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Home My WebLink AboutAG RPTS 2000 1106 PR REGMOORPARK I 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 PARKS AND RECREATION COMMISSION AGENDA November 6, 2000 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, Tina Hare, Tom Pflaumer, Sandra Thompson, and Chair June Dubreuil. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report. S. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of October 16, 2000. Staff Recommendation: Approve as presented. B. Youth Sports Committee Report. Staff Recommendation: Receive and file report. C. Parks Quarterly Report. Staff Recommendation: Receive and file report. D. Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. E. Teen Program, "Moorpark After Dark" Report. Staff Recommendation: Receive and -file report. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary. 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227. PATRICK HUNTER JOHN E. WOZNIAK CHRISTOPHER EVANS CUNT HARPER DEBBIE RODGERS Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Parks and Recreation Commission Agenda November 6, 2000 Page 2 8. DISCUSSION /ACTION ITEMS: A. Consider Revisions to the City's Park Improvement Zones. Staff Recommendation: Forward a recommendation to the City Council revising the Park Improvement Zones from six to four (three neighborhood zones and one community -wide zone) as further identified in Attachment B. (Continued from 10 /16/00) B. Consider the Disposition-of-the Parkland Fees from the Archstone_Multi- Family Residential Project and pacific Communities` Sinale Family Residential Project. Staff Recommendation: Recommend the following actions to City Council: 1) Confirm the deposit of 100 percent of the park fees collected from the Archstone project to the Community Park Improvement Zone; 2) deposit 80 percent of the park fees to be collected from the Pacific Communities project be deposited in the Community Park Improvement Zone and 20 percent in a future neighbonccod zone; 3) appropriate $120,000 from the Community Zone the design and construction of a restroom and concession facility at AVCP; and 4) indicate intent to allocate $1.2 million to the community pool. (Continued from 10 /16 /CC) Consider Tri Valley Roller Hockey' s Request for Vi' Purpose Court Improvements Staff Recommendation: CO- _L:-with Tri Valley Roller Hockey -eague to install two se-= of bleachers at the AVCP multi purpose court at its expense and consistent with City specifications. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: L-,. 'H IBIT MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: October 16, 2000 Chair Dubreuil called the meeting to order at 7:10 p.m. 2. THE PLEDGE OF ALLEGIANCE: Patty Lemcke led the Pledge of Allegiance. 3. ROLL CALL: 7r Present: Commissioners Joseph Catrambone, Thomas Pflaumer, and Chair June Dubreuil. Commissioners Tina Hare and Sandra Thompson were absent. Staff Present: Mary Lindley, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Staff's Monthlv Report. Mary Lindley gave an oral report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commissi:-- Minutes of September 18, 2000. Staff Recommendati Approve as presented. MOTION: Commissioner Catrambone moved to approve the Cons-:. - Calendar as presented. Commissioner Pflaumer second The motion was carried 3 -0. Commissioners Hare Thompson were absent. Parks & Recreation Commission Minutes October 16, 2000 Page 2 8. DISCUSSION /ACTION ITEMS: A. Consider Revisions to the City's Park Improvement Zones. Staff Recommendation: Forward a recommendation to the City Council revising the Park Improvement Zones from six to four (three neighborhood zones and one community -wide zone) as further identified in Attachment B. Mary Lindley briefly reviewed with the Commission the existing Park Assessment Zones. She explained that the Zones were formed in 1986 and need to be updated to accommodate the growth, which has taken place. Commissioners Pflaumer and Catrambone stated that they would like to table this item, allowing for additional time to review the proposed restructure of the zones. Also, this would allow for Commissioners Hare and Thompson to be present. MOTION: Commissioner Pflaumer moved to table this item until the November meeting of the Parks and Recreation Commission. Commissioner Catrambone seconded. The motion was carried 3 -0. Commissioners Hare and Thompson were absent. B. Consider the Disposition of the Parkland Fees from the Archstone Multi - Family Residential Project and Pacific Communities Single Family Residential Project. Staff Recommendation: Recommend the following actions to City Council: 1) Confirm the deposit of 100 percent the park fees collected from the Archstone project the Community Park Improvement Zone; 2) deposit percent of the park fees to be collected from tre Pacific Communities project be deposited in is -e Community Park Improvement Zone and 20 percent future neighborhood zone; 3) appropriate $120,000 -frc-r the Community Zone for the design and construction, vF a restroom and concession facility at AVCP; and indicate intent to allocate $1.2 million to community pool. Parks & Recreation Commission Minutes October 16, 2000 Page 3 Mary Lindley explained that neither of the park fees to be paid to the City by Archstone or Pacific Community fall into an existing neighborhood park zone. If the majority of these park fees were placed in the Community Zone, with City Council approval, it was suggested that they be used for the construction of an additional restroom facility at AVCP and further progress with the community pool. MOTION: Commissioner Catrambone moved to table this item until the November meeting of the Parks and Recreation Commission. Commissioner Pflaumer seconded. The motion was carried 3 -0. Commissioners Hare and Thompson were absent. C. Status of Funding From Proposition 12. Staff Recommendation: Receive and file report. MOTION: Mary Lindley briefed the Commission on the current status of Proposition 12, and then discussed with the Commission which competitive grant programs the City may qualify for. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chair Dubreuil announced the upcoming Trick or Treat Village event, which is being held on October 28, at AVRC. She also requested that the status of the OSCAR Element be placed on an upcoming agenda, and any progress on the trail systems linking neighboring cities. Commissioner Pflaumer commended staff and the Boys and Girls Club on the great work they have done with the new teen program, "Moorpark After Dark." It is proving to be quite successful. Commissioner Catrambone stated that he was quite impressed with Country Days this year. It was his opinion that it seemed to be the most attended Country Days event yet. Parks & Recreation Commission Minutes October 16, 2000 Page 4 10. ADJOURNMENT Chair Dubreuil adjourned the meeting at 8:15 p.m. until the next regular scheduled meeting. APPROVED: JUNE DUBREUIL, CHAIRMAN Respectfully submitted: Patty Lemcke, Administrative Secretary EXHIBIT �J MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services/� DATE: October 30, 2000 (Meeting of November 6, 2000) SUBJECT: Youth Sports Organization Committee BACKGROUND On Monday, October 23 the Youth Sports Organization Committee met. The Committee meets twice a year to discuss the use of park facilities, and present and future -reeds. The Commission was represented by Commissioner Pflaumer. Additionally, the following youth sports organizations sent representatives: Moorpark Girls Softball, Moorpark Basketball Association, Moorpark Soccer Express, Tri Valley Roller Hockey, and ^e Moorpark Boys and Girls Club. At the October 23 meeting, the Committee discussed car'{ improvements planned over the next two to three years, the n.ee for more playing fields and courts, the