 $370(43.5) Total Costs $387 $370 Gross Revenue $878 $6,166 $3,621 Net Revenue $491 $5,796 Staff Cost per Rental $48.38 $24.67 Gross Revenue Per Rental $109.75 $411.07 $278.54 Net Revenue Per Rental $61.38 $38640 Coordinator Hours 20 20 16 Superintendent Hours 15 15 7 S: \Everyone \Reports\sp00gr.doc PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks & Recreation Commission FROM: Stephanie Shaw, Recreation Coordinator DATE: August 25, 2000 SUBJECT: Consider Special Event Report: 3rd of July Fireworks DISCUSSION After a one -year absence, the City once again sponsored the 3rd of July Fireworks Extravaganza. The event was held on Monday, July 3,, 2000 from 4:00 to 9:30 p.m. at the Arroyo Vista Community Park. Families were invited to enjoy live entertainment, contests, children's activities, the Red Wagon Parade, food vendors, and the aerial fireworks display. For the first time, a $1 admission fee was charged to the public. Children age five and under were free. There were no official activities or vendors at any other park site, aside from portable toilets located at Glenwood Park. Live entertainment was provided by the Community High School's Pop Arts Band from 5:00 pm to 6:00 pm. Lil' Elmo and the Cosmos were the feature act, performing an oldies variety concert from 7:00 to 9:00 pm. The Ventura County Sheriff's Mounted Police presented the colors at 8:45 pm. Doc Dewberry served as master of ceremonies for the event, which involved playing music and leading audience participation activities before and between musical acts, and making announcements and introductions. Contests included tug -o -war and pie eating. Two teams participated in the tug -o -war, the Police Department and the Shiloh "Hogs ". Three age divisions were offered for the pie- eating contest, including Youth, Teen, and Adult. A prize basket was given to the winner of each age division. Children's activities including parachute games, giant volleyball,, and carnival games, were run by staff with assistance from Girl Scout Troop 875. The Red Wagon Parade began at 6:00 pm. A total of 24 wagons were entered in the parade. Awards for 1", 2 and 3rd place were given. The theme for the parade was "Why I Love Independence Day." In addition to City- sponsored activities, other activities included Jolly Jumps sponsored by the Teen Council, carnival games by Shiloh Church, and face painting by Dawn Burris. The Moorpark High School Band Boosters sold glow necklaces. Food booths were provided by E1 Pollo Loco, Kiwanis Club of Moorpark, City of Hope, Mike's Food Fest, the Republican Party, the Presbyterian Church, Pony Espresso, Cannon Kettle Corn, and Boy Scouts Troop 611. The fireworks display was launched from the football field at 9:0.0 pm. The show lasted approximately 20 minutes, with a total of 367 shells launched. A musical accompaniment tape was provided by Pyro Spectaculars. There were some minor problems closing off the pedestrian bridge area due to the later than anticipated arrival of the Cardservice buses. However, the area was cleared in time to start the fireworks show as scheduled. Closure of the pedestrian bridge at launch time is not expected to be a concern in the future, as the bussing of Cardservice employees was a one -time special consideration. Approximately 8,000 people attended the event. There were no major disturbances during the event. Volunteers from the Kiwanis Club of Moorpark, Moorpark Rotary, the Chamber of Commerce, the City Council, RACES, and the Teen Council assisted with security, communications,' and admission. Event expenditures totaled approximately $21,900 (the approved budget for this event was $26,000) . Part time staff costs are estimated at approximately $950. Revenue from donations, admission fees, vendor fees, and T -shirt sales totaled $40,456. Attached is a detailed account of all expenditures and revenue. Major sponsors included Cardservice International, Kavlico Corporation, Lennar Communities, and Toll Brothers. The Council approved donations collected in excess of final expenditures for use toward two additional summer concerts and to provide initial funding for the 3`° of July Fireworks Extravaganza in 2001. This event was successful, and the City received positive feed back from the community. On Wednesday, August 2, 2000 the Fireworks Advisory Committee held their final meeting for the purpose Cf reviewing the event and making recommendations for next year. A summary of committee recommendations follows. EVENT ACTIVITIES AND ENTERTAINMENT: • To ensure that event participants are aware of all activities offered and their times and locations, it was recommended that a program for the event be produced, possibly sellinq advertisements to cover printing costs. This program