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HomeMy WebLinkAboutAG RPTS 2000 0103 PR REGMOORPARK r 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 PARKS AND RECREATION COMMISSION AGENDA January 3, 2000 7:00 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, Tina Hare, Tom Pflaumer, Sandra Thompson, and Chair June Dubreuil. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of November 1, 1999. Staff Recommendation: Approve as presented. B. Approval of the City Council and Parks and Recreation Commission Joint Meeting Minutes of September 29, 1999. Staff Recommendation: Receive and file report. C. Halloween Party and Trick or Treat Village Status Report. Staff Recommendation: Receive and file report. D. Holiday Craft Faire Status Report. Staff Recommendation: Receive and file report. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227. PATRICK HUNTER JOHN E. WOZNIAK CHRISTOPHER EVANS CLINT HARPER DEBBIE RODGERS Mayor Mayor Pro Tern Councilmember Councilmember Councilmember Parks and Recreation Commission Agenda January 3, 2000 Page 2 8. DISCUSSION /ACTION ITEMS: A. Consider Adiustment in Fee Schedule for Tennis Court Rental. Staff Recommendation: Approve a revision of Resolution 98 -1523, adopting a revised fee schedule for the use of all City tennis court facilities, as identified on Attachment B. B. Consider Playground Equipment Design for Campus Canyon Park. Staff Recommendation: Approve the Miracle playground equipment design recommended by the ad hoc committee (Attachment A) . C. Appoint Commissioners to the July 3rd Event Advisory Committee. Staff Recommendation: Select two Parks and Recreation Commissioners to serve on the July 3rd Event Advisory Committee for 2000. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: MINUTES OF THE CITY COUNCIL AND PARKS & RECREATION COMMISSION Moorpark, California September 29, 1999 A Special Joint Meeting of the Moorpark City Council and Parks & Recreation Commission was held on September 29, 1999 at 8:00 p.m. at the Moorpark Community Center located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the City Council to order and Chair Dubreuil called the Parks and Recreation Commission to order at 8:40 p.m. 2. THE PLEDGE OF ALLEGIANCE: Councilmember Wozniak led the Pledge of Allegiance. 3. ROLL CALL: City Council: Councilmembers Evans, Harper, Rodgers, Wozniak, and Mayor Hunter. Parks & Recreation Commissioners Hare, Pflaumer, Commission: and Chair Dubreuil. Absent: Commissioners Catrambone and Thompson were absent. Staff Present: Steve Kueny, City Manager; Mary Lindley, Director of Community Services; Deborah Traffenstedt, City Clerk; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Recognize October 6th as "Walk A Child To School Day." Mayor Hunter read the Proclamation "Walk A Child To School Day," to be recognized on October 6th, and presented the proclamation to Commissioner Dubreuil. Minutes of the City Council and Parks & Recreation Commission Moorpark, California Page 2 September 29, 1999 5. PUBLIC COMMENTS: None. 6. PRESENTATION /ACTION /DISCUSSION: A. Consider Arroyo Vista Community Park Conceptual Master Plan. Staff Recommendation: Consider and discuss Arroyo Vista Community Park Conceptual Master Plan. Public Speakers: 1) David Moore, 4468 Cedar Glen Court, is a teacher at Moorpark High School, and spoke in favor of including an aquatics facility, to be built in a joint effort with the Moorpark School District. 2) Tom Bradford, 13760 Donnybrook Lane, speaking on behalf of AYSO and as a resident, urged the Council to accept the proposed plan, which includes additional soccer fields. 3) Chris Jiron, (no address) is opposed to the additional sports fields, due to the noise level. 4) Ryan Paul, 4309 North Ashtree, spoke in favor of the construction of a competitive bike track. 5) Bruce Proctor, 4487 Sunset Meadow Court, is opposed to the proposed plan. He would like to see the senior activities included and also a passive area. 6) Luis Rosales, 4494 Vista Meadow Court, is opposed to the proposed plan because of the noise level. 7) Eloise Brown, 13193 Annette Street, is opposed to additional sports fields, and encourages a passive area be included. Minutes of the City Council and Parks & Recreation Commission Moorpark, California Page 3 September 29, 1999 8) Gerald Goldstein, 11932 Los Angeles Avenue, opposed the sports fields, feeling that this dedicates a large area of land to so few. 9) Sharon White, 4494 Summerglen, opposed the park's proposed plan. She stated that she and her family are experiencing problems with the noise level from the existing sports activities. lo) David Kropp, 4227 Granadilla, is in favor of the proposed soccer fields, and is of the opinion that once soccer season is over the fields can be used as a passive area. 11) Joshua Dixon, 4484 Stoneyglen Court, opposes additional sports fields, which would only increase the noise level and the foot traffic up the slope and through private property. Ms. Traffenstedt stated that six Written Statement Cards were received in opposition to the proposed park plan and in favor of having passive areas and less sports fields. The names of those submitting written statement cards are: 1. Brian Anderson 2. Joshua Dixon 3. Hedy Gibson 4. Mark Gilster 5. Mark Maraun 6. Steve Yows Councilmember Evans stated that one of the first issues to be addressed should be to establish a sound buffer. He suggested that additional landscaping might provide noise attenuation. He stated that senior amenities are important, but that there are many parks in the City better suited for senior recreation needs. He also stated that he disagrees that the City received pressure from the sports organizations to include additional sports fields at Arroyo Vista Community Park (AVCP) . He explained that the sports organization representatives had actively Minutes of the City Council and Parks & Recreation Commission Moorpark, California Page 4 September 29, 1999 participated at all public meetings held to discuss the future design of the park. Commissioner Dubreuil stated that she had visited the homes located above the park, where residents hear the noise, and she understands their