growth in you-^ participation in each of the organizations, fu:�!;I organizational needs, and accommodating expanding seasons play. Additionally, the Committee received information on fi-:- printing efforts and resources, and each member helped iden'_ other youth sports groups to be included in future meetings. Lastly, Moorpark Soccer Express requested that the City cons.. ;.. _- developing a use agreement with t:,em for the use of Ca:7ti Canyon Park. Staff is drafting such an agreement for consideration. STAFF RECOMMENDATION Receive and file. M: MLindley \RECREAT\youth sports committee oct 2000.doc Facility Use %1. Pl.cntckc M SI'OR l S YS(' c h,tru doe Revised October 24, 2000 MBA Girls AYSO Packer Sharks Moorpark Little League Tri Valley Basketball Softball Soccer Football Softball Soccer Club Roller Hockey Current City AVCP Gym AVCP AVCP AVCP Mountain Meadows Campus Canyon Poindexter, 2 fields AVCP Facilities Used Multi Purpose Court Practice Griffin, AVCP, Any available AVCP AVCP softball field Campus Canyon AVCP, AVCP Mountain Mountain Meadows grass areas in football field, Peach Hill Park, Multi Purpose Meadows, the City practice field Campus Canyon Court Campus Canyon School and Other Boys & Girls Club Mt Mdws School, None Chaparral School, None Facilities Used Gym (HS, Mesa 2 fields for practice None None None 4 fields Verde & College Gyms unavailable) 520,000 est. Goals and Striping, 560,000 plus None Permanent goals Field S30,000- $40,001) Current (dug outs and turf fertilization donations & and striping modifications to upgrade In%esrrnent in bleachers) volunteers. AVCP City Facilities $10,000 softball Annual Multi Purpose Court. field at AVCP fertilizations $6,500 for bleachers. $20,000- $30,u00 to install lights at court. $2,500 upgrade dasher boards at court. Current Storage None Roll off containers 2 roll off containers 2 roll off Poindexter Park Space Used at AVCP at AVCP containers None None storage room - Part of 40 ft container at AVCP 2 rental storage units Snack Bar None :1V ( P Snack AVCP Snack 13at Norte None Facility on None Chaparral School grounds %1. Pl.cntckc M SI'OR l S YS(' c h,tru doe Revised October 24, 2000 Organization Needs NI: Pl.cmcke.NtSPOR I S,l'SC' charts.doc Revised October 24, 2000 MBA ASA Girls AYSO Packer Sharks Moorpark Little Tri Valley Basketball Softball Soccer Football Softball Soccer Club League Roller tlocke� Biggest Immediate Winter evenings No loss of field space, Continued Snack bar and Additional Need practice facilities - Fourth field at More fields restrooms, gravel field access A Home field storage spectator lighted courts AVCP parking surface, lights bleachers; Additional or gym concrete practice facilities; and storage Biggest Future Lighted courts or More fields Additional fields Additional practice Three fields, Additional field Lights installed, Need gym space complex for home Additional fields complex for split additional toumament play practice league facilities Potential Alternate Multi- purpose No others are available Campus Canyon MUSD's Facilities court and Mountain Neighborhood or basketball Glenwood Park Meadows parks Peach Ifill courts (ouldom) Schools Programs AVCP Roller None None The cost to ut dour Impacted by Hockey faac ilities Alternate Facility NI: Pl.cmcke.NtSPOR I S,l'SC' charts.doc Revised October 24, 2000 Youth Sports Organizations General Information Sheet M I'I . n,. I \1 ' IPl W, I -, 1 "( , I .u; d�). Revised October 24, 2000 MBA ASA Girls AYSO Packer Sharks Moorpark little Tri Valley Basketball Softball Soccer Football Softball Soccer Club League Roller llockcy Youth 600-650 300 - 400 1400- 1500 120 plus 60 050 150 -200 Participation Boys ck Girls Girls (151/. school cheer- leaders (includes enrollment 120 Bois Boys & Girt% 11a1elFrmale!(' °e enrollment) ent) Bois from adjacent cities) Coed 125 -150 J Coed (iris Men & Itotnen Growth 7- 10 °,o Doubled in 5 years 15% per year 25 - 30 per year Steady Growth will vary 7- 10% 10 - 15 °/, Slight drop per year over 1999 Number of years 10 ears Y' S ears Y More than 12 ears Y 7 ears Y More than More than 2 years in the Established 13 years I I years 13 years City f Moor ark Y o P' Season Dec thru March Feb thru June Aug thru Dec Aug thiu Dec All year Feb thru June Feb thru June Aug thru Dec (spring season) Came Days 7 days 6 days Saturday Saturday (Traveling) 6 days Mon, Thurs, Fri, (nu Sunda }s) Saturdays & (Sunday, make & Sat Sundays up games) Secondary Sunnnci Scpt ihiu l lit I'uSt ticas�m Dec thru June; Post Season Aug thru Jan Season (Sunda) S) Nov thru Feb � Post seasonlLcaguei June thru Aug (fall season) State Cu - Dec /June Umbrella Boys & ASA Guidelines AYSO Boys & Girls Club ASA Guidelines Little League Th Valley Organization Girls Club & CYSA, Roller Hockey Pacific Youth Football ECRSL league M I'I . n,. I \1 ' IPl W, I -, 1 "( , I .u; d�). Revised October 24, 2000 EXHIBIT AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary Lindley, Director of Community Services Prepared By: Allen Walter, Supervisor of Maintenance and Operations DATE: October 18, 2000 (Meeting of November 6, 2000) SUBJECT: Parks Quarterly Report July 1 through September 30, 2000 PARKS Poindexter Park: A bid is being secured to install a timer to control electrical power to the picnic pavilions at Poindexter Park. This will allow the electricity to be automatically controlled when power is used to accommodate rental permits. The drinking fountain at the smaller of the two baseball fields was retro fitted with a vandal proof handle system. On July 17, a large area at the rear of the restroom was vandalized with spray paint. Photos were taken and a police report was filed. The storage room was vacated and cleaned by Little League. Park staff swept and washed out the storage area, which will remain vacant until Little League season starts in the Spring. Griffin Park: Unknown persons damaged the bench wall at the picnic pavilion, breaking several cement blocks. A report was filed with the police department, and the repair cost $ 100. A backflow malfunction was repaired and re- certified by our park staff. The basketball timer switch was replaced after the basketball lights malfunctioned. The pay phone was vandalized by unknown persons. The phone wires were cut and the Telephone Company was contacted for repair. Six new concrete tables and six concrete trashcans were received and installed at picnic areas. Page 1 M:\P[.emcke%M\Commission\AGENDA REPOR Ldoc Nineteen irrigation stations failed due to a wiring problem. Sunridge investigated and found the connections had corroded causing the failure. Turf repair is underway. Tierra Rejada Park: Trash can lids were added and secured to the trash cans to reduce or stop bird activity in the trash. Information on a proposed fence design was received. The fence is Omega wire fence and costs $25 a linear foot. The original spring toy has broken and will need to be replaced. It will cost between $500 and 5800. Country Trail Park: Trash can lids were added and secured to eliminate the problem of birds spreading the trash throughout the park. The playground sand is plagued with sand bees, as is Mountain Meadows Park. Park staff is trying a number of ways to eliminate them, but has not been successful to date. The bees will leave once the weather cools down. This is an ongoing, hot weather problem. Glenwood Park: A complaint was received from a resident about glass in the sand, and mud on the playground equipment. The equipment was cleaned, the glass removed, and the sand rototilled. One security light burned out. A lift is required to replace, so additional sites will be located to make replacement cost more effective. AVCP: In September, well #1's transformer burned out shutting down automated well relays, which operated the watering system. The park was watered manually