would then be distributed at each event entrance. • The Color Guard was not scheduled until 8:45 pm, at which time was too dark to see them properly. It was recommended that the Color Guard be presented earlier in the evening or spotlights ce used for better visibility. • Committee members felt the event needed an increased patrioill.0 atmosphere. Recommendations were made to sing or play -he National Anthem or Star Spangled Banner prior to the Fireworks display. • The participation in the tug -o -war tournament was minimal, with only two teams participating. To encourage increased participation next year, it was recommended that publicity be increased and a perpetual trophy for the tug -o -war tournament be introduced. • Judges for the Red Wagon Parade were not secured prior to the event. Committee members recommended that Council Members or other dignitaries be secured as judges for the Red Wagon Parade well in advance. • Some Committee members felt the musical accompaniment to the fireworks was disappointing. It was recommended that we produce different musical accompaniment for the fireworks display next year. • Food vendors were extremely busy, with the wait in some lines exceeding one hour. In order to help alleviate this it was recommended that additional food vendors be secured. • The Committee had positive comments about this year's sound system and the sound contractor. However, in order to enhance the music during the fireworks display and the status of the event, it was recommended that the City consider negotiating with a radio station for a live remote. TRAFFIC AND PARKING: • Due to the large turnout for the event, some event participants parked as far away as Mountain Meadows Park. In order to lessen the demand for parking, it was recommended that shuttle service to Arroyo Vista Park with pick up locations including Moorpark College and City Hall be introduced. • To increase pedestrian safety and minimize traffic congestion at the conclusion of the event, it was recommended that parking on the access road west of the improved parking lot be restricted or eliminated. • There were not enough VCSD Explorer Cadets available to assist with parking during the heaviest intake of traffic in the park. As a result, untrained volunteers were asked to assist wit.n parking, resulting in confusion and increased tensions. It was recommended that at least one police officer be assigned to supervise a minimum of six Explorer Cadets for parking control. This supervisor would be responsible for instituting a systematic parking procedure in which Explorers direct traffic to fill each lot to capacity starting with the easternmost lot available and moving west as each lot fills. Actively assisting drivers to park their vehicles will ensure the utilization of the maximum number of parking spaces available in a safe and orderly manner. • In order to assist the flow of traffic and relieve congestion at the conclusion of the event, it was recommended that we open the pedestrian bridge to traffic at the conclusion of the event if it can be done without significantly impacting pedestrians exiting over the bridge. EVENT LOGISTICS: • The expansion of this event has made it increasingly difficult for the Recreation Division to manage alone. It was recommended that this program become a Department- wide /City -wide event with increased participation from a larger number of staff. • The lines at all available restrooms and portable toilets were very long, with as many as fifty people in line during the busiest times. It was recommended that we rent more portable toilets to alleviate this situation. • To enhance the event, it was recommended that we set up tables and chairs near food vendors for the public to use. • There were a number of illegal vendors at the event site and it was difficult for staff to monitor and resolve the situation. It was recommended that Code Enforcement personnel be secured to deal with these illegal vendors for next year's event. • In order to make the police more visible, it was recommended that the Police command post move to a location further into the park or closer to the event entrance rather than in the improved parking lot. • Due to the heavy flow of pedestrian traffic, collection of the admission fee was difficult. It was recommended that admission booths be set up at each entrance to more effectively collect admission and control the flow of pedestrian traffic and /or the amount of staff collecting fees be increased. It was also recommended that police presence at the admission collection sites be increased. • A number of event participants arrived with their dogs. Most were turned away, but with no clear policy some were allowed in. It was recommended that we ban dogs and other pets from the park during the event and make this clear in event publicity. Staff Recommendation Staff recommends that the Commission receive and file this report. 