concerns. She also stated that at an earlier Parks and Recreation Commission meeting she had suggested that a sound buffer should be addressed before any further development occurs. In addition, she stated she would like to see a fence installed to cut back on the foot traffic on the slopes and neighborhood yards. She expressed concern that to locate the proposed sports fields in neighborhood parks would create a greater impact on neighbors and safety issues, due to the limited parking, and stated that neighborhood parks are better suited for the senior activities and passive areas. Also, she expressed support for having a non - competitive bike track at AVCP. Commissioner Pflaumer stated he agreed with landscaping to buffer sound, but is concerned that it may block the view for the homeowners. He also feels that the neighborhood parks cannot accommodate the sports fields required. Commissioner Hare stated she is in favor of the proposed park plan. She also stated she is of the opinion that the youth of Moorpark need one designated area for their sports, and if the sports fields are eliminated, the City will be sending a message to the youth that their needs are not important. Councilmember Rodgers stated that the senior activities should be included at the City's community park, as the needs of all ages in the community should be included in the park plan to the extent feasible. She also stated that if the sports fields are constructed as proposed, the park will be a sports complex, not a community park. Councilmember Wozniak agreed with Councilmember Rodgers. He stated that the construction at the park has been moving very quickly with the growth of sports leagues. He Minutes of the City Council and Parks & Recreation Commission Moorpark, California Page 5 September 29, 1999 also stated that there was a need to balance activities planned in the future with passive areas, a senior sports area, and meeting other needs of the community. Councilmember Harper also agreed with the need to balance the proposed planning of the park with passive areas. In addition, he stated that he would like to see the original plan of a lake or pond included. Commissioner Dubreuil stated that she would like the construction of an additional restroom at the east -end of the park as a priority item. Commissioner Pflaumer stated that a second entrance into the park should be considered. The Council and Commission discussed the merits of locating an aquatics facility at AVCP. Mayor Hunter stated that the proposed AVCP plan should be reopened and reconsidered. In addition, he stated that the City's entire parks system should be reviewed. He requested staff provide information on the following: • The current status on the School District's plans for an aquatics facility. • The current availability, hours and days, of all park restrooms. • The feasibility of including a lake or pond in the future plans for AVCP and information on water treatment issues. • The current use of the sports fields at Chaparral School and potential for greater use of schools for recreation purposes. • The feasibility of a second entrance to AVCP. Minutes of the City Council and Parks & Recreation Commission Moorpark, California Page 6 September 29, 1999 Councilmember Evans requested that staff look at the feasibility of the addition of foliage to serve as a sound buffer at AVCP. Councilmember Harper requested that staff provide a copy of the original Master Plan for AVCP. Mr. Kueny stated that staff would schedule a comprehensive parks item for Council consideration after the Parks and Recreation Commission had met to review the 15 existing and planned park sites. 7. ADJOURNMENT: Mayor Hunter adjourned the City Council and Chair Dubreuil adjourned the Parks and Recreation Commission at 10:25 p.m. Patrick Hunter, Mayor June Dubreuil, Chair ATTEST: Deborah S. Traffenstedt, City Clerk Patty Lemcke, Administrative Secretary — -- •, r EVENT REPORT To: Mary Lindley, Director of Community Services From: Stephanie Shaw, Recreation Coordinator Re: Halloween Party & Trick or Treat Village Date: November 5, 1999 HALLOWEEN PARTY AND TRICK OR TREAT VILLAGE Event Date: Saturday, October 30, 1999 Time: 4:00 -7:00 pm Location: Arroyo Vista Recreation Center Age group: Family Once again the Halloween Party & Trick or Treat Village included carnival games, arts & crafts, the Trick or Treat Village, pony rides, a jolly jump, and a costume contest. A magic show was added this year. ATTENDANCE Approximately 600 people attended the event, with about 275 of those attending being children. In the past, most of the children have been preschool age. This year however, there was a much wider age range attending. For example, at the costume contest, children were divided into four age categories. The categories were two and under, two to four, five to seven, and eight and up. This year, an equal number of children participated in each category, where in previous years, the majority of children participating were four and under. Volunteers from organizations including California Scholarship Federation, Chaparral Middle School ASB, Girl Scouts, Moorpark High School, the Teen Council, the Park & Recreation Commission, and Kiwanis Club of Moorpark assisted with the event. In all, fifty volunteers were present. FINANCE Program Expenses $858.12 U.S. Toy Company $288.81 Pic N Save $48.25 Smart and Final $246.56 Happenings $90.50 Jolly Jumps $59 Shawn McMaster $125 Part Time Staff $148.44 TOTAL EXPENDITURE: $1,006.56 REVENUE $1251.35 Tickets $1,101.35 Donations $150 NET REVENUE $244.79 Coordinator Hours 60 DONATIONS Kavlico Corporation donated $100 and Anderson Rubbish donated $50. Tierra Rejada Farms donated seventy -five pumpkins. Take 5 Vending donated $50 worth of candy for the Trick or Treat Village. Vons, Albertsons, and Ralphs each donated items used for the make - your -own caramel apple booth. Moorpark Star donated free display advertising in their newspaper. ADMISSION CHARGES This year, tickets were sold for the event. Four tickets cost $1. Activities cost one to four tickets. "Frankie's Fun Passes" were also sold. These passes included a Trick or Treat Village