until the transformer was replaced, on October 1. Park staff supplied wood chips to the High School's dirt parking lot off the AVCP access road at the High School's request. The wood chips were supplied, at no cost, by the City's tree maintenance contractor. We count the chips as diversion towards the City's AB 939 goal. The landscaping in the front planter by the entrance to the recreation center is in need of enhancement. The Pepper trees planted near the sidewalk areas are beginning to lift the cement. Allen is developing a plan to replant all the AVRC planters. The domestic water line broke at ballfield # 2. Park staff was able to repair. Also, several broken sprinklers were reported in the turf areas. Sunridge has responded and repaired. Packer Football broke one lateral line and cut three controller wires during the trenching of light pole wires on the practice field. Sunridge is repairing the damaged irrigation and Packer Football will be billed for the cost. Page 2 M ^.PLemcke \M \Commisslon4 %GENDA REPOR Ldoc No trespassing signs were received and park staff installed along the fence bordering the south slope. Tennis court #6's center strap was replaced. The soccer goal posts were removed and locked from the play area. Sunridge reseeded the area the week of July 17. Ventura County Fire Department requested additional weed abatement along the south slope down from residences. Fire code requires 100' from any structure. Sunridge responded and completed within VCFD's deadline. The playground's slide bar handle was broken off by unknown persons. The slide bar was taken out of service until repaired. Peach Hill Park: Turf damage was caused by a vehicle. Sunridge is repairing. The drinking fountain at the softball field valve was turned up to add water pressure. The new playground installation was completed on schedule and without any notable problems. The playground fibar is low and needs an additional 20 cubic yards. A bid is being procured. Two BBQs were sent in to be repaired. They will be re- installed after the worn-out bottoms are rewelded. Mountain Meadows Park: The playground was vandalized, after the tower panel was broken. Park staff removed and secured until the new part arrives. New fibar, 20 -cubic yards, was added to the playground at a cost of $939. The playground is still low and will need an additional 10 cubic yards to bring up the fall zone. On July 25, park staff met with the juveniles that vandalized the ballfield curb, by removing skate stopper devices. Two juveniles and a parent were present. The parent presented the City with a check for $150 to cover the vandalism. The juvenile that actually did the damage was not present, nor was his parent. The two juveniles who met with park staff were only present during the vandalism and did not do the actual removal. Park staff reinstalled the stopper devices to the curb. In an attempt to remove the sand bees that are reported each summer during the hot weather, Vector Control suggested using a pressure washer and hot water. Park staff tried this method, but it did not work. Page 3 M:\PLemcke\M \Commission\AGENDA REPOR Ldoc The playground's "bubble" was vandalized. The bubble was removed, secured and the replacement was ordered. Campus Park: On two different occasions, unknown persons damaged the restroom sink. The first time, a hole was broken in the sink and the whole sink had to be replaced. The second time, someone attempted to break the sink again with a brick. It did cause the sink to crack. A "No Trespassing" sign was posted on the wall at the northeast corner, where the park's turf inclines upward to the wall, allowing a shorter distance to exit over the wall. Park staff worked with the HOA repairing their side of the wall. Campus Canyon Park: The drinking fountain by the playground is beyond repair and needs to be replaced. Estimated cost is S1,300. Hanson Construction completed the installation of the new playground on August 5, and the spring toy (Dinosaur) that was removed from the playground during the installation was re- installed by staff at a later date. Community Center Park: New trashcans were added, replacing the old ones. Lids were added to reduce or stop bird activity in the trash. Villa Campesina Park: Sixteen sprinkler heads were vandalized throughout the park. They were repaired and the turf damage is being repaired by Sunridge. Repairs to the imgation system cost $185. The security lights were not coming on. Park staff found the light breaker in the off position, and the lights have been returned to operation. The security lighting system is controlled by individual photo -cells for each light, making maintenance checks, time consuming. Each light photo -cell has to be covered one by one to check the bulbs. Allen would like to install one photocell to control all lights instead of one per light. On 7 -13 -00 Sunridge found sixteen (16) sprinklers vandalized throughout the park. Vandalism effected the turf in several areas, due to the problem not being identified immediately. Water has been returned to full - operation and turf health is returning. All Playgrounds: The City Playground Audit Program has been established. Todd Henderson, the City's Certified Playground Inspector, began auditing the City's playgrounds on August 8, providing all audit material mandated by CCR R39 -97, with the exception of entrapments. The entrapment inspection was completed when the back ordered measuring devices were received. All required records per mandate wcr: established and are on file. All sand fall zone safety surfaces were rototilled at all parks increasing safety to the play areas. Page 4 M :\PLemcke\M \('ommission\��GENDA REPOR I.doc All Ballfields and Tennis Courts: Emergency response signs were ordered from Western Highway, and will be installed at all ballfields and tennis courts when park staff receives. Page 5 M: \PLemcke \M \Commission \AGENDA REPOR I.doc CITY OF MOORPARK COMMUNITY SERVICES DEPARTMENT AGENDA REPORT TO: Parks and Recreation Commission FROM: Mary Lindley, Director of Community Services Prepared By: Gwen Indermill, Recreation Superintendent DATE: October 15, 2000 (Meeting of November 6, 2000) SUBJECT: Quarterly Report on Recreation Programming Fall Quarter: September - December 2000 This memo serves as a review and analysis of fall 2000 Recreation division programs as well as a comparison to last year's fall season. Winter 1998 was the first full season where figures were kept on Recware. Therefore, there are instances in this report where accurate figures for last year are not available. These programs fall into the subcategories of events, classes, youth sports, adult sports, teens, brochure, park reservations and facility reservations. FALL EVENTS Halloween Participants Volunteers Direct Costs Part Time Staff Costs Total Costs Total Revenue Net (Cost) /Revenue Direct Cost Per Participant Total Cost Per Participant Revenue Per Participant Net (Cost)/Revenue Per Participant Coordinator Hours 2000 1999 1998 1997 600 500 700 50 75 30 5858 $546 Slo'n $148 $78 S21� $1007 5624 S138� $1251 $950 5495 $245 $326 (S790) $1.43 $1.09 S1.5 51.68 $1.25 S1.�-4 52.09 $1.90 SO. -L) 50.41 $.65 (S I ' 60 75 Event Review: Attendance increased relative to last year's figures. As in past years, the event 1nc1.;,: ..1 the Trick or Treat Village, carnival games, Halloween crafts, pony rides, and a jolly jump. A free Fall 2000 Quarterly Report: Recreation Division Page I magic show was added this year. Funds to cover expenses were raised through ticket sales and donations by Kavlico and Anderson Rubbish. The City distributed activity passes to Catholic Charities so disadvantaged children in the community could participate in the event. Kiwanis also paid for and supplied passes to disadvantaged youth. Craft Fair 2000 1999 1998 1997 Number of Vendors 67 60 60 Participants 800 500 350 Direct Costs $581 5443 5478 Part Time Staff Costs S51 $108 S53 Total Costs $633 S551 S532 Total Revenue S2700 $2,585 S2,400 Net (Cost) /Revenue $2067 $2,034 $1,868 Direct Cost Per Participant $0.72 50.88 S 1.37 Total Cost Per Participant S0.79 $1.10 S 1.52 Revenue Per Participant S3.36 S5.17 S6.85 Net (Cost) /Revenue Per Participant $2.58 $4.06 S5.33 Net (Cost) /Revenue Per Vendor S30.85 $33.90 S31.13 Coordinator Hours 50 45 50 Event Review: This event ran as smoothly as it has in past years. Entertainment provided by local groups was added to the event this year. 