3R° OF JULY FIREWORKS EXTRAVAGANZA BUDGET DETAIL EVENT EXPENDITURES Fireworks Display Entertainment Stage, Sound, Lighting Equipment, Signs, Prizes Publicity and Promotion Event Insurance Security Sanitation AMOUNT $8,000.00 $4,525.72 $4,163.01 $1,768.90 $1,451.08 $700.00 $655.85 $575.38 Total Expenditure $21,839.94 EVENT REVENUE AMOUNT Donations $33,750.00 Vendor fees $735.00 T -shirt sales $416.00 Admission fees $5,231.45 Game fees $323.56 Total Revenue $40,456.01 PIT STAFF COSTS $950.00 NET REVENUE $17,666.07' 'Does not include full time staff costs, which is estimated to be 350 total hours. +i !� a PARRS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks & Recreation Commission FROM: Stephanie Shaw, Recreation Coordinator DATE: September 11, 2000 SUBJECT: Consider Special Event Report: Concert in the Park Series DISCUSSION This summer the City sponsored two concerts in addition to the performance at the 3rd of July Fireworks Extravaganza. These concerts were held on Sunday, July 30, 2000 and Sunday, August 27, 2000 from 5:00 to 7:00 pm at the Arroyo Vista Community Park. Families were invited to bring a picnic dinner, lawn chairs and blankets to enjoy an evening of music in the park. There was no admission fee charged to the public for either concert. Approximately 700 people attended the July 30 concert, and approximately 200 people attended the August 27 concert. The July 30 concert featured Raymond Michael as Elvis. Mr. Michael has been impersonating Elvis for nearly 30 years and is considered to be one of the best Elvis impersonators in the world. His energetic performance was well received, and staff received many positive comments from the audience. This concert also included an Elvis look - alike contest. The single entrant performed a short Elvis number during intermission. The August 27 concert was promoted as a "Country Western Jamboree" and featured two hours of continuous country music from three bands: Cody Bryant, Red Simpson, and Riders of the Purple Sage. In addition to the music, several activities were offered during the concert. Jim Townsley, a trick roping cowboy, strolled through the crowd performing various rope tricks and doing group demonstrations with children. For a small fee, Party Animals provided pony rides for young children and Tierra Rejada Farms provided horse -drawn wagon rides around the park. Pony Espresso and the Kiwanis Club of Moorpark sponsored food booths. The City also offered face painting and free balloons. Publicity for the concerts included press releases, mailings, posters, flyers, marquee postings, and preview articles in newspapers. Event expenditures totaled $10,132 for both concerts (the approved budget for this series was $16,000) . Part time staff costs are estimated at approximately $500. Revenue from hayrides and face painting at the August 27 concert totaled $163. Attached is a summary of event expenditures. As excess donations from the 3rd of July Fireworks Extravaganza were approved for use toward additional concerts, the four major Fireworks sponsors were recognized at the concerts. These sponsors were Cardservice International, Kavlico Corporation, Lennar Communities, and Toll Brothers. The Moorpark Star was also recognized at the August 27 concert in exchange for running free display advertisements. Both concerts ran smoothly and were enjoyed by those who attended. Staff received many positive comments about the excellent quality of the events. Staff Recommendation That the Commission receive and file this report. CONCERT SERIES EXPENDITURE SUMMARY JULY 30 CONCERT AUGUST 27 CONCERT Stage $ 1,042.15 Stage $ 1,042.15 Sound $ 1,750.00 Sound $ 1,750.00 Entertainment $ 1,500.00 Entertainment $ 2,100.00 Sanitation $ 171.60 Sanitation $ 171.60 Special Attractions $ - Special Attractions $ 604.90 TOTAL $ 4,463.75 TOTAL $ 5,668.65 TOTAL EXPENDITURE FOR BOTH CONCERTS $ 10,132.40 "L'T EM 9, _- CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Gwen Indermill, Recreation Superintendent DATE: August 16, 2000(Meeting of September 18, 2000) SUBJECT: Consider Revisions to the Park Rental Policy !4 TTMMA R V The Park and Recreation Commission is being asked to approve a recommendation to City Council to rescind Resolution 2000 -1737, Park Reservation Fees and Policies, and adopt a new Resolution to address the changes recommended by staff. This action would amend the Park Reservation Fee Schedule by establishing a rental period, setting a minimum and maximum number of hours a group can rent a picnic pavilion, picnic area, or gazebo, adding a security