admission, jolly jump admission, one craft, and eight carnival games. The passes cost $5 each. Twenty -five passes were donated to Catholic Charities for disadvantaged children to use. Coupons were given to recreation program participants for a discount on the passes. CARNIVAL GAMES Halloween themed carnival games were set up in the multi - purpose room. Small, medium, and large prizes were distributed directly from each of the twelve different game booths. Each game cost two tickets. The game booths were run by volunteers. CRAFTS Once again the make- your -own caramel apple booth was very popular. The apples were sold out by 5:15 pm. Pumpkin painting was also offered, and sold out toward the end of the event. The other crafts offered, spooky spin art and Horror -gami, did not receive much interest from participants. Crafts cost one to three tickets. TRICK OR TREAT VILLAGE The Trick or Treat Village was set up in the dance room. Approximately twenty volunteers handed out candy. Trick or Treat stations included the house, castle, pumpkin patch, cemetery, and scary puppet theatre. The Trick or Treat Village cost four tickets to enter. MAGIC SHOW This year a magic show was added to the event. The show was held at 4:30 pm in the gym. Magician Shawn McMaster provided a half -hour show which involved audience participation. Approximately 175 people attended. No admission fee was charged for the show. COSTUME CONTEST The costume contest was held at 6:00 pm in the gym. Over sixty children participated. All participants received ribbons. First, second, and third place ribbons were awarded to the top three costumes in each age division. OTHER ATTRACTIONS Party Animals Farms provided pony rides and a petting zoo on the grass area to the east of the building. The City rented a jump from Jolly Jumps. A staff member supervised the jump. Admission cost four tickets. SUMMARY The event was successful. The time change did not adversely affect attendance, but instead increased the number of older children attending. Despite several volunteers arriving late, enough volunteers were available to start the event on time. Overall, the event ran smoothly and there were no major problems. EVENT REPORT To: Mary Lindley, Director of Community Services From: Stephanie Shaw, Recreation Coordinator Re: Holiday Craft Faire Date: November 16, 1999 HOLIDAY CRAFT FAIRE Event Date: Saturday, November 13, 1999 Time: 10:00 am to 4:00 p.m. Location: Arroyo Vista Recreation Center Age group: Family The Craft Faire included sixty -seven vendors, who sold a variety of items including candles, clothing, toys, books, decorations, florals, wreaths, jewelry, art, ceramics, and flags. Three vendors, including the Teen Council, sold food. In general, vendors were pleased with the event layout and turn out at the event. Entertainment was added to the event this year, and ran from 11:00 am to 3:00 pm. Performers included Pam Rossi's Dance Ten, Fusion Dance Team, O'Conner School of Irish Dance, Jewels of the Nile, the Swingmeisters, and Country in Motion. Doc Dewberry provided sound equipment and services as Master of Ceremonies. Santa, played by David Stafford, visited the event from 12:00 to 1:00 pm. Approximately 800 people attended the event and all seemed to enjoy the shopping and entertainment. FINANCE Program Expenses $581.42 Happenings Magazine $90.50 Conejo Rental $240.92 Doc Dewberry $225 David Stafford $25 Part Time Staff $51.45 TOTAL EXPENDITURE: $632.87 REVENUE $2700 NET REVENUE $2067.13 Coordinator Hours 50 SUMMARY The event was very successful. The parking lots were continuously full, and people utilized the access road on both sides for parking. The stage was delivered late, but was set up in time for the first performance. Aside from this, there were no problems or complaints and the event ran smoothly. PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission r ' FROM: Gwen Indermill, Recreation Superintendent(41 DATE: December 28, 1999 (January 3, 2000) SUBJECT: Consider Adjustment in Fee Schedule for Tennis Court Rental BACKGROUND The City has been approached by the Moorpark Tennis Club (MTC), to conduct five (5) tennis tournaments at Arroyo Vista Park. MTC is a resident non - profit organization consisting of about 300 members. Their request included rental of five (5) tennis courts at Arroyo Vista Park for weekend tournaments (2/12 -2/13, 3/11 -3/12, plus three (3) additional dates in the fall. The Parks and Recreation Commission is being asked to approve a recommendation to Moorpark City Council to adjust Resolution Number 98 -1523, (Attachment A). This action would amend the Park Reservation Fee Schedule by reducing the rental fee for all City tennis courts. DISCUSSION The City of Moorpark has an established rental fee policy for tennis courts. However, the city had not encountered a request to rent tennis courts until the courts were built at Arroyo Vista Park. MTC indicated that the current hourly fee of $10 per hour for City of Moorpark resident and non - profit groups exceeds the rate schedules in neighboring jurisdictions. Staff reviewed the schedule of fees for the rental of the City tennis courts and other jurisdictions. Staff recommends an adjustment to Resolution No. 98 -1523. This would update and revise the fee schedule for City tennis court rental. The recommended adjustment is as follows: Fee schedule revision: Staff proposes decreasing the fee schedule for tennis court rental. The recommended fee changes are consistent with the rental fees charged in surrounding communities for similar park amenities. Attachment B compares the proposed fees with the current fees. In addition, staff proposes that the Park and Recreation Commission also recommend that this policy ensure city residents are not excluded from having the opportunity to participate in drop -in tennis play during rental periods. Presently, there are eight (8) tennis courts at Arroyo Vista Park and three (3)at Tierra Rejada Park. Staff proposes to limit any inconvenience to the public by restricting the number of courts available for rent. A minimum of two (2) tennis courts at Arroyo Vista Park and one (1) at Tierra Rejada Park would not