'Moorpark Star provided free display advertisements for this event in exchange for a booth space. Tea Time With Santa Participants Direct Costs Part Time Staff Costs Total Costs Total Revenue Net (Cost) /Revenue Direct Cost Per Participant Total Cost Per Participant Revenue Per Participant Net (Cost)/Revenue Per Participant Coordinator Hours 2000 1999 1998 1997 68 76 S330 $242 S119- S70 $73 S0 S400 $315 5406 $380 S S6.00 $65 S 1 17 S4.85 53.18 1') $5.88 S4.14 $5.97 $5- S0.08 S.85 '1 28 Event Review: This program was redesigned in 1999 to replace Breakfast with Santa. Registrars, this event fell slightly in it's second year. The event included crafts, refreshments, and a photo .� Santa. The use of a professional camera and film were donated by Cherry Hill Photography. Fall 2000 Quarterly Report.- Recreation Division Page 2 Visits With Santa 2000 1999 1998 1997 Participants (Families) Not Offered 24 Not Offered Volunteers Not offered 169 Direct Costs $200 Part Time Staff Costs $129 Total Costs $330 Total Revenue $625 Net (Cost) /Revenue $295 Direct Cost Per Family $8.33 Total Cost Per Family $13.70 Revenue Per Family $26.04 Net (Cost)/Revenue Per Family $12.29 Coordinator Hours 21 Event Review: This event was discontinued. Santa's Sleigh Rides 2000 1999 1998 1997 Participants (Families) 248 Not offered 169 Direct Costs $867 $752 Part Time Staff Costs $40 SO Total Costs $907 5752 Total Revenue S2024 S1352 Net (Cost) /Revenue $1117 5600 Direct Cost Per Participant S3.50 S4.45 Total Cost Per Participant $3.66 $4.45 Revenue Per Participant $8.16 S8.00 Net (Cost) /Revenue Per Participant $4.50 S3.55 Coordinator Hours 30 not availahlc Event Review: This program was re- established (from 1997) due to requests from the residents. This program is extremely popular, with nine out of ten available time slot filling to capacity this year. The sleigh and picnic area were contracted through Tierra Rejada Family Farms. WINTER CAMP Winter Camp 2000 1999 1998 1997 Participants 49 46 Not offered Volunteers 0 2 Average Campers Per Day 28 30 Fall 2000 Quarterly Report: Recreation Division Page 3 Direct Costs $1467 $1,095 Part Time Staff Costs $2713 51,786 Total Costs 54180 $2,881 Total Revenue 55800 $4,517 Net (Cost) /Revenue $1620 $1,635 Direct Cost Per Participant 529.91 $23.80 Total Cost Per Participant $85.30 $62.63 Total Revenue Per Participant S118.37 598.19 Net Revenue Per Participant 533.06 $35.54 Coordinator Hours (approximate) 42 45 Program Review: This is the second year winter camp has run successfully. Average daily attendance dropped slightly, due to low attendance on Friday, December 24 (eight campers) and Friday, December 31 (nine campers). Monday through Thursday, camp attendance ranged from 29 to 39 campers per day with an average attendance of thirty- three, which reflects a slight increase over last year. FALL CLASSES Recreational Classes 2000 1999 1998 1997 Total Students 784 449 365 Classes Offered 96 65 107 Classes That Ran 84 61 89 Classes Canceled 12 (12'1116) 8 (12%) 18 (16° )') Instructor payments 521,827 59,504 not available Supplies S29 50 Total Direct Costs 521,856 59,504 Total Revenue 542,660 S17,592 Refunds and credits 54207 $1,688 Net (Cost) /Revenue $16,597 $6,400 Direct Cost Per Participant $27.88 521.17 Total Revenue Per Participant 554.41 $39.18 Net (Cost) /Revenue Per Participant 521.16 $14.25 Coordinator Hours (approximate) 51 40 Program Review: Class registrations increased dramatically in 1999. In addition to a greater number of' classes being offered, more classes filled to capacity. The cancellation rate remains steady at 12 Fall 2000 Quarterly Report: Recreation Division Page 4 FALL ADULT LEAGUES Softball 2000 1999 1998 Teams 35 34 27 Supply Costs $3,607 $2,557 Facility Costs (Lights) $1,623 $1,624 $1,598 Total Direct Costs $1,200 $5,231 $4,155 Part Time Staff Costs $1,224 $1,476 $937 Total Costs $1,326 $6,707 $5,092 Total Revenue $12,355 $11,571 $9,172 Net (Cost)/Revenue $3,724 $4,864 $4,080 Direct Cost Per Team $154 $154 Total Cost Per Team $197 $189 Total Revenue Per Team $353 $340 $340 Net (Cost)/Revenue Per Team $143 $151 Coordinator Hours 40 45 Superintendent Hours 1997 30 not available Program Review: The Adult Softball program has seen an increase in total registration and revenue over the past season compared to past fall leagues. As noted above, all costs (direct and indirect) continue to be covered by this program and net revenues per team remained steady. Basketball 2000 1999 1998 1997 Teams 12 12 10 12 Supply Costs $563 $504 not available Facility Costs (Lights) $75 $75 $41 Facility Costs ($12 per hour) $1,200 $1,200 $960 Total Direct Costs S1,838 $1,505 Part Time Staff Costs $1,326 $1,250 $1,354 Total Costs S3,088 $2,859 Total Revenue $3,724 53,749 $3,170 Net (Cost)/Revenue 5661 $311 Direct Cost Per Team S 15 3 $151 Total Cost Per Team 5312 $317 Net (Cost)/Revenue Per Team S55 $31 Coordinator Hours 30 24 Superintendent Hours Program Review: The total costs for this program include a cost for the use of the gymnasium, which is calculated at an overhead rate of $12 per hour. This is the rate other agencies are billed to use this facility. Even when this overhead calculation is included, this program covers all costs and remained steady over the past season. Fall 2000 Quarterly Report: Recreation Division Page 5 Women's League 2000 1999 1998 1997 Participants 46 67 39 Not offered Supply Costs S501 436 $355 Facility Costs (Lights) $12 $13 $12 Facility Costs (Gym at $12 per hour) $288 5350 $367 Total Direct Costs $801 5799 $734 Part Time Staff Costs $68 $69 S86 Total Costs 5869 $868 $820 Total Revenue S1,304 $1,995 S1,102 Net (Cost) /Revenue $435 $1,127 $282 Direct Cost Per Participant S17 S12 $19 Total Cost Per Participant S19 S13 S21 Total Revenue Per Participant S28 S29 $28 Net (Cost) /Revenue Per Participant S9 S17 $7 Coordinator Hours 12 15 14 Superintendent Hours Program Review: The women's sports program continues to grow. Two sports were offered for the fall 1999 season that included basketball and cardio -kick. Shirts were not provided for the cardio -kick class and as a result, net revenues are higher than past seasons. With growing popularity, staff plans to expand the program to include other sports like golf and tennis. FAIL YOUTH LEAGUES Junior Basketball League 2000 1999 1998 1997 Participants 35 49 67 64 Teams 4 6 8 8 Supply Costs $1,222 $1,520 Facility Costs (Lights) S31 $56 $78 Facility Costs (Gym at $12 per hour) $720 $750 $1,200 Total Direct Costs 52,028 $2,798 Part Time Staff Costs $225 S164 $173 Total Costs 52,192 $2,971 Total Revenue 1,645 S2,303 $3,149 Net (Cost) /Revenue sill $178 Direct Cost Per Participant S41 S42 Total Cost Per Participant S45 S44 Total Revenue Per Participant $47 S47 $47 Net (Cost)/Revenue Per Participant S2 $3 Coordinator Hours 15 15 Superintendent Hours Fall 2000 Quarterly Report. Recreation Division Page 6 Program Review: Youth League registrations saw a slight decrease in registrations over the past season. The general trend of the youth sports program has been to increase and then slightly decrease but to remain fairly steady over the entire year. All costs were covered in this program accept full time staff time. JBL Upper Division 2000 