deposit for groups of 50 -100, and making the policy more consistent with the facility rental rules and regulations. Attachment A illustrates the changes being recommended. DISCUSSION The City of Moorpark has an established ordinance that restricts public use of the parks between 10:00 p.m. and 6:00 a.m. Currently, park restrooms are locked at dusk. The public can still. use the park after dusk, however, most park amenities are without lights and the park restrooms are not open. Under the current park rental policy, citizens may rent most park amenities between the hours the parks are open for public use. Rentals consisting of guests numbering 75 of more are required to pay a refundable security deposit. The security deposit may be used by the City in the event the rental results in public property damage or excessive clean up is required. The City permits renters to use amplified sound with an approved permit. The Park Rental Policy is silent on specific hours for amplified sound, so staff traditionally has applied normal park hours (6 a.m. to 10 p.m.) �is policy. Most renters requesting amplified sound permits provide music at their event, usually consisting of a disc jockey. park rental fees - pavilion rev 1 Most of the City's parks are within or adjacent to residential neighborhoods. This past summer in particular, the City received a number of complaints from residents who were impacted by permitted rental activities in some parks. A majority of the complaints concerned the noise level, particularly in the evening. Additionally, staff found that a number of permitted renters under count the number of guests invited to their events. This is done either in error or as a way of avoiding additional payment of the security deposit. The City is experiencing property damage as a result of some of these rentals and has not had the means to extract reimbursement from the renters. To address the problems experienced with rentals, staff proposes the following changes to the Park Rental Policy and Fee Schedule: 1. Limit rentals between the hours of 8:00 a.m, and dusk, and limit the number of hours of use. 2. Restrict the hours amplified sound can be used to be between the hours of 10:00 a.m. and 6:00 p.m. or dusk, whichever occurs earlier. 3. Require a security deposit for groups of 50 or more and for all rentals involving amplified sound. Additionally, staff has added or revised language to the Rental Policy and Fee Schedule that applies to previously unaddressed items or to provide clarification. Such changes involve the use of decorations, clean -up requirements, and use of special attractions. STAFF RECOMMENDATION It is recommended that the Parks and Recreation Commission_ propose staff's recommended revisions to the Park Rental Policy for City Council consideration, and revise Resolution: 2000 -1737, Park Rental Policy as identified in Attachment A. H: \hcme folders \:Ir.derinill`,M \Acim:n \Commission. Reports \2:o0 \park rental f,,es pavilic:: iev.dcx: park rental fees- pa.i: on re,. - RESOLUTION NO. 2000 -1737 A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA RESCINDING RESOLUTION NO. 2000-173:7 #### AND ESTABLISHING PARK RESERVATION FEES AND POLICIES. WHEREAS, a Parks and Recreation Commission Ad Hoc Committee has recommended revisions to the Rules and Regulations Governing the Use of the Facilities in Public Parkland, group classifications and fees; and WHEREAS, at its meeting of May 17, 2000, the City Council considered and concurred with the Parks and Recreation Commission's recommendation; and WHEREAS, City Council Resolution No. 2000-- 1 -7--7 1737 (Park Reservation Fee Schedule) shall be rescinded and replaced with the Resolution herein. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. City Council (Park Reservation Fee Schedule) with the Resolution herein. SECTION 2. The general Regulations Governing the Use Parkland shall read as follows: Section 2.1 Purpose Resolution No. 2000 -1-7Gq 1737 is hereby rescinded and replaced provisions of the Rules and of the Facilities in Public The purpose and intent of the City Council in adopting the within Rules and Regulations Governing the Use of the Facilities in Public Parkland shall be to provide directory guideline s for staff and the public relating to the use and rental of City park facilities. In the event of any non - compliance with, or violation of, any provision herein, such shall not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law. Section 2.2 Enforcement The City Manager or his /her designee is hereby authorized to implement and administer the policies and regulations contained herein. Section 2.3 Hours All parks and park facilities operated by the City are available for public use from 6:00 am to 10:00 pm. Park