be available for rent. This would keep city tennis courts assessable to the public at all times, unless special permission is granted. RECOMMENDATION Staff recommends approval of a revision of Resolution Number 98- 1523, adopting a revised fee schedule for the use of all City tennis court facilities, as identified on Attachment B. 2 ATTACHMENT A RESOLUTION NO. 98 -1523 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA RESCINDING RESOLUTION NO. 86 -351 (RULES AND REGULATIONS GOVERNING THE USE OF FACILITIES IN THE PUBLIC PARKLAND) AND RESOLUTION 93 -950 ADOPTING A PARK RESERVATION FEE SCHEDULE; AND ADOPTING REVISED RULES AND REGULATIONS GOVERNING THE USE OF THE FACILITIES IN PUBLIC PARKLAND, GROUP CLASSIFICATIONS AND FEE SCHEDULE. WHEREAS, a Parks and Recreation Commission Ad Hoc Committee has recommended revisions to the Rules and Regulations Governing the Use of the Facilities in Public Parkland, group classifications and fees; and WHEREAS, at its meeting of October 21, 1998 the City Council considered and concurred with the Parks and Recreation Ad Hoc Committee recommendations; and WHEREAS, City Council Resolution No. 86 -351 (Rules and Regulations Governing the Use of Facilities in the Public Parkland) and Resolution No. 93 -950 (Adopting a Park Reservation Fee Schedule) shall be rescinded and replaced with the Resolution herein; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA DOES RESOLVE AS FOLLOWS: SECTION 1. City Council Resolution No. 86 -351 (Rules and Regulations Governing the Use of Facilities in the Public Parkland) and Resolution No. 93 -950 (Adopting a Park Reservation Fee Schedule) are hereby rescinded and replaced with the Resolution herein. SECTION 2: The general provisions of the Rules and Regulations Governing the Use of the Facilities in Public Parkland shall read as follows: 2.1 Purpose The purpose and intent of the City Council in adopting the within Rules and Regulations Governing the Use of the Facilities in Public Parkland shall be to provide directory guidelines for staff and the public relating to the use and rental of City park facilities. In the event of any non - compliance with, or violation of, any provision herein, such shall not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law. 2.2 Enforcement The City Manager or his/her designee is hereby authorized to implement and administer the policies and regulations contained herein. Resolution No. 98 -1523 Page 3 2.8 Requesting a Reduction or a Waiver Of Fees A non - profit organization may request a reduction or a waiver of fees for the use of City park facilities by forwarding the request in a letter form to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 All requests should include the organization's non - profit number as well as the name of the organization, purpose of the gathering, expected attendance, requested facility, time and date. All requests will be considered on a case by case and a first- come /first -served basis and depend upon facility availability. Teachers or classes within Moorpark Unified School District may request the use of park facility for a year -end party provided the responsible party guarantees a supervision ratio of no less than 1:20, and ensures that the facility is cleaned after use. The fee for such a use is $5 per hour for each 40 persons attending. Waivers or reductions in fees cannot exclude clean up or repair costs. A deposit may be required. All other park rules and ordinances apply. The City reserves the right to deny any such request. 2.9 Right of Appeal A permittee has the right to appeal the decision by City staff to revoke a permit, levy additional charges and/or deduct a portion of a deposit. An appeal must be filed in writing to the City of Moorpark, 799 Moorpark Avenue within five (5) days of receiving your notification. The City Manager or his/her designee will affirm or deny the appeal in five (5) days. Any further appeal must be made in writing to the City Council within ten (10) days upon notification of the decision on the appeal. Such appeal shall be considered at the next regularly scheduled meeting of the City Council. 2.10 Liabili In order to rent a City facility, the permittee must agree in writing to hold the City harmless and indemnify the City from liability for injury to persons or property occurring as a result of the rental. The permittee also agrees to be liable to the City for damage to the park, equipment, buildings or facilities caused by any person at the activity. Resolution No. 98 -1523 Page 5 SECTION 3. The Park Rental Group Classification shall read as follows: 3.1 Purpose The purpose and intent of the City Council in adopting the Park Rental Group Classifications shall be to provide directory guidelines for staff and the public relating to the classification of groups and individuals renting City park facilities. 3.2 Group Classification Definition GROUP 1 City sponsored programs or co- sponsored programs. GROUP 2 Residents of the City of Moorpark and organizations that are tax exempt under Section 501 © (3) of the U.S. Revenue Code chartered within the City limits of the City of Moorpark, and other qualifying non - profit organizations. This includes such uses as recreation/youth serving organizations, Homeowners Association meetings and political fund- raisers for the City of Moorpark elections or other political offices where the candidate is a City resident. Other governmental agencies (the County, School District, for example), and their commissions, boards or departments. GROUP 3 Residents of the Moorpark Unified School District boundaries that reside outside of the City limits; non - profit service organizations not covered under Group 2; and City of Moorpark business and commercial for profit organizations for activities where no admission fee is charged and no product is sold (i.e.: for recreational purposes). GROUP 4 City of Moorpark businesses and for profit organizations (for business purposes), and non City residents, organizations and businesses (for recreational purposes). GROUP 5 Non City residents, organizations and businesses for business purposes. SECTION 4. The Park Rental/Use Fee Schedule shall