1999 1998 1997 Participants 52 80 57 40 Teams 6 10 6 4 Supply Costs $31 $1,994 $1,293 Facility Costs (Lights) $47 $113 $67 Facility Costs (Gym at $12 per hour) $840 $1,200 $720 Total Direct Costs $3,307 $2,080 Part Time Staff Costs $425 $430 $200 Total Costs Direct Cost Per Participant $3,737 $2,280 Total Revenue $2,714 $4,160 $2,964 Net (Cost)/Revenue $52.00 $423 $684 Direct Cost Per Participant $41 $43 Total Cost Per Participant $47 $46 Total Revenue Per Participant $52 $52 $52 Net (Cost)/Revenue Per Participant S5 $6 Coordinator Hours 25 20 Superintendent Hours Program Review: Upper Division JBL continues to grow in popularity and covers all costs associated with the program. As the Junior Basketball League generates interest, staff anticipates a general rise in registrations continued success of the program. JBL Teen Division 2000 1999 1998 1997 Participant's 36 Canceled 22 Not Offered Teams 4 3 Supply Costs $449 Facility Costs (Lights) $31 $10 Facility Costs (Gym at $12 per hour) $720 $480 Total Direct Costs $939 Part Time Staff Costs $510 $164 Total Costs $1,103 Total Revenue $1,872 $1,144 Net (Cost) /Revenue $40.05 Direct Cost Per Participant $42.70 Total Cost Per Participant $50.16 Total Revenue Per Participant $52 $52.00 Fall 2000 Quarterly Report: Recreation Division Page 7 Net (Cost)/Revenue Per Participant Coordinator Hours Superintendent Hours $1.82 10 Program Review: As with many teens programs, the JBL teen division struggles this past season and did not receive enough registrations to hold a league. Staff plans to offer the division again in the spring and will attempt to directly mail information to the teen in the registration database. T -Bail League 2000 1999 1998 1997 Participants Not offered Not offered Cancelled 16 Teams 2 Coordinator Hours S Program Review: T -Ball cancels frequently. Staff has determined that t -ball is extremely seasonal in nature and in the future, it will only be offered in the Spring and Summer. WINTER YOUTH SPORTS CAMPS Winter Sports Camp 2000 1999 1998 Students 15 7 Camps Offered 2 1 Instructor payments $855 5209 Supplies $0 SO Total Direct Costs $855 5209 Total Revenue S1615 5900 Refunds and Credits S190 5410 Net (Cost) /Revenue $570 $281 Direct Cost Per Participant S57 $30 Total Revenue Per Participant S107 S70 Net (Cost) /Revenue Per Participant S34 S40 Coordinator Hours 5 Superintendent Hours 1997 Not Offered Program Review: The only sports camp offered during the «inter break session was tennis, instru� t�:d by Total Tennis Academy. The first session ran with 15 students, the second session was cancefcd. TEEN PROGRAMS Teen Classes 2000 Baby sitting basics (two classes) 1999 1998 1997 23 27 Not offs -cd Program Review: This Babysitting Class, taught by the American Red Cross, continues to be a jloj).:L:.r Full 2000 Quarterly Report: Recreation Division Page 8 class. The class is now offered on a monthly basis. While teen - specific classes continue to struggle, it should be noted that many adult classes include teenagers. Teen Events Moorpark Afterdark Dance September October November December Band Jams September (part of skate party see below) October November December Teen Open Gym Skatepark Music Fest 70's Dance Party Teen Roller Hockey League Halloween Pizza party Holiday Bash Freaky Film Festival Skate Contests September October November December Back to School Skate Party Coordinator Hours Superintendent Hours 2000 1999 404 Not offered 464 Not offered Not offered Not offered Not offered 75 Not offered Not offered Not offered Not offered Not offered Not offered Not offered Not offered Not offered 100 Not offered Not offered 260 Not offered Not offered Not offered Not offered Not offered 20 15 25 30 20 20 Not offered 75 30 75 160 35 1998 Not offered Not offered Not offered Not offered 30 Canceled Canceled Canceled 5(average) 64 registered Not Funded Not Funded Canceled Not Funded Not Funded Not offered Not offered Not offered Not offered Not offered 62 1997 Not offered Not offered Not offered Not offered Not offered Not offered Not offered 500 15 Canceled 8 Canceled Not offered Not offered Not offered Not offered Not offered Program Review: Teen programs have seen some success over the past quarter. Many of the events offered in the past were not offered this time as staff concentrated their efforts toward building a collaborative effort with the Boys and Girls Club of Moorpark to host the Moorpark Afterdark Dance series. An Average of over 400 teens, grades 6 -9 who attend Chaparral Middle School, Mesa Verde Middle School and Moorpark High School have frequented these monthly dances. Program highlights have included a twenty -four foot high climbing wall, Deejay, basketball tournaments, food, and raffle prizes. In addition, AVRC has hosted skate contests and open skating activities at the Skatepark. The teens registered in the skatepark greatly increased largely due to the growing popularity of the skate contests and new skateramps. Approximately 15 -30 teen visit the skatepark on Tuesdays and Wednesdays and few problems have been reported. Fall 2000 Quarterly Report: Recreation Division Page 9 BROCHURE The following information does not include the City Clerk's portion of the brochure costs for the City Newsletter. Brochure Costs 2000 1999 1998 1997 Printing Cost $3202 $2514 $1860 Mailing Cost $1091 S1066 S1499 Total Cost 54293 53581 53360 Total Ads 14 10 14 Ad Revenue 51405 $855 51185 Net (Cost) /Revenue ($2888) ($2726) ($2175) FACILITY RENTALS The division processes rentals for Arroyo Vista Recreation Center and all neighborhood parks. The costs shown for AVRC rentals include rental coverage by part time staff. Figures from 1997 were not available. Please note that many permits include multiple dates. For example, AYSO has been issued one permit for the full season, which includes multiple dates. Please also note that staff and direct cost figures are not available for park rentals. Park Rentals 2000 1999 1998 1997 Total Permits 200 181 Not available Total Revenue $6,950 $4,795 Average Revenue Per Rental Coordinator Hours Superintendent Hours S35 $26 75 80 15 AVRC Rentals 2000 1999 1998 Total Permits 15 36 Part Time Staff Hours 98.5 100.75 Part Time Staff Costs 5855 $856 Total Costs $855 $856 Total Revenue 59,125 $3,619 Net (Cost)/Revenue $8,270 $2,763 Staff Cost Per Rental $57 $24 Average Revenue Per Rental $608 $101 Net (Cost) /Revenue Per Rental 5551 $77 Coordinator Hours 35 40 Superintendent Hours 7 Fall 2000 Quarterly Report: Recreation Division Page /0 1997 Not available CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Gwen Indermill, Recreation Superintendent V07( DATE: October 20, 2000 (P & R Meeting of November 6, 2000) SUBJECT: Consider Special Event Report: Moorpark After Dark Dance DISCUSSION The City's Recreation Division and the Moorpark Boys and Girls Club are working collaboratively to produce monthly Friday night dances for teens grades 6 -9. It has been agreed by both agencies that the location and lead responsibility for planning and funding the dance events will rotate each month. Each agency will support the other and will provide staff to work the other's event. City staff planned the inaugural "Moorpark After Dark" dance. This back -to- school kick -off event was held on Friday, September 8, 2000 from 7:00 -10:30 p.m. at the Arroyo Vista Recreation Center (AVRC) . This was a free event that provided teens with a fun and safe environment to meet new friends, dance, and hang- out with other teens. It was decided by both agencies that -_he first event would be free in an effort to attract more teens. small fee would be charged for subsequent events. With an estimated attendance for the event of 403 students, the fir_ =- Moorpark After Dark was a big success. During the Moorpark After Dark dance at AVRC, teens spent night participating