and park facilities are available- for rent from 7:00 AM to dusk, with the exception of sporting tournaments, which are addressed in the tournament rental package. Park and park facilities are available for rent for a two -hour minimum, with the exception of sporting activities. basketball- er —ether TZ a3�a�3�e dit -9-: 0 --per -Parks and park restrooms shall be closed at dusk and may be closed in the event of inclement weather. The parks are closed from 10:00 pm to 6:00 am. k r-e s t r e er p:_ i- ne�lelften- t-- wea -t-Ie-r- :- Section 2.4 Terms of Rental A ole13s Park facilities are available for the reservation anr: use of individuals or groups subject to the issuance of a permit and payment of fees. All applications dust be signed by an adult of 2.1 years or older who shall agree w) be responsible for said use. Permits are immediately revocable if false statements are made in reserving a facility or if an individual or _7rcups wi li fully vi ciates any rul(.., or regulation gntah3 shed .. ^.y the City. Fee:. `ihrr_ l be retained in the event the activity is terMinaLed C]'-;e YU the violation of _;r;y rule or requ_azion, cc wn, faj ;_;-ic.it.ion of uhe appl :.ca` _ on. Apn -i-c:a-tfi-�rjs of_ five fifty people are '"e.(:]gired to obtain a par7iL and make a depoH t to cover daIiiage cause) by rental. Sect icn 2 Application Window Appl. i cw inns for rhe use K Cif C�r�r��l.arl_; T.:i':' ['•2' made up to 6 six) months prior to itc event. . °1pp i i :a- _ 0"S _(fir ISO SUWLzed any rwrl iei m= be :'pp.., ed by ..k.. I Directur 01 20mmunlry Services ::s/;le_ :t:s1 iiJ represE'-n . atve. A deposit is iden- irie_d n the scruccurn 1F required 0 securo ire rQservatinw. The deposit wt 11 be applied toward nse fees, which musm be Dal.-, I in full thirty (30) calendar days prior to the rental date. All requests are handled on a first come, first served basis. Requests received less than thirty (30) calendar days may be considered by the Director of Community Services, or his /her designated representative. A fee may be levied on rentals providing less than 14 (fourteen) calendar days notice, and must be paid in full with cash, money order, cashier's check, or valid /acceptable credit card. Section 2.6-5 Deposits A refundable deposit may be required for an activity to be held in a public park facility. The deposit may be retained for clean up of facilities, any damage to the premises and any additional staffing not included in the fees paid. Should charges exceed the amount of deposit, the permittee shall be billed for the difference and allowed thirty (30) days in which to make payment. Section 2.7-6 Additional Charges Additional charges may be levied beyond the basic rental rate if staff is needed to set up or clean up, supervise activities, or if the rental request contains unusual activity or accommodation requests.€ae' . t-' i S — daffla . Additionally, permittee must provide liability insurance for certain types of attractions such as pony rides or bounce tents mc3en�oriees. Section 2.8� Refunds and Credits Park permit fees are non - refundable except for cancellations due to inclement weather. Such conditions include rain, fog, wind, or temperatures below 55° Fahrenheit or above 95° Fahrenheit. In the event of illness, unexpected absence or accidental over booking, pe =, ittees are eligible for a credit for a future rentai up to the amount oaid. It is the responsibility of- he permittee to contact she Cir.y of Moorpark to cancel -.he reservation and request a credit before the renr.al dace. Failure to do so will negate any consideration for a credit- or rescheduling. Section 2.9$ Reauestina a Reduction or a Waiver Of Fees A non - profit organization may request a reduction or a waiver of fees for the use of City park facilities by forwarding the request in a letter form to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 All requests should include the organization's non - profit number as well as the name of the organ- zation, purpose of the gathering, expected attendance, requested facility, time and date. All requests will be considered on a case by case and a first - come /first- served basis and depend upon facility availability. Teachers or classes within Moorpark Uni.f -ed School District may request the use of park facility fc-- a year. -end party provided the responsible party guarantees a :.supervision vatic of no iess than 1:20, and ensures that the facilty is cleaned after use. Park rental 'Lees for t,USC) year.