read as follows: 4.1 Purpose The purpose and intent of the City Council in adopting the Park RentaUUse Fee Schedule shall be to provide directory guidelines for staff and the public relating to the fees and deposits required to rent City park facilities and amenities. The City shall reserve the right to make adjustments or impose additional fees on a case -by -case basis. Resolution No. 98 -1523 Page 7 G. Soccer Field Group 1: Group 1: No Charge Group 2: $8 per hour Group 3: $12 per hour Group 4: $15 per hour Group 5: $25 per hour H. Outdoor Group 1: Group 2: Group 3: Group 4: Group 5: Basketball Court No Charge $8 per hour $12 per hour $15 per hour $25 per hour Outdoor Basketball Court (Night Use With Lights) Group 1: No Charge Group 2: $18 per hour Group 3: $22 per hour Group 4: $25 per hour Group 5: $35 per hour J. Tennis Court Group 1: Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour Group 4: $20 per hour Group 5: $30 per hour K. Tennis C Group l: Group 2: Group 3: Group 4: Group 5: curt (Night Use With Lights) No Charge $20 per hour $25 per hour $30 per hour $40 per hour L. Multipurpose Court Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour Group 4: $25 per hour Group 5: $35 per hour M. Roller Hockey Goals Group 1: No Charge Group 2: $7 Group 3: $10 Resolution No. 98 -1523 Page 9 Group 5: $30 per hour* *$100 deposit fee required. Additional $18 per hour if rental is not during normal Recreation Center operating hours. T. Electricity Group 1: Group 2: Group 3: Group 4: Group 5: No Charge $2 per hour $4 per hour $6 per hour $16 per hour 4.3 Security Deposit Requirements A. Softball Base Rental: $100 deposit B. Horseshoes: $50 deposit C. Roller Hockey Border System: $100 deposit D. Large Group Deposit 75 -100 people: $100 deposit 100 -150 people: $150 deposit 150 -200 People: $200 deposit 200 -500 people: $250 deposit Groups of over 500: $350 deposit E. Snack Bar: $100 deposit 4.4 Additional Fees A. A staff fee of $18 per hour may be levied if the rental is not during normal Recreation Center operating hours and requires staff assistance or coverage. B. A surcharge for large groups may be levied in addition to the regular use fee. These fees are as follows: 75 -100 people: No surcharge 100 -150 people: Add $10 per hour 150 -200 People: Add $20 per hour 200 -500 people: Add $30 per hour Groups of over 500: Add $50 per hour Resolution No. 98 -1523 Page 1 l STATE OF CALIFORNIA ) COUNTY OF VENTURA ) SS. CITY OF MOORPARK ) I, Deborah S. Traffenstedt, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 98 -1523 was adopted by the City Council of the City of Moorpark at a meeting held on the 7th day of October, 1998, and that the same was adopted by the following vote: AYES: Councilmembers Perez, Teasley, Wozniak and Mayor Hunter NOES: None ABSENT: Councilmember Evans ABSTAIN: None WITNESS my hand and the official seal of said City this 15th day of October, 1998. Deborah S. Traffensted , ity Clerk (seal) ATTACHMENT B AGENCY FEE SCHEDULES FOR USE OF CITY TENNIS COURTS Group .Classification Definitions City sponsored and co-sponsored. Programs sponsored or co- sponsored by the city agency. City resident, non - profit. Residents of the agency and organizations or are tax exempt under Section 501 (C) (3) of the United States Internal Revenue Code, chartered within the agency city limits. Non - resident, non - profit. Residents who live outside agency city limits. Non - profit organizations that are not covered by Section 501 (C) (3). City business for profit and non -city non - profit. Businesses residing within agency city limits, non -city resident and non - profit organizations. Non -city business. Businesses not residing within agency city limits. D:\ home _folders\GlndennilNMCommission Reports \tennis tour. fees 2.doc CITY CITY NON -CITY CITY BUSINESS NON -CITY AGENCY SPONSORED RESIDENT RESIDENT FOR PROFIT & BUSINESS & CO- NON - PROFIT NON- PROFIT NON -CITY SPONSORED NON PROFIT MOORPARK N/C $10 $15 $20 $30 PRESENT MOORPARK N/C $7 $10 $12 $15 PROPOSED VENTURA N/C $5 $6 $7 $8 CONEJO N/C $7 $11 $7 $11 SIMI VALLEY N/C $10 $10 $10 $10 AGOURA HILLS Does not have tennis courts PLEASANT Does not rent VALLEY tennis courts Group .Classification Definitions City sponsored and co-sponsored. Programs sponsored or co- sponsored by the city agency. City resident, non - profit. Residents of the agency and organizations or are tax exempt under Section 501 (C) (3) of the United States Internal Revenue Code, chartered within the agency city limits. Non - resident, non - profit. Residents who live outside agency city limits. Non - profit organizations that are not covered by Section 501 (C) (3). City business for profit and non -city non - profit. Businesses residing within agency city limits, non -city resident and non - profit organizations. Non -city business. Businesses not residing within agency city limits. D:\ home _folders\GlndennilNMCommission Reports \tennis tour. fees 2.doc RESOLUTION NO. 98 -1523 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA RESCINDING RESOLUTION NO. 86 -351 (RULES AND REGULATIONS GOVERNING THE USE OF FACILITIES IN THE PUBLIC PARKLAND) AND RESOLUTION 93 -950 ADOPTING A PARK RESERVATION FEE SCHEDULE; AND ADOPTING REVISED RULES AND REGULATIONS GOVERNING THE USE OF THE FACILITIES IN PUBLIC PARKLAND, GROUP CLASSIFICATIONS AND FEE SCHEDULE. WHEREAS, a Parks and Recreation Commission Ad Hoc Committee has recommended revisions to the Rules and Regulations Governing the Use of the Facilities in Public Parkland, group classifications and fees; and WHEREAS, at its meeting of October 21, 1998 the City Council considered and concurred with the Parks and Recreation Ad Hoc Committee recommendations; and WHEREAS, City Council Resolution No. 86 -351 (Rules and Regulations Governing the Use of Facilities in the Public Parkland) and Resolution No. 93 -950 (Adopting a Park Reservation Fee Schedule) shall be rescinded and replaced with the Resolution herein; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA DOES RESOLVE AS FOLLOWS: SECTION 1. City Council Resolution No. 86 -351 (Rules and Regulations Governing the Use of Facilities in the Public Parkland) and Resolution No. 