in activities at four stations including dance, 24 foot climbing wall, open gym, and free pizza. St ' decorated the multipurpose room for the DJ and dance. The contributed to the ambiance by adding lighting and a disco ba:. As the teens had the opportunity to request music, they see- to enjoy what the DJ was playing and participated in the da:: contests. The room was full to capacity most of the night, the chaperones worked to keep the large crowd under control. The climbing wall was set up outside, near the front entrance the building. It was illuminated by a rented light tower served as the event's main attraction. Teens were gives: Teen Evert Report Page 2 Moorpark After Dark Pass that consisted of a hold harmless waiver and participant information form signed by a parent or guardian, and they were allowed to climb the wall for $1. Two attendants harnessed the teens into climbing wall gear and assisted them on climbing the wall. Activities in the gym included organized three -on -three basketball and table board games. Teens participated in the dance, the climbing wall and then went to the gym as the night went on. Staff reported that the games and contests went smoothly and participation was high. Lastly, a total of 25 free pizzas and punch were served in the kitchen. City staff worked very hard to solicit donations from many locations and these sponsors will be mentioned in future event publicity. As a result, many of the evening's activities were popular because they included contests and free raffles. Items including three scooters, gift certificates, stickers, and patches were donated and purchased from the following vendors: Chaos Skateboard Shop, Sports Mart, TGI Fridays, Pick Up Sticks, and Dairy Queen. All participants who filled out an After Dark pass were eligible to participate in the grand prize scooter raffle donated by Sports Mart. Staffing levels were sufficient for this event. There were six Moorpark Boys and Girls Club staff and nine City staff working the event. Approximately 16 volunteers from the Teen Council and Moorpark Kiwanis attended and assisted as chaperones, registration personnel, and event boundary patrol. As future events and participation continues to grow, staffing levels (including volunteers) should be increased to maintain the sa`e environment and protect City facilities. With the recently approved Teen activities budget, event attractions were funded from that line item. Event expenditures are as follows: Sept. 8, 2000 - City Budget DJ $250 - - -- - -- iCLIMBING WALL $600 — LIGHT TOWER _ $98.36 FOOD REFRESHMENTS $300 PRINTERS $195.20 Total_ $1,443.56 Teen Event Report Page 3 The City's direct event part -time staff hours are estimated at 41.5 hours at a cost of $352.75 ($8.50 per hour). This does not include the pre -event planning, publicity distribution, and prize solicitation involved in the event, which is estimated at 22.75 hours and a cost of $193.38 ($8.50 per hour). Revenue received during the event was generated from the climbing wall and a concession stand. Event revenues were as follows: _ CLIMBING WALL $258 CONCESSION STAND $130 Total $388 It is recommended that charges for the attractions be continued during future events to help offset costs associated with these dances. The second Moorpark After Dark dance was held Friday, October 13, 2000 at the Moorpark Boys and Girls Club. With the success of the first event, there was even a larger turnout for the second with approximately 462 teens. Each participant paid $4 to participate in the climbing wall, games, and dancing. The activities at the Boys and Girls Club were very similar to those that took place at AVRC. City staff supported the Boys and Girls Club by promoting and chaperoning the event. Approximately 24 staff hours were contributed to the second event. With over 400 children attending both dance events, Moorpark After Dark has proven to be a positive step toward building the City's new focus on teens. Working with the Moorpark Boys and Girls Club in conjunction with flyers being distributed directly to the students of the local Jr. Highs and High Schools, t-e teens of Moorpark were well informed and encouraged to participate in the activities. The "cool" logo and publicity campaign really grabbed the teens and brought them to the event to see what it was all about. The teens that attended bo-.:z locations were well behaved. Many parents and teens inquire about the next dance. Feedback to staff was positive as parer-s picked up their teens after the events. As the teens left -!-:e events, staff encouraged them to participate in upcoming dances. Teen Event Report Page 4 The next Moorpark After Dark dance is scheduled for Friday, November 17 from 7:00 -10:00 p.m. at AVRC. As always, the Commission is encouraged to serve as chaperones. STAFF RECOMMENDATION. That the Commission receive and file this report. H:'home folders' EDombroµski• M`' TeensE %ents,Dance9800'Recap9800.doc �AHIBiT MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services))(- DATE: October 30, 2000 (Meeting of November 6, 2000 - Continued and Updated from October 16th meeting) SUBJECT: Consider Revisions to the City's Park Improvement Zones SUMMARY On September 20, the City Council directed Recreation Commission be asked to consider to the existing Park Improvement Zones. Commission is being asked to forward a reco the number and boundaries of the zones consideration. BACKGROUND that the Parks and potential revisions As a result, the mmendation regarding for City Council The City has six Park Improvement Zones, five neighborhood zones and one community zone (see Attachment A). The Zones were set up by the City Council in 1986 to account for the collection of park fees in lieu of land dedication, consistent with the Quimby Act for said Quimby fees on residential subdivisions. The state requirements for the expenditure of Quimby in -lieu fees are: 1) they must be expended to benefit residents of the subdivision; and 2) be obligated within five years of receipt. In 1985, the City Attorney advised the Council that to m.ee!� obligation 1 above, the City could spend funds on either community facilities, or for a park that serves the residents of the particular subdivision from where the fees are derived. \ \MOR_PRI_SERV\home _folders \M Lind ley`•PARKS`•park improvement zones commagd.doc Park [mprovement Zone Re-i; ions Page 2 Prior to the City's enactment of the Quimby Act, the Council enacted the County's Subdivision Ordinance, which included a section on parkland dedication, and subsequently enacted park fees for apartment, mobile home, commercial and industrial projects. The fees collected from the Quimby requirements on apartments and non - residential projects comprise the City's Park Improvement Fund. The Council adopted a policy in which 60% of fees collected in the Park Improvement Fund would be used for neighborhood park facilities and 40% for community park facilities. This policy remains in place today. DISCUSSION Due to the relatively small geographic size of the current zones, and the ease in which Moorpark residents make use of the parks throughout the City, staff is proposing that the Council consider expanding the size and reducing the number of t:.e neighborhood zones. This is also consistent with the Park Assessment District Engineer's report that establishes one District based on the finding that all residents benefit from.., and have a use impact on, each of the City parks. Staff has developed a potential option for revising the exis� --,., zone configuration that takes the number of neighborhood zon—. -, from five to three and retains the one community zone. :. neighborhood zones would basically encompass the f011ofr geographical areas: 1) Central Moorpark, the downtown are, north of Los Angeles Avenue and west of the 23 