- -end parties, will be waived provided the M:,SD submit the City with a hold harmless and indemr.i f � cat icn agreement, in a form approved by the City, each year. Waivers or reductions in fees cannot; Er.clude cleari up or repair c(-)sLS. sit -= i - c 1 r A. dept, �.. may k c req . r z. .l� . o�..Ier par'' rla� E ?S and cr.nar'.ces app-!y. The re5�rv(-::':S ,.ne -1 ch' 0 deny any sucl_ t oq�_est. Sect.i :gin 2. i 09 R i q h t of App,:a-1. F. permitt.ee h .s hc- riu},'. t,e aupea.. L L. decisi1)r: by _ _ty. sta f f to rH- vollE-3 a p perm.i`., 'levy : :zd(jlt -c -. i i •�t:ar!:t'S any � �,':�r deduct a por— on c a depnsi C C:pr)C::: _ m wr :.t ing to the C; ty c c, . orp ark, M MC pa I r.v r" 1.:'' .. _:.I'. i i.1': f d6y: cif n notI. The Manager. or ! -A s :1e.. > > > q 1 1 , �.. , r, ai an `1.VE' 7 71;1 \� �l.irt `lei a a pp =d_ " ?L:S'.: �_C.- CI mod, n n w,., ..i r. (j t;., r }:., :, t tv 1 1 0. Section 2.119 Liability I In order to rent a City facility, the permittee must agree in writing to hold the City harmless and indemnify the City from liability for injury to persons or property occurring as a result of the rental. The permittee also agrees to be liable to the City for damage to the park, equipment, buildings or facilities caused by any person at the activity. Section 2.12-1- Special Use of City Equipment Groups or individuals requesting the use of City equipment not listed on the rental fee Schedule should forward the request in a letter to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 All requests will be considered on a case by case basis. The City reserves the right to deny any such request. Section 2.132L Use of Special Attractions I Persons planning to have a special attraction at their event are required to notify the City of Moorpark before the event and include such information on their rental application. Activities that create loud or distracting noises are not permitted. Activities that include amplified sound require a special permit. Persons using sound amplification equipment shall do so consistent: with Moorpark Municipal Code 17.53. Bounce tents Mo ©nb<3unees- -Grid other such inflatable attractions are only allowed at Arroyo Vista Community Park, reach Hill Park, Griffin Part, and Poindexter Park. Such dev, ues are restrlcted to the parking lot-, and may not be placed on the turf: without prior approval. Violators may be fined for damage to landscaping, sprinklers and /or turf as applicable. The --G i .t -y - -o € 3- n-a- d-«a +arse : Pony rides are only allowed aL Arroyo Vista Community Park, and are res,ricted to the parkin, lot. Ponies are not allowed on the turf. Violators may be fined for damage to landscaping, sprinklers and /or turf. Pony rides may be restricted during certain seasons. Thie Cwt -r eS- a-- a--Ge o f -i-e-a-t e— e E ras ui-a we --and— >aA n additional s e c u r i t y deposit of $100 is required, to be fwd -paid in advance. For special attractions including but not limited to bounce tents and pony rides, the renting party must provide the City with a Certificate of Insurance and endorsement of insurance wi.h limits of bodily injury and property damage of not less than $1,000,000.00, with the City of Moorpark named as additionally insured, a minimum of seven days prior to their event. �- t - } ; - + �, , P-er$@r3 -�-�?� a- Fl- n��if�- �- e - �ra�e- s;i- ci- >- a -inrt. -,x� -- event P4 EJ� —not i y h e- -C tom€ -Mao-r a 1� fie= e e ..e event. Section 2.193 Decorations All decorations must be approved by the City and must comply with Section 13 - 193 of the Health and Safety Code of she S'_al�e of California as to fiame proofing of all decorations and materials. T;.e City shall also pre-approve location and method cE installation. Section 2.15 Clean Up It is the responsibility of the renting party, to clean up decori-itlons and debris from their event. In the event that :_r.,....tod. excessive dc�hr:is is left after the rental., a fee will be ded..c ed frurr, ':he securi.'=y /clean up decesi t at a rate of no ess t`.r ,_ the City, s d i rect. ccst :: cierlt Lf:Ied ;.n :- he c> cheduie. The ui- rector f :.�:;�,�.anit.y Service: l.cyc- s n a l make `.h- 1lr,ai dec -soon ti':11etn r s(2 c- :.riLy /clear. uc 6er): -?�z ,.t- ti'.I I- I i,e r eturned. the c,v :;e. o.l i.l �eSpinS �.;) �! � -y r L:. ._: c,s � t`�c 1acii-t.v and E:,qu i .err, -, n t :Eire: .sc j r staples, ..crews, tr :. park Walls, > 1 o s is n:. � :_r.,....tod. Ii the C<:;. i .i t y ��. 11, :v p ^.!;i.cr: herec `, �r cxl., pment sha !..1. b r i_acc.c; by .,. �... �efau1 c> i l.cyc- - c� rl, p�. - ;yc�cr. ,, r ,. grzes!:.> or any, p._. ,. tt:,d t the c,v y, 'Ile cI`,ai l ng /da_Tlage- dez: :: _ := l l 3'•.]m:, as t ne -;'.' _ -' r_1%,1:�CYn i.C; ti7E "iE''C( :1, ..- e tJre -ri /t 1 fac i i I ty \fir :: r.r l -�.'i eauiorrien'_ to its Dili.