93 -950 (Adopting a Park Reservation Fee Schedule) are hereby rescinded and replaced with the Resolution herein. SECTION 2: The general provisions of the Rules and Regulations Governing the Use of the Facilities in Public Parkland shall read as follows: 2.1 Purpose The purpose and intent of the City Council in adopting the within Rules and Regulations Governing the Use of the Facilities in Public Parkland shall be to provide directory guidelines for staff and the public relating to the use and rental of City park facilities. In the event of any non - compliance with, or violation of, any provision herein, such shall not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law. 2.2 Enforcement The City Manager or his/her designee is hereby authorized to implement and administer the policies and regulations contained herein. Resolution No. 98 -1523 Page 2 2.3 Hours All parks and park facilities operated by the City arc available for public use from 6:00 am to 10:00 pm. Softball, basketball or other field lights are not available after 10:00 pm. The parks are closed from 10:00 pm to 6:00 am. Parks and park restrooms shall be closed in the event of inclement weather. 2.4 Rental Applications Park facilities are available for the reservation and use of individuals or groups subject to the issuance of a permit and payment of fees. All applications must be signed by an adult of 21 years or older who shall agree to be responsible for said use. Permits are immediately revocable if false statements are made in reserving a facility or if an individual or groups willfully violates any rule or regulation established by. the City. Fees shall be retained in the event the activity is terminated due to the violation of any rule or regulation, or the falsification of the application. Applications may be made up to 90 days prior to the event. Groups of over seventy -five people are required to obtain a permit and make a deposit to cover damage caused by the rental. 2.5 Deposits A refundable deposit may be required for an activity to be held in a public park facility. The deposit may be retained for clean up of facilities, any damage to the premises and any additional staffing not included in the fees paid. Should charges exceed the amount of deposit, the permittee shall be billed for the difference and allowed thirty (30) days in which to make payment. 2.6 Additional Charges Additional charges may be levied beyond the basic rental rate if staff is needed to set up or clean up, or if the facility is damaged. Additionally, permittee must provide liability insurance for certain types of attractions such as pony rides or moonbounces. 2.7 Refunds and Credits Park permit fees are non - refundable except for cancellations due to inclement weather. Such conditions include rain, fog, wind, or temperatures below 55' Fahrenheit or above 95 ° Fahrenheit. In the event of illness, unexpected absence or accidental overbooking, permittees are eligible for a credit for a future rental up to the amount paid. It is the responsibility of the permittee to contact the City of Moorpark to cancel the reservation and request a credit before the rental date. Failure to do so will negate any consideration for a credit or rescheduling. Resolution No. 98 -1523 Page 3 2.8 Requesting a Reduction or a Waiver Of Fees A non - profit organization may request a reduction or a waiver of fees for the use of City park facilities by forwarding the request in a letter form to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 All requests should include the organization's non - profit number as well as the name of the organization, purpose of the gathering, expected attendance, requested facility, time and date. All requests will be considered on a case by case and a first - come /first -served basis and depend upon facility availability. Teachers or classes within Moorpark Unified School District may request the use of park facility for a year -end party provided the responsible party guarantees a supervision ratio of no less than 1:20, and ensures that the facility is cleaned after use. The fee for such a use is $5 per hour for each 40 persons attending. Waivers or reductions in fees cannot exclude clean up or repair costs. A deposit may be required. All other park rules and ordinances apply. The City reserves the right to deny any such request. 2.9 Right of Appeal A pennittee has the right to appeal the decision by City staff to revoke a permit, levy additional charges and/or deduct a portion of a deposit. An appeal must be filed in writing to the City of Moorpark, 799 Moorpark Avenue within five (5) days of receiving your notification. The City Manager or his/her designee will affirm or deny the appeal in five (5) days. Any further appeal must be made in writing to the City Council within ten (10) days upon notification of the decision on the appeal. Such appeal shall be considered at the next regularly scheduled meeting of the City Council. 2.10 Liability In order to rent a City facility, the permittee must agree in writing to hold the City harmless and indemnify the City from liability for injury to persons or property occurring as a result of the rental. The permittee also agrees to be liable to the City for damage to the park, equipment, buildings or facilities caused by any person at the activity. s Resolution No. 98 -1523 Page 4 2.11 Special Use of City Equipment Groups or individuals requesting the use of City equipment not listed on the rental fee Schedule should forward the request in a letter to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 All requests will be considered on a case by case basis. The City reserves the right to deny any such request. 