freeway; Mountain Meadows, Peach Hill and Carlsberg Specific Plan a� and all areas south of Los Angeles Avenue; and 3) the Ca area, and all areas east of the 23 freeway (see Attachment At this time, the proposal excludes the Gabbert Road area the adjacent Specific Plans to to north (Toll Brothers and Point) from any neighborhood zone. if this proposal were tc adopted by the Council at a later date, it would mean that percent of the park improvement fees collected from developments would be deposited in the Community Zone. \ \MOR_PRI_SERV\ home _folders \MLindley\PARKS \park improvement zones commaga.. Park Improvement Zone Revisions Page 3 This is the option staff favors. However, the Commission may wish to consider other options as well, such as retaining the current number of zones (six) or redrawing the zone boundaries. Additional attachments have been added to the back of the Agenda Report at the request of the Commission. STAFF RECOMMENDATION Forward a recommendation to the City Council revising the Park Improvement Zones from six zones to four (three neighborhood zones and one community -wide zone) as further identified in Attachment B. \ \MOR_PRI_SERV\ home _folders \MLindley \PARKS`,park improvement zones commag -. t •w !T.f r. n •. ! I 1 MOORP RK - PUS PARK•' M ORPARK �. ONAL O EAGAN 1 • M3, I `- _:an _ aura ,� (sl F ; N o f ! 1p. I •'w �' nwa' 2t es',q a. i ` - <.... i as stwi I M/ ELES Lora , •• '' `` 'IL5 • M0 RPARK :�;� s t�� •'• r ,� /iE.{. ny� -' �:_ a �w«w�� b � � TIERRA L I IL IT V 4c �1.�1 ! 1 m;. t3 i• �.-•,,.r M _ ! ., t2� _' ..'.-n r ft {��''s.Y ��F�Y � �_t• r 1 � _ -°.N+ • ^�� •�..� «l .i° .`).'1�1� sue . �,,yfi.,, � _ '�,5 _`J•is � «t � �!- ter° � - -11f uIL1- --- tii(�I' —�:Y. - - -__--- -- - — r-FIL�IPy[{ i' -,- y Hf;Y rlsr Fts+ 11:,1 rt H 1 k114Nt11t #d,!tt t4N+ l llr4fHU4"# -Wi1J ,!>rr.Wwy tS4r /i�� }9W�1s- �iSS•+144Y •�ssx•rt�'�•+••'I r; Q a APPROX ATE Sw W Alias ZUti L IT' PROPOSED PARK IMPROVEMENT ZONES (Estimates for Discussion Purposes) ZONEI— CENTRAL At Build Out: 3 parks (14 Acreas A Poindexter Park — 7.5 Acres Community Center Park - .5 Acres Morrison/Fountainwood (future) -- 6 Acres Estimated Residential Pop. 6,781 Estimated Residential Units (existing and pending) SFU MFU Exiting Units 982 341 Morrison - Fountainwood 570 Suncal 154 Cabrillo 59 Total Comparison Data: M 495 = 2,106 units • Units Per Park - 702 Units /Park • Population /Park - 2,260 Pop/ Park • Pop /Park Acres - 484 Pop /Park Acre Future /pending non - residential projects: IPD 95.1 (Poindexter Properties) CPD 96.3 (DeeWayne Jones) PD 980 (Sunbelt Enterprises) * This excludes Toll Brothers 72,000 sq ft 57,300 sq ft 9,265 sq ft \ \MOR_PRI_SERV\ home_ folders \MLindleyTARKS \pkimprovzones modified.doc ZONE II — CAMPUS At Build Out — 4 Parks (14.5 Acres) Campus Park — 2.5 Acres Campus Canyon Park - 6 Acres Griffin Park - 5 Acres Virginia Colony Park — 1 Acre Estimated Residential Pop. 7,441 Estimated Residential Units (existing and peadin SFU Existing Units 1,590 Comparison Data: • Units Per Park - • Population/Park - • Pop /Park Acres - MFU 72) 578 Units /Park 1,860 Pop / Park 513 Pop /Park Acre Future /pending non - residential projects: IPD 99.1 & 2 (Rice Devl) IPD 99.4 (Felsenthal) 59,960 sq ft 7 1,780 sq ft \`.MOR_PRI_SERV\ home_ folders \MLindlev \PARKS'\pk imp rovzones moditied.doc = 2,311 Units ZONE III — MOUNTAIN MEADOWS At Build Out — 8 Parks (50.5 Acres) Peach Hill Park — 10 Acres Country Trail Park — 8 Acres Glenwood Park — 4.5 Acres Miller Park — 6.5 Acres Estimated Residential Pop. at Build Out - 21,996 Mountain Meadows Park — 8 Acres Tierra Rejada Park — 8 Acres Villa Campesina Park - .5 Acre Monte Vista Park - 5 Acres Estimated Residential Units (existing and pending) SFU MFU Existing 4,789 822 Pacific Comm. 284 Far West 80 Archstone 312 Wilshire 10 Carlsberg 534 Total 5,617 1,214 = 6,831 Comparison Data • Units Per Park - 854 Units /Park • Population/Park - 2,750 Pop /Park • Pop/Park Acres - 436 Pop /Acre Future /pending non - residential projects: CPD 98.2 (Damone Group) 50,987 sq ft CPD 98.8 (Three D Enterprises) 27,774 sq ft CUP 99.4 (Amcal) 10,000 sq ft Minor Mod 7 & 8 (Nadel) 8,227 sq ft CPD 2000.2 (M. Palmer) 21,700 sq ft IPA 2000.1 -8 (Cypress) 494,000 sq ft \ \MOR_PRI_SERV\ home— folders \,MLindley\PARKS \pkimprovzones moditied.doc COMMUNITY ZONE The Zone currently contains one community park. Arroyo Vista Community Park (69 acres) The Community Zone receives 40% of all park fees collected from developments within neighborhood zones and 100% of all park fees collected for development projects that do not fall within a neighborhood zone. Future Proiects outside neighborhood zones: SFU_ MFU Levy /Hitch 400 200 West Point 250 350 \;NOR PRI SERV \home folders`, MLindley '�PARKS�.pkimpro%,zones moditicd.doc EXI ;;4_�1T MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services DATE: October 5, 2000 (Meeting of November 6, 2000 - Continued from October 16th meeting) SUBJECT: Consider the Disposition of the Parkland Fees from the Archstone Multi - Family Residential Project and Pacific Communities Single Family Residential Project BACKGROUND The City currently has six Park Improvement Zones; five neighborhood zones and one community zone (see Attachment A) . The Zones were set up to account for the collection of oark fees in lieu of land dedication, consistent with the Quimby Act for said Quimby fees on residential subdivisions. The state requirements for the expenditure of Quimby in -lieu fees are: 1) they must be expended to benefit residents of the subdivision; and 2) be obligated within five years of receipt. The fees collected for Quimby (residential subdivisions), and cr apartments and non - residential projects, comprise the C ry's Park Improvement Fund. The Council adopted a policy in which n of fees collected within a Park Tmorovement Zone would be use; for neighborhood park facilities and 40% for community aY'ti facilities. This policy remains in place today. Al]. properties within Moorpark fall within the Community -ai�e Zone, however, the neighborhood zones do not extend to e•e: parcel in the City. As a result, some past and fu-:u--- development projects do not currently fall within a neighbor's" Park Improvement Zone. On September 20, the City Council directed that the Parks Recreation Commission forward a recommendation on ? M: \M Lindley \PARKS\Archstone Pacif Com Park fee commagd.doc Achstone and Pacific Communities Park E=ees Page 2 projects which are not currently located within a Neighborhood Park Improvement Zone: 1) Archstone (PPD 97 -01), 312 apartment units, and 2) Pacific Communities (Tract 5053 and 5204), 284 single - family detached units. The City received $936,000 from Archstone, all of which '.gas deposited in the Community -wide Park Improvement Zone. Based on current land values, it is estimated that the City will receive approximately $1.4 million in park fees from Pacific Communities. Staff recommends that all of the park fees collected from Archstone remain -n t: ^e Commun- ty -'.�✓i de Improvement Zo ^e. Additionally, it -s recommended that 80 percent of the future park f2eS from Pacific Cc=-c= ties be deposited ir. t cmmun -ty -wide Zone and 20 percent in the newly rev sed neighborhood zone In .,;hich it is proposed tO reside. jus: as with the Archstone development pro ect, the Pacizic Communities project currently does not fa_ an existing neighbor ocu zone. .�.; t: paci f_�. communities' project in close proxim.it;.' =_o the ..VCP Pedestrian Bridge, it is staff's belief *hat A`JCP :i -- ger.eraily serve as a neighborhood park for the project's 41 residents, as well as Villa Campesina Park. Once the process revisi ^g the Lark - mprovement zones has been completed, anti ci _mated that 20 _percent of t':e afk =ees wi_1 be depos t.:e appropr -a *_e neighborhood =e. 