-- '41 ^l..i Y.J .I.y\ir r suc�: damage. Should charges exceed the amount on deposit, the renting party shall be billed for the difference and allowed thirty (30) calendar days in which to make payment. Section 2.17 Park Rules The renting party, his /her employee or employees, patron, guests or any person admitted to the event by the renting party, is responsible to comply with the Moorpark Municipal Code 12.16, governing use of parks. Permits are immediately revocable if any individual or group willfully violates any rule or regulation established by the City. Section 2.18 Complaints Your complaints and comments are welcome. Please forward your concerns in writing to: City of Moorpark Community Services Department 799 Moorpark Avenue Moorpark, CA 93021 SECTION 3. as follows: The Park Rental Group Classification shall read Section 3.1 Purpose The purpose and intent of the City Council in adopting the Park Rental Group Classifications shall be o pro',ide d- rectory guidelines for staff and the public relating to the classification of groups and individuals renting City park facilities. Section 3.2 Grou�Classification Definition. GROUP 1 City sponsored prog-rams or -c- sponsored programs. G'ttO[JP 2 Residents of -,he C_ty of x o rpark and organizations that are tax exempt under Section. 501 ( C ) ( 3 ) o-f the U.S. Revenue Code chartered within the C -ty limits ::f the City, of Moorpark, anti other qualifying non- profit organizations. This - ncludes such uses as recreation /yout:: serving orcnizat:.cns, Homeowners Associat_o:l meet -ngs and political fund - raisers for the City of Moorpark elections or other political offices where the candidate is a City resident. Other governmental agencies (the County, School District, for example), and their commissions, boards or departments. GROUP 3 Residents of the Moorpark Unified School District boundaries that reside outside of the City limits; non - profit .service organizations not covered under Group 2; and City of Moorpark business and commercial for profit organizations for activities where no admission fee is charged and no product is sold (i.e.: for recreational purposes). GROUP 4 City of Moorpark businesses and for profit organizations (for business purposes), and non City residents, organizations and businesses (for recreational purposes). GROUP 5 Non C i L y residents, organ.i.zatio:.s and businesses for business purposes. SECTION 4. The Park Rental /Use Fee Schedule sisal 1 nuad as follows: Section 4.1 purpose The purpose a2d intent of the City Council in ado_ zinc Park Schedule shall be to provide. 1'i r<:cicry guidelines i.or s=taff and the public relazinc on A o fees and _iepo: i.tA required to rent Cite park f i 1 i i.E: s -...d ame r : is i e . The , i t v shali reserve the i j :1t to make ad as imenns r impose add V ional fees = a basis. secti.un 4.2 Pn: k i•aci l iLy Permit }Fees ._u0 131 n u p Sion P 4. Gronp 5: No Cha rc $10 per nair a !. per :lour ;20 per tour 30 <por your B. Ballf Group Group Group Group Group ield 1: 2: 3: 4: 5: Preparation: No Charge $25 $35 $35 $35 C. Softball /Baseball Base Group 1: No Charge Group 2: $7* Group 3: $10* Group 4: $10* Group 5: $20* *$100 deposit required D. Ballfield Lights Group 1: No Charge Group 2: $20 per hour Group 3: $25 per hour Group 4: $30 per hour Group 5: $40 per hour Rental E. Ballfield (Softball /Baseball) Tournament Package #1* Group 1: No Charge Group 2: $600 Group 3: $1,200 Group 4: $1,600 Group 5: $2,000 *Includes rental_ fee, surcharge for large group, one (1) staff, one -time concession fee For two (2) ballfiel.ds, for two (2) consecu:.ive days for yen (10) hours per day (Except Mountain MeadovJs Park which is only ava= .labie from 9:00 am :o 5:00 Pm) . F.ny additional park amei:_ ties are subject to t:ie es ablished Park Facility Permi Fee. zrnameT',ts shall be i ir?ii ted t _ ( 1. ) p e vear_ zc�r group. i . B;- 311iield (Softball/Baseball) Tournament ::ckaa•�. ;; 2 Grot.:p I No Cha roe � :roup 2: $1,800 -lncl ;_Aes rental fee, surcharge for large grouo, one (1) staff, ene -time concession fee 'or six G (6) ball.fields, for two (2) consecutive days for ten (10) hours per day. (Except Mountain Meadows Park which is only available from 9:00 AM to 5:00 PM). Any additional park amenities are subject to the established Park Facility Permit Fee. Tournaments shall be limited to one (1) per year per group. Horseshoe Group 1: Group 2: Group 3: Group 4: Group 5: H. Horseshoes Pit No Charge $5 per hour $10 per hour $15 per hour $25 per hour Group 1: No Charge Group 2: $J* Group 3: $10" Group 4: M, Group 5: 020* *$50 deposit. required I. Athletic Field Group 1: No Charge Group 2: $8 per hour Grc,up 3: $12 per hour. Grouu 4. $15 per hour GrWUP S25 per hour �. 1h o (irWUP Groin Group ;ru no Group `_i c Field Muccr r Nc Cha rc „? c > O $1, %`)i, 250 5 : $3, L A Tournament) Tourrament v. P Uaew rE'11'. L Yu -, surcharge FuL p, icr Lnn 10) hnoiv pn7 day. Any additional park ,n '..ho asLarI_shCed P a ..K V P,I T1 L i P rI?il Ltee ?