2.12 Use of Special Attractions Activities that create loud or distracting noises are not permitted. Activities that include amplified sound require a special permit. Moonbounces and other such inflatable attractions are only allowed at Arroyo Vista Community Park, Peach Hill Park, Griffin Park and Poindexter Park. Such devices are restricted to the parking lot and may not be placed on the turf. Violators may be fined for damage to landscaping, sprinklers and/or turf as applicable. The City requires that a Certificate of Insurance be filed in advance. Pony rides are only allowed at Arroyo Vista Community Park, and are restricted to the parking lot. Ponies are not allowed on the turf. Violators may be fined for damage to landscaping, sprinklers and/or turf. Pony rides may be restricted during certain seasons. The City requires that a Certificate of Insurance and a deposit of $100 be filed in advance. Persons planning to have such an attraction at their event MUST notify the City of Moorpark before the event. 2.13 Complaints Your complaints and comments are welcome. Please forward your concerns in writing to: City of Moorpark Community Services Department 799 Moorpark Avenue Moorpark, CA 93021 Resolution No. 98 -1523 Page 5 SECTION 3. The Park Rental Group Classification shall read as follows: 3.1 Purpose The purpose and intent of the City Council in adopting the Park Rental Group Classifications shall be to provide directory guidelines for staff and the public relating to the classification of groups and individuals renting City park facilities. 3.2 Group Classification Definition GROUP 1 City sponsored programs or co- sponsored programs. GROUP 2 Residents of the City of Moorpark and organizations that are tax exempt under Section 501 C (3) of the U.S. Revenue Code chartered within the City limits of the City of Moorpark, and other qualifying non - profit organizations. This includes such uses as recreation/youth serving organizations, Homeowners Association meetings and political fund - raisers for the City of Moorpark elections or other political offices where the candidate is a City resident. Other governmental agencies (the County, School District, for example), and their commissions, boards or departments. GROUP 3 Residents of the Moorpark Unified School District boundaries that reside outside of the City limits; non - profit service organizations not covered under Group 2; and City of Moorpark business and commercial for profit organizations for activities where no admission fee is charged and no product is sold (i.e.: for recreational purposes). GROUP 4 City of Moorpark businesses and for profit organizations (for business purposes), and non City residents, organizations and businesses (for recreational purposes). GROUP 5 Non City residents, organizations and businesses for business purposes. SECTION 4. The Park Rental/Use Fee Schedule shall read as follows: 4.1 Purpose The purpose and intent of the City Council in adopting the Park Rental/Use Fee Schedule shall be to provide directory guidelines for staff and the public relating to the fees and deposits required to rent City park facilities and amenities. The City shall reserve the right to make adjustments or impose additional fees on a case -by -case basis. Resolution No. 98 -1523 Page 6 4.2 Park Facility Permit Fees A. Softball Group 1: Group 2: Group 3: Group 4: Group 5: diamond: No Charge $10 per hour $15 per hour $20 per hour $30 per hour B. Diamond Preparation: Group 1: No Charge Group 2: $25 Group 3: $35 Group 4: $35 Group 5: $35 C. Softball Base Rental Group 1: No Charge Group 2: $7* Group 3: $10* Group 4: $10* Group 5: $20* *$100 deposit required D. Softball Lights Group 1: No Charge Group 2: $20 per hour Group 3: $25 per hour Group 4: $30 per hour Group 5: $40 per hour E. Horseshoe Pit Group l: No Charge Group 2: $5 per hour Group 3: $10 per hour Group 4: $15 per hour Group 5: $25 per hour F. Horseshoes Group 1: No Charge Group 2: $7* Group 3: $10* Group 4: $10* Group 5: $20* *$50 deposit required Resolution No. 98 -1523 Page 7 G. Soccer Field Group 1: Group 1: No Charge Group 2: S8 per hour Group 3: S 12 per hour Group 4: $15 per hour Group 5: S25 per hour H. Outdoor Group 1: Group 2: Group 3: Group 4: Group 5: Basketball Court No Charge $8 per hour $12 per hour $15 per hour $25 per hour I. Outdoor Basketball Court (Night Use With Lights) Group 1: No Charge Group 2: $18 per hour Group 3: $22 per hour Group 4: $25 per hour Group 5: $35 per hour J. Tennis Court Group 1: Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour Group 4: $20 per hour Group 5: $30 per hour K. Tennis C Group 1: Group 2: Group 3: Group 4: Group 5: ourt (Night Use With Lights) No Charge $20 per hour $25 per hour $30 per hour $40 per hour L. Multipurpose Court Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour Group 4: $25 per hour Group 5: $35 per hour M. Roller Hockey Goals Group 1: No Charge Group 2: $7 Group 3: $10 Resolution No. 98 -1523 Page 8 Group 4: 510 Group 5: S20 N. Roller Flockey Border Patrol Group 1: No Charge Group 2: S45 per hour* Group 3: S60 per hour* Group 4: S75 per hour* Group 5: S85 per hour* *S36 set up fee and $100 deposit required Additional $18 per hour if rental is not during normal Recreation Center operating hours. O. Picnic Pa Group 1: Group 2: Group 3: Group 4: Group 5: vilion No Charge $10 per hour $15 per hour S20 per hour S30 per hour P. Gazebo Group 1: No Charge Group 2: S6 per hour Group 3: $10 per hour Group 4: $15 per hour Group 5: $25 per hour Q. Picnic Area Group 1: No Charge Gro a 2: $5 per hour Grc. ,) 3: $10 per hour Group 4: S 15 per hour Group 5: $25 per hour R. Open Area Group 1: No Charge Group 2: $5 per hour Group 3: $10 per hour Group 4: $15 per hour Group 5: $25 per hour S. Snack Bar Group 1: No Charge Group 2: $10 per hour* Group 3: $15 per hour* Group 4: $20 per hour* Resolution No. 98 -1523 Page 9 Group 5: $30 per hour* *$100 deposit fee required. Additional S18 per hour if rental is not during normal Recreation Center operating hours. T. Electricity Group 1: Group 2: Group 3: Group 4: Group 5: No Charge $2 per hour $4 per hour $6 per hour $16 per hour 4.3 Security Deposit Requirements A. Softball Base Rental: $100 deposit B. Horseshoes: $50 deposit C. Roller Hockey Border System: $100 deposit D. Large Group Deposit 75 -100 people: $100 deposit 100 -150 people: $150 deposit 150 -200 People: $200 deposit 200 -500 people: $250 deposit Groups of over 500: $350 deposit E. Snack Bar: $100 deposit 4.4 Additional Fees A. A staff fee of $18 per hour may be levied if the rental is not during normal Recreation Center operating hours and requires staff assistance or