'ise of Community Zone Funds The current fund balance Park Improvement is approximately 1 million. :icwe•;er, _t'S important to note :.. . the Zone owes $310,000 to other park =ones, and $176,000 tc General Fund (tennis courts). matter of the outstGr:. cans in the Community Zone addressed when the is asked to take action on the __c_,n_- guraticn of the zones lat r date. I= t:e Commission and the Cit °i -1 approve staff's cr,:,zL recommendation regarding the 11'sposi *_i0n of Park Imp r07, Fees from, Archstone and Pacific _cm. anities, it is esti: that the fund balance in the CcD=ur. -ty Park lmprovement will shortly be approximate -;, 2.2 million, 'less aforementioned $486,000 in 'cans. ',with the completion of Achstone and Pacific Communities Park Fees Page 3 Master Plan for AVCP, it would be appropriate to begin concentrating on the construction of desired capital projects. Starting with the estimated future fund balance of 2.2 million, it is suggested that the Parks and Recreation Commission recommend that the City Council set aside $120,000 for the design and construction of the restroom and concession stand facility to be located near the football field. In addition to the actual design and construction of the facility, this project will have to include grading, drainage and installation or extension of utilities and other related work, which will have to be designed before completing the design of the rest room /concession stand. As a result, additional money will have to be spent first before the restroom /concession stand can be designed and constructed. It is anticipated that the City will have to install a larger potable water line, which will most likely include additional water fees. This matter must be resolved first before construction of the amenities in the undeveloped portion of the park. It is recommended that $800,000 be earmarked to complete the grading, irrigation, and hydroseeding of the remainder of the park. Lastly, it is recommended that the Commission request t!-iat Council indicate its intent to allocate 1.2 million from t e future Community Zone fund balance for the community pool- project. STAFF RECOMMENDATION That the Parks and Recreation Commission forward the follow;-.-- recommended actions to the City Council: 1. Confirm the deposit of 100 percent of the park collected from the Arci- :stone project to the Com -mug:, Park Improvement Zone; 2. Deposit 80 percent of ti:e park fees to be collet-:.: from the Pacific Commur. =ties project be depositec: the Community Park Improvement Zone and 20 percent a future neighborhood zone; Achstone and Pa.itic Cornnnfflities Park Fees Page 4 3. Appropriate $120,000 from the Community Zone for the design and construction of a restroom ana concession facility at AVCP; and 4. Indicate intent to allocate $1.2 million to the community pool. A �r MOORP ARK p` ` �C PUS nPARK DR .'idi`s •YJ� r i 8 I,�.m .� M ORPARK �. cl � If ��, � r � rry °i,. ; �r Z. � c•!• •� ��'1 �d I'°°° 1 , � �1 •\ 1 EAGAN - • ` UGELES I I ........ 1 .. --- - �1:' � l2KY«• `v'ai nw.. I. ,.� ^�u. I � I r \ -"I M0U RPARK .,',,; �� ,� �u�� c ....,.,,, -. 1�, j♦ I 'I �� I �: '�� - - - — - - -- - it r �5l�,au�m -o- r•aG'rTtr3 a` B,I `' "" .� � ,� r• q - � `} ' � - a y � � _ � S , ��a •I -�ln r:��ir -Q . ••I -� wiot��rii+ ,' - I,. I ra M+`•�•♦^ : •,. S•.r• �. �� rws,o,�" io b I \ TIERRA e, IVF u:(, - "y d� ;� � [1 V'��c �'6 a• � .' f I /' . N / rum '9 1 �s� II k ♦ �'r 4 7 % t a r rud ��ri try Mi ij; �i �u iis�l s m J tr: b.. �,'°r t• -.�� .x•.f ��^ y w' � l 6.� --"a '_ �`G,•..0 I C �� µ�yY ,t rl. -. `•�•�ai,�; �p• uct'.±1 '�wC�)f ±o•�. �� I-k." � S •a�r�V - •�,t ��,^ - I _ }t1.1� \s� 't.� — _ —.._ .. _ __ -_ ' i_l�ls!!!�Kj -`\ i / y ' I ' .� l / � '\ 1, /c! •- WI •;�. � l �� { / / \��`. Hitol j+ itiNll: s}}+ N7ifu�++ +Hi + +tf+tfFrifN- 1 III JJN1N lNNNf ;•l! Za'lc 5 Zcne- `i j MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Service�nc__ -- DATE: October 30, 2000 (Meeting of November 6, 2000) SUBJECT: Consider Request From Tri Valley Roller Hockey for Site Improvements at Arroyo Vista Community Park BACKGROUND Tri Valley Roller Hockey League is a non profit organization which operates youth and adult roller hockey leagues at Arroyo Vista Community Park. The League has a thirty -nine month (three years and three months) License Agreement with the City. The Agreement expires in January 31, 2002. The Agreement allows Tri Valley the right to use the multi purpose court at AVCP five days per week, rent free for the first three years, or until such ti[','.e as they generate revenue in the amount of $30,000, which ever occurs first. Additiona'.-.-, the League was granted permission -,o -rake certain site improvements at its own cost. Th,se i-r.prcvements included the installation of the chain link ?, baseboards, and concret, players box. The League is now approaching ins ,with a request to ins-_:. two sets of spectator benches. ae; ,-r :pose installing the benches ;lust north of the court. Sao^ set of benches would tie mounted to a 4 inch thick concrete cad. 1n order to install pad, an area of approximately 22 feet by 13.7 feet of grass be removed along with any irrica`lon lines. All the work wou_. be performed by the League, at : -:e League's expense, and consistent with City standards. Bleachers adjacent to the multi purpose court may also bene`: the City tii: MI-indley`PARKSA'ri Valley Roller Hockey Request conimagda.doc Tri Valley Roller Hockey Request Page 2 Staff believes that the League's request may benefit the City's skate nark, as well as roller hockey activities, since they will provide spectators with a safe location to view all court activities. If, as planned for the future, basketball amenities are eventually installed at the multi purpose court, the bleachers will also benefit basketball spectators. STAFF RECOMMENDATION Concur with the request by Tri Valley Roller Hockey League to install two sets of bleachers at the AVCP multi purpose court a� its own expense and consistent with City specifications. Mary K. Lindley Community Services Director City of Moorpark 799 Moorpark Ave. Moorpark, CA 93021 Dear Mary; I -VALl" Roller Hockey League - Moorpark 2509 E. Thousand Oaks Blvd. PMB 222 Thousand Oaks, CA 91362 (805) 529 -PLAY, Fax (805) 241-3499 www.tvrhl.com Non - Profit Corporation 4 1748350 TR8HA October 5, 2000 Thank you for considering our most current up -grade to the multi - purpose court at Arroyo Vista Commumity Park. We feel the spectator bleachers will add benefits to both the skate board park and the hockey games and practices at the site. We hope the following specifications will meet the City of Moorpark quality standards. We are ready to start work immediately following your approval. We will perform the following: 1) Remove existing turf and cap irrigation. 2) Install two 4" thick Concrete Pads approximately 22' X 137', to be 4" thick supported by Rebar at 12" on center, with sand base, to match existing walkway with a light brush coat on its surface. The slab will butt up the existing Court foundation and walkway. 3) Provide expansion joints along Court and existing Sidewalk. 4) Remove soils from project. 5) Install and secure two 4 -Row heavy duty aluminum bleachers with non -skid surface. Framework understructure is heavy duty galvanized steel with front and rear cross - braces to stabilize frame. Understructure is robotically welded and hot dipped galvanized. Each bleacher will seat approximately 40 spectators, and is 15' across and 84" wide. Tri- Valley Roller Hockey League will pay for all costs, labor and material of above project. All above work shall be completed in a professional and workmanlike manner according to standard practice. If you should have any questions, please do not hesitate to call. Respectfully, Tim Lasure TVRHL - Moorpark Member and Board of Director