_espo °:S ,. v” vice pof table .. =s dUYaL 1 On Q _r:__ lournamenn. 7`'.es : incittlies MU S: be apprcved by nne (_ YLy, n"i !`Q loved at `: he i'5nc l n ron of Lhe tournament. ' &' quantity of restrooms required would be based on a minimum ratio of 1:100 (1 restroom per 100 attendees). Tournaments shall be limited to one (1) per year per group. K. Outdoor Basketball Court Group 1: No Charge Group 2: $8 per hour Group 3: $12 per hour Group 4: $15 per hour Group 5: $25 per hour L. Outdoor Basketball Court (Night Use With Lights) Group 1: No Charge Group 2: $18 per hour Group 3: $22 per hour Group 4: $25 per hour Group 5: $35 per hour M. Tennis Court Group 1: No Charge Group 2: $6 per hour Group 3: $9 per hour Group 4: $12 per hour Group 5: $15 per hour Tournament:$120 per day* *For Moorpark non- profit groups only. Includes six (6) courts for five (5) hours per day, at Arroyo Vista Community Park. Limited to no more than three consecutive days. Tournaments shall be ]imited to four (4) per year per group. No surcharge for "Large Groups" will be levied in addition to the regular use fee. No more than three - fourths of the -ennis courts at any park location can be rented at any one time. I`J. vultip'.]rpo��e Cour� Group ] No Charge ;-.roue 2: $10 per hour Group 3: $15 per hour Group 4: $2.5 per hour Group 5: $35- per hour O. Roller Hockey Goals Group 1: No Charge Group 2: $7 Group 3: $10 Group 4: $10 Group 5: $20 P. Roller Hockey Border Patrol Group 1: Group 2: Group 3: Group 4: Group 5: *$36 set No Charge $45 per hour* $60 per. hour* $75 per hour* $85 per hour* up fee and $100 deposit required -2 . " - ienal $1-8--pe-f—i er if i=en� al is Fiet Q. Picnic Pavilion Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour G, r o u p, 4 $20 per. hour Group 5 -';"30 per hour R. G a z e L-) c) Group 1: No Cilia Lge Group 2: $ 6 per h ou r Gy u P 3- S j 0 CD C L h C) U Group 4 .,�15 Ie-- houl G! p .--i a r oe I- rout-) 2: 1 3: 1 TD 1 r". "j U U. Snack Bar Group 1: No Charge Group 2: $10 per hour* Group 3: $15 per hour* Group 4: $20 per hour* Group 5: $30 per hour* *$100 deposit fee required. V. Electricity Group 1: No Charge Group 2: $2 per hour* Group 3: $4 per hour* Group 4: $6 per hour* Group 5: $16 per hour* *Electricity charge shall be based on the duration of the rental agreement. Section 4.3 Securitv Deposit Reauirements A. B. C. D. E Softball /Baseball Base Rental: $100 deposit Horseshoes: $50 deposit Roller Hockey Border System: $100 deposit Large Group Deposi- X550 -100 people: 100 -150 people: 150 -200 Peocle: 200 -500 people: Groups of over 500 Snack Bar: $100 deposit Section 4.4 Additional Fes $100 deposit $150 deposit $20C deposit $250 deposit S350 depos_.t r1. A staff fee of no '.ess thaari $18 per hoar, per r3 r�ciiti_onal stars requ -fed, may ;.:e levied if the rental event extends beyond ":e rental period -s ne .... - du- r -i -rq— -Pe cr-e-at.. }c: - < errt =opera inet requires star -f assi::tance or coverage. B. A surcharge for large groups may be levied in addition to the regular use fee. The number of people in a group is a calculation based on the attendance at the height of the event. These fees are as follows: Under 100 people: No surcharge 100 -150 people: Add $10 per hour 150 -200 People: Add $20 per hour 200 -500 people: Add $30 per hour Groups of over 500: Add $50 per hour SECTION 5: The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED, APPROVED, AND ADOPTED this 17th day of May 2000. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary Lindley, Director of Community Services DATE: August 3, 2000 (Meeting of September 18, 2000) SUBJECT: Consider Date for Fall Park Tour BACKGROUND Each year the Parks and Recreation Commission conducts two park tours. The purpose of the tours is to provide the Commission with an opportunity to walk through the parks to observe residents using the parks and identify any improvements that it may deem desirable. The City notices the Park Tour as a special meeting of the Commission, and the meeting is published. Staff develops a tentative time schedule that identifies when the Commission will be at the various parks on the tour. Residents are invited to participate in the tour, or they can be present at one or more of the parks to provide input. To allow for a thorough discussion of particular parks, the Commission is also being asked to select which parks it would like to include on the tour. Attached is the agenda of the parks visited during the spring Park Tour. STAFF RECOMMENDATION Staff recommends that the Commission select a Sunday in October to conduct its fall Park Tour, and identify which parks to include on the tour. MAPLemcke\MNCommission\AGENDA REPORT.doc