coverage. B. A surcharge for large groups may be levied in addition to the regular use fee. These fees are as follows: 75 -100 people: No surcharge 104 -150 people: Add $10 per hour 151 -200 People: Add $20 per hour 204 -500 people: Add $30 per hour Groups of over 500: Add $50 per hour Resolution No. 98 -1523 Page 10 SECTION 5: The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED THIS 21 st DAY OF OCTO�1� 1998. I ATTEST: Deborah S. Traffensted , ity Clerk unt¢rayor A MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Servicesij� DATE: December 20, 1999 (Meeting of January 3, 2000) SUBJECT: Consider Playground Equipment Design for Campus Canyon Park BACKGROUND At its September 29 Special Meeting, the Commission selected a sub - committee, tasked with developing a recommendation for playground replacement equipment for Peach Hill and Campus Canyon parks. The sub - committee is comprised of Chair Dubreuil and Commissioner Catrambone. This Agenda Report serves as the Sub - Committee's recommendation regarding Campus Canyon Park. On November 1, 1999, the Commission approved the design of the proposed playground equipment at Peach Hill Park. The equipment selected is manufactured by Miracle. DISCUSSION The adopted FY 1999/2000 Budget includes $60,000 to replace the playground equipment at Campus Canyon Park. The work to be performed includes new playground surface material to replace the existing sand. The cost of a new playground surface is estimated to be approximately $10,000, leaving approximately $50,000 for the purchase and installation of new equipment. The Sub - Committee met with a Miracle representative to discuss design options. Campus Canyon Park consists of tot -lot equipment for children ages 2 to 5 years old and a separate play component for children ages 5 to 12. The total square footage of the play -lot is smaller than Peach Hill Park and its shape presents layout challenges. The goal of the Sub - Committee was to \\ MOR _PRI_SERV \home_folders \MLindley \PARKS \Campus Canyon Pk equip comagd.doc Campus Canyon Play Equipment page 2 find a design that provides challenging, safe, and attractive play equipment. Attachment "A" illustrates the design the Sub - Committee is recommending to the full Commission. In summary, the components for children 5 to 12 years of age consists of a typhoon slide, chameleon slide, honeycomb climber, canyon climber, crawl tube, vertical climber, and a perch with a wheel for children. The tallest deck is 5 feet high. The component for children 2 to 5 years of age consists of a cyclone slide, side -by -side slide, loop climber, fire truck panel with a wheel, store -front panel, window panel, and bubble panel. Panels offer younger children opportunities to role play. The tallest deck is 5 feet high. Additionally, it is proposed that a four -bay swing set be included. The existing serpent will be relocated within the play -lot. The proposed color scheme for both components is as follows: the poles will be burgundy; the decks and canopies, forest green; and the slides and roofs, sand. Once the Commission has completed its recommendation on the design of the new playground equipment for Peach Hill and Campus Canyon parks, staff will proceed to request cost proposals for the installation work. STAFF RECOMMENDATION Staff recommends that the Parks and Recreation Commission approve the Miracle playground equipment design (Attachment A). m ILDC� N tD r W r+ m r A W 01 m lD W A H-cL-h nee J / CAMPUS CANYON T=nATGX00ND ■QUtPMWRT COI.00NRWM WORN IN IRIS nAN AM WO" CRUV EM TIM K AYOUr OF TI MU COM70NEPM CON► M f= ALQVM0ClM 0! MM T24e7. AN ENERGY ARSORBWG PROTECTIYB SURFACE IS REQUIRED UNDRR & AROUND ALL PLAY SVMWB. CD56037 ✓ Cores To CPSC ✓ COMPLIES TO ASTM GROUND: 58' X 37' PROTECTWE: 71'X 55' �/ COMPLIES TO ADA AGES 5-12 ABUTRXw90MM LaVZ Aocokm=.r"mfmnmm Iw .►. wwu.Ho 0 C ;n 1Z F w E o' lW i(9 A 3 ;u D r. m -0 D -rl N A W 0'I co t0 td VA N A W 01 0� lD W 1 DATB: 12'22 -99 di SCAM © N MPD 0 fn N r w r m r A • i7ti W o m � R" CAMPUS CANYON CITY OF MOORPARK ARCH X DECK 714-583, V ATA STEP 64 a--s, t 714 -810 SQUARE SIDE -BY -SIDE ROOF 714- 1 -4 WlN00W PANE SLIDE HONEYCOM 714 -7D0 BELOW DECK 714- 713 -36 CJVBER 4' 714 -755 -4 PERCH �0 CE It R0 MMINATO MZQMPM WrCOI�f►ONWI7[ROWNDf7HUPUN AMIR MACI A7RUD .TMAIMMOI79URO0M"N2MCONIONMf 70'"MUgt IMERn07Ab7MV14�7. WITH ✓ COMPLIES TO CPSC DRStGNMD FOR AM 2.12 DATE: 12-22-99 l 14 - 992 -6 1 �� Imo ie m Sd� G'lT- -p l6,� 1�),P(A- - A= -1 ms +0 ' 714- 713-78 1,714A810P 3' TRANSFER POINT � 714 .STEP _ 64 a--s, t F! ra -rru Gf<— ?'-o �0 CE It R0 MMINATO MZQMPM WrCOI�f►ONWI7[ROWNDf7HUPUN AMIR MACI A7RUD .TMAIMMOI79URO0M"N2MCONIONMf 70'"MUgt IMERn07Ab7MV14�7. CD56� ✓ COMPLIES TO CPSC DRStGNMD FOR AM 2.12 DATE: 12-22-99 im Wag GROUND: 23'X 151 COMPLIES TO ASTM SCALE: 1111,4'41 o.n Lam ANS=rY Ae9ORKNO PaOTWIl"IP6IfJ"ACR 14 MUMED UNDUR k AROUND ALL PLAY SYSTEMS. �/ COMPLIES TO ADA MPD I PROTECTIVE: 35'X34' AM ] MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Servicesf)'1L, DATE: December 21, 1999 (Meeting of January 3, 2000) SUBJECT: Consider Selection of Parks and Recreation Commissioners to Std of July Fireworks Advisory Committee BACKGROUND Upon the recommendation of the Parks and Recreation Commission, on November 3, 1999, the City Council approved a 3rd of July Fireworks Event for 2000. The Council's action included support for an event advisory committee to assist staff with planning, fundraising, promotion, and staffing of the event. The Committee will include a representative of the City Council (Mayor Pro Tem Wozniak), two Parks and Recreation Commissioners, representatives from local service organizations, and interested members of the public. The meetings will most likely take place around 4 p.m. on weekdays and will last approximately one hour. The first meeting is scheduled for January 12. The Commission is being asked to select two of its members to serve on the Committee. STAFF RECOMMENDATION Staff recommends that the Parks and Recreation Commission select two of its members to serve on the 3rd of July Fireworks Event Committee for 2000. \ \MOR_PRI_SERV \home folders \MLindley \RECREAT \fireworks com comagd.doc